Agenda of Outcomes Committee - 6 December 2016 - NSW ...

Outcomes Committee

AGENDA

DATE O

LOCA oom

TIME: 7.00pm

sure it is an accurate reproduction of Council’s official copy of the business paper.

F MEETING: 06 December 2016

TION: Staff Lunch R

This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems en

AGENDA Outcomes Committee

Meeting Date: 06 December 2016

Outcomes Committee

ITEM SUBJECT PAGE

- APOLOGIES AND LEAVE OF ABSENCE

- CONFIRMATION OF MINUTES

SECTION A ‘Matters referred to Council for its decision’

137: Subject: Planning Proposal - Cabramatta - John Street 106-108 and Hill

Street 61 - Seeking Zone B4 Mixed Use Zone Premises: Lots 41A & 42A DP 361229; Lot 1 DP 210323 Applicant/Owner: Thao Phuong Nguyen/Health Orient Pty Ltd (106-108 John Street,

Cabramatta) and Steven Wang/Mr TQ Wang (61 Hill Street, Cabramatta)

Planning Consultant: C Weston - CC Weston & Associates Zoning: Zone R4 High Density Residential - 106-108 John Street,

Cabramatta; Zone R3 Medium Density Residential - 61 Hill Street Cabramatta

File Number: 16/10292 ................................................................................................ 6 Note: This report deals with a planning decision made in the exercise of a

function of Council under the EP&A Act and a division needs to be called. 138: Subject: Planning Proposal - Correcting an Anomaly on the Lot Size for Dual

Occupancy Development Map in Abbotsbury Premises: Northwest and Southwest Abbotsbury Applicant: Fairfield City Council Owner: Ownership details to be distributed separately Zoning: R2 Low Density Residential File Number: 16/02889 .............................................................................................. 81 Note: This report deals with a planning decision made in the exercise of a

function of Council under the EP&A Act and a division needs to be called. 139: Subject: Amend the Fairfield Local Environmental Plan 2013 to Allow

'additional permitted use of multi-dwelling housing' at 10 Lasa Street Cabramatta under Fairfield Council's Large Lot Policy

Premises: 10 Lasa Street, Cabramatta Applicant/Owner: Lorenzo Biordi Zoning: R2 Low Density Residential File Number: 16/11209 ............................................................................................ 128 Note: This report deals with a planning decision made in the exercise of a

function of Council under the EP&A Act and a division needs to be called.



Outcomes Committee

140: Subject: Fairfield Showground - Review of Environmental and Heritage

Matters Premises: Fairfield Showground Applicant/Owner: Fairfield City Council Zoning: RE1 Public Recreation & E2 Environmental Conservation File Number: 16/23217 ............................................................................................ 173 Note: This report deals with a planning decision made in the exercise of a

function of Council under the EP&A Act and a division needs to be called. 141: Prospect Creek - Feasibility for the Construction of a Footbridge

File Number: 14/13384 ............................................................................................ 181

********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the

following item.'

142: CCTV Operations Review CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(f) of the Local Government Act, 1993, on the grounds that: (i) matters affecting the security of the council, councillors, council staff or council

property. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 12/03840 ............................................................................................ 206

SECTION B

‘Matters submitted to the Committee for decision subject to the right of referral’ 143: Direct (Section 94) Development Contributions Plan 2011 - Amendment No.10

File Number: 16/11501 ............................................................................................ 210 144: Subject: Development Control Plan Review 2016

Premises: Fairfield Local Government Area Applicant: NIL Zoning: Various File Number: 16/02868 ............................................................................................ 214 Note: This report deals with a planning decision made in the exercise of a

function of Council under the EP&A Act and a division needs to be called. 145: Fairfield Showground - Creation of a Master Plan and Project Scope

File Number: 16/09953 ............................................................................................ 246 146: Emergency Services Property Levy

File Number: 16/22312 ............................................................................................ 249



Outcomes Committee

147: Financial Statements

File Number: 13/05307 ............................................................................................ 258 148: Major Projects Update - December 2016

File Number: 13/16881 ............................................................................................ 374 149: Arts Advisory Committee - November 2016

File Number: 14/17978 ............................................................................................ 391 150: Multicultural Advisory Committee - October 2016

File Number: 13/00787 ............................................................................................ 423 151: Bonnyrigg Town Centre Committee - November 2016

File Number: 16/00973 ............................................................................................ 431 152: Youth Advisory Committee - November 2016

File Number: 16/07387 ............................................................................................ 444 153: Mayor's Crime Prevention Reference Group - August 2016

AT-A – Mayor's Crime Prevention Reference Group Meeting minutes 1 August 2016 - CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(e) of the Local Government Act, 1993, on the grounds that: (i) information that would, if disclosed, prejudice the maintenance of law. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 15/20324 ............................................................................................ 450

Outcomes Committee

SECTION A

‘Matters referred to Council for its decision’

OUTCOMES COMMITTEE

Meeting Date 6 December 2016 Item Number. 137

OUT061216_3 Outcomes Committee Section A - Planning

Report 137. Planning Proposal - Cabramatta - John Street 106-108 and Hill Street 61 - Seeking Zone B4 Mixed Use Zone

SUBJECT: Planning Proposal - Cabramatta - John Street 106-108 and Hill Street 61 - Seeking Zone B4 Mixed Use Zone

Premises: Lots 41A & 42A DP 361229; Lot 1 DP 210323 Applicant/Owner: Thao Phuong Nguyen/Health Orient Pty Ltd (106-108 John Street,

Cabramatta) and Steven Wang/Mr TQ Wang (61 Hill Street, Cabramatta)

Planning Consultant: C Weston - CC Weston & Associates Zoning: Zone R4 High Density Residential - 106-108 John Street, Cabramatta;

Zone R3 Medium Density Residential - 61 Hill Street Cabramatta

FILE NUMBER: 16/10292 REPORT BY: Edward Saulig, Strategic Land Use Planner

RECOMMENDATION: That: 1. Council advise the Applicants it does not support rezoning of land at 106 to 108 John

Street and 61 Hill Street Cabramatta to Zone B4 Mixed Use under Fairfield LEP 2016 for the following reasons:

1.1. The proposal to expand the Cabramatta B4 Mixed Use Zone is inconsistent with

the findings and recommendations of the Fairfield City Centres Study 2015 and accompanying Fairfield City Centres Policy 2015.

1.2. Insufficient justification has been submitted for the B4 Mixed Use zone as the only means to achieve desired redevelopment of the subject site without considering other viable options.

1.3. The Planning Proposal would generate an undesirable precedent for ad hoc

expansion of retail floor space in the Cabramatta Town Centre.

1.4. Desired urban design and street activation along the subject site’s Hill and John Streets frontage is able be achieved without the need for a B4 Mixed Use zone.

1.5. A B4 Mixed Use zone does not guarantee a mixed use development with a

residential component which is a desirable outcome for the gateway site.

2. Council provide in principle support for the preparation of a Planning Proposal to amend Fairfield Local Environmental Plan 2013 to:

2.1. Rezone 61 Hill Street Cabramatta being Lot 1 DP 210323 from Zone R3 Medium

Density Residential to Zone R4 High Density Residential.

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2.2. Insert within Schedule 1 Additional permitted uses for land at 106 to 108 John

Street and 61 Hill Street Cabramatta development for the purposes of restaurants or cafes up to 120m2 within the total restricted gross floor area of 240m2 of ground floor neighbourhood shops within a residential flat building.

3. Council provide in principle support to the following arrangements in relation to 106 to

108 John Street and 61 Hill Street Cabramatta:

3.1. Support the establishment of neighbourhood shops (incorporated into a residential flat development) on the parcels associated with the proposal with a maximum combined gross floor area of 240m2.

3.2. Prepare amendments to the Fairfield City Wide DCP 2013 that requires the provision of active street frontages at ground floor level along John Street and Hill Street associated with neighbourhood shops and/or restaurants/cafes.

4. Council advise the Applicants that prior to Council’s further consideration of a Planning

Proposal to rezone 61 Hill Street Cabramatta to Zone R4 High Density Residential and permit restaurants or cafes up to 120m2 located on the ground floor in association with a residential flat building development at 106 to 108 John Street and 61 Hill Street Cabramatta that the following be submitted for Council’s consideration:

4.1. A Development Concept Plan demonstrating how the three sites can be developed

in unison to create a cohesive development inclusive of neighbourhood shops, restaurants, cafes and with car parking requirements being met on site.

4.2. An Economic Impact Assessment (EIA) prepared in accordance with the requirements of Council’s City Centres Policy 2015 and that it be referred to Council’s specialist economic advisor for independent review at the Applicant’s cost.

4.3. A Traffic Study inclusive of access arrangements for all three sites and an

assessment of the car parking arrangement as per the development concept, be submitted by the Applicant.

5. Council receive a further report on the development concept, Economic Impact

Assessment and independent review and the Traffic Study for further consideration of an amended Planning Proposal for land at 106 to 108 John Street and 61 Hill Street Cabramatta.

6. The Applicants be advised of Council’s decision. Note: This report deals with a planning decision made in the exercise of a function

of Council under the EP&A Act and a division needs to be called.

OUTCOMES COMMITTEE



SUPPORTING DOCUMENTS: AT-A Applicant Planning Proposal for 106 -108 Johns Street and 61 Hill

Street, Cabramatta by CC Weston & Associates 40 Pages

AT-B Location map, floor plans and streetview perspective of development concept for 106-108 John Street, Cabramatta

10 Pages

AT-C Location map, floor plans and streetview perspective of development concept for 61 Hill Street, Cabramatta

5 Pages

AT-D Assessment of consistency with Ministerial Direction under Section 117 prepared by Council officer

6 Pages

CITY PLAN This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY Council is in receipt of a Planning Proposal (Attachment A) to rezone 106 to 108 John Street, Cabramatta, from Zone R4 High Density Residential to Zone B4 Mixed Use and 61 Hill Street, Cabramatta from Zone R3 Medium Density Residential to Zone B4 Mixed Use. The properties are located at the edge of the Cabramatta Town Centre on the corner of John and Hill Streets and are immediately surrounded by Council’s Cabramatta Road West Car Park. The Planning Proposal seeks to create 1 zone for the isolated site that will allow retail, commercial and residential uses in a mixed use development inclusive of a health services facility. Given the isolation of the site due to the surrounding Council car park, it is considered that there is sufficient justification for Council to investigate a consistent land use zoning for the 3 lots so that they may form a consolidated development site. Council officers do not support the rezoning of the site to B4 Mixed Use zone as:

(a) The proposal to expand the Cabramatta B4 Mixed Use Zone (approximately 1,700m2) is inconsistent with the findings and recommendations of the Fairfield City Centres Study 2015 and accompanying Fairfield City Centres Policy 2015.

(b) Insufficient justification has been submitted for the B4 Mixed Use zone as the only

means to achieve desired redevelopment of the subject site without considering other viable options, noting the request to seek in principle support to the planning proposal prior to preparing and economic impact assessment;

(c) The Planning Proposal would generate an undesirable precedent for ad hoc

expansion of retail floor space in the Cabramatta Town Centre;

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(d) Desired urban design and street activation along the subject site’s Hill and John Street frontage is able be achieved without the need for a B4 Mixed Use zone; and

(e) A B4 Mixed Use zone does not guarantee a mixed use development with a

residential component which is a desirable outcome for the gateway site. As detailed in this report, Council officers recommend rezoning the parcel at 61 Hill Street to R4 High Density Residential zone to be consistent with the R4 zoning currently applying to 106-108 John Street. It is noted that compulsory requirements of the NSW Standard LEP permit neighbourhood shops (up to a maximum of 80m2 in floor area, selling everyday convenience goods) in the R4 High Density Residential zone. The proposed zoning recommendation to this report would thereby generate the potential for 3 neighbourhood shops on the combined development site with a combined maximum floor space of 240m2. Given the smaller amount of retail floor space associated with an R4 High Density Residential zoning, Council officers support this arrangement subject to preparation of an Economic Impact Assessment (EIA) as required under the Fairfield Retail Policy to justify this amount of retail floor area and the following additional measures:

Amendment to Fairfield LEP 2013 to allow restaurants and cafes as an additional permitted use on the subject sites. This is subject to a maximum floor space restriction of 120m2 being deducted from the overall allowance of 240m2 for the 3 ground floor neighbourhood shops permitted within the development site incorporated into a residential flat building;

Further justification (as provided for in the recommendation to this report) under Council’s City Centres Policy 2015 to allow for the provision of 3 neighbourhood shops in close proximity to each other. This step is required to address a current provision of the Policy that neighbourhood shops on individual sites should be located at least 1km from each other. This step requires further advice and review (by Council’s economic consultant) that 3 neighbourhood shops with a floor space of 240m2 in close proximity of each other will not generate any detrimental impacts on retail activities in the adjoining Cabramatta Town Centre zoned B4 Mixed Use; and

Preparation of Development Control Plan amendment that requires any neighbourhood shops on the development site to provide street activation along the relevant sections of Hill and John Street, complementing the nature of development and urban design features (at ground level) on the adjoining sides of these streets.

As yet a traffic study has not been prepared for the Planning Proposal. The Planning Consultant acting on behalf of the applicants has sought Council’s approval in principle prior to engaging consultants to prepare detailed reports. Council has previously adopted this approach in 2014 when considering the merits of a residential to local centre rezoning at 46 Derby Street, Canley Heights.

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The Planning Proposal also gives rise to considering adjoining sites so that strategic land use matters may be considered broadly. Land to the north of the subject site currently has commercial, retail, café/restaurant land use with Council approval. After due consideration, inclusive of the adjoining Council car park, a change in land use zoning has been contained to the subject site only. It is further recommended that Council advise the applicants that prior to Council’s final endorsement of an amended Planning Proposal, that a revised development concept, an economic impact assessment (EIA) and a traffic study be prepared by the applicants and submitted to Council for consideration. BACKGROUND The three subject lots (below) are located at the corner of John and Hill Streets, Cabramatta adjoining the edge of Cabramatta Town Centre comprising an area of approximately 1703m2. The subject site is isolated by Council’s public car park to the west and south which is zoned part R4 High Density Residential and R3 Medium Density Residential.

Locality Plan

The site at address 106 to 108 John Street, Cabramatta is 1,395 m2 in site area and zoned R4 High Density Residential. Both lots contain a dwelling house and vegetation to the rear. The lots are approximately 15 metres wide and 45 metres deep. Either consolidated, or on their own, the lots would accommodate residential flat building developments subject to Council approval.

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The site at address 61 Hill Street Cabramatta is 535.7 m2 in area and zoned R3 Medium Density Residential. The lot contains a 2 storey dwelling house. In 1998 a Home Business Acupuncture Clinic was approved and is currently operating. The lot is approximately 15 metres wide and 35 metres deep. The site is isolated by virtue of the surrounding public car park on the southern and western boundaries and the 2 Zone R4 High Density Residential lots on its northern boundary. To the north of the site (opposite side of John Street) is Zone R4 High Density Residential land, with a height of building of 16 metres (5 storeys) and a floor space ratio of 08:1. The land to the north contains a café, commercial uses and health services facilities on 117A to 119A John Street and 59 Hill Street with residential development adjoining those existing land use activities due to its size. To the east of the site (opposite side of Hill Street) is Zone B4 Mixed Use land that forms part of the Cabramatta town centre, with a height of building of 10 metres (3 storeys) and a floor space ratio of 1.5:1.

John Street properties opposite subject site. Hill Street properties opposite subject site.

Source: GoogleMaps

Despite attached dwellings and multi dwelling housing being permissible with Council consent in the R3 Medium Density Residential zone, the development potential of 61 Hill Street is limited with its current zoning. Under Council’s Fairfield Citywide DCP 2013, a minimum average lot width and depth of 22 metres is required for villas and townhouses. Dual occupancy development is permissible as a minimum lot width of 15 metres is required for dual occupancy development in the R3 Medium Density Residential zone, with no minimum lot size applying to the R3 zone site.

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Zoning Plan – subject site in detail Cabramatta Town Centre Zone B4 Mixed Use

Development standards Different development standards apply across the 3 land use zones which are detailed in the following table:

Subject site Zone Development Standard

Floor Space Ratio Height of Building

61 Hill Street Zone R3 Medium Density Residential

0.45:1 9 metres (2 storeys for medium density development)

106-108 John Street

Zone R4 High Density Residential

0.8:1 16 metres (5 storeys)

Cabramatta town centre adjoining subject site

Zone B4 Mixed Use

2:1 (John Street) (see note 1 below)

1.5:1 (Cabramatta Road West)

10 metres (3 storeys)

(see note 2 below)

Note 1: Under Fairfield Local Environmental Plan 2013, Part 7 local clauses – Town Centres, Clause 7.2 Cabramatta - floor space ratio, special provisions apply to “Area A” which include properties fronting John Street Note 2: Under Fairfield Local Environmental Plan 2013, Part 7 local clauses – Town Centres, Clause 7.3 Cabramatta – height of buildings, special provisions apply to “Area A” which include properties fronting John Street.

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Proponents Justification for the Planning Proposal The planning proposal is justified by the Applicants in the following respects:

There is a strategic need in Cabramatta for an expansion of mixed use floor space with an increasing demand for retail, commercial and residential floor space which is not being met by the current supply in Cabramatta and the broader Fairfield Local Government Area;

There will be no negative impact on existing Cabramatta retail centre; The proposal will make a significant contribution to sustainable development of the

Cabramatta commercial mixed use core; and The proposal has the potential to deliver significant social and economic benefits in

meeting the growing demand for retail, commercial and residential floor space in the Cabramatta area.

Comment: The above arguments have not been supported by an economic impact assessment. The Cabramatta town centre has been estimated to contain 60,000m2 of retail floor space. The additional retail space within the Planning Proposal represents an approximate 1% increase. As detailed further in this report, the proposal is inconsistent with a number of key recommendations of the Fairfield Retail Study 2015, such the proposed B4 Mixed Use Business Zoning for the site is not supported as growth should be contained within the existing town centre boundary

There are no substantial public infrastructure costs

Comment: The above needs to be tested further through a traffic study. The site benefits from public transport (bus and train) within the town centre, the surrounding Hill Street 74 space car park and a highly pedestrian environment, journeys by walking from the surrounding high density residential neighbourhood.

The Planning Proposal will increase the dwelling stock.

Comment: The Proposal can provide for a mixed use development inclusive of residential units above, however the development of a commercial building without a residential component is also another option. The objective of increasing dwelling stock could be achieved through the existing Zone R4 High Density Residential applying to 106 to 108 John Street without a change in zoning, and a change to the R3 Medium Density Zoning applying to 61 Hill Street which would create a viable consolidated development site.

