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Screen Guilds of Ireland Competency Framework
1Screen Guilds of Ireland Competency Framework
VFXDepartment
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Screen Guilds of Ireland Competency Framework
Accounts Department
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Roles
1. VFX Producer
2. VFX Supervisor
3. VFX Coordinator
4. VFX On-Set Supervisor
5. VFX Lead Data Wrangler
6. VFX Data Wrangler
7. VFX Trainee
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VFX Department
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Visual Effects (VFX) Producer
The VFX Producer is primarily responsible for all financial aspects of the VFX Department. This includes the budgeting of shots and distributing them to successful vendors. They will also create a VFX breakdown as a method of clarifying the shots that are allowed or budgeted for and to avoid those that are not. All costings, whether they be crew hire budgets, shot budgets, and postproduction cost budgets will all be overseen and monitored, or signed off by the VFX Producer.
Key tasks:
1. Controls the VFX budgets.
2. Evaluates and selects VFX vendors.
3. Maintainsfinancialcontrolandkeepsthebudgetwithin permitted perimeters.
4. Overseesfinancialcostsofcrewhire.
5. Liaises with other Producers re: budgets and costings.
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Task statementsTask statement 1:
Controls the VFX budgets.
Associated activities
Managespendingoftheallocatedbudgetacrossthedepartment.Wide understandingof pre-production,shooting andpost-productionprocessin orderto allocate thecorrectamountsrequired.
Access the feasibilityof thebudgetonaproject: breakdown script,researchtax creditsindifferentterritories,cost allelements
in the script.
UnderstandotherdepartmentsandhowtheymayassistinreducinganyVFXcosts.Debate andnegotiateVFXandotherdepartmentbudgetsto promotefair usageof fundsto achievethedirectorsoverall
desiredeffect.
Task statement 2:
Evaluate and select VFX vendors most suited to VFX shots.
Associated activities
Negotiatescostingsandfeeswithpost-productionfacilitiesandawardshotsaccordingly.
Knowledgeofthecreativeprocessrequireddespitecosts:howlongashotcantaketoreachcompletion,manpower,skill
and thecostoftime.Knowledgeoftheavailablepostcrewandtheirskillsetandforte.
Communicateswithvendorsandtheirkeyemployees.
Task statement 3:
Maintains financial control and keeps the budget within permitted perimeters.
Associated activities
Throughavarietyofavenues,andaccesstofinances;offersasuitable,workablebudgettosuittheproject.
Maintainstightcontroloverspendingastimegoesonbyliaisingwithsetsupervisors,keyHeadsofDepartments,Producers,DirectorsandHeadsofFinance.
Understandstaxrelief,additionalfinancialincentivesdependingonthecountryyou’reshootingin,aswellastheproduction base.
UnderstandstheroleofthewiderProducersand anypotentiallimitationstheymighthave(funding/governmentalrestrictions/countryrelatedlimitationsetc.
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Task statement 4:
Oversees financial costs of crew hire.
Associated activities
Assessescrewmembersforemployment: readCVs,shortlists,suggestingtoHODs,interviews.
Manageshours,timesheetsandovertime.
Is involved in the interview process and rates depending on the individual crew role.
Knowledgeofunionratesandexpectations.
Task statement 5:
Liaises with other Producers regarding budgets and costings.
Associated activities
ParticipatesinallbudgetcallswithProducers.
Makesrecommendationsofpotentialchangestothescripttoassistinmakingthebudgetmorefeasible(recommendationsbased on assumptions).
Recces–negotiateswhattheDirectorwantsversuswhatcanbeafforded,ensurestheradiusworksandthatthe LocationManagercanfacilitatetheservicingoflocationandreducemoves,assessriggingneeds.
CommunicateswithProducersandkeepsthemuptodatewithongoingcostingchanges.
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Area IndicatorsTechnical Knowledge Extensiveknowledgeofcameraandlightingtechniques–thoroughunderstanding
oflight,colour,shadeandmanipulation
Indepthunderstandingofallmotionpictureequipment–cameras,lenses,monitors
ExpertknowledgeofiriscontrolandtheDITsystem
Skilltomaketechnicalcreativedecisionsinordertorealisethecreativevisionofthe
Directorandtellthestory
UnderstandingofVFXneedsonalllevels:needforofficespace/truck/screening
room,equipment,blue screens,riggers,crewsupport,accesstopowerandWiFietc.
Understandingofscriptbreakdowns
Understandingofshootingschedules,thehowandwhybehindthem
SkillsinExcel,Word,possiblyaccountingsoftware.
Digital Skills AbilitytouseFilemakerPro,Satelliteorotherwranglingapps
AbilitytouseExcel,Word,andappslikeMy Measures,Tentacle,Box,my3DScanner,Insta360Pro,QTAKEamongothers
Management Abilitytomanageworkflowonset,communicatingeffectivelywithotherdepartments Abilitytoworkwithintheconfinesofascheduleandbudget
Abilitytoremaincalmunderpressure,criticalthinking
AbilitytomanageinternalVFXcrew,traineesandkeycrew
H&S Competency Awarenessofscissorlift/Manitou,useofbluescreensandscaffoldingwhenapplyingtrackingmarkerstolargeandextralargescreens
Laddersafetyandgeneralsetprotocolaroundelectricalwiringandcables
Administrative Skills Cancriticallyevaluateeachscriptandbreakitdowntoassessrequirementssuchasbluescreenneeds,potentialVFXshots,practicalelements,needformake-upFXandmodelmakingFX,stuffies(replicasofanyanimatedcreatures/castforreference)
Streamlineaccesstofiles,ensuringattentiontodetailonpapertrail
Understandingoffilingsystemsaspervariouspostproductionhouses,camelcaseandsuitabilityasperdifferentVFXsoftware
Knowledge of techniques and conventions of film making
Canshowunderstandingoftechniquesandconventionsoffilmmaking
Abilitytousewhat’sathandtomaketheshotworke.g.trackingmarkers,eyelinesforVFX(invisible)creatures
UseofpracticaltoolstoassistintheshootingofVFXelementse.g.halfswordsforbladeextension/throwingaknife/rockatanothercast-droprockmidshotandaddCGinpost/paint/revealtricketc.
