Post on 25-Feb-2023
TABLE OF CONTENTS
SECTION CONTENT PAGE
1. Graduation List 3
2. Convocation Updates 3
3. Convocation Fee 3
4. Graduands Tracer Study 5
5. IIC Alumni 5
6. Graduands Registration 5
6.1 Collection of Convocation Kit 6
6.2 Collection of Academic Robe 7
7. Tentative Convocation Ceremony 7
8. Ceremonial Formalities 7
9. Convocation Ceremony Procedure 9
10. Protocol for Receiving Scroll 10
11. Emergency Treatment 10
12. Location & Parking Areas 11
13. Shuttle Bus Services 11
14. Returning of Academic Robe 12
15. Collection of Scroll 13
16. Collection of Photographs 15
17. FAQs 16
Dear graduands,
Congratulations on the success in completing your studies at International Islamic College
(IIC). There are important information that you need to know as to ensure smooth running
of the convocation process. Kindly refer to the following section with respect to all of the
information and processes apply in the 12th IIC Convocation ceremony.
Thank you.
1. Graduation List
Graduands are required to check your name at IIC website (URL:
http://www.iic.edu.my/12th_convocation.php). Kindly send an email to the convocation
secretariat at secretariat_convo@iic.edu.my for any inquiry or problem.
2. Convocation Updates
Convocation secretariat will update the latest information on the 12th Convocation
Ceremony from time to time through the following medium.
i. IIC Website
URL: http://www.iic.edu.my/12th_convocation.php
ii. Facebook Account
12th IIC Convocation Ceremony
Graduands are advised to check the latest updates on the 12th Convocation
Ceremony regularly from any of the medium stated above. Kindly send an email to
the convocation secretariat at secretariat_convo@iic.edu.my for any inquiry or
problem.
3. Convocation Fee
The fee for 12th IIC Convocation Ceremony is MYR350.00 and non-refundable.
Graduands are required to make the payment as to avoid any disruption throughout
the graduation process. Payment can be made starting from 1st October
2019(Tuesday) until 5th December 2019(Thursday). You may pay your convocation
fee through the following methods:
i. Cash deposit or online banking or BIMB counter
IIUM Higher Education Sdn. Bhd.
Account No.: 14-162-01-000206-1
Bank Islam Malaysia Berhad (BIMB)
Make a copy of your bank-in receipt. Write your name, matric number, and hand
phone number and submit to Students Finance Department through WhatsApp
to: 011-31507553 (WhatsApp only and attention to: Sis Fahiz Zahra
Kaharuddin) or email the scanned copy to secretariat_convo@iic.edu.my.
Sample fax document:
ii. Cash payment
Payment can be made at finance counter at the Finance Counter, Finance
Division, Level 1, International Islamic College.
Graduands are required to get the official payment receipt from Finance Division (as a
proof of payment) before the collection of convocation kit. In the event that graduands
fail to attend the convocation ceremony, the convocation fee will not be refundable.
Kindly send an email to the convocation secretariat at secretariat_convo@iic.edu.my
for any inquiry or problem.
4. Graduands Tracer Study
Graduands are required to participate in the tracer study conducted by the Ministry of
Higher Education Malaysia. The questionnaires are available online at
http://graduan.mohe.gov.my or http://mohe.gov.my/ starting on the 14th October
2019 (Monday). Please bring along the print out proof of survey completion during
the collection of convocation kit. Kindly send an email to the convocation secretariat
at secretariat_convo@iic.edu.my for any inquiry or problem.
5. IIC Alumni
Graduands are required to submit filled IIC Alumni form upon the collection of
convocation kit. The IIC Alumni form can be downloaded at IIC website (URL:
http://www.iic.edu.my/12th_convocation.php). Kindly send an email to the convocation
secretariat at secretariat_convo@iic.edu.my for any inquiry or problem.
6. Graduands Registration
Graduands are required to collect their convocation kit and academic robe based on
the following schedule. Kindly send an email to the convocation secretariat at
secretariat_convo@iic.edu.my for any inquiry or problem.