There are no significant environment constraints on or around the site.

Comment: The site is not affected by mainstream flooding, overland flooding, acid sulphate soils, heritage, threatened species (either flora or fauna) or site contamination.

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ASSESSMENT OF PLANNING PROPOSAL As shown in the locality plan earlier in this report, the subject land is surrounded by an at grade Council car park. The car park isolates the subject site from surrounding residential zoned land. From a strategic land use and urban design perspective the proposal recommended by Council officers (see below) to rezone 61 Hill Street from R3 Medium Density Residential to R4 High Density Residential has the potential to achieve an appropriate façade and interface with adjoining development along John and Hill Street. Façade and interface refers to the relationship of buildings to the site, street and neighbouring buildings and architectural expression of their facades. The development will mirror the active ground level environment that brings people out onto the street and into the public spaces. This is due to the R4 High Density Residential zoning providing the potential to facilitate development comprising 3 neighbourhood shops (up to a maximum 240m2) at ground floor promoting integration of the site with surrounding development in the fringe areas of the Cabramatta town centre. STRATEGIC ASSESSMENT Retail floor space issues Fairfield City Centres Study 2015 describes the retail/commercial role of each of the types of centres in Fairfield City. In relation Cabramatta Town Centre the Study includes the following critical recommendations in relation to the expansion of retail floor space:

Cabramatta is physically constrained and fragmented with opportunities for major new developments limited;

Future retail growth can and should be accommodated within existing centre

boundaries, with the focus being on the redevelopment and consolidation of existing centres;

Further development should occur within the existing boundary of the Cabramatta Town Centre;

All of the 4 main centres should aim to increase housing density surrounding the

centre and improve their accessibility to pedestrians.

Based on the above criteria, and in the absence of justification from the Applicants for the proposed amount of retail floor space on the site, Council officers do not support rezoning of the subject parcels to B4 Mixed Use.

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Note that should Council not support the Planning Proposal, an Applicant may ask for a Rezoning Review if Council has notified them that it does not support their plans. The Planning Proposal as submitted to Council is reviewed by the Sydney South West Planning Panel who will assess the Planning Proposal against a Strategic Merit Test. Alternative options to promote efficient and orderly development From a strategic land use perspective, and based on the current R4 High Density Residential Zoning of 106-108 John Street, it is recommended that Council endorse rezoning of 61 Hill Street to Zone R4 High Density Residential. This land use zoning arrangement would enhance the potential for a coherent infill development on the combined sites consisting of a desired residential flat building with neighbourhood shops and restaurants/cafes on the ground floor to activate the street frontage. Neighbourhood Shop & Urban Design Outcomes Under the Fairfield LEP 2013 neighbourhood shops (selling general day to day convenience goods with a maximum floor area of 80m2) are a compulsory permitted use in the R4 High Density Residential zone generating a total potential floor space of 240m2 for neighbourhood shops across the combined sites. The Fairfield City Centres Study 2015 includes the assessment criteria that neighbourhood shops should be located at least 1km from each other to avoid the potential for clusters of neighbourhood shops forming outside the business zones of the City. Notwithstanding, in this instance it is considered there is sufficient merit in supporting the establishment of 3 neighbourhood shops within the development site based on the following points:

The subject site is located at a gateway point to Cabramatta Town Centre and also has a strong interface with existing retail/commercial development along John and Hill Street;

Neighbourhood shops at the ground floor of the site will promote street activation;

and

The prominent corner location will strengthen the townscape character by providing a focal point at the end of street vista through a building with greater height compared to neighbouring properties.

In light of the above, this report includes recommendations that would allow for the establishment of 3 neighbourhood shops within the development site. This step is also subject to Development Control Plan amendments that will ensure the desired urban design and townscape outcomes referred to above are realised.

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The step of supporting 3 neighbourhood shops in this location is qualified by the requirement that the proponent needs to prepare an economic impact assessment (EIA) demonstrating that the proposal will not generate any detrimental impacts on existing businesses in the Cabramatta Town Centre. Once submitted the EIA would be referred to Council’s economic consultant for review with the applicants being required to pay for the associated costs. Proposed Additional Uses – Restaurants and Cafes In addition to the use of neighbourhood shops, Council officers recommend that Council support the additional uses of restaurants and cafes on within the development site. This measure is recommended as it would help street activation. The economic impact of restaurants/cafes in this location would need to be assessed further under the EIA required to be submitted for the proposal. It is proposed to place an LEP cap on the maximum amount of floor space utilised by restaurants on the site to 120m2 (i.e. half the amount of floor space available to the neighbourhood shops) and maintain an overall cap of 240m2 for the combined neighbourhood shops and restaurants on the ground floor of the site. Applicant’s Concept Plan The Applicant has submitted concept plans (Attachment B) showing the proposed building envelope and footprint for development across 106 to 108 John Street. An extract from these plans is included below and generally achieves the following outcomes:

introduces a strong visual element that creates a balanced gateway at a significant entry point to the Cabramatta town centre at Hill and John Streets;

complements recent development on the eastern side of Hill Street that adjoins the

subject site, thereby creating a unified aesthetic within this part of the town centre;

considers the pedestrian environment through the provision of colonnades on both the John and Hill Street frontages and is set back from the corner; and

improves residential amenity as dwellings would not be located at street level where

dwellings are more sensitive to noise and visual intrusion from pedestrian and car park activity.

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The development concept at 61 Hill Street (Attachment C) offers the advantage of an activated street front to Hill Street, however the viability of three residential units without onsite car parking is in question without an arrangement to access basement car parking in the adjoining John Street development. Car parking issues, including the location of loading docks would form part of the development assessment process. Should Council support the preparation of an amended Planning Proposal as described earlier in this report, it is recommended that the proponent should also submit revised concept plans which address the maximum yield in floor space of 240m2 for neighbourhood shops/restaurants/cafes on the combined development site of 61 Hill Street, 106 – 108 John Street. These plans would need to show satisfactory provision of onsite car parking and access arrangements for the whole of the development including residential, neighbourhood shops and restaurant uses. It is noted that there is no Section 94 Development Contributions Plan applying to the R4 High Density Residential zoned land for the provision of off-site car parking and the applicant would need to demonstrate that all car parking can be provided for on site. Traffic Study Council’s Traffic and Transport Section has reviewed the Planning Proposal. A Traffic Study as per Austroads Guide to Traffic Management Part 12: Traffic Impacts of Development is to be prepared by the applicants and submitted to Council for assessment. In preparing the traffic study, all relevant standards and Council development controls will need to be referenced. It is recommended that the applicants be advised that a Traffic study needs to be prepared for the amended proposal prior to the Planning Proposal being referred to the NSW Department of Planning and Environment for a Gateway Determination. Assessment of Consistency with Ministerial Directions under Section 117 Planning Proposals are required to demonstrate consistency with Section 117 Ministerial Directions under the NSW Environmental Planning and Assessment Act, 1979.

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Attachment D contains a review of the Proposal with all Section 117 Directions with a detailed assessment against the key relevant directions provided below:

Direction 3. Housing, Infrastructure and Urban Development, 3.1 Residential Zones The objectives of this direction are to encourage a variety and choice of housing types to provide for existing and future housing needs, make efficient use of existing infrastructure and services and ensure that new housing has appropriate access to infrastructure and services, and minimise the impact of residential development on the environment and resource lands. The R4 High Density Residential Zone allows for shop top housing and residential flat buildings. The permissibility of residential development is not affected by the Planning Proposal. A revised development concept will need to be prepared for a residential component above neighbourhood shops/restaurants on the site. In this regard the Planning Proposal is considered consistent with the above Ministerial Direction under Section 117.

Conclusion The Planning Proposal to rezone 106 to 108 John Street, Cabramatta, from Zone R4 High Density Residential to Zone B4 Mixed Use and 61 Hill Street, Cabramatta from Zone R3 Medium Density Residential to permit a mixed use development is inconsistent with key recommendations of the Fairfield City Centres Study 2015 and associated policy. However, desired urban design outcomes and street activation on this important corner/gateway site can still be achieved by supporting the rezoning of 61 Hill Street from R3 Medium Density Residential to R4 High Density Residential and relaxing restrictions on neighbourhood shops across the subject sites. The step of permitting restaurants at ground floor level as part of a future residential flat development provides further support desired street activation outcomes for the locality. The above recommendations and further consideration by Council is subject to the applicant preparing the following:

An amended concept plan for the development showing the development achieves the desired urban design outcomes for the location and addresses criteria relevant to provision of neighbourhood shops/restaurants/cafes on the site.

An economic impact assessment showing adequate justification for

establishment of neighbourhood shops/restaurants/cafes on the subject land restricted to a maximum overall floor space of 240m2

A traffic study demonstrating the proposal will have sufficient on site care and will

not generate any adverse impacts on the surrounding road network.

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If in the case that Council supports further preparation of a planning proposal to rezone 61 Hill Street to Zone R4 High Density Residential, the above information would be further reported to Council.

Edward Saulig Strategic Land Use Planner Authorisation: Acting Group Manager City Development Acting Manager Strategic Planning Outcomes Committee - 6 December 2016 File Name: OUT061216_3.DOC

***** END OF ITEM 137 *****

ATTACHMENT A Item: 137 Applicant Planning Proposal for 106 -108 Johns Street and 61 Hill Street, Cabramatta

by CC Weston & Associates

Attachment A

Applicant Planning Proposal for 106 -108 Johns Street and 61 Hill Street, Cabramatta by CC Weston & Associates

ATTACHMENT A Item: 137 Applicant Planning Proposal for 106 -108 Johns Street and 61 Hill Street, Cabramatta

by CC Weston & Associates

Attachment A

ATTACHMENT B Item: 137 Location map, floor plans and streetview perspective of development concept for 106-

108 John Street, Cabramatta

Attachment B

Location map, floor plans and streetview perspective of development concept for 106-108 John Street, Cabramatta

ATTACHMENT B Item: 137 Location map, floor plans and streetview perspective of development concept for 106-

108 John Street, Cabramatta

Attachment B

ATTACHMENT C Item: 137 Location map, floor plans and streetview perspective of development concept for 61 Hill

Street, Cabramatta

Attachment C

Location map, floor plans and streetview perspective of development concept for 61 Hill Street, Cabramatta

ATTACHMENT C Item: 137 Location map, floor plans and streetview perspective of development concept for 61 Hill

Street, Cabramatta

Attachment C

ATTACHMENT D Item: 137 Assessment of consistency with Ministerial Direction under Section 117 prepared by

Council officer

Attachment D

Assessment of consistency with Ministerial Direction under Section 117 prepared by Council officer

ATTACHMENT D Item: 137 Assessment of consistency with Ministerial Direction under Section 117 prepared by

Council officer

Attachment D

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Report 138. Planning Proposal - Correcting an Anomaly on the Lot Size for Dual Occupancy Development Map in Abbotsbury

SUBJECT: Planning Proposal - Correcting an Anomaly on the Lot Size for Dual Occupancy Development Map in Abbotsbury

Premises: Northwest and Southwest Abbotsbury Applicant: Fairfield City Council Owner: Ownership details to be distributed separately Zoning: R2 Low Density Residential

FILE NUMBER: 16/02889 REPORT BY: Sunehla Bala, Senior Strategic Land Use Planner

RECOMMENDATION: That: 1. Council endorse the Planning Proposal (Attachment A of the report) to correct an

anomaly by amending the Fairfield Local Environmental Plan (LEP) 2013 – Lot Size for Dual Occupancy Development map in relation to the subject land at north-west and south-west Abbotsbury, from 900m2 to 4,000m2.

2. Council refer the Planning Proposal to the NSW Department of Planning and

Environment (NSW DP&E), requesting a Gateway Determination and that the Planning Proposal be placed on public exhibition in accordance with the Consultation Strategy detailed in the report and the Conditions set out in the Gateway Determination.

3. Council, in requesting the Gateway Determination, advise NSW DP&E that it seeks to utilise the delegation for LEP Plan Making (delegated by the Minister under Section 23 of the Environmental Planning and Assessment Act 1979 [EP&A]). The delegated functions will be undertaken by the Group Manager City Development under section 377 of the Local Government Act 1993.

4. The outcome of the public exhibition of the Planning Proposal be reported back to Council following completion of the exhibition period.

Note: This report deals with a planning decision made in the exercise of a function

of Council under the EP&A Act and a division needs to be called. SUPPORTING DOCUMENTS: AT-A Planning Proposal 33 Pages A

T-B FLEP 1994 Amendment 88 5 Pages

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SUMMARY This report details the need for Council to submit a Planning Proposal (Attachment A) to the Department of Planning and Environment (DP&E) to correct an anomaly identified within the Fairfield Local Environmental Plan (FLEP) 2013 – Lot Size for Dual Occupancy Development Map for north-west and south-west Abbotsbury. It is proposed to increase the Lot Size for Dual Occupancy from 900 square metres to 4,000 square metres for the precinct. An oversight during the preparation of the FLEP 2013 resulted in the provision of a 900 square metre minimum Lot Size for Dual Occupancies for the precinct, rather than a 4,000 square metre minimum Lot Size for Dual Occupancies. This results in a discrepancy between the Minimum Lot Size Map and Lot Size for Dual Occupancy Map applying to the precinct. It is an anomaly that is proposed to be rectified by the attached Planning Proposal. BACKGROUND The previous Fairfield LEP 1994 included a minimum lot size provision of 2,000 square metres for certain land in north-west and south-west Abbotsbury. This provision was introduced to FLEP 1994 through LEP Amendment No. 88 (Attachment B). The minimum lot size provision of 2,000 square metres was subsequently carried over to FLEP 2013. FLEP 2013 also introduced a new Lot Size for Dual Occupancy Map, with varying development standards depending on the location within the City. The introduction of this new development standard should have ensured that a 4,000 square metre minimum lot size for dual occupancy was implemented. However, it did not and a 900 square metre minimum Lot Size for Dual Occupancy was applied. Accordingly, this oversight is an anomaly that needs to be rectified. Lot Size for Dual Occupancy Development Map Anomaly Lot Size for Dual Occupancy Development is a development standard which sets minimum lot sizes for dual occupancies throughout the R2 Low Density Residential zone of the City.

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A 600 square metre minimum Lot Size for Dual Occupancy Development was introduced generally within the eastern half of the City (i.e. east of the Cumberland Highway where there were few constraints and sites were close to public transport and services). This allows the development of a dual occupancy on a 600 square metre site, and would result in a dwelling being achieved on a 300 square metre lot. A 900 square metre minimum Lot Size for Dual Occupancy was introduced within the western half of the City (west of the Cumberland Highway). This allows the development of a dual occupancy on a 900 square metre site, and would result in a dwelling on a 450 square metre lot. This essentially reflects the existing development pattern in the western half of the LGA. However, the 900 square metres minimum Lot Size for Dual Occupancy was also introduced to the areas in the north-west and south-west of Abbotsbury despite the minimum lot size being 2,000 square metres. It has since been identified as an anomaly within the FLEP 2013 and should be corrected. It is proposed to amend the Lot Size for Dual Occupancy Map for the area from 900 square metres to 4,000 squares. This will ensure that the Minimum Lot Size for Dual Occupancy map will be consistent with the Minimum Lot Size map. Figures 1 and 2 below illustrate the FLEP 2013 Minimum Lot Size for Dual Occupancy Map and Minimum Lot Size Map. Figure 1: Lot Size for Dual Occupancy Development Map

Figure 2: Minimum Lot Size Map

Source: FLEP 2013

Source: FLEP 2013

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Land to which the Planning Proposal applies The Planning Proposal applies to certain land at northwest and southwest Abbotsbury, identified in figures 3 and 4. The area is characterised by large allotments on steep slopes ranging on average between 2,000m2 and 3,000m2 that abut the Western Sydney Parklands. The character of the subject area lends itself to a fringe residential environment based on large lots and its relationship to the adjoining City Farm and Western Sydney Parklands. In total 54 properties are affected. Figure 3: Northwest Abbotsbury

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Figure 4: Southwest Abbotsbury

History of lot size provision in Abbotsbury The table below outlines the background of the lot size provisions associated with the subject site. 12 Feb 2002 Report to Council seeking approval to prepare and exhibit a draft

Local Environmental Plan to amend clause 22A to FLEP 1994 (Amendment 83). Section 22A of FLEP 1994 regulated the type and size of allotments permissible for residential subdivisions. Under this section Council could approve the subdivision of land within the residential 2(a) zone if each allotment created was no less than 450m2. However, the application of Section 22A of FLEP 1994 was not viable for the subject area. Therefore, it was recommended that Council exclude the subject area in Abbotsbury from the allotment provisions by requiring larger allotment sizes.

9 July 2002 A report was presented to Council seeking approval to prepare draft LEP Amendment 83. The Amendment sought an increase in the minimum lot size from 450m2 to 2000m2. However, prior to FLEP 1994; under LEP 43, a blanket provision of minimum lot size requirement of 2000m2 was in force for the subject area.

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10 September 2002 Council considered a report relating to draft Amendment 83 and subsequently rescinded it and resolved to commence preparation of a new draft LEP Amendment 88. The intention of LEP Amendment 88 was to:

Ensure that subdivision and development reflects and reinforces the predominant subdivision pattern of the area;

Minimise any likely impact of subdivision and development on the amenity of neighbouring properties;

Ensure that subdivision does not exacerbate land fragmentation;

Reduce possible environmental impacts from subdivision and development; and

Reduce the potential impact of landslide risk.

9 May 2003 Amendment 88 of FLEP 1994 was gazetted. The FLEP 1994 was amended and clause 22A (1A) was inserted. The clause read: (1A) Despite subclause (1), the Council must not grant consent to the subdivision of land in northwest and southwest Abbotsbury, as shown edged heavy black on Sheets 1 and 2 of the map marked “Fairfield Local Environmental Plan 1994 (Amendment No 88)” unless each allotment to be created will have an area of not less than 2,000 square meters. The area of an access handle serving an internal allotment is not to be taken into account for the purpose of this subclause.

31 May 2013 Fairfield Local Environmental Plan 2013 came into effect on this date. FLEP 2013 transferred the provision from FLEP 1994 to the Minimum Lot Size Map and as a result the lot size was set at 2,000 square metres. However, the FLEP 2013 also introduced a new Lot Size for Dual Occupancy Development Map, which unintentionally introduced provisions of 900m2 over the subject area. This is seen as an anomaly within the FLEP 2013 and it can only be corrected by amending the Lot Size for Dual Occupancy Development of 4,000m2 in the subject area.