Budget management skills Hasfantasticinterpersonalandconflictresolutionskills
Hasexpertdepartmental,equipment,technicalandtimemanagementknowledge
Hastheabilitytobalancetheproductionbudget/feasibilities/financialparametersetc.
alongside the Director's artistic visionEnsuring best value on screen. Ensuring deadlines can be met and contracts adhered to Canassessprojectrequirements
Isskilledinnegotiatingonprice,assessingvalueandqualityformoney
Technical competencies
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VFX Supervisor
The VFX Supervisor is the most creative role within the department. They are involved in realizing the overall look of the VFX shots, and bringing any of the Director's visions to life. They are responsible for all post work and will usually move into post-production supervision once shooting has completed. They will be in constant communication with post-production during shooting as the pipeline of work develops.
Key tasks:
1. WorkscloselywiththeDirector,ArtDirectorandotherdepartmentstorealisethelookoftheshow.
2. Createsapipelineforpost-production.
3. IdentifieshowaVFXshotmustbeexecutedwithinbudget as per the VFX Producer.
4. LeadstooverallcreativelookoftheVFXshots.
5. WorkswiththerestoftheVFXteamtoseeeachshot through.
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Task statementsTask statement 1:
Works closely with the Director, Art Director and other departments to realise the look of the show.
Associated activities
IstheprimarycontactregardingallthingsVFXfromacreativelevel.
Knowledgeoftheinternalbudgetingoftheshow.
Attendsmeetings,calls,andcreativediscussions.
Createsanddevelopspre-visfromDirector’sstoryboards.
Task statement 2:
Creates a pipeline for post-production.
Associated activities
Is involved in thecreating andexecutionof thepipeline forpost,delivery of shotsthroughout theshootandaftershooting wraps.
Goesthroughshotlists,andgivesfeedbacktopost-productionhouses,andindividualteams.
TranscribestheDirector’srequestsandvisiontothepostteamtoachievehis/herdesiredlook.
ReportsbacktotheDirectorforfeedbackandcommunicatesanythingthatneedstweakingetc.
Task statement 3:
Identifies how a VFX shot must be executed within budget as per the VFX Producer.
Associated activities
DirectsanyspecificVFXshotsduringsetupandfilmingtosupportandassistworkinpost-production.
WorkswiththeonsetsupervisortoshootvariousreferencesforVFXasrequiredbyposteg.ballsandcharts,lightingpasses,cleanplates,HDRI etc.
Understandstherequirementsofpost-productioncrews.
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Task statement 4:
Controls the overall creative look of the VFX shots.
Associated activities
SupportsthecreativevisionoftheDirectorwhileconsideringbudgetrestraintsandvariousotherlimitations.
AttendsmeetingsandapproachestheDirectoratsuitabletimesforfeedback/clarification.SuppliestheDirectorwithvisuals/conceptdrawings/pre-visetc.toallowgreaterunderstandingandinsighttohis/hervision. Hasexperienceindealingwithcreativetypes,theirstrengthsandhowyoucansupporttheprocessthroughyourownstrength.
Task statement 5:
Works with the rest of the VFX team to see each shot through.
Associated activities
CommunicatesanyanswerstotheDirectorshouldtherebeany.
WorkscloselywiththeVFXProducerregardingissuesthatmayarise.
Discussesfine-tuningofartwork/3Dcomps/3Delements/assets.
Discussestextures,lighting,animationofandcompositingdraftsandworktowardsfinalisingeachshottothehighestspec.
HasadeepknowledgeoftheVFXpost-productionprocess,designing,building,colouring,texturing,animationandcompositing.
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Area IndicatorsTechnical Knowledge Extensiveknowledgeofcameraandlightingtechniques–thoroughunderstandingof
light,colour,shadeandmanipulation
Indepthunderstandingofallmotionpictureequipment–cameras,lenses,monitors,
iriscontrolandtheDITsystem
Skilltomaketechnicalcreativedecisionsinordertorealisethecreativevisionofthe
Directorandtellthestory
UnderstandingofVFXneedsonalllevels e.g.needforblue/greenscreens,ballsandcharts,references,HDRIs,cleanplate
Abilitytobreakdownscripts
UnderstandingoftheschedulingprocessandtheneedsandrequirementsfromADs(timepereachshotrequiringVFXetc.)
SomeabilitytouseExcel,Maya,Houdini,Blaze,PTGui,thoughnotessential
Knowledgeofuseofscreens,LEDs,Translights,Backdropsetc.