Date : 16th December 2019 – 19th December 2019
Day : Monday – Thursday
Venue : IIC Main Hall
Time : 9.00am – 4.00pm
6.1 Collection of Convocation Kit
1. Graduands are required to bring all of following documents during the collection
of convocation kit:
i. Official payment receipt
ii. Printed tracer study survey slip
iii. Filled IIC alumni form
2. Brief process on the collection of convocation kit:
i. Produce your MyKad/Pasport for information verification during registration
ii. Collect non-woven bag – 1 unit
iii. Collect invitation card cum entrance pass – 1 unit
iv. Collect queue card – 1 unit
v. Submit signed declaration letter (the letter will be provided at the registration
counter)
3. Collection of convocation kit and academic robe on behalf of the graduand is not
encouraged. If necessary, please ensure that the representative brings along:
i. Copy of graduand’s MyKad/Passport
ii. Copy of representative’s MyKad/Passport
iii. Official payment receipt
iv. Printed tracer study survey slip
v. Filled alumni form
vi. Filled and signed consent letter by the graduand (can be downloaded at IIC
website, URL: http://www.iic.edu.my/12th_convocation.php)
Important:
1. Each graduand is allowed to bring TWO (2) guests into the hall. Any guests who
did not bring the invitation card during the convocation ceremony will not be
allowed to enter the hall.
2. Graduands are required to verify the information printed on the queue card.
Please inform the secretariat if there are any missing information or errors. Those
without queue card will not be allowed to go on the stage.
3. IIC will not be responsible for any loss or damage of invitation card and queue
card that have been distributed to the graduands. NO REPLACEMENT of the said
items will be issued.
4. The invitation card cum entrance pass needs to be displayed on the car
dashboard that carrying the graduands. Only vehicles with invitation card will be
allowed to enter the IIUM campus.
6.2 Collection of Academic Robe
1. Brief procedure for the collection of academic robe:
i. Collect academic robe – 1 set
ii. Submit signed undertaking letter (the letter will be provided at the registration
counter)
Important:
1. Please ensure that the academic robe collected is for the right programme.
2. Once the robe has been collected, please take care of the robe and DO NOT
hand wash it.
3. The robe shall not be altered by graduands in any way.
Kindly inform the convocation secretariat if you have been given the wrong academic
robe. Kindly send an email to the convocation secretariat at
secretariat_convo@iic.edu.my for any inquiry or problem.
7. Tentative Convocation Ceremony
Graduands may download the tentative for 12th Convocation ceremony from the IIC’s
website (URL: http://www.iic.edu.my/12th_convocation.php). Kindly send an email to
the convocation secretariat at secretariat_convo@iic.edu.my for any inquiry or
problem.
8. Ceremonial formalities
Convocation is an official ceremony and everyone involved is required to observe all
stipulated rules and regulations so that the ceremony may run smoothly. Kindly send
an email to the convocation secretariat at secretariat_convo@iic.edu.my for any
inquiry or problem.
1. Time/Gathering Area
i. Graduands are required to gather at the IIUM Cultural Centre (ICC) before
7.30am
ii. Kindly observe the directives given by the convocation secretariat on duty that
requires graduands to line up when entering the Hall.
2. Academic Robe
i. Graduands are required to wear academic robe which comprises the following:
▪ Robe
▪ Hood
▪ Mortarboard
Academic robe should be neat and ironed. Please refer to the video on how to
wear the Academic Robe which will be uploaded on the IIC’s website.
3. Graduation Attire For Male Graduands
i. Black coloured 'Baju Melayu' with 'Sampin Songket' or
ii. Black coloured Lounge Suit and
iii. Dark coloured shoes
4. Graduation Attire For Female Graduands
i. Malaysian National Attire or
ii. Formal dress and
iii. Any plain coloured ‘Tudung’ (no pattern allowed) and
iv. Set your hair neatly (for non-Muslim) and
v. Dark coloured fully-covered shoes (Heels of NOT more than 1.5 inches)
5. Graduation Attire For Male Guests
i. Lounge suit
ii. Long sleeve and tie
iii. Dark coloured long pants
iv. Dark coloured leather shoes
6. Graduation Attire For Female Guests
i. Formal dress
ii. Fully-covered shoes
iii. Those wearing tudung, please wear them neatly.
iv. Those with long hair, tie your hair neatly/tie it in a bun.
