Administrative Arrangements OIC ES 2016 Jakarta

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Updated as of February 12, 2016 – 13.00 GMT+7

THE 5TH EXTRAORDINARY OIC S UMMIT ON P ALESTINEAND AL-Q UDS AL-S HARIF

ADMINISTRATIVE ARRANGEMENTS

Jakarta, 6 - 7 March 2016INDONESIA


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ADMINISTRATIVE ARRANGEMENTS The 5 th Extraordinary OIC Summit on Palestine and Al-Quds Al-Sharif

1. INTRODUCTION

The Government of the Republic of Indonesia welcomes all delegates to the 5 th Extraordinary OIC Summit on Palestine and Al-Quds Al-Sharif.

The Summit will be convened in response to the urgent and persistent worrying situation in Al-Quds Al-Sharif. It is expected that the Summit will produce breakthrough approaches andstrategy to counter the continuous illegal occupation and apartheid policies by the Israeligovernment, as well as to advance the peace process and to resolve the situation in Al-

Quds Al-Sharif affecting not only the Palestinian people, but also the world’s IslamicUmmah.

For the purpose of the Summit, the Organising Committee has prepared information on thelogistical and administrative procedures and requirements in order to participate in the 5 th Extraordinary OIC Summit on Palestine and Al-Quds Al-Sharif.

2. DATE AND VENUE

Meeting Date TimeSenior Officials’ Meeting 6 March 2016 Morning

Council of Foreign Ministers 6 March 2016 AfternoonExtraordinary Summit 7 March 2016 Full Day

The meeting venue will be at:The Jakarta Convention Center (JCC)Jl. Jenderal Gatot Subroto 10270 Jakarta, IndonesiaPhone: +6221 572 6000Facsimile: +6221 572 6523Website: www.jcc.co.id

3. DELEGATION CONTACT POINT (DCP) In order to facilitate delegations that will attend the Summit, each invited delegation andobserver shall appoint a Delegation Contact Point (DCP). The DCP acts as the primary pointof contact/liaison officer between his/her delegations and the Organizing Committeeregarding registration, accreditation, logistical, and administrative matters.

DCPs are responsible for the following:a. Registration of their respective delegation;b. Requests for necessary assistance for the delegations to the Organizing Committee;c. Receiving ID Badges and Lapel Pins for the respective delegations;


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d. Receiving invitations for their respective delegation members; ande. Reservation of bilateral meeting room (if necessary).

Full name, title, email and contact details of the DCPs should be submitted via DiplomaticNote to the Ministry of Foreign Affairs of the Republic of Indonesia c.q. Directorate of Socio-Cultural and International Organisation for Developing Countries at fax number +6221-3507950 as well as via email to [email protected] no later than 17February 2016.

Each DCP is also required to sign up on the website http://oic-es2016.id/?p=delegates toreceive a username and password from the Organizing Committee and proceed withdelegate’s registration.

Important documents and forms to be submitted by DCPs are:No Form Subject Deadline Contact1. Annex C Bilateral Meeting

RoomReservationForm

Firstcome, firstservedbasis

Send the form along with aDiplomatic Note [email protected]

2. Annex B Head ofDelegationForm (Arrival,Departure, andDietaryRestrictions)

27February2016

[email protected] [email protected]

Related Diplomatic Notes to be sentto [email protected]

3. Annex D Application formfor Car Passesfor Privately

ArrangedVehicles

27February2016

Send the form along with aDiplomatic Note [email protected]

4. Annex E Application Formfor SecurityOfficers andFirearms

22February2016

Send the form along with aDiplomatic Note to +6221–[email protected] [email protected]

5. Annex F Application Formfor RadioClearance

22February2016

Send the form along with aDiplomatic Note to +6221–[email protected] [email protected]

6. - Flight Clearance 27February2016

https://fcas.kemlu.go.id/ [email protected] [email protected]


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7. - DelegatesRegistration

27February2016

Inquiry can be sent [email protected]

8. - Media 1 March2016

Inquiry can be sent [email protected] [email protected]

9. Annex A Visa 25February2016


10. - Transportation 27

February2016


11. - Accommodation 1 March2016

Inquiry can be sent [email protected] Related Diplomatic Notes to be sentto [email protected]

4. REGISTRATION An official list of delegations with names and titles of the members should be submitted viaDiplomatic Note to the Ministry of Foreign Affairs of the Republic of Indonesia c.q.