Abilitytoenvisageashotanditstechnicaloutcome
Management Abilitytomanageworkflowonset,communicatingeffectivelywithotherdepartments
Abilitytoworkwithintheconfinesofascheduleandbudget
Abilitytoremaincalmunderpressure,criticalthinking
AbilitytomanageinternalVFXcrew,traineesandkeycrew
Abilitytothinkquickly,addressanyunexpectedissuesandproblemsolveonset,under
pressure and with little or no time
H&S Competency Awarenessofscissorlift/Manitou,useofbluescreensandscaffoldingwhenapplyingtrackingmarkerstolargeandextralargescreens
Laddersafetyandgeneralsetprotocolaroundelectricalwiringandcables
Administrative Skills Cancriticallyevaluateeachscriptandbreakitdowntoassessrequirementssuchasbluescreenneeds,potentialVFXshots,practicalelements,needformake-upFXandmodelmakingFX,stuffies(replicasofanyanimatedcreatures/castforreference)
Streamlineaccesstofiles,ensuringattentiontodetailonpapertrail
Understandingoffilingsystemsaspervariouspost-productionhouses,camelcaseand suitabilityasperdifferentVFXsoftware
Knowledge of techniques and conventions of film making
Canshowunderstandingoftechniquesandconventionsoffilmmaking
Hasathoroughunderstandingofalldepartmentsandthegradeswithin
HasathoroughunderstandingoftheWorkingTimeAct,mealbreakrulesand
turnaroundrequirements
Budget management skills Hasfantasticinterpersonalandconflictresolutionskills
Hasexpertdepartmental,equipment,andtechnicalandtimemanagementknowledge
Hastheabilitytobalancetheproductionbudget/feasibilities/financialparametersetc.
alongside the Director's artistic vision
Ensuring best value on screen
Ensuring deadlines can be met and contracts adhered to
Technical competencies
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VFX Coordinator
The VFX Coordinator works primarily off set in an organizational and administrative capacity. The Coordinator provides support for the whole VFX team and works closest with the VFX Supervisor and Producer. They would also liaise with the VFX on-set team and VFX vendors. They require excellent communication skills, and knowledge of several other departments, especially the green screen team, Art Department, Construction, Production and others.
Key tasks:
1. Assists the VFX Supervisor and VFX Producer andperformsanytasksasinstructedtoensurethesmoothexecutionofVFXshots.
2. PartakesinmeetingswiththeSupervisorandpostcrewinasupportive,administrativerole
3. Potentiallyberesponsibleforuploadingofallfiles,drawingsordatatospecifichouses.
4. Coordinatesthelogisticsofreferenceandsurveysofsets and props.
5. Potentiallycontinuesintothesupportiveroleaftershooting has been wrapped.
6. OrganisesandarrangesallVFXcrewfortravellingoverseasifnecessary.
7. Liaises with editorial and post-production and assistswithpre-vis/cutsetc.distribution.
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Task statementsTask statement 1:
Assists the VFX Supervisor and VFX Producer and performs any tasks as instructed to ensure the smooth execution of VFX shots.
Associated activities
Followsinstructionsaccordingtotheirrequestsremeetings/logistics/transport/personalrequests.
Occasionallyworkswithtransporttoarrangemovementofcrewoutsideshootinghours.
WorkswithtransportinarrangingofVFXtruck/portableofficeandwhereitwillbeplacesonlocations
ArrangesWiFisetupforVFXcrew.
Logsupcomingmeetings/reviews/notesfromotherkeyshootingcrewandpostcrew.
Task statement 2:
Partakes in meetings with the Supervisor and post crew in a supportive, administrative role.
Associated activities
Takesnotesandarrangemeetingsduringcalls/Zooms/meetings.
Addressesanyextrarequirementse.g.bluescreens,lightingrigsrequired,locationstoshootVFXelements.
Addressesneedforspacewithinastudiofornon-setshootinge.g. 360scanningrigs,texturephotographystudiosetup,
officespaceforextracrew.
Followsuponextra requirements forVFXe.g. scanningofsets,cast,props.
Logsandmanageslistsforplatestobeshottocompintobluescreensetc.
Task statement 3:
When necessary, is responsible for uploading all files, drawings or data to specific houses.
Associated activities
ReceivesfilesandfootagefromWranglersandforwardstovariouspost-productionhouses.
UnderstandingofVFXterminology.
DevisesasuitablefilelabellingsystemtosuitbothlocalVFXteamandwidercrewinpost.
Understandsfilingstructures,CamelCase,filetreesetups.
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Task statementsTask statement 4:
Coordinates the logistics of reference and surveys of sets and props.
Associated activities
Liaiseswithothercrewdepartmentsanddevisesashootingplanforprops,textures,scansetc.
Understandsofhowthesetworksandtimeconstraintsregardingalldepartments.
Keepspost-productionhousesuptodatewithtasksdue.
Gathers props at appropriate times in tandem with their need on set.
LiaiseswithADstoarrangestreamliningofcastscanningandavailabilityofcast.
LiaiseswithLocationscrewtoarrangescanningofEXTsets,atvariouslocationsawayfromstudio.
ArrangesandassistsintheshootingofElementsdays,andmanagesthevariousdepartmentsinvolved-e.g.SFX,Props,Standbysetc.
Task statement 5:
Potentially continues into the supportive role after shooting has been wrapped.
Associated activities
Continuesgatheringandorganisingdataaftershootingcrewhavewrapped.
Communicatesregularlyregardingdailytasksandspecificrequirementsfrompost-productionhouses. AttendsZooms,meetingsandarrangescalendarsforupcomingmeetingsandappointments.
Task statement 6:
Organises and arranges all VFX crew for travelling overseas if necessary.
Associated activities
InformsVFXcrewofrequirementsregardingpackingandshippinggearforoverseasshooting. PreparesdestinationforincomingVFXcrew.
Managescrewneedsfromdistancebeforearrival.
Organizescarnetforshipping/transportation.
Task statement 7:
Liaises with Editorial and post-production and assists with pre-vis/cuts etc. distribution.
Associated activities
Uploadsanddispersesfootagereceivedtochiefcrew.
ManagesthedistributionofpreviousshotstoDirectors/Producersasrequested
FollowsuponlensgridfootageviaDITandEditorial.