Zoning and constraints The subject area is zoned R2 Low Density Residential under the FLEP 2013. The subject area is affected by landslide risk and terrestrial biodiversity. The FLEP 2013, Minimum Lot Size Map has provision of 2,000m2 (was also provided historically under FLEP 43 and FLEP 1994) to ensure sufficient lot sizes are created to enable various options to be considered in siting dwellings based on the topography of the land, slope stability and existing vegetation. However, this provision is not reflected on the FLEP 2013, Lot Size for Dual Occupancy Development Map, which is seen as an anomaly and needs to be rectified.

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Figures 5, 6 and 7 below illustrate the zoning, terrestrial biodiversity and landslide map affecting the subject area. Figure 5: Zoning Map

Source: FLEP 2013

Figure 6: Terrestrial Biodiversity Map Figure 7: Landslide Risk Map

Source: FLEP 2013 Source: FLEP 2013

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Assessment of Consistency with Ministerial Direction under Section 117 Planning Proposals are required to demonstrate consistency with Section 117 Ministerial Directions under the NSW Environmental Planning and Assessment Act 1979. The attached Planning Proposal contains a detailed review of the proposal against all the relevant Section 117 Directions. Below are the key directions associated with this Planning Proposal. Direction 2: Environment and Heritage, 2.1 Environment Protection Zones The objective of this direction is to protect and conserve environmentally sensitive areas. The Planning Proposal is consistent with this direction and does not affect environmentally sensitive areas. This Planning Proposal will enable protection of the terrestrial biodiversity within the subject site. Direction 4: Hazard and Risk, 4.2 Unstable Land The objective of this direction is to prevent damage to life, property and the environment on land identified as unstable or potentially subject to mine subsidence. The Planning Proposal is consistent with this direction. The subject area covered by this Planning Proposal is affected by Landslide Risk. Due to the subject land being affected by landslide risk, the Planning Proposal is necessary to amend the Lot size for Dual Occupancy from 900m2 to 4,000m2 to control developments in the area that can result in adverse environmental impacts. CONSULTATION STRATEGY Community consultation of the Planning Proposal will be undertaken following receipt of a Gateway Determination. It is envisaged that Council’s consultation and exhibition methodology will include, but not limited to:

notifying affected landowners and adjoining land owners through letters; notification in the local newspaper; publication of all relevant information on Council’s website; placement of a hard copy exhibition folder at the customer service counter at

administration building; and any other consultation methods deemed appropriate for the proposal.

It is likely that the Gateway Determination would require Council to undertake consultation with State Government Agencies and utility providers. Following public exhibition, a report will be presented to Council for consideration of submissions received during public exhibition and results of consultation with the State Agencies and Utility providers.

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DELEGATION In addition to the above, the recommendations to this report include a request being made to the Department for Council to exercise its delegation in the final steps in processing of the LEP for rezoning of the land. This includes the Group Manager of City Development signing off on the LEP maps and written instrument to bring them into force. CONCLUSION The Planning Proposal will correct an anomaly identified within FLEP 2013, Lot Size for Dual Occupancy Development Map affecting land at northwest and southwest Abbotsbury. It is recommended that Council endorse the Planning Proposal to proceed to the Gateway Determination and to allow community consultation. Additionally, Council in its request advise the NSW DP&E that Council seeks to utilise the delegation for LEP Plan Making (delegated by the Minister under Section 23 of the EP&A Act 1979). Following public exhibition, a report would be referred back to Council to inform the consultation and for consideration of submissions received.

Sunehla Bala Senior Strategic Land Use Planner Authorisation: Coordinator Strategic Planning Acting Group Manager City Development Outcomes Committee - 6 December 2016 File Name: OUT061216_7.DOC

***** END OF ITEM 138 *****

ATTACHMENT A Item: 138 Planning Proposal

Attachment A

Planning Proposal


Attachment A

ATTACHMENT B Item: 138 FLEP 1994 Amendment 88

Attachment B

FLEP 1994 Amendment 88

ATTACHMENT B Item: 138 FLEP 1994 Amendment 88

Attachment B

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Report 139. Amend the Fairfield Local Environmental Plan 2013 to Allow 'additional permitted use of multi-dwelling housing' at 10 Lasa Street Cab

SUBJECT: Amend the Fairfield Local Environmental Plan 2013 to Allow 'additional permitted use of multi-dwelling housing' at 10 Lasa Street Cabramatta under Fairfield Council's Large Lot Policy

ramatta under Fairfield Council's Large Lot Policy

Premises: 10 Lasa Street, Cabramatta Applicant/Owner: Lorenzo Biordi Zoning: R2 Low Density Residential

FILE NUMBER: 16/11209 REPORT BY: Sunehla Bala, Senior Strategic Land Use Planner

RECOMMENDATION: That: 1. Council endorse the Planning Proposal (Attachment A of the report) to amend Fairfield

Local Environmental Plan (FLEP) 2013 to allow ‘additional permitted use for multi-dwelling housing’ at 10 Lasa Street Cabramatta pursuant to Fairfield Council’s Large Lot Policy.

2. Council refer the Planning Proposal to the Department of Planning and Environment

(DP&E) requesting a Gateway Determination and that the Planning Proposal be placed on public exhibition in accordance with the Consultation Strategy detailed in the report and the Conditions set out in the Gateway Determination.

3. In requesting the Gateway Determination, Council advise the DP&E that it seeks to

utilise the delegation for LEP Plan making (delegated by the Minister under Section 23 of the Environmental Planning and Assessment Act [EP&A]). The delegated functions will be undertaken by the Group Manager City Development who has been delegated these powers by Council and the City Manager under Section 377 of the Local Government Act 1993.

4. The outcome of the public exhibition of the Planning Proposal be reported back to

Council following completion of the exhibition period. Note: This report deals with a planning decision made in the exercise of a function

of Council under the EP&A Act and a division needs to be called. SUPPORTING DOCUMENTS: AT-A Planning Proposal 32 Pages

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SUMMARY This report provides an assessment of a Planning Proposal for 10 Lasa Street, Cabramatta, described as Lot 22 DP 793890. The Planning Proposal is seeking to amend the Fairfield Local Environmental Plan (FLEP) 2013 by amending Schedule 1 – Additional Permitted Uses to allow multi-dwelling housing at the subject site in accordance with Council’s Large Lot Policy. The subject site is currently zoned R2 Low Density Residential, has an area of approximately 2,507 square metres and a frontage of approximately 25 metres. The Proposal does not seek to amend the Floor Space Ratio (FSR) or Height of Building (HOB) of the site. Accordingly, the existing development standards are not proposed to be changed which will result in a built form that will generally be to a scale consistent with the existing residential development in and around the locality. Assessment of the Planning Proposal by Council officers identifies that the Planning Proposal is within the framework of the Large Lots Policy of Fairfield City Council and demonstrates its compliance with all the relevant criteria. The Proposal is also consistent with ‘A Plan for Growing Sydney’, the ‘Draft South West District Plan’ and relevant Section 117 Directions. The Planning Proposal seeks to provide for additional residential density, in accordance with State planning strategies such as ‘A Plan for Growing Sydney’. The Planning Proposal will provide opportunity for additional housing and introducing a greater housing mix within the subject site. It is recommended that the Planning Proposal (Attachment A) be endorsed for a Gateway Determination to permit community consultation. REPORT On 30 June 2016, Council received the Planning Proposal seeking to amend the Fairfield Local Environmental Plan (LEP) 2013 to rezone the subject land from R2 Low Density Residential to R3 Medium Density Residential in accordance with the Fairfield Large Lots Policy.

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Council’s Large Lots Policy does not specify by what mechanism Council would support the change in land use. There are two options available to introduce multi dwelling housing to the site. Rezone the site to R3 Medium Density Residential or to introduce an additional permitted land use of multi dwelling housing. In this instance, Council officers are recommending an additional permitted use for the site. This matter is further detailed in the report. Land to which the Planning Proposal applies The subject site is located on the eastern side of Lasa Street, Cabramatta. The site is zoned R2 Low Density Residential under FLEP 2013 and is a large single lot. The subject site is approximately 285m from the nearest bus stop. The subject site is approximately 560m from the edge of the Cabramatta Town Centre and the services it provides, and is approximately 930m to the Cabramatta Railway Station. The subject site is within 200m of a large public open space area and employment opportunities are close by at Lansvale, Cabramatta and Liverpool. Figure 1 below illustrates the subject site. Figure 1

Source: Google Maps

A single dwelling occupies the subject site along with several aged outbuildings and a disused in-ground swimming pool. The subject site can be easily accessed via Cabramatta Road and Hume Highway. Hume Highway is a major arterial road that provides connectivity of the subject site to Liverpool CBD and Bankstown CBD. Cabramatta Road provides direct access to the Cabramatta Town Centre and other Local Centres within Fairfield LGA.

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The subject site is zoned R2 Low Density Residential and has a Floor Space Ratio of 0.45:1 and Height of Buildings of 9m. These development standards are not proposed to be amended through the Proposal. Zoning Uses permitted within R2 Low Density Residential zone includes dwellings, bed and breakfast accommodation, boarding houses, child care centres, community facilities, dual occupancies, dwelling houses, educational establishments, group homes, health consulting rooms, hospitals, hostels, places of worship, public administration buildings, recreation areas, secondary dwellings, semi-detached dwellings and seniors housing. Under the current zone, multi-dwelling housing is not a permitted use. The Applicant through the Planning Proposal has indicated they wish to develop the subject site for the purpose of a townhouse (multi dwelling housing) development with up to 10 dwellings. Figure 2 below illustrates the zoning of the subject site. Figure 2

Source: FLEP 2013

Surrounding Developments The subject site is located within a R2 Low Density Residential area. Surrounding developments includes a mix of single and double storey dwellings and some existing multi-dwelling housing. Located approximately 300m-400m to the west are 3-storey walk-up residential flat buildings, in addition to a large residential aged care facility located to the south-west of the site.

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There is B5 Business Development zone along Hume Highway which includes bulky goods, vehicle sale premises, warehouses, wholesale, service station and motel accommodation etc. Proposed Development and Concept The Concept Plans provided for the subject site indicates a possible multi dwelling housing development consisting of up to 10 dwellings which is to be consistent with Council’s existing development standards and controls as prescribed within the Fairfield City Wide DCP 2013 for multi dwelling housing outlined in Chapter 6A Multi Dwelling Housing. Council’s large lot policy requires the Applicant to submit concept plans to provide an indication of scale. Should the LEP be amended for the site, the development will still need to be assessed through the development application process. The concept plans are shown below in Figures 3-4. Figure 3

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Figure 4

A Plan for Growing Sydney A Plan for Growing Sydney is the NSW Government’s plan for the future of the Sydney Metropolitan Area. The Fairfield Local Government Area is located within the Sydney Metropolitan Area and the key directions and actions within the plan should be used to guide the delivery of housing and employment within Fairfield LGA. The Planning Proposal is consistent with the goals, directions and actions of A Plan for Growing Sydney. One of the key goals is outlined below:

Goal Consistency Goal 2, Direction 2.1:Sydney’s housing choices Action 2.1.1: Accelerate housing supply local housing choices

The Planning Proposal is consistent with this action. The Planning Proposal seeks an additional permitted use for multi-dwelling housing on the subject site. The proposed amendment will provide greater opportunities for additional housing in Cabramatta.

The Plan is guided by 3 planning principles:

Principle 1: Increasing housing choice around all centres through urban renewal in established areas

Principle 2: Stronger economic development in strategic centres and transport gateways

Principle 3: Connecting centres with a networked transport system.

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It is considered Principle 1 is particularly relevant to this proposal as this proposal seeks to increase housing choice through urban renewal. The subject site is in close proximity to the Cabramatta Town Centre and increased residential population will support economic development for the locality. Fairfield Residential Development Strategy 2009 The draft Fairfield Residential Strategy (RDS) established the broad framework to ensure that the Fairfield LGA can accommodate the additional dwellings target of 24,000 dwellings as identified in the West Central Sub-Regional Strategy. The RDS identifies areas within Fairfield City that should be investigated for future increase in residential density. The key principle for the increase in density within the City outlined by the RDS is density around centres and along corridors. The study identified Cabramatta as a unique multi-cultural centre located in the south-east of the Fairfield LGA. It is centred on the railway station and dissected by the railway line which runs north-south and Cabramatta Road which runs east-west. The Planning Proposal will provide opportunities for additional housing stock in the Cabramatta area. Fairfield Large Lot Policy The Planning Proposal is within the frameworks of Fairfield City Council’s Large Lots Policy and demonstrates its compliance with all the criteria’s as demonstrated in Table 3 below. Table 1: Compliance of the Planning Proposal against the application criteria

Criteria Comment Compliance Sites of 1,300m2 minimum area where in existence before policy coming into effect.

The subject site has an area of 2507m2 and existed before the Large Lot Policy came into effect.

Yes

Sites are zoned R2 Low Density Residential east of the Cumberland Highway.

The subject site is zoned R2 Low Density Residential under FLEP 2013, and falls on the east of the Cumberland Highway.

Yes

Sites have minimum width of 22m (or 25m on classified road) and depth of 22m.

The subject site has a minimum width of 24.995m and depth of 70.405m. The subject site is not on a classified road.

Yes

Sites are not to be affected by medium or high risk flooding constraints.

The subject site is not affected by flooding.

Yes

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Sites are within a walking distance of a railway station (800m) and bus stop used by a regular bus service (400m), or sites are within 800m radius of a local centre, neighbourhood, town, mixed use centre with regular public transport.

The subject site is approximately 285m from the closest bus stop and approximately 560m from the Cabramatta Town Centre.

Yes

Applications to submit concept plans for proposed future redevelopment of a site, more detailed site investigations, consultation with the community and relevant State Government agencies.

The Planning Proposal includes concept plans for the proposed development.

Yes

Rezoning the site to R3 Medium Density Housing Providing an additional permitted use of multi-dwelling housing on the subject site is a preferred option as opposed to rezoning the site to R3 Medium Density Residential. If the subject site is re-zoned to R3 Medium Density Residential it will raise the following issues:

Neighbourhood shops – are permitted with consent under FLEP 2013 in R3 Medium Density Residential zone. Council Officers are not supportive of permitting neighbourhood shops on the subject site.

Spot Rezoning – the subject site is within a R2 Low Density Residential zone.

Rezoning the subject site to R3 Medium Density Residential will create a spot rezoning which is undesirable.

Rezoning of land should generally be considered in a broader strategic context. The rezoning of the subject site and surrounds to R3 Medium Density Residential may be considered through the implementation of a future stage of the RDS. For the reasons provided above, Council officers do not support a spot rezoning of the site and consider the Planning Proposal is better dealt with through the provision of an additional permitted use for multi dwelling housing. Assessment of consistency with Ministerial Direction Section 117 Planning Proposals are required to demonstrate consistency with Section 117 Ministerial Directions under the NSW Environmental Planning and Assessment Act (EP&A Act) 1979. The attached Planning Proposal contains a detailed review of the Proposal against all the relevant Section 117 Directions. Below is a key Ministerial Direction associated with this Planning Proposal:

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Direction 3. Housing, Infrastructure and Urban Development, 3.1 Residential Zones The objectives of this direction are to encourage a variety and choice of housing types to provide for existing and future housing needs, make efficient use of existing infrastructure and services and ensure that new housing has appropriate access to infrastructure and services. The Proposal is consistent with this direction as it seeks to provide multi-dwelling residential development to satisfy existing and future housing needs. The Proposal will provide 10 additional dwellings in the locality. The site is in a location that can make efficient use of existing and proposed infrastructure. INTERNAL REFERALS Internal referrals were made to the following sections of Council to seek their comments on the Planning Proposal: Recreation and Open Space An analysis of the Proposal was undertaken and the following comments are provided:

The access of the future residents of these 10 dwellings to open space will be impacted by the presence of the major barriers of Hume Highway and Cabramatta Road East between their residence and the following parks:

Open space Area Approximate walking distance

from proposed site Heather King Park Vale Street, Cabramatta

8,090.7 m2 345 metres

Irelands Bridge Reserve Cherrybrook Road, Lansvale

63,171.4 m2 820 metres

Chipping Norton Lake foreshore (including Cherrybrook Park and Hoy Park) Silverwater Crescent, Lansvale

60,480.8 m2 1200 metres

Dan Park Dan Crescent, Lansvale

1,633.9 m2 940 metres

The Management and Development Guidelines outlined in the Open Space

Strategy recommends that most residents be within the following distances of open space: Foreshore Parks, Level 3 (e.g. Irelands Bridge Reserve) – within 10 minute

drive Sportsfields , Level 4 (e.g. Cherrybrook Park) – within 5-10 minute drive Parks, Level 4 (e.g. Heather King Park) – within 10 minute walk.

For the proposed site, these recommendations are met.

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Traffic and Parking Council’s Traffic and Transport Branch has undertaken an analysis of the Proposal as follows:

Car Parking Requirements

Chapter 12 of the City Wide Development Control Plan (DCP) 2013 requires car parking rate for multi dwelling housing to be provided in accordance with the following requirement: Dwelling Size or Number of Bedrooms

Car Spaces per Dwelling A B

1-2 bedroom unit (less than 110m2)

1 1

3 or more bedroom unit (i.e. greater than 110m2)

1.5 2

Add for Visitors per dwelling 0.25 0.25 Dwelling Location A – Less than 400m from railway station or major bus station B – Greater than 400m from railway station or major bus station

It should be noted that the proposed development site is located greater than 400 metres from railway station or major bus station. Based on the above requirement, the number of parking spaces required for the development is 13. The number of parking spaces (23) proposed for the development complies with the requirements of the Fairfield City Wide DCP.

Traffic Generation According to the Roads and Maritime Services (RMS) Guide to Traffic Generating Developments, the traffic generation rates for dwellings during the week day peak hour are as follows:

Weekday peak hour vehicle trips = 0.4-0.5 per dwelling for smaller units and

flats (up to 2 bedrooms) Weekday peak hour vehicle trips = 0.5-0.6 per dwelling for larger units and

town houses (3 or more bedrooms) Based on the RMS guidelines, the development is expected to generate 5 trips during the weekday peak hour. As such, the traffic impact associated with the Planning Proposal is considered minimal. A number of other issues were raised which will need to be addressed at the detailed design stage and development assessment stage.

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Catchment Branch Council’s Catchment Branch has undertaken an analysis of the Proposal and provided the following comments:

The site is not flood affected; Stormwater concept plans are to be submitted as part of any Development

Application; The stormwater concept plan must incorporate an On-Site Detention system, in

accordance with Council’s Urban Area On-Site Detention Handbook 1997 The site falls to the rear, therefore an easement is required and the width of the

easement will depend on the size of pipe Discharge point to be determined. Depending on the pipe discharging to the kerb

and gutter may not be appropriate. The extension of Council’s piped drainage system may be more appropriate. Discharge point to be designed in accordance with Council Stormwater drainage Policy (2002)

Cabramatta Road East is classified as a State Road as such any drainage works proposed in the road reserve must be referred to the RMS.