Directorate of Socio-Cultural and International Organisation for Developing Countries by 27February 2016.

All delegates must be registered and accredited through an online registration systemwebsite http://oic-es2016.id/?p=delegates by the respective DCP.

Online registration will be available from 15 February 2016 at 17.00 hours WesternIndonesia Time (GMT+7/Mecca Time +4) to 1 March 2016 23.59 hours WesternIndonesia Time (GMT+7/Mecca Time +4).

Any registration beyond this time period shall be done by sending of Diplomatic Note to theMinistry of Foreign Affairs of the Republic of Indonesia c.q. Directorate of Socio-Cultural andInternational Organisation for Developing Countries at fax number +62 21 3507950.

Conference Passes will be issued according to the list of delegates submitted by therespective Diplomatic Missions or Ministries of Foreign Affairs of the participating countries.

Any amendments to the submitted official list should be communicated by Diplomatic Noteto the Organizing Committee.


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5. ACCREDITATION

5.1. Conference IDConference ID Badges will be issued to the registered and accredited delegates via theon-line registration portal. DCPs or respective delegates may obtain the Conference IDBadge by presenting a valid passport and confirmation letter that will be sent via emailafter the online registration is completed by the DCP.

Conference ID Badge collection will be available in the Registration Centre that islocated at:

Hotel Sultan (Mirror Room at Lobby)

Jl. Gatot Subroto, Jakarta (approx. 100 Meters from JCC)Open: 5 – 7 March 2016; Hours: 08.00 – 18.00

Conference ID Badges must be worn at all times in the venue of all related events. Dueto security reasons, only delegates with a visible Conference ID Badge will be grantedaccess to the conference venue. All delegates are kindly requested to wear theiridentification badges at all times during meetings and at the recommended hotels.

5.2. Lapel PinsHeads of Delegation in the Meetings (HoS/G, Ministers, and SOM Leaders) will beprovided with lapel pins to be worn accordingly and visibly at all times. They arerequired for entry into secure conference venues in lieu of a Conference ID Pass.

Types of pins are as follows: HoS/G : GoldMinister : SilverSOM Leader : Bronze

Lapel Pins for Head of States/Government and Minister will be given by our LiaisonOfficer upon their arrival at the airport. Lapel Pin for Senior Officials should be collectedby the DCP at the Registration Centre.

5.3. Summit Overpass Access to Summit meeting rooms and restricted areas will be controlled by theissuance of 2 (two) Overpasses that will be given to each delegation. Overpasses andConference IDs must be worn at all times at the venue. Access will be denied to non-accredited individuals and those who make improper use of passes.

Any inquiries from all Delegates regarding registration, accreditation, and loss of ConferenceID can be directed via email to [email protected]


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6. INSCRIPTION ON THE LIST OF SPEAKERS

To enable maximum participation of Member States, statements in the Summit SHOULDNOT EXCEED FIVE MINUTES . A list of speakers will be maintained in accordance with thelevel of participation and on a first come, first served basis . Delegations are asked tokindly indicate their level of representation when inscribing on the speaker list.

For inscription on the speaker list, DCPs are kindly requested to send a Diplomatic Note tothe Ministry of Foreign Affairs of the Republic of Indonesia c.q. the Directorate of Socio-Cultural and International Organisation of Developing Countries at fax number +6221-3507950.

7. MEETING VENUE FACILITIES AND ASSISTANCE

7.1 Meeting Room All Meetings will be held at the Jakarta Convention Center. Allocation of seats to thedelegations for the meetings will be as follows: ● Extraordinary Summit 1+4● Ministerial Meeting 1+2● Senior Officials’ Meeting 1+1

7.2 Bilateral Meeting Room Bilateral meeting rooms will be available at the Jakarta Convention Center (JCC) at nocost on a reservation basis on 6 - 7 March 2016 09.00 to 17.00. Each room will beavailable in 30 minutes increments and can accommodate a maximum of 12 seats.Delegates should allow 10 minutes between bilateral meetings for room refreshment.

Bilateral Meeting Rooms are available on first-come, first-served basis and reserved inadvanced by sending Diplomatic Note and completed Bilateral Meeting Room BookingForm (Annex C) via email to [email protected] .