PlaysasupportiveroleinanyextrarequestsfromVFXpost-production,whichmayimpactshootingschedulee.g.needfor Elementsshootdaysetc.
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Area IndicatorsTechnical Knowledge Basicknowledgeofcameraandlightingtechniques–thoroughunderstandingoflight,colour,
shadeandmanipulationishelpful,butnotalwaysnecessary
Indepthunderstandingofallmotionpictureequipment–cameras,lenses,monitors,
iriscontrolandtheDITsystem
SkilltomaketechnicalcreativedecisionsinordertorealisethecreativevisionoftheDirector
andtellthestory
UnderstandingofVFXneedsonalllevelse.g.needforblue/greenscreens,ballsand
charts,references,HDRIs,cleanplate
Knowledgeofuseofscreens,LEDs,translights,backdropsetc.
Abilitytoenvisageashotanditstechnicaloutcome
KnowledgeofShotgunisahelpbutnotnecessary
Digital Skills AbilitytouseFilemakerPro,Satelliteorotherwranglingapps
KeysoftwareskillsusingExcel/Word/Pix/Aspera/MyMeasureshelpfulbutnotalwaysnecessary
Photographyskillsarehelpfulbutnotalwaysnecessary
Management Abilitytomanageworkflowonset,communicatingeffectivelywithotherdepartments
Abilitytoworkwithintheconfinesofascheduleandbudget
Abilitytoremaincalmunderpressure
Punctualityandreliability
Willingnesstoworklonghoursandbeavailablebeforeandaftercalltimes.
Problemsolvingandanticipatingissuesfromcrewonapersonallevel(e.g.orderingtaxis,
food,bookings)andissuesduringshootingonlocation-e.g.needforpower,WiFietc.
H&S Competency HasreadandcanunderstandtheH&SStatementandknowswhatappliestotheVFXdepartment
HasshownabilitytofollowHealthandSafetyprotocolsonsetandlocation
Administrative Skills Cancriticallyevaluateeachscriptandbreakitdowntoassessrequirements
Streamlineaccesstofiles,ensuringattentiontodetailonpapertrail
Supplythelatestscriptshouldacrewmemberrequireit
Supplyhardcopiesoftimesheet/mileageforms/traveldocs/passportphotosetc.
asrequiredorrequestedbyproduction
Budget management skills Hasfantasticinterpersonalandconflictresolutionskills
Hasexpertdepartmental,equipment,technicalandtimemanagementknowledge
Hastheabilitytobalancetheproductionbudget/feasibilities/financialparameters
etc.alongside the Director's artistic vision
Budgetdevelopment
Technical competencies
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VFX On-Set Supervisor
The VFX On-Set Supervisor role is both creative and technical. In the absence of the VFX Supervisor, the On-Set Supervisor is the key representative on the VFX team on set. The On-Set Supervisor is responsible for liaising with other departments for the smooth execution of the VFX shots. They must also work with the VFX team to communicate the requirements to the Wrangler. They should have a clear idea of the methodology for each shot and communicate that to other departments, including the VFX team. They should hold enough knowledge of the VFX processes, to be able to make decisions on the spot, when required.
Key tasks:
1. WorkscloselywiththeSupervisorandCoordinatorinpreppingscreens/setsforupcomingshots.
2. SupervisetheVFXshotsonsetastheyarebeingfilmed.
3. SupportsandinformstheWranglerastoanydatarequiredattimeofshooting.
4. LiaiseswithDirectorwhennecessaryandensurescompliance with the creative process.
5. Acknowledgesbudgetconstraintsandmonitorsshotsaccordingly.
6. SupportstheVFXSupervisor'srequestsregardinglimitations or otherwise on set.
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Task statementsTask statement 1:
Work closely with the Supervisor and Coordinator in prepping for upcoming shots.
Associated activities
FollowthedirectionoftheSupervisorandCoordinator.
Supervisethesettingupofbluescreens,lightingrigs,locationsandotherelementsasrequired.
Understandtheroleofotherdepartmentsincreatingthenecessaryeffects.
LiaisewithotherinvolveddepartmentstosetupscenestofacilitateVFXshots-electrical,locations,props,SFXetc.
WritereccereportsordailyreportstokeepallrelevantVFXpersonnelinformedonthecurrentgoingson.
Task statement 2:
Supervise the VFX shots on set as they are being filmed.
Associated activities
WillhaveacquiredanexcellentknowledgeoftheprocessesinvolvedwhileshootinganyspecificVFXshotonset.
UnderstandtimeconstraintswithintheshootingdayandcallforadditionaltimeforVFXwiththisinmind.
DevelopskillsincommunicationofVFXneedsforspecificshotsandtotherelevantpeople,aheadoftheevent.
Keepcomposureandprofessionalismwhileactuallyshootingtheheroshotandunderstandotherdepartmentswillhaveother
priorities-guidethecrewasateamtowardsachievingwhat’sneededfortheshot.
Beprepared,andalwayshaveaplanBshouldsomeelementsbeagainstyouduringtheshot(e.g.weather/cast/crew/time).
Task statement 3:
Support and inform the Wrangler of any data at time of shooting.
Associated activities
CommunicatewiththeWrangleronsettoensuretheyareawareofwhatdataneedstobeloggedforeachshot.
TeachandassistthemindevelopingtheirownskillsasaWrangler.
UnderstandthelevelofskilleachWranglerhasanddelegateworkappropriately.
Explainonawiderscale,theneedforpreciseanddetailednotesandansweranyquestionsregardingpostandhowwranglingaffectspost-production.
UnderstandthepressuresaWranglermightbeunderandassistinsupportingthemandpotentiallyundertakingsometasksyourself.