These items do not inhibit the progress of the Planning Proposal and can be dealt with at the development application stage through the provision of detailed design. Development Planning Council’s Development Planning Branch has undertaken an analysis of the Proposal as follows:

The subject site is not identified as being affected by overland or mainstream

flooding; The subject site falls toward the north east corner of the site and an easement

would be required over two downstream properties in the event that the site was to be developed for multi-unit housing. Approval would be required to be sought from the Roads and Maritime Services to connect their stormwater system into Cabramatta Road East;

A subdivision of the subject site with more than 3 lots would require an internal road reserve width of 10.5 metres;

The mix of units and unit per site area would determine the number of units that could be provided on site;

The concept design appears to achieve good solar access to 6 of the 10 units proposed as it takes advantage of the orientation of the subject site;

The rear units would need to ensure the amenity of the adjoining properties is not compromised;

Consideration should be given to an additional permitted use for the subject site rather than up zoning to R3 Medium Density Residential unless the immediate area was also considered to be up zoned.

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These items do not inhibit the progress of the Planning Proposal and can be dealt with at the development application stage through the provision of detailed design. CONSULTATION STRATEGY Generally public exhibition is required for a minimum statutory period of 28 days and would involve:

- Notification to landowners both within and directly adjoining land proposed to be rezoned;

- Notice in the local newspaper; and - Publication of all relevant information on Council’s website.

It is likely that the Gateway Determination would require Council to undertake consultation with State Government Agencies and utility providers. Following public exhibition, a report will be presented to Council for consideration of submissions received during public exhibition and results of consultation with the State Agencies and Utility providers. DELEGATION In addition to the above, the recommendations to this report include a request being made to the Department for Council to exercise its delegation in the final steps in processing of the LEP for rezoning of the land. This includes the Group Manager of City Development signing off on the LEP maps and written instrument to bring them into force. CONCLUSION The Planning Proposal seeks to increase housing stock in the Cabramatta area without compromising the zoning of the land. It complies with Council’s Large Lot Policy and is consistent with State and Local Government strategic frameworks. The Planning Proposal is supported by Council officers and accordingly it is recommended to proceed with the Proposal to amend FLEP 2013 to introduce an additional permitted use of multi-dwelling housing at 10 Lasa Street, Cabramatta. It is recommended that Council endorse the Planning Proposal to proceed to Gateway Determination to permit community consultation, and in its request advise NSW DP&E that Council seeks to utilise the delegation for LEP Plan Making (delegated by the Minister under Section 23 of the Environmental Planning and Assessment Act 1979 [EP&A]). A report will be submitted to Council at the conclusion of the public consultation period.

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Sunehla Bala Senior Strategic Land Use Planner Authorisation: Coordinator Strategic Planning Acting Group Manager City Development Outcomes Committee - 6 December 2016 File Name: OUT061216_8.DOC

***** END OF ITEM 139 *****


Attachment A

Planning Proposal


Attachment A

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Report 140. Fairfield Showground - Review of Environmental and Heritage Matters

SUBJECT: Fairfield Showground - Review of Environmental and Heritage Matters

Premises: Fairfield Showground Applicant/Owner: Fairfield City Council Zoning: RE1 Public Recreation & E2 Environmental Conservation

FILE NUMBER: 16/23217 REPORT BY: Tim Johnson, Natural Resources Team Leader; Andrew Mooney, Acting

Manager Strategic Planning

RECOMMENDATION: That: 1. Council endorse the preparation of a draft Planning Proposal that addresses the

zoning and heritage anomalies relevant to the Fairfield Showground Site under Fairfield Local Environmental Plan 2013 as outlined in the report.

2. A further report be provided to Council on the draft Planning Proposal for the

Showground Site once the relevant documentation has been prepared. Note: This report deals with a planning decision made in the exercise of a function

of Council under the EP&A Act and a division needs to be called. SUPPORTING DOCUMENTS: AT-A Fairfield Showground Zoning Details 1 Page AT-B Fairfield Showground - Heritage Map 1 Page


SUMMARY Recent investigations (associated with the proposed Fairfield Showground Master Plan) by Council officers have identified anomalies existing in the Fairfield Local Environmental Plan (LEP) 2013 Zoning and Heritage Maps applicable to the Fairfield Showground.

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The purpose of this report is to seek Council endorsement to develop a draft Planning Proposal to address these anomalies as detailed further in this report. BACKGROUND Under Fairfield LEP 2013 the following zoning and heritage anomalies have recently been identified in relation to the Fairfield Showground Site, Prairiewood. Zones E2 – Environmental Conservation and RE1 Public Recreation (see Attachment A): The E2 Environmental zone currently applies to sections of the site that are utilised for a range of uses (e.g. Nalawala community hall, nursery, model railway club, playground, recreation area) that predominantly support community and recreation activities. Although these areas also contain remnant Cumberland Plain vegetation and retain linkages with other E2 areas, the conservation of these areas is considered more suitable under an RE1 zoning when considering the underlying land use. Conversely there are sections of the Showground that support large areas of critically endangered remnant vegetation (including large trees, individually threatened plant species, understorey vegetation and habitat to support native species) that are zoned RE1 Public Recreation. These areas are also located in proximity to creek lines and other remnant vegetation. Heritage listing (see Attachment B): Under Fairfield LEP 2013 the Showground site is listed as a heritage item based on the fact that the timber Showground Grandstand, bushland located along sections of Smithfield Rd and Fairfield Indigenous Flora Park (located at the corner of Moonlight and Christie Street) all fall within the same lot and deposited plan (DP) comprising the Showground site. This heritage listing was transferred over from the previous Fairfield LEP 1994. Based on recent discussions with the Department of Planning and Environment (DP&E) there is scope to refine the ‘curtilage’ or boundaries of the specific sections of the Showground that have been identified as having heritage significance, thereby removing the heritage listing currently applying to the entire Showground lands which do not have these qualities. The following provides further clarification on the above matters and details the steps for the formal review of the E2 zoning and heritage listing of the site that ultimately will lead to preparation of a planning proposal to be referred to Council for further consideration.

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REPORT Zone E2 – Environmental Conservation Under Fairfield LEP 2013 the purpose of the E2 zone is primarily to protect areas of the City which have been identified as having environmental conservation significance (particularly remnant patches of critically endangered Cumberland Plain Woodland) protected by State and Federal Legislation. The E2 Zone has also been applied to areas that provide important connectivity between remnant patches of vegetation (e.g. along creek lines or corridors of land) in Council, State Government and private ownership, enhancing the overall potential for remnant vegetation to exist into the future. Implementation of the E2 Zone in the City was based primarily on the findings and recommendations of the Fairfield Biodiversity Strategy 2010 which accompanied the preparation of the Fairfield LEP 2013 and enabled Council to address State and Federal Government guidelines and legislation (e.g. NSW Threatened Species Conservation Act). The E2 zone is supported by a number of local clauses of the Fairfield LEP 2013 (cl.6.5 - Terrestrial Biodiversity and 6.6 – Riparian Land and Watercourses) which provide additional clarification of the guidelines and criteria that need to be addressed for development in proximity to areas supporting critically endangered flora and fauna. Again these local clauses have been implemented to address State Government legislation and guidelines that were relevant to preparation of the Fairfield LEP 2013. Under Fairfield LEP 2013 the range of land uses and activities permitted in the E2 Zone is restricted largely to environmental works. Recreation areas (comprising play grounds, public parks) are permitted, but this excludes the larger scale recreation facilities that are permitted in the Zone RE1 – Public Recreation. Showground Site – Zoning Status The current zoning status of the Showground is shown in Attachment A and incorporates areas zoned E2 – Environmental Protection and RE1 – Public Recreation. It is noted that the adjoining Fairfield Golf Course is zoned RE1. A recent review of the E2 and RE1 zones applying to the site has identified the following issues:

The Deerbush Park area in the south west corner of the site currently supports a number of large trees, threatened plants, understorey vegetation and is zoned E2. However a large portion of the Park is regularly mown and utilised for broader recreation activities by the general community. This section of the site does not have ideal connectivity to nearby bushland and is separated from these areas by public car parking areas.

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A section of Deerbush Park fronting Smithfield Rd supports both large indigenous trees and understorey associated with the Cumberland Plain Woodland, including a number of species that are specifically listed as being critically endangered and protected by State Legislation.

Along Moonlight Rd frontage of the Showground site, the community nursery, Nalawala Community Hall, Bike Swap Shop and miniature steam engine site are all zoned E2. Although these areas contain a number of large indigenous trees, at ground level the area is dominated by Council operations, general community and recreation activities, restricting the potential to effectively integrate this area with the nearby bushland (i.e. Fairfield Indigenous Flora Park) zoned E2.

The north eastern corner of the Showground (adjoining Smithfield Rd) comprises a large patch (approximately 2.6 hectares) of ‘intact’ Cumberland Plain Woodland supporting both large trees and understorey vegetation Zoned RE1. This area represents one of the last remaining, larger patches of Cumberland Plain Woodland in the urban areas of the City and is identified as having high conservation significance under the Fairfield Biodiversity Strategy 2010. The parcel has good proximity and potential for connectivity to the adjoining creek line. Although containing a footpath and bike trail the area does not support broader recreation activities. In this regard the current RE1 zoning of this portion of the Showground may not reflect the conservation values and function of this area.

HERITAGE ISSUES Preparation of the Fairfield LEP 2013 included the transfer of heritage listed sites under the former Fairfield LEP 1994 to the new format and structure of the NSW Standard LEP required to be implemented by all Council’s in NSW. This included preparation of an LEP Map (Attachment B) showing the location of the relevant heritage item against the relevant legal title (i.e. lot and deposited plan numbers) where the heritage item is located on. Showground Site – Heritage Issues Under Fairfield LEP 2013 the specific areas of the Showground Site that are heritage listed under Schedule 5 of the LEP are:

Indigenous Flora Park Original grand stand and trees

The basis and reasons for the listing originates from the Fairfield Heritage Study 1992 which accompanied preparation of the Fairfield LEP 1994.

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Both of the above areas are contained wholly or partly within the main lot and DP comprising the Showground site. However, currently the map included in Attachment B gives the impression that all of the Showground lands and structures beyond the area comprising the Flora Park and original grand stand all have heritage significance. Recent discussions with the NSW DPE indicates that for larger sites such as the Fairfield Showground there is scope to refine the extent of the heritage listing for the Showground by preparing a new heritage map that identifies the specific areas of a site that have heritage values. This process will involve the following steps:

Engage a Heritage consultant (qualified in both built form and environmental matters) to undertake more detailed investigations into the current heritage listing applicable to the Showground that includes the timber grandstand, vegetation and Indigenous Flora Park.

Based on the recommendations of the Heritage Consultant prepare a survey plan which maps the exact areas of the Showground that warrant listing under Fairfield LEP 2013.

Prepare a planning proposal to implement the proposed mapping changes to the heritage map associated with Fairfield LEP 2013.

CONCEPT PLANNING The Showground site is the subject of potential concept planning discussions. The investigations outlined in this report are required to be undertaken irrespective of any future development or intention over the site. It is simply to address zoning anomalies across the site. Similarly, the environmental and heritage investigations can also be undertaken in conjunction with any concept development of the site. The concept planning and the rezoning process can run parallel to each other. The findings of the rezoning process can feed into any concept planning of the site. NEXT STEPS – FURTHER INVESTIGATIONS & PREPARATION OF A PLANNING PROPOSAL The issues and anomalies outlined in this report are based on initial investigations undertaken by Council officers. To address these matters further, it will be necessary to engage the services of specialist consultants to undertake further detailed analysis of the issues involved, particularly in relation to the overlap between the heritage built form and environmental issues (e.g. sections of remnant vegetation that have been identified as having heritage significance) relevant to the site. The process of mapping a new LEP heritage map for the site also requires the services of a qualified surveyor to map out the exact location and boundaries of the heritage curtilage of the heritage listed grandstand and vegetation on the site.

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Once completed, the recommendations and findings from the further investigations would form the basis for the preparation of a planning proposal to be reported to Council in future. CONCLUSIONS Recent investigations by Council officers have identified a number of anomalies in relation to the extent and relationship between the E2 Environmental Protection and RE1 Public Recreation Zones applying to the Fairfield Showground Site. In addition, recent discussions with the DPE indicate there is scope to improve the level of clarification on the heritage map applying to the Showground to identify the areas of the site with specific heritage significance. The process of refining the E2, RE1 Zone boundaries and heritage map for the site will enhance the level of certainty for the future of the site not only as a major recreation facility but also an area that supports a range of heritage and environmental values in the City.

Tim Johnson Natural Resources Team Leader

Andrew Mooney Acting Manager Strategic Planning Authorisation: Acting Group Manager City Development Outcomes Committee - 6 December 2016 File Name: OUT061216_9.DOC

***** END OF ITEM 140 *****

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OUT061216_13 Outcomes Committee

Section A

Report 141. Prospect Creek - Feasibility for the Construction of a Footbridge

SUBJECT: Prospect Creek - Feasibility for the Construction of a Footbridge

FILE NUMBER: 14/13384 REPORT BY: Alison Mortimer, Manager Asset Management

RECOMMENDATION: That: 1. Council vote thirty thousand dollars ($30,000.00) plus GST from Council’s General

Funds for the purpose of the joint funding with Canterbury-Bankstown Council of the Stage 2 Preliminary Study and Project Specification to develop the work scope for the construction of a shared footbridge over Prospect Creek.

2. Canterbury-Bankstown Council be advised of Council’s decision. SUPPORTING DOCUMENTS: AT-A Garrison Point Shared Bridge Preliminary Concept Review 19 Pages


SUMMARY On 30 June 2014 the General Manager, former Bankstown City Council wrote to the City Manager, Fairfield City Council proposing a joint project to determine the feasibility for the construction of a footbridge across Prospect Creek. Preliminary investigations were undertaken at that time. Recently, the newly amalgamated Canterbury-Bankstown Council has written to Fairfield City Council to seek to jointly fund the specification for this project. It has been the intention of both Councils to seek to fund the construction of any footbridge through external grants. Completion of a project specification enables the submission of applications for grant funding for the project design and construction. The pedestrian bridge is proposed to link the recreational areas within both Councils. This report seeks Council’s resolution for an allocation of funds to jointly with Canterbury-Bankstown Council contract the specification to progress the project.

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Section A

DISCUSSION Project Background The former Bankstown City Council had representations from walking and fitness groups to provide a footbridge linking Garrison Point, Mirrambeena Regional Park across Prospect Creek near the junction of the Georges River. An approach to Fairfield City Council was made on 30 June 2014. At that time Fairfield City Council undertook Title Searches and prepared a Scope of Work identifying that the approximate cost for the construction of a footbridge would be at a minimum of $1,000,000.00. This estimate reflects the requirement for the bridge to be of a standard enabling the movement of boats/small craft as this section of Prospect Creek is navigable. The former Bankstown City Council have undertaken Stage 1 - Preliminary Concept Review for this project. They seek the financial contribution by Fairfield City Council of $30,000.00 plus GST to progress to Stage 2 – Preliminary Study and Project Specification. Location In the Canterbury-Bankstown Local Government Area, Garrison Point is a popular recreational area attracting many families and groups to enjoy the picnic and recreational attractions of the site.

Extract: Chipping Norton Lake Authority – Study 1990

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Section A

The proposed connection to the Fairfield Local Government Area is a similarly a well-developed recreational area, although it does not enjoy the level of patronage of Garrison Point. Whilst the Chipping Norton Lake is considered a “jewel in the crown” of Fairfield City access is obscured by the Lansvale industrial developments along the Hume Highway.

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Site Map – Environs Liverpool LGA & Bankstown LGA

Aerial Map – Chipping Norton Lakes and Environs Liverpool LGA & Bankstown LGA

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Section A

Unique Site The Chipping Norton Lake area has been the subject of a number of plans and studies over the years by the various State and Local Government Authorities as well as some academic institutions.

Photo: Cycleway views over Chipping Norton Lake – Fairfield LGA

Photo: Wharf Views over Chipping Norton Lake – Fairfield LGA The Chipping Norton Lake Authority formed in 1977 and operated until 2012 to coordinate development of this area. The surrounding regional areas were considered to be:

- Mirrabeena Regional Park – (Bankstown LGA) with picnicking, cycling/walking areas and an amphitheatre.

- Lake Moore – (Liverpool LGA) with natural ecosystem and habitat areas with some recreational facilities available.

- Chipping Norton Lake (Liverpool LGA) has well developed recreational facilities and an historic homestead. The area hosts local sports and boat club facilities.

- Chipping Norton Lake (Fairfield LGA) has well developed recreational facilities including an international water ski club and extensive cycleway links. The area hosts 2 Clubs; Club Italia - Mounties and the Liverpool Golf Club.

The opportunities for the area were viewed in this broader geographic sense to include all adjoining land enclosed by the Georges River and Prospect Creek.

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Section A

Development opportunities included consideration of commercial development to offset the costs to provide passive recreational uses for family groups with elements including a beach, picnic areas, lookouts, promenades, boat ramps/jetties, nature trails and boardwalks with connecting bridges. Concept Plans developed for the area included high cost plans with marinas through to more economical concept plans around the environmental and natural value of the area. These plans identified a bridge over Prospect Creek linking to Garrison Point/Beatty Parade within the Mirrabeena Regional Park. Fairfield City Council has since this time constructed a circuit walking path which is approximately 5km in length. This shared path provides the shore line paths to any footbridge construction to link with the pathways within the Mirrabeena Regional Park.

Extract: Higher Cost Development – Study 1990 Proposal The Garrison Point Shared Bridge Stage 1 Preliminary Concept Review Report forms Attachment A to this report.

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Section A

Stage 2 will further explore the options and define the work scope, establishing the basis for detailed design and construction. Canterbury-Bankstown Council Officers indicate that they propose to contact an external consultant with extensive experience in bridge design to undertake this work. Canterbury-Bankstown Council seeks the continued collaboration of Fairfield City Council and requests a $30,000.00 plus GST contribution to this contractual arrangement. Both Councils have an intention to use this body of work to seek grant funding for the design and construction of the work (Stage 3 – Detail Design and Construction). It is considered that the proposed bridge would link the significant recreation facilities of both councils within the parkland areas. The closest alternative connection over the Prospect Creek is the Hume Highway road bridge which is about 2.5km to the north of the site. CONCLUSION It is proposed that Fairfield City Council continue to collaborate with Canterbury-Bankstown Council for the progression of this project. It is recommended that Fairfield City Council vote $30,000.00 plus GST from its general funds to contribute to the contracting of an external consultant for the Stage 2 – Preliminary Study and Project Specification to explore the options and define the work scope for the construction of a footbridge over Prospect Creek. This work once completed will inform applications by both Councils for grant funding for the design and construction of the pedestrian bridge.