7.3 Common Delegation Room A common delegation room will be available for all delegates at Jakarta Convention

Center (JCC) on 6 - 7 March 2016 09.00 to 17.00. The room will be equipped withcomputers, printers, worktables, and wireless internet access.

7.4 Medical Services Medical facility for VVIP and other delegates will be provided at the venue. Any majortreatment will be carried out at the local hospital, where a 24-hours medical service willbe available and a general practitioner will be working on duty throughout the day.Delegates will be responsible for the costs incurred of any hospital treatment, and shouldtherefore ensure that they have appropriate insurance coverage prior to travelling toIndonesia.


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Recommended local hospitals are:1. RS Harapan Kita

Jl. Letjen. S. Parman Kav 87, Slipi, West JakartaPhone: +6221-5668284

2. RS Pusat PertaminaJl Kyai Maja No. 43, South JakartaPhone: +6221-7219214/7219368

3. RSPAD Gatot SubrotoJl. Abdul Rahman Saleh No. 24, Central Jakarta

Phone: +6221-3441008

7.5 Working Language and Interpretation Facilities The OIC’s official languages of meetings will be used. Simultaneous interpretationfacilities (English, Arabic, French, and Russian) will be made available during the courseof Meetings.

8. ACCOMMODATION The Government of Indonesia will provide hospitality and courtesy accommodation for OICMember States with the following arrangements:

Head of State/Government 2 (two) nights Presidential Suite (or its equivalent)from 6 - 8 March 2016

Minister for Foreign Affairsas Head of Delegation in theCouncil of Foreign Ministers

3 (three) nights Junior Suite (or its equivalent)from 5 - 8 March 2016

Senior Officialas Head of Delegation SOM

3 (three) nights Standard Roomfrom 5 - 8 March 2016

The Government of Indonesia will also provide hospitality and courtesy accommodation forHead of Delegation of OIC Observer States. There will be 1 (one) additional courtesy roomfor member of delegation of OIC Observer States led by Head of State/Government.

Check-in time for all hotels is 14.00 (local time) and check-out time is 12.00 noon (localtime).

The Organizing Committee advises the following hotels to be recommended foraccommodation of Heads of States/Government:


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1. Shangri-La Hotel

Kota BNI Jl. Jendral Sudirman Kav. 1 Jakarta 10220Phone : +6221 2922 9999Fax : +62 21 2922 9900

2. Hotel Mulia SenayanJl. Asia Afrika Selatan Jakarta 10270Phone : +62 21 574 7777Fax : +62 21 574 7888Email : [email protected]

3. Fairmont JakartaJl. Asia Afrika No. 8, Gelora Bung Karno Jakarta 10270Phone : +62 21 2970 3333Fax : +62 21 2970 3334Email : [email protected]

4. The Sultan HotelJl. Gatot Subroto Jakarta 10002Phone : +62 21 570 3600Fax : +62 21 573 3089Email : [email protected]

5. The DharmawangsaJl. Brawijaya Raya No. 26 Kebayoran Baru Jakarta 12160Phone : +62 21 725 8181Fax : +62 21 725 8383Email : [email protected]

6. Grand Hyatt JakartaJl. MH. Thamrin Kav. 28-30 Jakarta 10350Phone : +62 21 2992 1234Fax : +62 21 2992 1345Email : [email protected]

7. Le Méridien JakartaJl. Jendral Sudirman Kav. 18-20 Jakarta 10220Phone : +62 21 251 3131Fax : +62 21 571 1633Email : [email protected]

8. Mandarin OrientalJl. MH Thamrin P.O. Box 3392 Jakarta 10310Phone : +62 21 2993 8888Fax : +62 21 2993 8889


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Email : [email protected]

9. Raffles JakartaCiputra World 1, Jl. Prof. Dr. Satrio Kav. 3-5, Jakarta, 12940Phone : +62 21 2988 0888Email : [email protected]

10. The Ritz Carlton Jakarta, Pacific PlaceSudirman Central Business District, Jl. Jendral Sudirman Kav. 52-53 Jakarta 12190Phone : +62 21 2550 1888Fax : +62 21 2550 1999Email : [email protected]

11. The Ritz Carlton Jakarta, Mega KuninganJl. DR. Ide Anak Agung Gde Agung Kav. E1.1 No. 1 Mega Kuningan Jakarta 12950Phone : +62 21 2551 8888Fax : +62 21 2551 8889Email : [email protected]