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Task statement 4:
Liaise with Director when necessary and ensure compliance with the creative process.
Associated activities
EstablishandmaintainasupportiveandtrustworthyrelationshipwiththeDirector.
EnsureanunderstandingoftheDirector’svisionthroughconversationanddiscussionduringprepandonset.
OfferoptionstotheDirectorastohowtheircreativevisioncanberealizedthroughVFXmethodology.
Informhim/herofanynegativeinfluenceaVFXshootingmethodmayhaveandsupplythemwithoptionsoralternatives.
WhilefollowingtheDirectors’creativewishes,keepinmindanypreviousdiscussionsandagreements.
Task statement 5:
Acknowledge budget constraints and monitor shots accordingly.
Associated activities
Understandthebudgetconstraintsforeachshot.
Understandtheoverallbudgetandthefinancialimplicationsforeachshot.
Knowwhentoflagifsomethingisgoingbeyondtheplannedbudget.
ConsiderpreviousdiscussionsandagreementswhenconsideringanunplannedshotandreporttotheProducerwhennecessary.
Whilesomeadditionalshotsmaybeassumedduringthecourseofshooting,it’simportanttoalwaysworktowardskeeping
expectedandunexpectedcostswithinreason.
Ifyousay“yes”toanewshot, besureitcanbeachievedintheedit,technicallyandfinancially.
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Task statement 6:
Support the VFX Supervisor's requests regarding limitations or otherwise on set.
Associated activities
Understand the given limitations on set.
Beabletoexplainsaidlimitations.
BepresenttovoicetheselimitationsandensurethattheyareupheldintheabsenceoftheVFXSupervisor.
Writeareportattheendofeverydayandmentionanyissuesorupsetsonsetduringshootingtosupportyourworkandto
keeprecord.
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Technical competencies
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Area IndicatorsTechnical Knowledge Extensiveknowledgeofcameraandlightingtechniques–thoroughunderstandingof
light,colour,shadeandmanipulation
Indepthunderstandingofallmotionpictureequipment–cameras,lenses,monitors
iriscontrolandtheDITsystem
Skilltomaketechnicalcreativedecisionsinordertorealisethecreativevisionofthe
Directorandtellthestory
UnderstandingofVFXneedsonalllevelsregardingpost-production-elementshoots
required,needforscanningetc.
Abilitytobreakdownascript
Understandingofschedules
UnderstandingofWord,Aspera,Pixwouldbehelpful
Knowledgeofuseofscreens,LEDs,Translights,Backdropsetc.
Abilitytoenvisageashotanditstechnicaloutcome
KnowledgeofShotgunhelpfulbutnotnecessary
Digital Skills AbilitytouseFilemakerPro,Setelliteorotherwranglingappshelpfulbutnotnecessary
Word,Pix,Aspera,Premiere,allhelpful
Management Abilitytomanageworkflowonset,communicatingeffectivelywithotherdepartments
Abilitytoworkwithintheconfinesofascheduleandbudget
Abilitytoremaincalmunderpressure,criticalthinking
Willingnesstoworklonghoursandbeavailablebeforeandaftercalltimes
DeeperknowledgeofbudgetingandthepotentialfinancialoutcomesofextraVFXshots
beingfilmed
H&S Competency AbasicunderstandingofgeneralHealthandSafetyonsetishelpful
Administrative Skills Cancriticallyevaluateeachscriptandbreakitdowntoassessrequirementssuchasblue/greenscreens,elementsrequired(SFXflames/locationplatesetc.)
Streamlineaccesstofileslikecallsheets,reccereports,photosusingfolders,GoogleDocs,Boxetc.sothey’reeasilyaccessibleatshortnotice
Potentiallylogandaddresstheneedforvariouselementslikeplates,elementsetc.
Budget management skills Budgetdevelopment
Hasexpertdepartmental,equipment,technicalandtimemanagementknowledge.
HastheabilitytobalancetheVFXbudget/feasibilities/financialparametersetc.
alongsidetheDirector’sartisticvision.
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VFX Lead Data Wrangler
The VFX Lead Data Wrangler role includes all those of the Wrangler, but extends to a wider level of knowledge relating to post production and file management requirements. The Lead Wrangler takes responsibility for designing the wrangling process for a particular job, after consulting with the key post-production houses and their specific requirements. They are responsible for the management and working of the other Wranglers and often additional VFX crew as well as wrangling themselves on-set. The Lead is responsible for all data from all Wranglers and its organised, timely and personalised accumulation relating to the post-production houses requests.
Key tasks:
1. PerformsallthedutiesofDataWrangler.
2. Createsthedatabasefromscratchincludingallrelevantcameradetailsfortheshoot.
3. Excellentknowledgeofthepost-productionprocessandspecificrequirementsrelatingtoashot.
4. OrganisesandmanagesallWrangler'sdata,prepares,anddistributestovarioushouses/Producersetc.
5. WorkscloselywiththeSetSupervisorandVFXPostProduction Manager.
6. IsinvolvedintheinterviewingandhiringofadditionalVFX crew.
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Task statementsTask statement 1:
Performs all the duties of Data Wrangler.
Associated activities
Providesthepost-productionteamwithwhattheywillrequiresuchastextures,photogrammetry,HDRI,references,photographs,
camerasetupphotos,setrefsetc.
Worksonaliveset,liaiseswiththeappropriatedepartmentsandunderstandswhenandhowtogathertheinformationyou need.
ReadsasetandthoseincommandofthesettoknowtheappropriatetimetoexecuterequiredVFXmaterial.
Task statement 2:
Creates the database from scratch including all relevant camera details for the shoot.