Alison Mortimer Manager Asset Management Authorisation: Chief Financial Officer Outcomes Committee - 6 December 2016 File Name: OUT061216_13.DOC

***** END OF ITEM 141 *****

ATTACHMENT A Item: 141 Garrison Point Shared Bridge Preliminary Concept Review

Attachment A

Garrison Point Shared Bridge Preliminary Concept Review

ATTACHMENT A Item: 141 Garrison Point Shared Bridge Preliminary Concept Review

Attachment A

Outcomes Committee

SECTION B

‘Matters submitted to the Committee for decision subject to the right of referral’

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Section B Page 210

Report 144. Direct (Section 94) Development Contributions Plan 2011 - Amendment No.10

SUBJECT: Direct (Section 94) Development Contributions Plan 2011 - Amendment No.10

FILE NUMBER: 16/11501 REPORT BY: Chris Shinn, Coordinator Strategic Planning

RECOMMENDATION: That: 1. Council amend Section 2.7 ‘Development to which this Plan applies’ of the Direct

(Section 94) Development Contributions Plan 2011 (known as Amendment No.10) as outlined in Attachment A of the report.

2. Amendment No.10 be placed on public exhibition for a period of 28 days from the day

it is advertised in the local newspaper. 3. The outcome of the public exhibition of Amendment No.10 be reported back to Council

following completion of the exhibition period. Note: This report deals with a planning decision made in the exercise of a function

of Council under the EP&A Act and a division needs to be called. SUPPORTING DOCUMENTS: AT-A Draft Amendment No.10 to the Direct (Section 94) Development

Contributions Plan 2011 1 Page


SUMMARY The purpose of this report is to provide detail of a proposed amendment to Council’s Direct (Section 94) Development Contributions Plan 2011.

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Section B Page 211

Amendment No.10 seeks to amend Section ‘2.7 Development to which this Plan applies’ of the Direct (Section 94) Development Contributions Plan 2011. The Amendment proposes to clarify when Development Contributions can be levied, particularly for development proposals that result in an increase in car parking demand but cannot provide the car parking on site. PLAN AMENDMENT Council currently levies Section 94 Development Contributions for car parking in Canley Heights and Cabramatta. The Plan currently applies to development proposals that result in an increase in the area of commercial or retail floor space where a developer cannot provide the required car spaces on site. However, the Plan does not cover those developments which do not seek to increase the floor area of a site, but will be a much more intensive use, ultimately requiring greater car parking demand. This Amendment proposes to amend Section ‘2.7 Development to which this Plan applies’ of the Direct (Section 94) Development Contributions Plan 2011 to allow developers to pay a Development Contribution where their development will increase the car parking demand. However, it is proposed to not levy development contributions in this instance when the proposal is for a restaurant or cafe. It should also be noted, that this Amendment does not change any other section of the Plan or the development contribution rates. The Amendment will involve adding an additional point under Section 2.7 Development to which this Plan applies, as below:

This Plan shall be applied to any development proposal that results in an increase in:

(d) car parking demand generated by a proposal that cannot provide the required car spaces on site (however, this excludes restaurants and cafes).

Detail of this Amendment is outlined in Attachment A. Council officers have received advice that this is the most appropriate way to ensure developers are able to financially contribute to the car parking of those centres when their development increases car parking demand. CONSULTATION STRATEGY It is recommended that the amendments to the Direct (Section 94) Development Contributions Plan 2011 be placed on public exhibition for a period of 28 days from the day it is advertised in the local newspaper.

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Section B Page 212

In addition, information regarding public exhibition will also be included on Council’s website and a copy provided at the front counter of the Administration building. At the conclusion of the public exhibition period, a further report will be provided to Council outlining any submissions. CONCLUSION In conclusion, it is recommended that Council endorse the amendment to the Direct (Section 94) Development Contributions Plan 2011 in accordance with the recommendations of this report. It is recommended that the amendments be publicly exhibited in accordance with the consultation strategy and that Council receive a further report on the results of the public exhibition.

Chris Shinn Coordinator Strategic Planning Authorisation: Acting Group Manager City Development Outcomes Committee - 6 December 2016 File Name: OUT061216_17.DOC

***** END OF ITEM 143 *****

ATTACHMENT A Item: 143 Draft Amendment No.10 to the Direct (Section 94) Development Contributions Plan

2011

Attachment A Page 213

Draft Amendment No.10 to the Direct (Section 94) Development Contributions Plan 2011

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OUT061216_6 Outcomes Committee Section B - Planning

Page 214

Report 145. Development Control Plan Review 2016

SUBJECT: Development Control Plan Review 2016 Premises: Fairfield Local Government Area Applicant/Owner: NIL Zoning: Various

FILE NUMBER: 16/02868 REPORT BY: Julio Assuncao, Land Use Planner

RECOMMENDATION: That: 1. The draft amendments to the Fairfield City Wide Development Control Plan (FCW DCP)

2013 (known as Draft Amendment 13) as outlined in Attachment A of the report, be placed on public exhibition for a minimum period of 28 days from the day it is advertised in the local newspaper in accordance with the provisions of Clause 18 of the Environmental Planning and Assessment Regulation 2000 and the Consultation Strategy outlined in the report.

2. The outcome of the public exhibition of Draft Amendment 13 be reported be back to Council following completion of the exhibition period.

Note: This report deals with a planning decision made in the exercise of a function

of Council under the EP&A Act and a division needs to be called. SUPPORTING DOCUMENTS: AT-A Fairfield City Wide Development Control Plan - Housekeepig

Amendments 27 Pages


SUMMARY The Fairfield City Wide Development Control Plan 2013 (FCW DCP) provides development controls for a range of development types across the Fairfield Local Government Area (LGA).

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Page 215

In addition to the FCW DCP, a number of place based Development Control Plans (DCP) apply to key commercially zoned land within the Fairfield LGA. The FCW DCP is reviewed twice a year to ensure controls remain relevant whilst place based DCPs are reviewed as required. The amendments undertaken as part of these reviews are generally minor in nature and will not result in substantial policy changes. This report details the proposed amendments and seeks Council’s endorsement to place the draft amendments on public exhibition. PROPOSED AMENDMENTS TO FAIRFIELD CITY WIDE DCP The following section briefly details the proposed amendments to the various sections of the FCW DCP. For further details of the proposed amendments refer to Attachment A. Chapter 1 Introduction The FCW DCP does not apply to land located in the Western Sydney Parklands which is governed by the provisions of the State Environmental Planning Policy (Western Sydney Parklands) 2009. It is proposed that a reference be included in the FCW DCP to exclude land subject to the provisions of State Environmental Planning Policy (Western Sydney Parklands) 2009 to ensure consistency with the map of where the FCW DCP applies. Chapter 4A Development in the Rural Zones It is proposed to amend the FCW DCP to expand the requirements of additional development types required to address noise insulation requirements, which currently only applies to residential uses. It is proposed to include development proposals for child care centres, educational establishments, places of public worship and other sensitive land uses. Minor amendments are also required to update references to AS 2021-2015 Acoustic – Aircraft Noise Intrusion – Building, Siting and Construction’ and Western Sydney Airport. Chapter 4B Secondary Dwellings in Rural Areas There have been instances where Council has received development applications for secondary dwellings proposing alfresco areas that are not directly adjoining private open space. This building layout potentially facilitates the unauthorised conversion of the alfresco areas into additional habitable spaces (such as additional bedrooms) at a future date.

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Page 216

A minor amendment is proposed that will require alfresco and living areas to have direct access to the main part of private open space. This requirement will facilitate building layouts that will result in improved amenity to future residents and minimise the potential for unauthorised conversion of these spaces into additional habitable spaces. Chapter 5A - Dwelling Houses Clause 5A.2.1 provides controls for the Floor Space Ratio of dwelling houses. Advisory notes are included in this clause to aid applicants in determining the floor space ratio of their proposals. Note 3 under this clause states the following: For dwellings greater than one storey, the stairwell on the ground floor will be included in the FSR calculation. All other stairwells will be excluded. This amendment seeks to remove this note as it contradicts the definition of gross floor area as defined under the Fairfield Local Environmental Plan 2013 which excludes areas of vertical circulation such as stairs when determining gross floor area. Chapter 5A – Dwelling Houses Clause 5A2.3 of the FCW DCP contains provisions for setbacks of dwelling houses to ensure, privacy, solar access of adjoining properties and the existing streetscape are not negatively impacted by new dwellings. An additional objective is required to ensure that the amenity of any adjoining property in respect to light, ventilation and outlook is not significantly impacted by new development. Chapter 5B – Secondary Dwellings The proposed amendments to Chapter 4B Secondary Dwellings in rural areas regarding location of alfresco and living areas in secondary dwellings will also be reflected in Chapter 5B of the FCW DCP. In addition the amendments are also proposed to the setback provisions of secondary dwellings from principal dwellings and minimum size of secondary dwellings. In order to maximise privacy and minimise solar access issues of an adjoining property and allow access to the secondary dwelling from the street, it is proposed that detached secondary dwelling be setback 1.8 metres. All proposals for secondary dwellings unable to provide the required setback will be required to be attached to the principal dwelling. A minor amendment is also proposed to exclude the area of the kitchen for the purposes of calculating the minimum floor area for living room and dining room areas.

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Page 217

Chapter 7 Residential Flat Building In July 2015 the State Government updated the State Environmental Planning Policy No 65 - Design Quality of Residential Apartment Development and released the Apartment Design Guide (ADG). State Environmental Planning Policy No 65 – Design Quality of Residential Apartment Development (SEPP 65) – Clause 6A(2) stipulates that if a development control plan contains provisions that specify requirements, standards or controls in relation to the following provisions, those provisions are of no effect. Those provisions include: Visual privacy Solar and daylight access Common circulation and spaces Apartment size and layout Ceiling heights Private open space and balconies Natural ventilation Storage

The FCW DCP currently contains equivalent provisions relating to visual privacy, solar and daylight access, private open space and balconies and natural ventilation. Given these provisions are of no effect as the result of the abovementioned provision of SEPP 65, it is recommended that the equivalent provisions of the FCW DCP be removed and replaced with the references to the equivalent provisions of the ADG. For provisions where there is no equivalent the respective provisions contained within the FCW DCP and ADG will continue to apply. Chapter 12 – Car Parking, Vehicle and Access Management The current car parking provisions for function centres under the FCW DCP is based on gross floor area with a rate of 1 space per 5sqm of gross leasable area. The Roads and Maritime Services (RMS) Guide to Traffic Generating Developments provides a rate based on 3 persons per car space for restaurant uses. Council has recently assessed two development applications for function centres/restaurants which have resulted in lower car parking requirements when utilising the provisions of the FCW DCP that would have otherwise have been required under the RMS guidelines. It is proposed that an amendment be included to reference the provisions of RMS Guide to Traffic Generating Developments in addition to the current rates of the FCW DCP and that the car parking rate required for a development application for function centres be the higher car parking provision resulting in the application of the FCW DCP and the RMS guidelines.

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Page 218

Chapter 13 – Child Care Centres A minor amendment is required to replace references to Department of Family and Community Services (DOCS) with Family and Community Services (FACS). An amendment will also be required to remove references to educator to child ratios that were applicable until December 2015 which are no longer applicable. CONSULTATION STRATEGY As the proposed amendments address identified anomalies in the FCW DCP, it is recommended that public exhibition of the amendments involve general notification in the local press and on Council’s website, with an exhibition period of 28 days. CONCLUSION This report proposes a number of amendments to the FCW DCP. The proposed amendments seek to improve and clarify the document for all users, including applicants and assessing staff. It is recommended that the Fairfield City Wide Development Control Plan (FCW DCP) 2013 (known as Draft Amendment 13) be placed on public exhibition in accordance with the consultation strategy outlined in this report.

Julio Assuncao Land Use Planner Authorisation: Acting Group Manager City Development Coordinator Strategic Planning Outcomes Committee - 6 December 2016 File Name: OUT061216_6.DOC

***** END OF ITEM 144 *****

ATTACHMENT A Item: 144 Fairfield City Wide Development Control Plan - Housekeepig Amendments


Fairfield City Wide Development Control Plan - Housekeepig Amendments

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Section B Page 246

Report 146. Fairfield Showground - Creation of a Master Plan and Project Scope

SUBJECT: Fairfield Showground - Creation of a Master Plan and Project Scope

FILE NUMBER: 16/09953 REPORT BY: Petra Tinker, Group Manager Community Learning and Recreation

RECOMMENDATION: That Council endorse the calling of Expressions of Interest (EOI) from consultants for the development of a Master Plan and Project Scope for the Fairfield Showground. SUPPORTING DOCUMENTS: There are no supporting documents for this report.


SUMMARY Background On 25 May 2016, a Mayoral Minute was tabled passing the following resolution:

That Council investigate and develop a Fairfield Showground Masterplan as outlined in the Mayoral Minute, with the view to developing it into a premier location to bring people together for celebration, shopping and sporting excellence.

A Councillor Briefing followed on 8 November 2016 outlining what actions had been taken since the Mayoral Minute and what matters need to be taken into account for the development of the Showground site. At the Briefing, a concept design was presented on the basis that a more detailed costing of the Master Plan and Project Scope needed to be undertaken with some external assessment. The purpose of this report is to gain endorsement to call for Expressions of Interest (EOI) from consultants for the preparation of a detailed Master Plan and Project Scope in order to provide a detailed budget and staging proposal for the Showground Project.

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Section B Page 247

The Master Plan will provide a detailed long term strategy for the management, use and development of Fairfield Showground building based upon the concept developed from the Mayoral Minute. The Master Plan will address best use or treatment of existing infrastructure, identify site constraints and benefits for the community. There will be an emphasis to ensure that the events and cultural activities already occurring at the Showground are enhanced and not lost. In order to prepare a Master Plan, Council will need to engage a highly experienced consultant who is familiar with the design and construction of similar pieces of infrastructure. This is a significant body of work involving landscape architects, engineers, planners, urban designers, architects and accountants. It will provide expertise about sporting facilities and event spaces, business modelling and a plan on how to stage the elements of the project. As advised at the Briefing, Council staff have collected as much information in-house as possible. This information will be given to the selected consultant so that they don’t have to duplicate the investigations already carried out by staff so as to minimise the cost of the development of the Master Plan. Once the EOI submissions have been received and evaluated, a report will be submitted to Council for a budget adjustment to complete the Master Plan work. This is the necessary next step for Council to get further information about the sports and events opportunities for the site, their cost estimates and staging program. As outlined at the Briefing, the proposed elements can be built in stages, however, it will be important to have an overview of the full potential of the site both in the short term and also in the longer term, to ensure that the most important and impactful pieces are built first and in accordance with available funding. This is a great opportunity to determine what goes on the Showground site and to build elements within the Budget without compromising the future vision. It is proposed to conduct the EOI with a view to having the Master Plan completed to allow for the first elements to be built in 2017/18 with further elements to be identified in subsequent years, subject to the project being included in the Delivery Program. The following suggestions for staging were presented at the Briefing: • Premier playing field and associated amenities • Festival area – oval and amenities • Expand undercover area for festivals • Synthetic field • Overflow parking • Connections to surrounding sites • Grandstand renovations • Building additional community infrastructure Councillors will continue to be involved in the process via Briefings and reports before a draft Master Plan is finalised.

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Section B Page 248

Petra Tinker Group Manager Community Learning and Recreation Authorisation: Director Corporate Governance Director Community Outcomes Outcomes Committee - 6 December 2016 File Name: OUT061216_22.DOC

***** END OF ITEM 145 *****

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Section B Page 249

Report 147. Emergency Services Property Levy

SUBJECT: Emergency Services Property Levy

FILE NUMBER: 16/22312 REPORT BY: Bradley Cutts, Chief Financial Officer

RECOMMENDATION: That: 1. Council not sign the NSW Government proposed Memorandum of Understanding

(MOU) for the land classification work relating to the implementation of the NSW Emergency Services Property Levy (ESPL).

2. Council maintain financial records in order to claim all actual fixed and variable costs associated with the introduction of the ESPL. This includes the reimbursement of all reasonable costs for the land classification work, start-up and ongoing costs associated with the administration and collection of the ESPL.

3. Council ensure that the ESPL appears as a separate line item on council rates notices, distinct from council rates and charges.

4. Council prepare a communications plan to inform the community about these changes.

5. Council receive any future reports from the Insurance Monitor that has been appointed by the NSW Government to ensure that that insurance premium savings are passed on to customers.

SUPPORTING DOCUMENTS: AT-A NSW Government Treasury Letter ESPL 6 Pages

CITY PLAN This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.

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SUMMARY Background The NSW Government is undertaking major reform to the funding of fire and emergency services. From 1 July 2017 the insurance-based Emergency Services Levy (ESL) will be replaced by an Emergency Services Property Levy (ESPL). The NSW Government is preparing legislation under which councils will be responsible for collecting the levy from land owners where the ESPL will appear as a separate line item on council rates notices. The NSW Government was aiming to have the ESPL legislation introduced to Parliament this year, but that did not occur before Parliament finished for the year. Local Government New South Wales has advised that the NSW Government now intends to introduce the legislation to Parliament in February next year, ahead of a 1 July 2017 start date. This means that Treasury still wants councils to undertake the land classification and other preparatory work necessary so that they are ready to collect this levy for the NSW Government on 1 July next year. Treasury will organise information sessions for councils to discuss this in more detail. This is a very unusual situation in that councils are being asked to do work ahead of legislation requiring them to do it. However, if councils do not do the preparatory work and the legislation is passed next year, they will be under extreme pressure to put the appropriate mechanisms, systems and training in place for 1 July 2017. Preparing for the introduction of the ESPL It is intended that the ESPL for individual properties will be based on their land classification and land value. This classification information is required by NSW Treasury by 31 December 2016. The NSW Government has proposed that Council signs a Memorandum of Understanding (MOU) (refer Attachment A), where Council is provided $72,500 to reflect the estimated fixed and variable costs of the classification task. Treasury modelling suggests that the average residential property insurance premium will fall by around $200 from the removal of the ESL. Professor Allan Fels AO and Professor David Cousins AM have been appointed as Insurance Monitors to ensure that the insurance savings are passed onto customers. Conclusion There is a significant amount of work for Council to prepare the land classification work and the start-up and ongoing costs associated with the administration and collection of the ESPL. There is no evidence to suggest that the amount offered in the MOU is adequate and therefore Council should maintain financial records in order to claim all actual fixed and variable costs associated with the introduction of the ESPL.