12. JW Marriot Hotel JakartaJl. DR. Ide Anak Agung Gde Agung Kav. E1.2 No. 1 & 2 Mega Kuningan Jakarta 12950Phone : +62 21 5798 8888Fax : +62 21 5798 8833

13. InterContinental Jakarta MidPlazaJl. Jendral Sudirman Kav. 10-11, Jakarta 10220Phone : +62 21 251 0888Fax : +62 21 251 1777Email : [email protected]

14. Crowne Plaza JakartaJl. Gatot Subroto Kav. 2-3, Special Capital Region of Jakarta 12930Phone : +62 21 526 8833Fax : +62 21 526 8832Email : [email protected]

15. Pullman Jakarta Indonesia (Thamrin CBD)Jl. M.H. Thamrin 59 Jakarta 10350Phone : +62 21 31 92 1111Fax : +62 21 31 92 3333Email : [email protected]

.16. Grand Sahid Jaya

Jl. Jendral Sudirman Kav. 86 Jakarta 10220Phone : +62 21 570 4444


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Senior Officials will be provided with shuttle buses from the airport to the recommendedhotels and venue.

9.2 Privately-arranged Vehicles Apart from vehicles provided by the Organizing Committee, delegates who wish to useadditional vehicles (rented/personal) should inform the Organizing Committee inadvance. Delegates may rent additional vehicles at their own expense.

For security reasons, a copy of the Certificate of Registration of the additional vehiclesshould be submitted to the Organizing Committee no later than 26 February 2016 bysending Annex D to email [email protected] . Access pass will be duly issuedand must be displayed on the windscreen of the vehicles at all times. Only cars with

access pass will be allowed to enter the designated area. Please note that the additionalvehicles will not be included in formal motorcades.

These passes can be collected at the Registration Center from 5 – 7 March 2016. Eachcountry is allocated with 2 (two) non-transferable access passes.

9.3 Shuttle ServicesThe Organizing Committee will provide shuttle buses at regular intervals to transferdelegates from airport, to, as well as from the designated hotels to the meeting venues.The schedule will be announced and made available at the Information Desk atMeeting’s venue and Concierge at the designated hotels.

10. VISA ARRANGEMENTS All visitors to Indonesia are required to possess a passport that is valid, with the expirationdate of the passport must be at least 6 (six) months prior to the date of entry into the territoryof Indonesia. Information on the entry of temporary visitors to the Republic of Indonesiaplease refer to Annex A.

Any inquiries regarding visa can be directed to [email protected]

11. ARRIVAL AND DEPARTURE

11.1 VVIP and VIP VVIP/VIP facilities for the Heads of State/Government and Ministers will be availablein Soekarno-Hatta International Airport and Halim Perdanakusuma International

Airport, Jakarta. DCPs are kindly requested to inform the Organizing Committee bysending a Diplomatic Note to the Ministry of Foreign Affairs of the Republic ofIndonesia c.q. Directorate of Protocol as well as by filling out the information duringonline registration or sending the completed form (Annex B) to [email protected] no later than 5 (five) days before the arrival date.


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11.2 Other Delegates Other delegates will go through regular entry and exit lanes at Soekarno-Hatta International Airport. For assistance, please contact Information/Hospitality Deskat the Airport.

11.3 Special Aircraft Clearance In order to facilitate the arrival and departure of delegation with special aircraft, theDiplomatic Mission of the respective Countries is advised to submit an application offlight clearance in FCAS’s website at https://fcas.kemlu.go.id/ enclosed with aDiplomatic Note, aircraft details, route details, pilot and crew details, passenger andcargo manifest, and other information related to the special aircraft, at least 5 (five)working days prior to arrival.

Taking into consideration the limited space available at Halim Perdana Kusuma Airportand Soekarno-Hatta International Airport, request for parking stands for specialaircrafts will be granted on a first come, first served basis. The airport authorities willmake the arrangement regarding the parking stands for the special aircrafts.