Associated activities
BuildsorreorganisesaVFXdatabaseandpreparesforuseduringshooting.
Provisionofpersonalkit/database.
UnderstandswhatwillberequiredonsetHDRI kit,ballsandcharts,witnesscameras,stuffies,varioustools,trackingmarkers. Liaiseswiththecamerateamattheearlystagesofprepregardinglensgrids,lensserialnumbers,cameranumbersetc.
UnderstandinghowCameraDepartmentworksishelpfultogatherbettercameradata,workingwiththecamerateamand
buildinga goodworkingrelationship.
Task statement 3:
Excellent knowledge of the post production process and specific requirements relating to a shot.
Associated activities
SpendstimewithavarietyofVFXSupervisorsandpost-productionhouses.
UnderstandsofVFXterminology.
UnderstandstheneedorlackofneedforvariousVFXelementsduringshootingshouldtherebenoVFXSupervisorpresent.
Understandstheset,protocolonset,theconstraintsoftimeandtheneedforpromptactionduringtheshotwhenit
comes to getting the elements VFX needs.
Understandstheneedforacleanplate,whatthatmeanse.g.removingrigwiresoutofshot.
Explainstothecameraoperatorsandfocuspullerswhatisrequirede.g.fortiling,andplatesetc.
PotentiallyguidestheOperatorandFocusPullertomaintainfluiditywhileshootingplateswithoutactors.
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Task statement 4:
Organise and manage all Wranglers' data, prepare, and distribute to various houses/Producers etc.
Associated activities
Gathersandpreparesallrelevantcameradataintospecificdatabases.
Referstocameranotesandcontinuitynoteswhenneededtodoublecheckdata.
Organisesfilesandphotosintocertainfoldersandfilingsystemsaspre-arrangedduringprep.
Gathersandpreparesallphotographyetc.unlesstaskisundertakenbyotherVFXcrewmembers.
Understandshowdifferentpost-productionhousesmayprefercertainfilingstructuresoverothers.
Backsupandbacksupagainalldatagathered,habitually.
Learnstobeefficientinyourwork,usingdowntimeduringthedaytoorganisefilesratherthanaddhoursafterwork,off
theclock.
Task statement 5:
Works closely with the Set Supervisor and VFX Post Production Manager.
Associated activities
Assistsinsuperiorsneedsinrelationtoshootingrequirements,suchasevenaskingthemiftheyneedacoffee,orfoodasthey
willoftenhavebeenworkinglate.
Isreadytoorganisescreensandtrackingmarkersasinstructedatshortnoticeonset.
Sendsdailyreportstopost-productioncrewandVFXeditorial.
Communicatesregularlyregardingdailytasksandspecificrequirements-e.g.plates,textures,scanningetc.
IspreparedtosupervisethesetintheabsenceofSetSupervisor.
CommunicateswiththeDirectorand1stADkeepingthemintheloopofandVFXneeds-plates,HDRIs,tilesetc.
Task statement 6:
Involved in the interviewing and hiring of additional VFX crew.
Associated activities
Ispresentduringinterviewstohirenecessarycrewbearinginmindcrewgrades,rates,requiredtechnicalability,andindustrystandardworkingconditions.
Understandswhichdaysmayrequireadditionalcrewandliaiseswithproducerandsetsupervisorforpossibilityof
extrahelpnecessary.
Informsadditionalcrewofwhatisrequiredofthemduringtheinterviewandthereafter.
Iswillingtoconstantlybeateacher,oftenworkingwithTraineesbothexperiencedandveryinexperienced.
UnderstandstheTraineecrews'limitationyetencouragegrowthandlearning.
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Technical competencies
Area IndicatorsTechnical Knowledge IriscontrolandtheDITsystem
SkilltomaketechnicalcreativedecisionsinordertorealisethecreativevisionoftheDirectorandtellthestory
UnderstandingofVFXneedsonalllevels:screens,trucks,wifi,food,coffee,misckit,
andspecialisedkit
Knowledgeofuseofscreens,LEDs,Translights,Backdropsetc.
AbilitytouseaDisto
Abilitytoenvisageashotanditstechnicaloutcome
KnowledgeofShotgun
Exceptionalknowledgeofprofessionalfullframecameras.
AbilitytotakeandunderstandHDRI,lightingrefs,photogrammetry,green/blue
screens,lenses,trackingmarkers,andotherdepartments
KnowledgeandunderstandingofthepurposeoftheonsettasktotheVFXprocess
Knowledgeofdigitalfullframecamerause
Someunderstandingofthepost-productionprocessanditsrequirements
Digital Skills AbilitytouseFilemakerPro,Setelliteorotherwranglingapps
Abilitytouseword,mymeasuresapp,photographyskills,potentiallyscanners,QTAKE,MyMeasuresAppetc.
Management Abilitytomanageworkflowonset,communicatingeffectivelywithotherdepartments
Abilitytoworkwithintheconfinesofascheduleandbudget
Abilitytoremaincalmunderpressure,criticalthinking,andmultitaskingunderpressure
Willingnesstoworklonghoursandbeavailablebeforeandaftercalltimes
Problemsolvingandanticipatingissuesliketheneedfortrackingmarkers,painterspoles,etc.
H&S Competency Basichealthandsafetyknowledgeisexpected
Administrative Skills Streamlineaccesstofiles,ensuringattentiontodetailonpapertrail
FileManagementofdata,reports,hdris,textures,photogrammatory,references,scansetc.
Followingafilingmanagementlayoutaspre-determinedinprep
Crewing Knowledgeandexperienceofcrewgrades,rates,requiredtechnicalability,andindustrystandardworkingconditions
Cancheckreferencesandinterview,ensuringgenderbalanceanddiversity.