7. Prohibited Clothing
i. Jeans
ii. Sports Shoes/ Sandals
iii. Short Sleeved Dress
iv. Inappropriate clothing (eg. Semi-transparent dress)
v. Skirt with slit
vi. Turban headscarf
vii. Royal colours (purple & yellow)
8. Rules In The Hall
i. Graduands and guests are discouraged from going out of the hall while the
convocation ceremony is in session.
ii. Graduands and guests who leave the hall during the convocation ceremony
will not be allowed to re-enter the hall.
iii. Children below 12 years of age are not allowed to enter the hall during the
convocation ceremony.
iv. Graduands and guests are prohibited to take any videos or photographs
during the convocation ceremony.
v. Graduands and guests are required to switch off mobile devices or put them in
silent mode until the end of the convocation ceremony.
vi. Guests are not allowed to enter the hall if they do not adhere to the dress code
as per required.
9. Convocation Ceremony Procedure
1. Graduands are advised to check their convocation session according to your
programme (if required).
2. Please bring along your queue card during the assembly.
3. The assembly and procession schedule is as follows:
Assembly at IIUM Cultural Centre (ICC) hall
Morning Session : 7.30 am *
Procession enter the main hall
Morning Session : 8.00 am *
*Subject to change. Please refer to the IIC’s website and FB account for any updated
information.
4. Please queue up and follow the instruction given during the assembly.
Important:
DO:
i. Please come early to avoid traffic jams and parking problems.
ii. Please have your breakfast/meal before the convocation session.
iii. Please ensure that you are in the proper academic attire before joining the
procession to the IIUM Cultural Centre (ICC) Hall.
DONT:
i. Graduands are not allowed to bring cameras, flower bouquets, food, hand bags
etc into the convocation hall.
ii. Graduands are not allowed to move about in the convocation hall during the
ceremony.
iii. Graduands are advised to use the restroom before the ceremony to minimize
disruption during the ceremony.
Kindly send an email to the convocation secretariat at secretariat_convo@iic.edu.my
for any inquiry or problem.
10. Protocol for Receiving Scroll
The protocols for receiving scrolls are as follows:
1. The Dean of the School/Centre will announce the programme to be awarded.
2. Graduands move to the stairs at the side of the stage.
3. Give your queue card to the convocation secretariat in charge before moving up
the stage.
4. Wait at the top of the staircase. Do not move forward until your name is
announced.
5. Once your name is announced, proceed to the spot marked in red on the stage,
bow and move forward.
6. The scroll will be awarded by the conferrer invited by the College.
7. Accept the scroll with both hands, take a bow and walk to your seat.
Kindly send an email to the convocation secretariat at secretariat_convo@iic.edu.my
for any inquiry or problem.
11. Emergency Treatment
IIUM paramedic will operate from 8.00am until the end of 12th Convocation Ceremony
for any matters related to emergency treatment. Temporary clinic will be located at the
right wing of the IIUM Cultural Centre (ICC) hall, within close proximity to Ticketing
Counter. Additionally, graduands may refer to the signage to seek for support
assistance. Kindly send an email to the convocation secretariat at
secretariat_convo@iic.edu.my for any inquiry or problem.
12. Location & Parking Areas
Once you reach the IIUM campus, please display your invitation card cum entrance
pass on the car dashboard and ensure that the word ‘GRADUAND can be clearly
seen by the convocation secretariat. The convocation secretariat can usher you to the
allocated parking space. Appropriate signage will be located to direct you to the
venue. If you plan to come by LRT (PUTRA), your last stop will be at the TERMINAL
PUTRA, Gombak. Rapid feeder buses are available, straight to the main campus
(IIUM).
GPS coordinates of IIUM Campus:
Latitude: 3.251537, Longitude: 101.732453
13. Shuttle Bus Services
Graduands may refer to the table below for the shuttle bus services schedule:
Services Time
Pick up 6.30am - 8.30am **
Drop off 1.00pm - 2.30pm **
* Shuttle bus will be available every 10-15 minutes
** Subject to change. Please refer to IIC website and FB account for any updated
information.