12. GENERAL SECURITY ARRANGEMENTS

12.1 Host Country Liaison Officer (LO) and Security Officer (SO) The Organizing Committee will assign Liaison Officer and Security Officer for eachOIC Member State with the following arrangements:

Head of State/Government 1 (one) Liaison Officer1 (one) Security Officer

Minister for Foreign Affairsas Head of Delegation in the Council of ForeignMinisters

1 (one) Liaison Officer1 (one) Security Officer

There will also assignments of Liaison Officer and Security Officer for Heads ofState/Government and Ministers of OIC Observer States participating in the Meeting.

12.2 Security Check Every effort shall be made to provide delegates with highest security standards at allvenues and official hotels. In order to provide the necessary security, various levels ofsecurity checks and screenings will be implemented.

Security checks consist of visual and electronic verification of Conference ID Passes,electronic (X-Ray) scan or physical search of belongings, and walk-through metaldetectors. When necessary, individuals may be subjected to a physical search.


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Only vehicles with Special Access Sticker are allowed to enter and park in restrictedareas of the venue. The vehicles will be subjected to electronic and physical searchprior to entry.

12.3 Venue/Hotel Security Arrangements Appropriate security arrangements will be employed at all venues and official hotels.Delegates are requested to wear their Conference identification badges at all times, toensure admittance to the Conference venues.

13. FIREARMS AND RADIO CLEARANCE

13.1 Firearms Clearance

Security officers who provide protective security for VIP/VVIP by carrying firearm musthave permit for the firearm they carry into Indonesia. To process the issuance of thepermit, the Ministry of Foreign Affairs of Indonesia needs to receive a diplomatic /official note informing identity of security officers (name, place/date of birth,rank/position, passport number), the flight itinerary (arrival and departureschedule of the security officers), and the firearms they are going to carry (type,brand, serial number, calibre, and quantity of ammunition).

DCPs are kindly requested to inform the Organizing Committee through DiplomaticNote to the Ministry of Foreign Affairs of the Republic of Indonesia c.q. Directorate ofDiplomatic Facilities through fax number +62(0)21–3862754 as well as email [email protected] and [email protected] no later than 22 February 2016.

The Ministry will forward the information to the relevant authority for the processing andissuance of the permit. The ministry would like to inform that the maximum number offirearm to bring in to Indonesia is 4 (four) firearms per delegation with a maximum 10(ten) ammunitions for each of them.

Personnel carrying firearm must declare their firearm together with the permit to theIndonesian customs officers both at the arrival and departure of the personnel. Firearmsother than the ones mentioned in the permit shall be deposited/kept temporarily at the

local Customs Office and can be collected prior to the departure.

Security Officers carrying firearm should comply with the guidance given by theIndonesian security officers. They shall not display their firearm in public and shall notuse them arbitrarily. They are not allowed to carry their firearm in the meeting rooms.

13.2 Radio Clearance Security Officers who provide protective security for VIP/VVIP by using radio frequencyfor their communication devices must have permit for the use of radio frequency. Toprocess the issuance of the permit, the Ministry of Foreign Affairs of Indonesia needs to


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receive a diplomatic / official note informing identity of security officers (name,place/date of birth, rank/position, passport number), the flight itinerary (arrivaland departure schedule of the security officers), and the communication devicesthey are going to carry (type, brand, radio frequency that will be used, timeperiods for using that radio frequency).

DCPs are kindly requested to inform the Organizing Committee through DiplomaticNote to the Ministry of Foreign Affairs of the Republic of Indonesia c.q. Directorate ofDiplomatic Facilities through fax number +62(0)21–3862754 as well as email [email protected] and [email protected] no later than 22 February 2016.

The Ministry will forward the information to the relevant authority for the processing and

issuance of the permit. Personnel carrying communication devices must declare theircommunication devices together with the permit to the Indonesian customs officers bothat the arrival and departure of the personnel.

14. MEDIA

14.1 Media/Press Registration All media representative covering the Meetings must register online. On-siteregistration will not be available. Kindly complete registration form and otherrequirements at http://oic-es2016.id/?p=media .Media registration will be opened from15 February 2016 to 1 March 2016.

14.2 Official MediaMembers of the official media travelling with Head of Government/State are processedthrough official delegation channels. On-site registration will only be available for theofficial media attached to the Head of Delegation upon their arrival.