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There is also significant education required for the Fairfield community to communicate the legislative changes and how it will impact their insurances and council rates. It is recommended that Council prepares a communications plan to inform the community about these changes and that Council ensures that the ESPL appears as a separate line item on council rates notices, distinct from council rates and charges. Council should also receive any future reports from the Insurance Monitor that has been appointed by the NSW Government to ensure that that insurance premium savings are passed on to customers in the community.

Bradley Cutts Chief Financial Officer Authorisation: Director Corporate Governance Outcomes Committee - 6 December 2016 File Name: OUT061216_20.DOC

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ATTACHMENT A Item: 146 NSW Government Treasury Letter ESPL


NSW Government Treasury Letter ESPL

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Report 148. Financial Statements

SUBJECT: Financial Statements

FILE NUMBER: 13/05307

PREVIOUS ITEMS: 119 - Adoption of the Council's 2015/16 Financial Statements - Outcomes Supplementary Reports - 25 October 2016

REPORT BY: Bradley Cutts, Chief Financial Officer

RECOMMENDATION: That: 1. The 2015/16 Financial Audit Report by Pitcher Partners submitted at the Audit and Risk

Committee be received and noted. 2. Following the recent change to the Local Government Act 1993, it be noted that the

Auditor-General is appointed as Council’s External Auditor for the financial year ending 30 June 2017 and the Audit Office of NSW will be providing an assurance that the Financial Statements give a fair and accurate view.

SUPPORTING DOCUMENTS: AT-A Financial Statements 2015-2016 113 Pages

CITY PLAN This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.

SUMMARY Under the Local Government Act, Fairfield City Council must produce a set of annual Statements that present the financial undertakings for the financial year. The content and format of the annual Statements are prescribed by the relevant Australian Accounting Standards.

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In order to provide assurance that the Financial Statements give a fair and accurate view of the year in question, they are subject to external audit. For this purpose Council’s external auditors for the year ended 30 June 2016 were Pitcher Partners. Carl Millington (Partner), presented at the October 2016 Council Meeting the Statements prior to Council being asked to approve and adopt them. An unqualified audit opinion was issued to Council dated 26 October 2016. Attachment A formalised a report to the Audit and Risk Committee for the 2016 Audit. The approved Financial Statements prior to 31 October 2016, as required by the Local Government Act, were forwarded to the Office of Local Government. They were also published via Council’s website and in the local newspaper. There have been no public submissions or representations made as at 24 November 2016 with regard to the Financial Statements year ended 30 June 2016. External Audit Changes With the audit provisions of the Local Government Amendment (Governance and Planning) Act 2016 being proclaimed effective 1 October 2016, the Audit Office of NSW have now started the process of transitioning into the local government sector. Part of this transitioning requires the Audit Office of NSW to select a number of audits to perform themselves in-house and to determine which audits to continue to contract to private accounting firms. The Audit Office of NSW has determined that doing 12 to 13 council audits in-house from 2016-17 is enough to provide a practical understanding of the local government sector. This means the majority of the sector will continue to work with the existing auditor through a contracting arrangement. The Audit Office of NSW plans to increase the number of in-house audits in 2017-18. The Audit Office of NSW criterion for selecting audits has identified Fairfield City Council as an audit suitable to bring in-house. The Audit Office of NSW wrote to Council (Attachment B) on Friday 28 October to advise Council of this change provided that there were ‘no significant mitigating factors’ that should be taken into account to reconsider this decision. This means that the Audit Office of NSW will be Council’s external auditors for the Financial Year ended 30 June 2017 to provide assurance that the Financial Statements give a fair and accurate view.

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Bradley Cutts Chief Financial Officer Authorisation: Director Corporate Governance Outcomes Committee - 6 December 2016 File Name: OUT061216_21.DOC

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Report 149. Major Projects Update - December 2016

SUBJECT: Major Projects Update - December 2016

FILE NUMBER: 13/16881 REPORT BY: Daniel Favotto, Manager Major Projects and Planning

RECOMMENDATION: That the report be received and noted. SUPPORTING DOCUMENTS: There are no supporting documents for this report.


SUMMARY The projects addressed in this report have been the subject of prior Council reports and briefings. In order to keep Council advised of the progress of key projects, this report will provide summary information on: Recent activity on the project; Activity due to occur in the coming month; Status update on budget and schedule; and Key issues relating to the progress of the project. The matters discussed and covered in this report relate to Council in its role as a land owner, not in its role as a regulator. The report covers major projects currently underway. Project Status Key: Green: On Track Orange: Needs Attention Red: Behind Schedule

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Dutton Plaza (Cabramatta) Project Status: Completed: 99%

The Dutton Plaza project comprises the construction of 275 car parking spaces, retail complex, public lifts and toilets, plaza and community meeting room. Building works, including remedial works to address fire services design issues, are substantially complete. Perimeter civil works including new pedestrian crossing points, loading bays, upgrade of footpath pavements and the resurfacing of Dutton Lane, have all been completed Following a review of the upgraded fire services, a fire engineering report on the smoke extraction system was submitted to Fire and Rescue NSW for evaluation in late November. This process can take between 10 days to 30 days. Once Fire and Rescue NSW endorses the fire engineering report, an Occupation Certificate can be issued to open the internal shops and the retail complex to the public. An Occupation Certificate has already been issued for the car park, commercial offices and external facing shops. Other community elements that have been delivered by the Project include:

Civic open space (Gough Whitlam Place), New car park with lift facilities, New male, female and disabled toilets, Cabramatta History Wall, and Redesign of the entry into Dutton Lane car park (with improved peak hour access into

the car park and along Hughes Street). A supplementary report was submitted to Council on 22 November 2016 providing an update on the leasing, where occupancy is at 60%. At present, the seafood shop, fruit store, variety shop, café and a fashion store have opened and are trading well. Activities November 2016 Completion of smoke exhaust rectification works On-going defects rectification On-going tenancy fitouts Modelling and review of upgraded of smoke exhaust rectification works and fire

services

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December 2016/ January 2017 Issue of Occupation Certificate for internal shops On-going minor defects rectification On-going tenancy fitouts Erection of pedestrian fence along walkway between old and new carparks Current Risks & Issues Outstanding Rectification of defects as the project progresses towards completion Obtain certification of upgraded fire services system to achieve compliance Obtain final Occupation Certificate

Timeline

Budget vs Actual Expenditure 2016-17 Actuals ($) at 31 October 2016

2014-17 Overall Actuals ($) 31 October 2016

971,353.00 20,614,959.00

Project Budget $19,550,000.00

New cafe open for business

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Aquatopia Water Park – Prairiewood Leisure Centre Project Status: Completed: 90%

The three main Stage 1 elements - Toddlers Pool, Giant Slides and Aqua Tower (activity centre), have been constructed and commissioned. Entry booth, shade structures, barbeques, cabanas, pathways and landscaping have been completed and new utilities installed. Installation of CCTV, networking and security to plant rooms and entry booth is complete and will be commissioned prior to opening. Construction of Stage 2 stingray (surf simulator) is well underway with soldier piles and excavation works complete. Construction has commenced on the balance tank, pump room and concrete floor. Works have also commenced on Stage 3 breakout areas and planning is underway for remaining minor elements. The official opening of “Aquatopia” Water Park is to be held on Saturday 10 December 2016, with gates to open half an hour prior to normal opening time of 10.30am. Normal entry fees are to apply on the opening day. The arrangement of the external kiosk has been reviewed to deliver an improved service and range of foodstuffs. A plan for modification of the layout of the container (to include deep fryers and associated storage area and service elements) and the range of new equipment (fridges, deep fryers, etc) has been developed. The expected cost of this work is $100,000 and this is currently not in the project scope and budget. Activities November 2016 Construction of Stingray ongoing. Turnstiles and gates installed Civil and landscaping works completed. Training of staff completed. Cabanas and pathways completed. Construction of mound completed, except around the breakout area. December 2016 / January 2017 Opening of Water Park (Stage 1). On-going construction of Stage 2 (Stingray surf simulator) and Stage 3 works. Investigation and planning of minor Stage 3 elements e.g. giant outdoor LED screen

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Current Risks & Issues Resolved Procurement of landscape elements including concrete contractor, plants, trees,

synthetic turf. Clashes of services on site.

Outstanding Risk review and rectification of any identified risks. Managing dust from construction site of stingray onto Water Park, Leisure Centre and

adjoining residents Completion of planning for Stage 3 elements

Timeline

The key milestones the project is targeting after wet weather delays are: Stage 1 project works completed for 10 December 2016 opening Budget vs Actual Expenditure Water Park

Overall Project Budget ($) Actuals ($) at 15 November 2016 7,845,000.00 6,490,785.00

Upgrade of Substation and construction of MSB

Overall Project Budget ($) Actuals ($) at 15 November 2016 330,000.00 472,835.00

Overall Project Budget Water Park $7,455,000.00 Additional Stage 2 Funding $230,000.00 Additional Stage 3 Funding $170,000.00 Subtotal $7,845,000.00 Substation Upgrade $330,000.00 TOTAL $8,175,000.00 The delay in expected completion time (late September) to current expected completion time (mid-December) will result in an adjustment to the expected costs and revenue from operations. A budget adjustment to reflect actual costs will be required in the future.

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The project is tracking over budget at this time.

Aerial view of 3 main Stage 1 elements RMS Local Roads Package – Cumberland Highway & Wetherill Street Upgrades Project Status: Completed: 99%

This project comprises of two grants from the Federal Government for the widening of Wetherill Street (from Polding Street to Victoria Street) and the creation of east-west right turn lanes along the Cumberland Highway at Hamilton Road, St Johns Road and John Street. Wetherill Street works were opened to traffic at the end of June with defect rectification works and handover documentation being finalised. The Cumberland Highway intersections at St Johns Road and Hamilton Road were opened to traffic in September 2016 with minor defects rectification works to be carried out at the three sites at John Street, St Johns Road and Hamilton Road. These are required prior to the Roads and Maritime Services accepting the completed main road works. Activities November 2016 On-going rectification of defects. Construction of concrete footpath and fence on the corner of The Horsley Drive and

Wetherill Street. On-going negotiations on disputed variations with principal contractor. December 2016 / January 2017 Defect rectification works to be finalised. Final contractor payments to be made and issues resolved. Completion of concrete footpath and fence on the corner of The Horsley Drive and

Wetherill Street

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Handover of main roads works to Roads and Maritime Services Project highlight report and lessons learnt report to be completed.

Current Risks & Issues Resolved Keep the community informed about the progress of works.

Outstanding Outstanding disputed contractor variations to be resolved. Timeline

The project is substantially complete with only project wrap up activities outstanding. Budget vs Actual Expenditure

2015-16 Budget ($) Actuals ($) at

22 November 2016 Cumberland Highway Intersection Upgrades 5,784,319 5,784,319 Wetherill Street Upgrade 8,200,000 8,019,245

The Crescent Plaza – Fairfield City Centre Project Status: Completed: 95%

Main elements, e.g. murals, walls, seating, artworks, decks, stormwater and electrical services have been completed. Currently finalising LED lighting, communications and outstanding defects. The LED screen has been installed and is being commissioned. Overall, works are on track for the plaza to be opened to the public on 6 December 2016. November 2016

Completion of installation of the seating. Site cleaning Handover and opening of the front footpath area to the public Completion of testing of lighting LUX readings. Completion of driveway off Council Lane at the rear and pavement reconstruction

along easement strip.

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Change over from temporary power supply to permanent supply with new meter to main switch board

Completion of tree pruning and other works to improve safety. On-going rectification of defects as identified.

December 2016

Completion of defect rectification works Installation of plaque Final cleaning prior to opening. Planned opening of the Plaza on 6 December 2016

Current Risks & Issues Resolved Consolidation of lots making up the site Lodgement of application for Building Certificate Endeavour Energy approval for installation of power meter. Compliance of night time lighting with public space standard requirements Outstanding Building Certification approval prior to opening of Plaza. Protection of LED under seats lighting Completion of minor defects rectification works.

Timeline

Budget vs Actual Expenditure

2015-16 Budget ($) Actuals ($) at 31 October 2016 *2,170,576.00 $1,919,439.42

*Allocated budget includes funding from SRV funds, Museum (for artworks), Fairfield City Centre Fund (for footpath works) and Section 94 funding.

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The Crescent Plaza with LED lighting (view from The Crescent, early morning)

The Crescent Plaza with LED lighting (view from The Crescent at night)

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Sculptural artworks & seating

Obstacle Course and Human Foosball Court – Fairfield District Park Project Status: Completed: 98%

The Obstacle Course provides a range of activities in a loop for residents to test their skill and abilities. They have been selected to test different aspects of movement and balance. The project includes a tug-of-war and foosball court. The majority of the elements are completed. The construction of the air bridge and flying fox were delayed due to detailed design and manufacturing issues. Additional work for the foosball court are planned to be completed in December. Due to the “bespoke” nature of many of the elements, a risk review was undertaken as part of the project commissioning to identify risks that needed to be addressed prior to opening. Additional works are now being undertaken to address identified potential risks. These are planned to be completed in December 2016. The water mister has been installed in Fairfield Park. Activities

November 2016 On-going rectification of risks identified in the post completion audit report Pre-hand over inspection with stakeholders Completion of minor outstanding works

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December 2016 Completion of modifications to a number of Obstacle Course elements to comply with

relevant standards, including replacing granitic surface with mulch to create an impact attenuating surface where identified by risk audit.

Upgrade Foosball court goals and player rails, and fence panels at ends. Current Risks & Issues Resolved Reuse of excess soil for additional garden bed and ground regeneration within the

Obstacle course area Outstanding Installation of additional perforated mesh panels to close off ends of Foosball court Installation of an additional LED light fitting to the existing Endeavour Energy pole

located adjacent to the Foosball Court Modification of some elements to meet Playground standards to address risks

identified by risk audit.

Timeline


2015-16 Budget ($) Actuals ($) at 30 November 2016 *$951,000.00 $1,003,442.46

*Allocated budget includes funding from Section 94 and Section 94A funds. Project over expenditure due to project scope variations/additions, and modifications to equipment to address risks identified by risk audit.

Obstacle Course

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Timber Climb Tyre and Timber Walls

Cargo Nets Bell Climb

Rope Crossing See-Saw Balance Board

Monkey Bars Hurdles

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Mound – Rope Climb and Timber Steps

Rope Walk Balance Beam

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Rope Walk

WSIP Smithfield Road Upgrade Project Status: Completed: 8%

The project proposes to upgrade 11 sections of Smithfield Road corridor over the approximately 5 km length between Elizabeth Drive and Polding Street, to achieve a continuous four lane wide carriageway (two lanes in each direction), to improve the flow of traffic through this heavily congested area.

New traffic control signals are proposed for an upgraded intersection at Richards Road, as well as modifications to existing traffic signals at Elizabeth Drive and King Road. Other proposed works include road widenings and minor upgrades to other intersections.

Public utilities such as communications, water and electricity will need to be adjusted intermittently along the length of Smithfield Road. Street lighting will also be reviewed. Some land acquisitions, predominantly of land owned by Department of Planning, are also required to facilitate the works.

The project is fully funded from the Federal Government’s Local Roads Package Program, with the grant administered by the Roads and Maritime Services. The project budget is $14,486,593.00 (P50 level). Additional funding up to an overall project budget of $16,376,148.00 (P90 level) may be available subject to appropriate justification.

It is anticipated that this project will be undertaken over a two year period. Further details of the project will be provided in future reports and Councillor briefings.

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Activities November 2016 Preliminary concept (road alignment) design Preliminary survey of road corridor Traffic signal designs commissioned Stakeholder workshop Preparation of risk register December 2016 / January 2017 Formalisation of project plan for delivery arrangements of the project – design, project

and contract management Engagement of contractor to undertake public utilities investigation Commencement of procurement process to engage quantity surveyor, and consultants

to undertake external peer review of design and specifications Confirmation of property boundaries Completion of preliminary concept (road alignment) design and seeking endorsement

from RMS Review all property boundary adjustments Commence public consultation and potential property acquisition discussions once

preliminary concept alignment has been finalised. N.B. It is important to commence this community consultation on preliminary road design to assist in identifying any potential issues that may impact on the final design and extent of property acquisitions. This consultation is also required by the Review of Environmental Factors (REF) process. Additional community consultations may be required in the future depending upon feedback on the preliminary proposal and extent of future modifications required by the design process.

Current Risks & Issues Resolved RMS approval of locations of potential traffic signal installations and upgrades. Outstanding Completion of concept road alignment design which may impact on degree of property

boundary alterations or acquisitions Property acquisitions Identification of utilities and other potential constraints Resolution of project delivery model.

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Timeline


2016-18 Budget ($) Actuals ($) at 31 October 2016

14,486,593 To be confirmed

Cabramatta Town Centre Upgrade Project Status: Completed: 90%

The works comprise a range of small to medium projects improving the condition of street furniture and streetscape in Cabramatta Town Centre with varying completion timeframes. The project is part of the Special Rate Variation program of works. The project aims to create a more attractive area for local business, residents and visitors. Projects already completed include: Painting of decorative lighting, pergolas and bollards Installation of new granite seating with changed seating orientation in Freedom Plaza

and part of John Street to replace timber slat seats. Other projects underway include installation of: Exeloo toilet near Arthur West Hall in Cabravale Park. Street flag poles installed at entry way locations including Lansvale. New decorative lighting in Dutton Lane Arcade Existing lights are a high maintenance product and alternatives to minimise maintenance and increase lighting levels are being investigated. At the Councillor briefing on 1 November 2016, the indicated preference was to retain the existing look and feel (white spherical lights). The project team is currently re-evaluating options, including the long term cost of refurbishing the existing lighting fixtures. Activities November 2016 Review of decorative lighting options Installation of new seating

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Completion of painting of fixtures and pergolas December 2016 Power bollards to be installed at every second banner pole location in John Street.

Installation of new bollards to commence in early December. Delivery of additional granite seats. Re-assessment of decorative of sphere lights, taking into consideration refurbishment,

maintenance requirements and / or replacement costs). Further consultation with stakeholders also required

Current Risks & Issues Outstanding Minimise disruption to local businesses during works Resolution of decorative lighting refurbishment Delays in delivery of power/light bollards Sewer connection issues for Exeloo Timeline


2015-16 Budget ($) Actuals ($) at 28 November 2016 1,020,000.00 $763,000

Daniel Favotto Manager Major Projects and Planning Authorisation: Group Manager Major Projects and Place Outcomes Committee - 6 December 2016 File Name: OUT061216_15.DOC

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Report 150. Arts Advisory Committee - November 2016

SUBJECT: Arts Advisory Committee - November 2016

FILE NUMBER: 14/17978 REPORT BY: Bethany Falzon, Community Project Officer - Cultural Development

RECOMMENDATION: That: 1. Council endorse the 2017 Social Change through Creativity Grant Application Form,

Guidelines and FAQs. 2. The Social Change through Creativity Grant Applications are assessed by a

Selection Panel comprised of 2 Council Managers and 2 community members from the Arts Advisory Committee which makes funding recommendations to Council’s Services Committee for adoption.