CannegotiatewithHODstoconsiderotherapplicantsforjobwherethereisarequirementtofulfillS481
Hasagooduptodateworkingknowledgeofcrew
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VFX Data Wrangler
The VFX Data Wrangler role is a technical, primarily set based role. The Wrangler takes responsibility for accumulating all relevant data relating to any VFX shot as it is being filmed. This involves liaising with certain departments, especially the Camera Department, but also standbys, hair/make-up, prosthetics etc, depending on the shot. It requires excellent “set” knowledge, as well as organisational, communication, and technical skills to name but a few.
Key tasks:
1. Gathersallsetinformation,camera,lighting,refsrelating to the VFX shot.
2. ExecutesHDRI,referenceswithballsandchartsorpropsasrequired.
3. Liaises with various departments as needed.
4. WorkscloselywithVFXOn-SetSupervisor.
5. ReportstoLeadWranglerregardingdatagatheredandpreparesfordistribution.
6. Shootphotogrammetryorset/props/actorsofthehighestquality.
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Task statementsTask statement 1:
Gather all set information, camera, lighting, refs relating to the VFX shot.
Associated activities
Gatherscameradatainfofromfocuspuller,orlearnstoreadthecameraandmetadatadisplays.Gathersextensivedataincludinglensserialnumbers,types,focusmarks,tstops,ISO,colourtemp,tilt,lensheight,tracklength etc.EntersalldataintoaspecificdatabasesuchasFilmmakerPro,orSatelliteExecutesHDRIattheappropriatetimeandintheappropriatepositionafterthelasttakeofasetupExecutesballsandcharts,andunderstandshowandwheretoperformtheminfrontofthecameraUnderstandsthepost-productionprocessandknowledgeofwhattheywillrequireUnderstandsofthepost-productionprocessanditsrequirementsWorksonaliveset,liaiseswiththeappropriatedepartmentsandunderstandswhenandhowtogathertheinformationyouneed. ReadsasetandthoseincommandofthesettoknowtheappropriatetimetoexecuterequiredVFXmaterial.
Task statement 2:
Executes HDRI, references with balls and charts or props as required.
Associated activities
Understandsthecamera,bracketing,timingoftheshotsforHDRIandtheexposurelevelsrequired.Suppliesandpresentsthe50/50BallandMcBethcharttothecameraasrequiredtorecordlightingrefsforpost.Potentiallypresentsstuffiesetc.tothecameraforshootingrefsoftexturesorshapesduetobeanimatedattheendofthesetup. Understandslighting,andwhatchangesmayprompttheneedforadditionalHDRIsandreferences.Provisionofpersonalkitorabilitytouseothersprovided.LiaiseswithSetDecorating/Props/ArtDepartmentaboutrequiredrefmaterialorsetaccess.Buildsasuitableenvironmenttoshootprops.
Task statement 3:
Liaises with various departments as needed.
Associated activities
Supportsthecamerateaminperformingtestsasrequiredbyparticularpost-productionhouse.Carries out grid testing and grain tests.Suggestsanyupcomingneedforscreenstothestandbysorgrips/lightingsotheycanbereadyatshortnotice.
QueriesanyissueswithSetStandbyregardinghidingunwantedcables/bitsofequipmentintheshotwhichVFXmayenduppainting out.Followsupwithcontinuityregardinglabellingoftakes/shotsifnecessaryandincludingtheCameraClapperLoaderInformstheADsofanyextrarequirementssuchascleanplatesetc.FollowsupwithVideoAssistforanyscreengrabsofshotsrequired.MaintainstheneedforcameradatatobedisplayedonQTAKE,withrespecttotheDirectorofPhotography(DOP),videoassistdepts,DITandCameraDepartment.
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Task statement 4:
Works closely with VFX On-Set Supervisor.
Associated activities
UnderstandsthepreferredmethodologyoftheSupervisorandSetSupervisor.
Assistshim/herwithanyrequirementssuchaswater,food,coffee,screens,trackingmarkers,etc.
Mentalstaminaandabilitytoconcentrateespeciallyduringdifficultweather,withmultiplecameras,lackofvideopicture,
fastshootingandtechnicaldifficulties.
Task statement 5:
Reports to Lead Wrangler regarding data gathered and prepares for distribution.
Associated activities
Submitsallphotosandreferencesintherequiredfiletreeforpost-productionandreadyforuploading.
Gathersthecameradatainaclearandconcisefashion.
Usesvariousversions/typesofWranglerdatabasessuchasSatellite,orFilemakerPro.
Workscloselywithcamerateamregardinglenses/technicalchanges.
Organisesdataflowinaclearandconcisemanner.
Preparesdataforbackup/export.
Knowledgeofvariouspost-productionfacilitiesrequirementsrefiletransferandnamingconventions.
Task statement 6:
Reports to Lead Wrangler regarding data gathered and prepares for distribution.
Associated activities
Positionstheactor/propaccordingly andshoottheminaccordancewithVFXguidelines.
Knowledgeofvariouspost-productionfacilitiesrequirementsrefiletransferandnamingconventions.
Shootphotogrammetryofsetsattheappropriatetime.
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Technical competencies
Area IndicatorsTechnical Knowledge Knowledgeofuseofscreens,LEDs,Translights,Backdropsetc.
Abilitytoenvisageashotanditstechnicaloutcome
KnowledgeofShotgunishelpfulbutnotnecessary
Abilitytouseadisco
Exceptionalknowledgeofprofessionalfullframecameras
AbilitytotakeandunderstandHDRI,lightingrefs,photogrammetry,green/blue
screens,lenses,trackingmarkers,andotherdepartments.