14.3 Visa Requirement (Visiting Journalist) Registered foreign journalists (who are not based in Indonesia) are required to have avalid visa. Print and bring along the copy of the confirmation letter, passport and recentphotograph to the nearest Indonesia Embassy/Representative office to apply for a

journalist visa. List of Indonesian Embassies/Missions are available athttp://www.kemlu.go.id/en/kedutaan/default.aspx

The application will be processed in accordance with applicable regulations, pleasenote that confirmation letter does not guarantee issuance of visa.

14.4 Accreditation PassRegistered foreign journalists will be issued accreditation to access the media centerand press events during the meetings. Members of the press must personally obtaintheir badges by showing their media ID, valid international passport and official


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statement from their chief editors. Media pick up badges will be located at the Media Accreditation Centre at:

Multifunction Room ( Ruang Serba Guna )Centre for Education and Training 1 st FloorMinistry of Foreign Affairs of IndonesiaJalan Sisingamangaraja No. 73 Kebayoran Baru, JakartaOpen: 5 – 7 March 2016; Hours: 08.00 – 18.00

14.5 Media CentreIn order to facilitate the work of accredited journalists to cover the meetings, theOrganizing Committee will establish a Media Centre in the surrounding of JCC withspecified operating hours during all meetings.

14.6 Media Relations Contact Inquiry

15. GENERAL INFORMATION

15.1 Internet Facilities Wireless internet facilities are available in the meeting room and media centre. Officeequipment and internet facilities are located at the hotel business centre. Delegates areresponsible for all expenses incurred at the business centre.

15.2 Currency Exchange Indonesia’s national currency is Rupiah (Indonesian Rupiah = IDR). The usualexchange rate is IDR 13.500 for 1 USD.

15.3 Telecommunication

The country code for Indonesia is +62, while the local area code for Jakarta is 021.Omit the 0 (zero) when dialling with the country code, followed by the phone number(for example: +6221…). For international call please dial: 007 or 001 + country code +area code + phone number.

15.4 Climate and Weather Indonesia has a tropical climate with high humidity. The average temperature is around24-30° Celsius or 75-86° Fahrenheit. As there are on average 11 days of rain inJakarta in March, it is most recommended to walk around with umbrella or rain ponchoand keep on update regarding the weather before going outside.

Ms. Titania ArimbiOffice : +62 21 3813453 ext. 4519E-mail : [email protected]

[email protected]

Mr. Bob F. TobingOffice : +62 21 3813453 ext. 4519E-mail : [email protected]


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15.5 Electricity and Power Plug

The standard electricity & power plug In Indonesia is 220 volt AC with a frequency of50 Hz. Standard two-pins power plugs and sockets are the most commonly used inIndonesia. It is recommended that delegates bring their own adaptor to comply with theelectric current and plugs.

15.6 Local Time Indonesia is divided into three time zones: ● GMT+7: Waktu Indonesia Barat (WIB) / Western Indonesian Time

(Sumatra, Java (including Jakarta), West Kalimantan and Central Kalimantan) ● GMT+8: Waktu Indonesia Tengah (WITA) / Central Indonesian Time

(Bali, Sulawesi, Lesser Sunda Islands, East Kalimantan and South Kalimantan) ● GMT+9: Waktu Indonesia Timur (WIT) / Eastern Indonesian Time

(Maluku Islands, Irian Jaya/Indonesian Papua)


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ANNEX A

INFORMATION ON VISA

In accordance to Indonesian Regulation, there are 90 countries and special regions exempted from Visarequirement for short visit, and 68 countries are given the Visa on Arrival facility.

For participants from countries with Visa required, it is recommended that they obtain a valid visa beforearrival. It is advisable to submit their visa application as early as possible, at least 3 (three) weeks prior tothe intended date of entry, to the Embassies or the Consulates of the Republic of Indonesia.

For applying Indonesian visa, it requires a letter from government agency/institution which describes thepurpose of the visit and the letter of invitation to the Meeting.

Application form must be completed with recent colour photographs (passport size) and copy of flightitineraries or tickets and signed by the applicant. The application form can be obtained at the IndonesianEmbassies or Consulates. Visa to Indonesia must be used within 90 (ninety) days from the date ofissuance.