3. The Minutes of the Arts Advisory Committee Meeting held on 9 November 2016 be received and noted.

SUPPORTING DOCUMENTS: AT-A Arts Advisory Committee Minutes - 9 November 2016 4 Pages AT-B 2017 Social Change Through Creativity Grant Application Form 9 Pages AT-C 2017 Social Change Through Creativity Grant Guidelines 6 Pages AT-D 2017 Social Change Through Creativity FAQs 10 Pages

CITY PLAN This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.

SUMMARY The Fairfield City Council (FCC) Arts Advisory Committee is comprised of community representatives, FCC Councillors, and FCC Staff that have a commitment to arts and community and cultural development in the Fairfield Local Government Area.

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The Committee provides advice on priorities and actioning of the Fairfield City Cultural Plan 2011-2016 and other relevant strategic documents. This includes looking into funding of creative and cultural projects, strategic partnerships and the growth of arts and cultural development opportunities in the local area. Background to Council’s Social Change Through Creativity Grants Program Since 2003, Council has offered a local grants program with a cultural and community development focus. Council’s annual Social Change Through Creativity Grants Program provides one-off funding for projects initiated by communities and which are aligned with the key directions of the Fairfield City Plan and Cultural Plan. Community groups are supported to develop projects which address issues in their community, such as social isolation or cross cultural understanding, using collaborative and creative arts practices. The Social Change Through Creativity Grants Program (SCTC) has a total funding pool of $50,000.00 and groups can apply for up to $5,000.00 per application. Importantly, the program has a community capacity building, ‘entry level’ focus and provides support for first time applicants to help them develop their project idea, understand the purpose of the Grants Program, address the Selection Criteria and write the Grant Application. The support includes information sessions, grant workshops, mentoring, meetings with a Council officer and step-by-step a “how-to” guide on Council’s website. In this way, the Program is a 'spring-board' for community groups to gain experience and build a track record enabling them to later apply to State and Federal Government funding bodies. 2017 Social Change Through Creativity Grant Documents Copies of the application form, FAQs sheet and Guidelines were circulated amongst the Committee members prior to the meeting. This was to ensure Committee members had adequate time to review the documents and bring their suggestions to be discussed. In particular the application form was discussed at the meeting. The Committee recommended the application form develop a clearer layout, simpler language, include tables, and revise the selection criterion. 2017 Social Change Through Creativity Grant Assessment Panel Both state and federal arts funding bodies have undertaken significant reviews of their funding programs and processes. This shift has the potential to negatively impact the beneficial role artistic innovation and vibrancy plays in improving the health and wellbeing of disadvantaged communities. In consideration of this, the Committee had a lengthy discussion in relation to the current Social Change Through Creativity Grant assessment processes and the composition of the selection panel. It was discussed that an assessment process which includes peer-review, recognised as best practice by the sector, would provide the best outcome for measuring and benchmarking the quality and selection of grant applications.

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Fairfield City Cultural Plan 2017-2020 Fairfield City Cultural Plan 2011-2016 is coming to an end. Council is in currently in the process of reviewing the Fairfield City Cultural Plan 2017-2020. Council invited volunteers from the Committee to be involved in the development of the Fairfield City Cultural Plan 2017-2020.

Bethany Falzon Community Project Officer - Cultural Development Authorisation: Manager Cultural Development Group Manager Governance and Community Development Outcomes Committee - 6 December 2016 File Name: OUT061216_18.DOC

***** END OF ITEM 149 *****

ATTACHMENT A Item: 149 Arts Advisory Committee Minutes - 9 November 2016


Arts Advisory Committee Minutes - 9 November 2016

MINUTES OF THE ARTS ADVISORY COMMITTEE MEETING HELD 9 November 2016

STEIN GALLERY FAIRFIELD CITY COUNCIL MUSEUM AND GALLERY

Attendance: Zana Brasnovic, My Sang Le, Councillor Sera Yilmaz, Carmel Aiello, Tiffany Lee Shoy, Bethany Falzon, Suzanne Sivieng Chair: Councillor Yilmaz Minutes: Suzanne Sivieng Meeting opened at 6:35pm by the Chair. Apologies: Zanny Begg, Lidia Luna, Wendy Morgan, Julio Pena, Guido

Gonzalez Acknowledgement of Country – by Councillor Yilmaz

“We would like to acknowledge the Cabrogal of the Darug Nation who are the Traditional Custodians of this Land we are meeting on today. We also pay our respect to the Elders both past and present of the Darug Nation.”

1 Introduction

General introductions by attendees. Councillor Yilmaz introduced herself as the newly elected Councillor representing the Parks Ward. Members of the Arts Advisory Committee introduced themselves and spoke about their roles within the local community outside of the Committee.

2 Fairfield City Museum and Gallery

Carmel Aiello (Fairfield City Museum & Gallery Co-ordinator) inducted the Committee members to the site. She then presented the current and upcoming programs and exhibitions at the Museum and Gallery. Carmel highlighted the recently launched exhibition – “Being Chilean” which had over 120 people in attendance, including the Consulate General of Chile.

3 Fairfield City Council 2017 Social Change Through Creativity (SCTC) Grant Program

a. Updating the 2017 suite of SCTC grant documents and processes Bethany presented the Social Change Through Creativity Grant application form to the Committee and invited members to comment and contribute to the revision process. The following suggestions were noted to improve readability and comprehension: i. Review of the current SCTC guidelines, FAQs and application

form



Question 9: The inclusion of a table to make it easier for applicants to

complete a projected timeline of the project proposal. Question 10: The division of this question into 2 parts (10a and 10b)

where section 10a requires a targeted response with a 50 word limit; and 10b requires a longer response of 300 word limit. Zana instead suggested including a checklist for this section. FCMG Co-ordinator suggested a table to more comprehensively guide responses.

Question 12: Carmel suggested that this section should be 2 different questions and the CACD (Community Arts and Cultural Development) definition be included. The following CACD principles can be used as criterion for the assessment: inclusion, empowerment, access, equity, artistic, excellence and leadership. They will be included in the guidelines and the applicants will be prompted to make reference to these principles in the guidelines to assist applicants. It was also suggested that the draft application be tried and tested by persons unfamiliar with formal arts discourse before releasing it to the applicants.

My Sang suggested that question 11 be changed from a question to a statement that requests applicants list Key/ Target Groups.

It was suggested that Council publish a case study on its website to be used as information for organisations wishing to apply for a grant to refer to as a model for their own application.

Another suggestion, to accommodate the diverse community, is for the application to be translated into different community languages. The idea would be costly. Applicants have access to an interpreting service provided by Council to assist them with completing the application. In the past there was an occasion where the applicant has used an interpreter to assist them with completing the application; which was later translated to English.

Zana suggested perhaps the application be translated into Arabic and Vietnamese, the two main language in the LGA, to minimise cost.

Manager Cultural Development advised that Council will look into the feasibility of translating the application into different community languages.

Recommendation: That Council endorse the 2017 Social Change Through Creativity Grant application form, guidelines and FAQs sheet. Motion: Zana Brasnovic Seconded by: My Sang Le

ii. 2017 SCTC Grants Assessment panel

Since 2011, SCTC grant applications have been assessed by a panel

of 3 Senior Council Managers. Each panellist reads all the applications, meets to discuss the individual merits of the applications and select projects to recommend to Council for funding.

The Committee discussed alternate grant assessment processes at length. Arts funding bodies across all levels of government consider



that a panel of peers is the best practice method to ensure the fairest assessment of grant applications.

From the beginning of the Grants program, a sub-committee of the Arts Advisory Committee would be formed each year to assess the grant applications. The grants sub-committee of 4-5 people would comprise of selected AAC community members and the Councillor Chair. This process changed in 2011 when Council opted to trial in-house assessment by a panel of senior managers as described above.

The Committee proposed that given the SCTC grants program is aimed at community organisations who are unfamiliar with grants programs, and who are supported to develop arts-based approaches to address community issues; that a sub-committee of peers provides a best-quality approach for selection. To ensure neutrality, they also suggested that the sub-committee be comprised only of community members, and not any Councillors. This suggestion had unanimous agreement in the meeting.

Recommendation: The Arts Advisory Committee recommends that the Social Change Through Creativity Grant applications are assessed by a sub-committee of community members of the Arts Advisory Committee. Moved: My Sang Le Seconded: Zana Brasnovic Alternate Staff Recommendation: That the Social Change Through Creativity Grant applications are assessed by a Selection Panel comprised of 2 senior Council staff (from Cultural Development branch and from Governance branch) and 2 community members from the Arts Advisory Committee, with a Council officer having the casting vote. The Selection Panel will continue to make funding recommendations to Services Committee for adoption.

iii. Feedback on the Grants information sessions; grant writing workshop and Mentor program.

Feedback from the grant information session made reference to the location; that Fairfield City Museum and Gallery was hard to locate, has limited parking and is difficult to access by public transport.

Other feedback is to be confirmed by Manager of Governance and the CPO-Community Impact because the Information Sessions are delivered jointly.

4. Fairfield City Cultural Plan 2017-2020

i. Review and discussion of current plan CPO-Cultural Development and Manager, Cultural Development are

currently reviewing the Cultural Plan in consultation with the Arts Advisory Committee and invited volunteers from the Committee to form a sub-committee to contribute to the development of the new plan.

Members expressed their willingness to assist in the process in order to achieve the best outcome for the local community.

My Sang reinforced the importance of capitalising on the diversity of communities as an asset and use this as a long term initiative. This



includes recognising refugees, asylum seekers and newly arrived migrants as significant parts of the Fairfield community.

FCMG Co-ordinator would like to see an Arts network revitalised to promote opportunities for growth and development in the Arts and to network as artists.

FCMG Co-ordinator advised that an EOI will be distributed from 10/11/2016 inviting artists of Iraqi descent to apply for an exhibition as part of the 2017 Iraqi Cultural Festival.

Action: That a sub-committee of the Arts Advisory Committee be formed to assist the development of the Fairfield City Cultural Plan 2017-2020. 5 Western Sydney Live and Local Strategic Initiative Manager, Cultural Development advised that Council received $20,000

funding from Arts NSW for Live and Local project (a strategic initiative that is already running in suburbs like Surry Hills, Newtown and Marrickville).

Fairfield’s Live and Local aims to be a micro-music festival, with performances along The Crescent at Fairfield City Centre.

The micro-festival is planned for Spring 2017. Council is seeking musicians and local performing artists who perform

traditional and/or contemporary music and will collate a local performer’s database. Initial preference will be given to local artists; but invitation will be extended to neighbouring suburb artists.

Zana suggested Council make contact with Navitas College. The Live and Local initiative is a 2 year project that will consist of music

business training. This training will educate artists to become self-reliant in entrepreneurial endeavours and develop the key skills necessary to thrive in the industry. It will also provide educational training to local businesses on the social and capital benefits of supporting live musical performances.

There will be a Live and Local stage at next year’s Bring It On youth festival. There will be a pilot gig at Bonnyrigg Plaza, in the new alfresco dining area

with anticipation that it will become a permanent offering for the Plaza. Action: Arts Advisory Committee members are encouraged to forward artists contacts who would be interested in being part of this initiative to Council. Meeting closed at 8.15PM Next Meeting: will be in 2017 date TBA

ATTACHMENT B Item: 149 2017 Social Change Through Creativity Grant Application Form

Attachment B Page 398

2017 Social Change Through Creativity Grant Application Form

ATTACHMENT C Item: 149 2017 Social Change Through Creativity Grant Guidelines

Attachment C Page 407

2017 Social Change Through Creativity Grant Guidelines

ATTACHMENT D Item: 149 2017 Social Change Through Creativity FAQs

Attachment D Page 413

2017 Social Change Through Creativity FAQs

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Section B Page 423

Report 151. Multicultural Advisory Committee - October 2016

SUBJECT: Multicultural Advisory Committee - October 2016

FILE NUMBER: 13/00787 REPORT BY: Stephanie Adam, Community Project Officer - Multicultural

RECOMMENDATION: That: 1. A Mayoral letter be written advocating the importance of receiving accurate data

allowing Service Providers to plan appropriately for the newly arrived residents under Australia’s Humanitarian Program and sent to the: 1.1. NSW Department of Premier and Cabinet 1.2. NSW Coordinator-General for Refugee Resettlement, Peter Shergold 1.3. Department of Social Services 1.4. Settlement Services International 1.5. Department of Immigration and Border Protection 1.6. Family and Community Services 1.7. Department of Health 1.8. Department of Human Services.

2. The Minutes of the Multicultural Advisory Committee Meeting held on 20 October 2016 be received and noted.

SUPPORTING DOCUMENTS: A T-A Multicultural Advisory Committee Minutes - 20 October 2016 5 Pages


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SUMMARY The Multicultural Advisory Committee (MAC) aims to provide informed strategic advice and make recommendations to Council on issues affecting the multicultural communities in Fairfield Local Government Area. It is also a mechanism for consultation to develop ways in which Council’s services and other local information can be more accessible to multicultural communities. The Experiences of Refugee and Migrant Residents when Seeking Employment Fairfield Multicultural Interagency members are collecting individual accounts of Fairfield based refugee and migrants when looking for work, as well as service users and service provider’s perspectives regarding what policy and service changes can be made to improve the support available for this group. The case study collection is intended to highlight the necessity for changes to the Job Active model so that more consideration is given to the unique needs of culturally and linguistically diverse job seekers, especially those from a humanitarian, refugee or refugee like background. A report will be produced highlighting the fact that resources are better directed towards longer term engagement with job seekers where they are assisted to gain meaningful employment that is in line with their career goals. This alternate approach represents a reduction in welfare payments in the long term and offers significant cost saving to government and tax payers. It is anticipated that the report will be prepared by mid-2017. Humanitarian and Refugee Settlement to Fairfield City - Challenges in Obtaining Accurate and Timely Data From January 1 2016 to October 4 2016 almost 3,000 refugees have settled in Fairfield City. These people are primarily persecuted minority groups from Iraq and Syria. There is a lack of accurate and timely information provided by the Departments of Social Services, Immigration and Border Protection and Settlement Services International (SSI) in terms of the refugees settling locally. This impacts the quality and appropriateness of services delivered as service providers have to be reactive with little to no time to plan for the increased intake. Syria and Iraq are multicultural countries hosting many ethnic minorities; currently SSI provides information about country of birth, language spoken, family size, age and gender however the cultural, linguistic and religious diversity of the people arriving is not being represented. Given that both Iraq and Syria have Arabic as an official language this data can be misunderstood to mean that the people arriving to Fairfield are one homogenous group which is not the case.

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Stephanie Adam Community Project Officer - Multicultural Authorisation: Manager Cultural Development Group Manager Governance and Community Development Outcomes Committee - 6 December 2016 File Name: OUT061216_19.DOC

***** END OF ITEM 150 *****

ATTACHMENT A Item: 150 Multicultural Advisory Committee Minutes - 20 October 2016


Multicultural Advisory Committee Minutes - 20 October 2016

MULTICULTURAL ADVISORY COMMITTEE (MAC) Minutes 20 October 2016

1. Welcome and Apologies Deena Yako Parents Café Fairfield Inc. Clement Meru Manager, CORE Multicultural

Communities (previously FMRC) Gus Avgoustou Fairfield Intensive English Centre Sophea Jones Khmer Community of NSW/ Angkor

Flowers & Crafts Tairyn Vergara The Parks Community Network Rowena Tran Resident Manuel F Morantes NSW STARTTS Louisa Cheung Australian Chinese Buddhist

Association Vicky Rattanavong Lao Oz Inc. Ivan Amaro Mission Australia Mayor Frank Carbone Fairfield City Council Clr Charbel Saliba Fairfield City Council Clr Sera Yilmaz (Chair) Fairfield City Council Tiffany Lee- Shoy Manager, Cultural Development

Fairfield City Council Stephanie Adam Community Project Officer (CPO) Multicultural, Fairfield City Council Sara Bressa Scriber, Fairfield City Council Apologies Huy Nguyen Vietnamese Community in Australia Robyn El - Khair Fairfield Hospital Erika Schembri TAFE Des Desjrangsi NSW STARTTS Vicky Rattanavong Lao- Oz Incorporated Carlos Encina NSW SLASA Meeting opened at 6.38 pm Sophea Jones arrived at 7.05pm The Mayor arrived at 8.30pm The Mayor left at 8.40pm



Gus Avgoustou left at 8.45pm Chair: Clr Sera Yilmaz. Clr Yilmaz welcomed everyone and acknowledged the traditional custodians of the land. 3. WHS Site Induction Manager, Cultural Development went through housekeeping and emergency evacuation procedures. 4. Acceptance of the Minutes of the Last Meeting Minutes were tabled and accepted with the following amendment: Tairyn Vergara from The Parks Community Network will be added to the attendance list of the previous minutes. Accepted: Clement Meru Seconded: Rowena Tran Multicultural Advisory Committee (MAC) members introduced themselves. 5. ‘CALD and Refugee communities’ engagement with Job Active providers – Ivan Amaro, Mission Australia (Pathway Advisor) and Fairfield Multicultural Interagency (FMI) member. Concern about the capacity of providers under the current JobActive contract to meet the complex needs of vulnerable, multicultural community members was raised numerous times by FMI members throughout 2015 and 2016. At the June 2016 FMI meeting, a motion was passed whereby FMI members agreed to collect case studies and reports of their multicultural clients’ experiences when engaging with Job Active providers. A working group was formed to collect these individual accounts as well as service users and service provider’s perspectives regarding what policy and service changes can be made to improve the support available for this group. The case study collection is intended to highlight the necessity for changes to the Job Active model so that more consideration is given to the unique needs of culturally and linguistically diverse job seekers, especially those from a humanitarian, refugee or refugee like background. So far 65 case studies have been collected and patterns have already emerged:

o Lack of support with basic functions like resume building o Job seekers are being directed away from further education (even English

language learning) and focused toward direct employment outcomes that are not in line with the job seekers employment and career goals.

o An almost complete lack of language support available o Disregard for overseas skills and qualifications and lack of knowledge

amongst staff about how to support such job seekers gain recognition of these overseas skills and qualifications.