KnowledgeandunderstandingofthepurposeoftheonsettasktotheVFXprocess.
Knowledgeofdigitalfullframecamerause.
Someunderstandingofthepostproductionprocessanditsrequirements.
GoodknowledgeofAlexaLF/FilmCamerasetc.usedforshooting
Someskillinscanningisusefulthoughnotalwaysnecessary
Knowledgeofphotogrammetrytechniques
Digital Skills AbilitytouseFilemakerPro,Setelliteorotherwranglingapps
AbilitytouseappslikeBox,GoogleDocs,Excel,MyMeasures,QTAKE,Word,Note,etc.
Management Abilitytomanageworkflowonset,communicatingeffectivelywithotherdepartments
Abilitytoworkwithintheconfinesofascheduleandbudget
Abilitytoremaincalmunderpressure,criticalthinking,andmultitaskingunderpressure
Willingnesstoworklonghoursandbeavailablebeforeandaftercalltimes
Problemsolvingandanticipatingissuesliketheneedfortrackingmarkers,painterspoles,etc.
H&S Competency BasicHealthandSafetyknowledgeisexpected
Administrative Skills Streamlineaccesstofiles,ensuringattentiontodetailonpapertrail
Filemanagementofdata,reports,HDRIs,textures,photogrammetry,references,scansetc.
Followingafilingmanagementlayoutaspre-determinedinprep
Knowledge of techniques and conventions of film making
Canshowunderstandingoftechniquesandconventionsoffilmmaking
Hasathoroughunderstandingofalldepartmentsandthegradeswithin
HasathoroughunderstandingoftheWorkingTimeAct,mealbreakrulesand
turnaroundrequirements
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VFX Trainee
The role of the VFX Trainee is both technical and administrative. The Trainee role may develop towards one area depending on the trainees strengths. It is a junior role and so the Trainee must be eager to learn, and be able to work under pressure both on set and within the office environment. The Trainee may be required to work with any member of the team within their role and eventually develop key skills to progress within the VFX Department.
Key tasks:
1. SupportstheVFXcrewwithanyequipmentneeds.
2. Keeps batteries charged.
3. Assistsonsetasrequired.
4. Carriesoutanyadministrativerequirements.
5. Goesonerrandstopickupanyextrakitrequired.
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Task statementsTask statement 1:
Supports the VFX crew with any equipment needs.
Associated activities
EnsuresanyequipmentoraccesstoequipmentisopenandreadyforuseegtheVFXtruckisaccessible.
Assistsinthemovingofkit/trollys/maglinersasrequired.
Iswillingtocarryslightlyheavyequipmentifnecessary.
Isavailableandwillingtoundergoanytaskaskedofthem(withinreason).
Assistswithwrappingupgearattheendoftheday.
Isacceptingofthehoursworkedduringcamerashootingandtheextraworktobeundertakenwhencameraiswrapped.
Task statement 2:
Keeps batteries charged.
Associated activities
Ensuresanycamerabatteriesarechargedandreadyaswellasradiobatteries.
Knowledgeofcharginganduseofdifferentkindsofbatteries.
Responsibilityformaintaining radio,batteries,earpieces,grommetsetc.
Forwardthinkingandinitiative.
Task statement 3:
Assists on set as required.
Associated activities
Assistswithsuchtasksasaddingtrackingmarkerstoscreens,buildingcamerasetups,locatingtrucks,liaisingwithother
crew members.
EnsuresVFXcrewhaveeverythingtheyneedtosupportsmoothrunningthroughouttheday.
Understands crew needs.
Tendstoanycateringneedsofshootingcrewwhocan’tleaveset,likecoffees,foods,snacksetc.
Anticipatesanypotentialrequestssuchascoffee,snacks,equipmentlikestuffies,witnesscameras.
Potentiallyassistswiththeshootingofwitnesscameras.
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Task statement 4:
Carries out any administrative requirements.
Associated activities
COVIDtrackingforms.
Personal timesheets.
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Task statement 5:
Goes on errands to pick up any extra kit required.
Associated activities
Iswillingtotraveltovariouslocationstopickupordropoffkit/items.
Hasaccesstoacarandafulllicenseisbeneficial.
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Technical competencies
Area IndicatorsTechnical Knowledge BasicunderstandingofVFXneeds;helpcarryingequipment,setupofwitnesscameras,
desk,workspaces,truck
BasicknowledgeandunderstandingofthepurposeoftheonsettasktotheVFX
process
Someunderstandingofthepost-productionprocessanditsrequirements
Cameraskillswouldbehighlybeneficial
Previousexperiencebeingonasetwouldbehighlybeneficial
H&S Competency Abasicunderstandingofthecommon-senseaspectofsafetyandawillingnesstopayheedtoanyHealthandSafetyrequestsfromrelevantcrew
Administrative/Workflow Competency
Hasdisplayedabilitytokeeptimesheets
Canrelaywhatconsumablesarerequiredtoproduction
Cananalysiswhatisexpectedoneverydaytasks/andmanagedeadlines
Knowledge of who’s who on set
Shouldhaveabasicunderstandingofwhoiswhoonset,yetliaisewithmoreexperiencedVFXcrewinitially
Digital Skills CameraskillsandMSWord.
Administrative Skills Printing,photocopying,andforwarding
Knowledge of techniques and conventions of film making
Canshowunderstandingoftechniques/protocolsoffilmmakingonaliveset
Hasabasicunderstandingofalldepartmentsbytheendofthejob
HasabasicunderstandingofwhichdepttoliaisewithforVFXrequirement,e.g.Props
Department,ADsandcatering
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