For more information please refer to http://www.imigrasi.go.id/index.php/en/public-services/visa-for-visitor#general

The following table provides summary information pertinent to Indonesian Visa regulation forshort/temporary visit:

No. Countries Visa Requirements

Regular PassportDiplomatic /Service/ Official

PassportOIC Member States

1 Afghanistan Visa Required Visa Exempted

2 Algeria Visa Exempted

3 Saudi Arabia Visa Exempted

4 Azerbaijan Visa Exempted

5 Albania Visa Required

6 Bahrain Visa Exempted

7 Bangladesh Visa Required Visa Exempted

8 Benin Visa Required

9 Brunei Darussalam Visa Exempted

10 Burkina Faso Visa Required

11 Cameroon Visa Required

12 Chad Visa Required

13 Djibouti Visa Required


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14 Egypt Visa Exempted

15 Gabon Visa Required

16 Gambia Visa Required

17 Guinea Visa Required

18 Guinea Bissau Visa Required

19 Guyana Visa Required

20 Iran Visa Required Visa Exempted

21 Iraq Visa Required

22 Ivory Coast Visa Required

23 Jordan Visa Exempted

24 Kazakhstan Visa Exempted25 Kuwait Visa Exempted

26 Kyrgyzstan Visa Exempted

27 Lebanon Visa Exempted

28 Libya Visa Required

29 Malaysia Visa Exempted

30 Maldives Visa Exempted

31 Mali Visa Required

32 Mauritania Visa Required

33 Egypt Visa Exempted

34 Morocco Visa Exempted

35 Mozambique Visa Required

36 Niger Visa Required

37 Nigeria Visa Required

38 Oman Visa Exempted

39 Pakistan Visa Required Visa Exempted

40 Palestine Visa Required

41 Qatar Visa Exempted42 Senegal Visa Required

43 Sierra Leone Visa Required

44 Somalia Visa Required

45 Sudan Visa Required

46 Suriname Visa Exempted

47 Tajikistan Visa Required

48 Turkey Visa Exempted


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49 Turkmenistan Visa Required

50 Tunisia Visa Exempted

51 Togo Visa Required

52 Uni Arab Emirates Visa Exempted

53 Union of the Comoros Visa Required

54 Uganda Visa Required

55 Uzbekistan Visa Required

56 Yemen Visa Required

OBSERVERS

56 Bosnia and Herzegovina Visa Required Visa Exempted

57 Central African Republic Visa Required58 Kingdom of Thailand Visa Exempted

59 Russian Federation Visa Exempted

Notes:

1. All visitors to Indonesia are required to possess a passport that is valid, with the expiration date ofthe passport must be at least 6 (six) months prior on the date of entry into the territory of Indonesia.

2. Visa can be applied through Indonesian Embassy/Consulate abroad. For more informationregarding visa application fees, please contact the nearest Embassy/Consulate.

3. For Delegate who need to apply visa from countries where Indonesian Missions are not present,participant/delegate may apply for Conditional Visa on Arrival. Should the Delegate wishes to applyConditional Visa on Arrival, DCP representing the countries must submit an Official note to theOrganizing Committee ([email protected]), provided with complete information on individualdelegate’s full name, nationality, passport type and number, passport’s date of validity, and e-mailaddress, in order to be eligible of this conditional arrangement. A Letter of Guarantee (LOG) willsubsequently be provided confirming this conditional Visa on Arrival arrangement. For thisconditional arrangement, DCPs are advised to submit an Official Note to request for ConditionalVoA as early as possible at least 3 (three) weeks prior to the intended date of entry.

4. Please note that conditional Visa on Arrival is subject to US$ 35 fee, payable by cash upon arrival.

Any inquiries regarding visa can be addressed to [email protected]


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ANNEX B

THE 5th

EXTRAORDINARY OIC SUMMIT ON PALESTINE AND AL-QUDS AL-SHARIFJakarta, 6-7 March 2016

HEAD OF DELEGATION FORM

Information of Delegate Contact Point

Country/Organisation Name

Full Name

Email Address

Phone Number

Details of Head of Delegation

Full Name of Head of Delegation

Full Title of Head of Delegation

Meeting(s) Participated*tick all if applicable

o Extraordinary Summit

o Ministerial Meeting

o Senior Official Meeting

Date of Arrival in Jakarta

Flight Number and Arrival Time

Date of Departure from Jakarta

Flight Number and DepartureTime

Health Issues, if any

Dietary Restriction Information

Special Dietary Requirement

*If applicable, please select your strict dietaryrequirement by ticking the circle

o No Red Meato No Chickeno No Fisho No Eggso No Dairy Productso I am a vegetarian but I eat fish