Fairfield City Council’s Policy Officer/Economic Development attended a working group meeting and explained these trends are adding to the poverty trap in the Fairfield LGA, (poverty rate in Fairfield is around 10%, the state average is 5.6%). A report will be produced highlighting the fact that resources are better directed towards longer term engagement with job seekers where they are assisted to gain meaningful employment that is in line with their career goals. This alternate approach represents a reduction in welfare payments in the long term and offers significant cost saving to government and tax payers. MAC members agreed there was a need to advocate at the highest level to change this systemic issue; as well as recognising overseas qualifications and increasing the number of hours of English classes allocated to the newly arrived. Action: CPO Multicultural will email the template/info for the case study collection to MAC members. Action: MAC members will email Ivan case studies they have collected where clients have had difficult experiences with Job Active providers due to lack of English skills. Clement Meru said that the City has received an influx of refugees this year who have complex needs and require specialised employment support. Some of these issues cannot be dealt by a position like the Policy Officer / Economic Development. Greater support is required. A summary report is expected to come out by December 2016 with a full report ready by February 2017. This project represents additional work for the FMI members involved so it has been a challenge to meet originally set timeframes. Action: CPO Multicultural will check the budget /and the possibility of engaging a consultant to carry out the work of writing such a report. Recommendations

1. That the launch of the report being prepared by the FMI employment working group be a forum with an employment focus to bring attention to the issues job seekers face.

Accepted: Tairyn Vergara Seconded: Gus Avgoustou

2. That Fairfield Council engages an employment role position that can work with local services & businesses with a focus to increase job opportunities for refugees and newly arrived migrants.

Accepted: Clement Meru Seconded: Tairyn Vergara 6. New Business – Humanitarian and Refugee Settlement to Fairfield City - Challenges in Obtaining Accurate and Timely Data - Deena Yako, Parents Café Fairfield Inc.



Deena briefly introduced Parents Café Fairfield Inc. which is located within Fairfield High School. The Parents Café provides settlement services to the parents of Fairfield High School students such as information about health, education, government as well as employment programs in the area of sewing, mechanics and lawn mowing and garden maintenance. They run a successful community garden and a self-sufficient catering social enterprise. There is a lack of accurate and timely information provided by the Departments of Social Services and Immigration and Border Protection in terms of the refugees settling in the LGA. This limited profile information is impacting the quality and appropriateness of services provided as service providers have to be reactive with little to no time to plan for the increased intake. The cultural, linguistic and religious diversity of the people arriving is not being represented in the data requested of Settlement Services International, the current Humanitarian Settlement Services provider for Sydney Metro. Syria and Iraq are multicultural countries hosting many ethnic minorities; currently the information received includes only country of birth and language spoken. Given that both Iraq and Syria have Arabic as an official language this data can be misunderstood to mean that the people arriving to Fairfield are one homogenous group which is not the case. There is a need for interpreters and translators of languages such as Assyrian and Armenian. Some of the persecuted minority groups may speak Arabic but have a strong preference to be assisted in their cultural language especially in light of the traumatic experiences they have recently had. Recognition of minorities is especially important for those who have been persecuted historically and continue to be targeted currently eg Yazidis, Assyrians/Chaldeans, Mandaeans, Armenians etc. It was suggested that there may be fast tracked pathways to train (and later recruit) interpreters in some of these key languages which are underrepresented in the National Translating Interpreting Service (TIS). Recommendation That a Mayoral letter is written advocating the importance of receiving accurate data allowing service providers to plan appropriately for the newly arrived residents under Australia’s Humanitarian Program. This letter should be sent to the NSW Coordinator General for Refugee Resettlement, Peter Shergold; the Department of Premier and Cabinet; the Department of Social Services; Settlement Services International, Department of Immigration and Border Protection, Family and Community Services, Department of Health and Department of Human Services. Accepted: Deena Yako Seconded: Clr Charbel Saliba Action: Tairyn, Deena, Gus, Clement and Ivan will provide data/case studies describing the increasing complexities that clients are presenting with. This should be sent to CPO Multicultural within the next fortnight. 7. Information Share



Fairfield English Centre (IEC) – Currently there are 335 students enrolled, 25 classes and 20 new staff have been recruited. Some of the challenges faced are the lack of space/rooms and students with complex needs and mental health issues. Resources are scarce. The IEC is working closely with the Parents Café Fairfield Inc. and STARTTS. The high school was not notified there were students with disabilities arriving.

Rowena Tran will visit Fairfield Intensive English Centre and assess whether there is anything the Youth Advisory (YAC) can do to assist with their settlement.

STARTTS opened an office in ‘The Chase’ shopping centre in the Fairfield CBD (close to the train station). There are 30 counsellors. Waiting period – Adults no longer than 4 weeks. Children – 2 weeks. Action: Manuel will email some information to CPO Multicultural.

Parents Café Fairfield Inc. is supporting a group of women who used to meet at the Immigrant Women’s Health Centre by giving them a space to meet. NSW Health will go to tender for a new provider of refuge and CALD health services for women with the funding remaining in Fairfield LGA.

The Parents Café is offering a kitchen handling course. The Parks Community Network is offering Emergency Relief and No Interest

Loans from Barbara Street, Fairfield. For more information ring 9609 7400. Fairfield Paramedics will be transferred to the new Bankstown Super Station,

leaving Fairfield and the surrounding communities without local paramedics or an Ambulance Station. The Committee expressed deep concern that response times an quality of service would be decreased for Fairfield City residents.

Meeting Closed: 8.50pm Next Meeting – February 11, 2017, 6.00-8.30pm

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Report 152. Bonnyrigg Town Centre Committee - November 2016

SUBJECT: Bonnyrigg Town Centre Committee - November 2016

FILE NUMBER: 16/00973 REPORT BY: Jessica Healey, Place Manager - Parks

RECOMMENDATION: That: 1. Council endorse the use of funds from the Support Bonnyrigg Town Centre Budget

for graphic design services to prepare a pamphlet for the Spirit of Bonnyrigg Culture Walk utilising funding allocated in Council’s 2016/2017 Operational Plan.

2. Council endorse the Bonnyrigg Town Centre gateway sign concept and engage a Consultant to prepare the technical drawings.

3. Council note the request to increase the Support Bonnyrigg Town Centre Budget for the Bonnyrigg Town Centre Activation Program from forty thousand dollars ($40,000.00) to seventy thousand dollars ($70,000.00) in the 2017/2018 Operational Plan.

4. A report on the frequency of Bonnyrigg Town Centre Committee Meetings be presented in 2017.

5. The Minutes of the Bonnyrigg Town Centre Committee Meeting held on 17 November 2016 be received and noted.

SUPPORTING DOCUMENTS: AT-A Minutes - Bonnyrigg Town Centre Committee - 17 November 2016 8 Pages A T-B Bonnyrigg Town Centre Gateway Sign 1 Page

CITY PLAN This report is linked to Theme 4 Local Economy and Employment in the Fairfield City Plan.

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Section B Page 432

SUMMARY A meeting of the Bonnyrigg Town Centre Committee was held on 17 November 2016 at St George Community Housing Newleaf Office, 1 Wall Street Bonnyrigg. The meeting minutes are attached as Attachment A. Key projects and activities discussed at the meeting included: 1. Fairfield City Council Update The Place Manager provided a report on the following projects:

Sydney Morning Herald Good Food Month – The Cultural Food Tour was held on Sunday 16 October. A total of 40 participants attended the tour with the majority being from outside the Local Government area.

A safety audit has been completed in partnership with Newleaf, Police and the Traffic and Transport team regarding pedestrian safety and general traffic issues at Bonnyrigg High School.

A second safety audit took place on the 2 August in partnership with Newleaf, Police and Councils Crime Prevention Officer to deal with recent incidents of youth loitering and anti-social behaviour at Tarlington Reserve.

Planning for Illuminate NYE 2016 currently underway. Mayor Carbone provided a general update on the following:

Illuminate, launching fireworks at 9 locations across the City at 9pm on New Year’s Eve.

New Bonnyrigg Development control plan is considering increased density in the area.

New Plan for Sydney, upcoming meeting with all Sydney Mayors. $16 million upgrade of Smithfield Road (from Elizabeth Drive to Wetherill Street)

into two lanes in both directions and the realignment of Richards Road into Fairfield Showground.

Update on the Fairfield Showground master plan. Upcoming projects in Bonnyrigg include an upgrade along Bonnyrigg Avenue.

Review of the Bonnyrigg Town Centre Committee Terms of Reference: The Place Manager presented the Bonnyrigg Town Centre Committee terms of reference, noting some minor changes including specific links to the Fairfield City plan. 2. Bonnyrigg Vision Action Plan Outstanding Projects The Spirit of Bonnyrigg Walk – Culture Walk update:

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The Place Manager provided an update on the Culture Walk and the pamphlet information required from each destination. The Committee supported a motion to use funds from the Support Bonnyrigg Town Centre Budget for graphic design services to prepare the pamphlet for the Spirit of Bonnyrigg Culture Walk within the current budget. Bonnyrigg Town Centre Committee Meeting and Town Centre Activation Program: Councillor Molluso asked whether the budget for Bonnyrigg Town Centre Activation Program was sufficient to achieve place activation for Bonnyrigg. The Committee agreed that an additional $30,000.00 would assist in supporting Community Organisations to work in partnership with Council on a number of community and interfaith events throughout the year. The Committee supported a motion that the Bonnyrigg Town Centre Activation Program be increased from $40,000.00 to $70,000.00 in the 2017/2018 financial year. A discussion was also had around the frequency of meetings. It was identified, due to a number of active issues and current development occurring in the town centre, that it may be necessary to have additional Town Centre Committee meetings in 2017. It is recommended a further report on this matter be prepared looking at the mix of consultation meetings and Bonnyrigg Town Centre Committee meetings.

3. Update on Members’ Activities The Committee members provided an update of their organisations’ activities (see Attachment A). 4. Bonnyrigg Town Centre

Centre Improvement Program: The Place Manager provided an update on upgrades to landscaping in Bonnyrigg Avenue and presented a DRAFT concept for the Bonnyrigg Town Centre gateway sign (see attachment B). The Committee provided feedback on the concept including a request to look at increasing the ‘Bonnyrigg’ heading size. Urban Growth: Richard Wood, Project Director Land and Housing Corporation - Communities Plus, provided an update on the Bonnyrigg Living Communities Project. Stages four and five earthworks is expected to be completed in February/March 2017 with construction of housing to also commence in the new year. FINANCIAL Funding to engage the services of a graphic designer to prepare a pamphlet for the Spirit of Bonnyrigg Culture Walk is currently allocated in Council’s Delivery Program and no changes are proposed for the 2016/2017 Operational Plan.

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Funding for the proposed increase in the Bonnyrigg Town Centre Activation Program from $40,000.00 to $70,000.00 in the 2017/2018 financial year would need to be considered as an adjustment to the current service level within the next Delivery Program. CONCLUSION A meeting of the Bonnyrigg Town Centre Committee was held on 17 November 2016 at St George Community Housing Newleaf Office. The Committee supported the use of graphic design services for the Bonnyrigg Culture Walk pamphlet using funding allocated in Council’s 2016/17 Operational Plan. Furthermore, the Committee has requested that Council consider an additional meeting to be added to the Bonnyrigg Town Centre Committee schedule and that the Support Bonnyrigg Town Centre Budget for the Bonnyrigg Town Centre Activation Program be increased from $40,000.00 to $70,000.00 in the 2017/2018 financial year. The minutes of the meeting are attached for further information.

Jessica Healey Place Manager - Parks Authorisation: Group Manager Major Projects and Place Outcomes Committee - 6 December 2016 File Name: OUT061216_16.DOC

***** END OF ITEM 151 *****

ATTACHMENT A Item: 151 Minutes - Bonnyrigg Town Centre Committee - 17 November 2016


Minutes - Bonnyrigg Town Centre Committee - 17 November 2016

ATTACHMENT B Item: 151 Bonnyrigg Town Centre Gateway Sign


Bonnyrigg Town Centre Gateway Sign

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Report 153. Youth Advisory Committee - November 2016

SUBJECT: Youth Advisory Committee - November 2016

FILE NUMBER: 16/07387 REPORT BY: Peter Hope, Community Project Officer - Youth

RECOMMENDATION: That the Minutes of the Youth Advisory Committee Meeting held on 2 November 2016 be received and noted. SUPPORTING DOCUMENTS: AT-A Fairfield Youth Advisory Committee Meeting Minutes - November 2016 2 Pages AT-B Fairfield Youth Advsiory Committee Spotlight Workshop Sexual Health

- November 2016 2 Pages


SUMMARY The Fairfield City Council Youth Advisory Committee (YAC) provides a forum for elected representatives and Council staff to engage in a meaningful dialogue with young people across Fairfield City. The YAC provides young people with the opportunity to contribute to the planning, development and implementation of Council’s youth-focused initiatives. The YAC often act as Youth Ambassadors for the Council at various forums and events, are supported to lead projects and are regularly engaged for consultation by other Government Agencies. The YAC discussed the following key points at the October meeting: A Spotlight Workshop focusing on sexual health was facilitated by Marty Janssen from

South West Sydney Local Health District. The YAC discussed the importance of sexual health information in schools and the need to enhance the skills of educators and parents to support young people. The YAC discussed the impact and marginalisation faced by young people due to their sexuality and the need to create a more accepting environment for support. The discussion focused on sex and sexuality in the digital age and how this can impact on young peoples’ understanding of sex and relationships.

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The YAC acts as steering committee for the annual Youth Week Program. The YAC

reviewed Expressions of Interest (EOI) that were received from local organisations to host Youth Week events between 31 March and 13 April 2017. The YAC reviewed nine EOIs from external agencies, offering feedback and identifying preferred events that meet the Youth Week criteria. Eight of the EOI’s were considered suitable for inclusion in the program. The Youth Week Program will feature 12 events, with 4 events hosted by Fairfield City Council and eight hosted by external organisations.

A skills-building session public speaking and advocacy skills has been organised for YAC members on Wednesday 23 November 2016. The session will involve YAC members developing skills in public speaking and confidence in “selling ideas”.

The YAC discussed their participation in upcoming events and activities. These events include the ImagiNATION (young leaders day) and the YAC Youth Leadership Camp in January 2017.

CONCLUSION The YAC meetings held so far have been taking a workshop approach when exploring issues which is working well. The YAC is committed to these opportunities and is enthusiastic about the development of programs currently underway. The next YAC meeting will be taking place on Wednesday 7 December 2016 and will include an end of year team building activity.

Peter Hope Community Project Officer - Youth Authorisation: Team Leader Community Development Manager Social Development Group Manager Governance and Community Development Outcomes Committee - 6 December 2016 File Name: OUT061216_11.DOC

***** END OF ITEM 153 *****

ATTACHMENT A Item: 152 Fairfield Youth Advisory Committee Meeting Minutes - November 2016


Fairfield Youth Advisory Committee Meeting Minutes - November 2016

ATTACHMENT A Item: 152 Fairfield Youth Advisory Committee Meeting Minutes - November 2016


ATTACHMENT B Item: 152 Fairfield Youth Advsiory Committee Spotlight Workshop Sexual Health -

November 2016


Fairfield Youth Advsiory Committee Spotlight Workshop Sexual Health - November 2016

ATTACHMENT B Item: 152 Fairfield Youth Advsiory Committee Spotlight Workshop Sexual Health -

November 2016


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Report 154. Mayor's Crime Prevention Reference Group - August 2016

SUBJECT: Mayor's Crime Prevention Reference Group - August 2016

FILE NUMBER: 15/20324 REPORT BY: Claudia Guajardo, Community Project Officer - Community Safety &

Crime Prevention

RECOMMENDATION: That the Minutes of the Mayor’s Crime Prevention Reference Group Meeting held on 1 August 2016 be received and noted. SUPPORTING DOCUMENTS: AT-A Mayor's Crime Prevention Reference Group Meeting Minutes

1 August 2016 - CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(e) of the Local Government Act, 1993, on the grounds that: (i) information that would, if disclosed, prejudice the maintenance

of law. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

8 Pages


SUMMARY The Mayor’s Crime Prevention Reference Group is a formal Council Committee. Membership includes Council, Fairfield and Cabramatta Police Local Area Commands, government and non-government agencies, Neighbourhood Watch, Chambers of Commerce and residents. The Group meets quarterly and supports activities that raise awareness and understanding of community safety to ensure formal links between Council, networks, forums and service providers that contribute to safety in Fairfield City. Due to the sensitive nature of the information discussed, minutes of these meetings are confidential. However, the following information is available to the public.

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CCTV Update

The Committee will receive an update on CCTV cameras at each meeting by the

Manager of Environmental Investigation. 137 new cameras were installed across Fairfield City between 2013 and 2016. An outline of requests from the Police and other organisations was provided. Youth Off The Streets - Outreach services Presentation by Ranna Peera, Director Outreach Services. Youth off the Streets (YOTS) helpings young people connect with their peers, relate to their families and builds stronger communities in the process. Outreach service includes:- Every young person is unique and YOTS do not take a one-size-fits-all approach.

YOTS treat the young people who participate in outreach programs as individuals and make sure programs meet their needs – including BBQs, sporting events, cinema nights or music workshops.

Outreach programs give young people the chance to meet youth workers. This is often the first step to accessing help. YOTS can support young people to cope with challenges and put them in touch with the services they need.

Focus is on youth aged 12 to 25 and families are encouraged to get involved. YOTS works with local services to develop partnerships with the local community and make sure most of their activities take place outside of work hours so there is no conflict with employment or education.

YOTS makes contact and connections with young people living on the streets through Street Walk program.

From Sunday to Thursday each week, Street Walk staff and volunteers are a night-time presence on Sydney streets. The young people YOTS workers meet are between the ages of 13 and 22 and are either chronically homeless or at risk of homelessness.

CONCLUSION The Mayor’s Crime Prevention Reference Group met on 21 November 2016 in the Staff Lunch Room from 10.30am to 12.30pm. The Minutes of the Group will be presented to the February 2017 Outcomes Committee. The Group will next meet on 20 February 2017 from 10.30am - 12.30pm in the Council Administration Building, Committee Rooms 1 & 2 to discuss issues of community safety and review the outcomes of the Community Safety and Crime Prevention Plan 2013-2017.

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Claudia Guajardo Community Project Officer - Community Safety & Crime Prevention Authorisation: Team Leader Community Development Manager Social Development Group Manager Governance and Community Development Outcomes Committee - 6 December 2016 File Name: OUT061216_14.DOC

***** END OF ITEM 153 *****

Agenda of Outcomes Committee - 6 December 2016 - NSW ...

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