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Strict Dietary RequirementMeals during the Meeting are prepared in accordance toHalal guidance.*If applicable, please select your strict dietaryrequirement by ticking the circle

o Vegan (I eat only plant food and plantproducts. I do not eat animal foods, eggs ordairy)

o Celiac Disease (I am allergic to wheat, rye,oats or barley and any food containing gluten)

Food Allergy

*Please select any food allergy you have by tickingthe circle

o Peanutso Tree Nutso Dairyo All Seafood (including shellfisho Others: _______________________

Note: Please complete this form and e-mail it to [email protected] [email protected] before 1 March 2016


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ANNEX C

THE 5th

EXTRAORDINARY OIC SUMMIT ON PALESTINE AND AL-QUDS AL-SHARIFJakarta, 6-7 March 2016

BILATERAL MEETING ROOM BOOKING FORM

Requesting Party


Name of Contact Person

Title

Email and Phone Number

Participating Party


Name of Contact Person

Email and Phone Number

Meeting Room Request Details

Date

Time

Total Participants

Additional Note

A confirmation email will be sent to all Delegate above with notification of assigned bilateral rooms andmeeting times. In case of changes, the requesting party will responsible for subsequently advising itscounterpart.

Bilateral Meeting Rooms will be available from 09.00 to 17.00 daily from 6 through 7 March 2016. Roomswill be assigned on a first-come, first-served basis.

Please submit one form per requested bilateral meeting along with a Diplomatic Note via email [email protected]


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ANNEX D

THE 5 th EXTRAORDINARY OIC SUMMIT ON PALESTINE AND AL-QUDS AL-SHARIFJakarta, 6-7 March 2016

APPLICATION FORM FOR CAR PASSES

Delegate Contact Point


Full Name

Email: Phone Number:

No Full Name of Driver Place, Date of Birth Driver LicenseExpiration Date Type of Car(s) Car Registration Number

Note: Please send this form via email to [email protected] no later than 27 February 2016. Each country is allocatedwith only 2 (two) non-transferable access passes.


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ANNEX E

THE 5th EXTRAORDINARY OIC SUMMIT ON PALESTINE AND AL-QUDS AL-SHARIFJakarta, 6-7 March 2016

APPLICATION FORM FOR SECURITY OFFICERS AND FIRE ARMS


Country/OrganisationName

Full Name


No Full Name Place, Date ofBirthRank/

PositionPassportNumber Type of Firearms Brand Serial Number

Quantity ofAmmunitions

Note: The completed form and flight itinerary of the Security Officers should be enclosed with a Diplomatic Note and sent to the Ministry ofForeign Affairs of the Republic of Indonesia c.q. Directorate of Diplomatic Facilities through fax number +62(0)21–3862754 as well as email [email protected] and [email protected] no later than 22 February 2016. Maximum number of fire arms to bring in to Indonesia is 4(four) firearms per delegation with a maximum 10 (ten) ammunitions for each of them.


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ANNEX F

THE 5 th EXTRAORDINARY OIC SUMMIT ON PALESTINE AND AL-QUDS AL-SHARIFJakarta, 6-7 March 2016

APPLICATION FORM FOR SECURITY OFFICERS AND COMMUNICATION DEVICES


Country/OrganisationName

Full Name


No Full Name Place, Date ofBirth Rank/PositionPassportNumber

Type ofCommunication

DevicesBrand

RadioFrequency that

will be used

Time Periods ofUsing RadioFrequency

Note: The completed form and flight itinerary of the Security Officers should be enclosed with a Diplomatic Note and sent to the Ministry ofForeign Affairs of the Republic of Indonesia c.q. Directorate of Diplomatic Facilities through fax number +62 – 21 – 3862754, or email [email protected] and [email protected] no later than 22 February 2016.


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ANNEX GCONTACT POINTS

ISSUE EMAIL

Accommodation [email protected]

Bilateral Meeting [email protected]

Delegate Registration [email protected]

Flight Clearance [email protected] [email protected]

[email protected] [email protected]

Protocol [email protected]

Security [email protected]

Firearms/Radio [email protected]@kemlu.go.id

Transportation [email protected]

Visa/Consular Matters [email protected]

Problems during Online Registration [email protected]

Administrative Arrangements OIC ES 2016 Jakarta

Documents

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