For the pick up and drop off points, refer the following:
i. Car park at Convest Hill
ii. Bus stop at Kuliyyah of Architecture & Environmental Design (KAED)
iii. Every bus stop in the IIUM campus
14. Returning of Academic Robe
1. Returning of academic robes has been scheduled as follows:
Date * Day Time Venue
21st December 2019 Saturday 1.00pm – 3.00pm Ticketing Counter,
ICC, UIAM
23rd December 2019 -
26th December 2019
Monday - Thursday
9.00am – 4.00pm
IIC Main Hall
30th December 2019 and onwards
Monday - Thursday
8.30am – 5.30pm Break: 1.00pm – 2.00pm
Students Affairs Division, Level 3
* Subject to change. Please refer IIC website and FB account for any updated information.
2. Please bring the following documents:
i. MyKad/ Passport
ii. Collection of scroll form (download from IIC website, URL:
http://www.iic.edu.my/12th_convocation.php)
Reminder: This form MUST be stamped and recommended by Finance
Division personnel before the collection of scroll.
3. Brief procedure for the returning of academic robe:
i. Produce your MyKad/ Passport for information verification
ii. Return the academic robe
iii. Convocation secretariat (i.e. robes bureau) will stamp on the collection of the
scroll form
4. Return of Academic Robe through a representative:
i. Representative is required to bring a photocopy of the graduand MyKad/
Passport.
Important:
1. The penalty for late return will start on 2nd January 2020 which is RM20 per day
starting on the 6th working day.
2. ACAD will notify Finance Division on the total penalty to be charged based on the
number of day(s) late.
3. Graduand is required to pay the penalty fee at the payment counter after returning
academic robe.
4. Failure of paying the penalty will result to the suspension of graduand academic
scroll.
5. Failure to return the academic robe by 28th January 2020 will be considered as
“LOST” and the graduand is required to pay RM400 for penalty charging which
cover the manufacturing cost for the academic robe.
6. The penalty for any damage or lost on the academic robe, hood, and mortarboard
will be charged RM350, RM50, and RM100 respectively.
7. Finance Division will charge the penalty onto the graduand's account.
Kindly send an email to the convocation secretariat at secretariat_convo@iic.edu.my
for any inquiry or problem.
15. Collection of Scroll
The graduand’s name that is printed on the academic scroll is based on the
graduand’s existing records (as posted in the CMS). Any amendment of student’s
records can be made through Admission & Records Department by fax to 03-6186
2900 (with a copy of the graduand’s MyKAD/Passport attached) or e-mail the
scanned copy to seretariat_convo@iic.edu.my before 31th October 2019 (Thursday).
Payment will be charged for re-printing of academic scrolls after the closing date.
1. Academic scrolls would be issued to graduands subject to the settlement of all
outstanding payments and the return of the academic robe during the robe
returning period. Graduands should present their personal identification
documents (MyKAD/Passport) during the collection period for academic scroll.
2. The collection of scroll has been scheduled as the following:
Date * Day Time Venue
23rd December
2019 -
24th December
2019
Monday -
Tuesday
9.00am – 4.00pm
Break: 1.00pm – 2.00pm IIC Main Hall
25th December
2019
and onwards
Monday -
Thursday
9.00am – 4.00pm
Break: 1.00pm – 2.00pm
Academic Affairs
Division, Level 1
* Subject to change. Please refer IIC website and FB account for any updated information.
3. Collection on-behalf via representative:
i. The Collection On-Behalf form (download from IIC website, URL:
http://www.iic.edu.my/12th_convocation.php) must be signed by a witness who
should either be a Grade A public sector officer or a Commissioner of Oaths.
ii. Please attach a copy of the personal identification documents (both applicant
and representative) and submit to the person on duty at the Academic Affairs
Division.
iii. IIC reserves the right to reject any application that is incomplete.
4. Collection on behalf via a representative is discouraged due to security and
confidential reasons. Also, there is no guarantee that the documents will reach the
graduands safely. Hence, IIC shall not be liable for any damage or loss of the
documents.
Graduands are advised to keep their academic scroll safely as the replacement for
the academic scroll will be charged the minimum of RM100 for processing fee. Kindly
send an email to the convocation secretariat at secretariat_convo@iic.edu.my for any
inquiry or problem.
16. Collection of Photographs
Graduands may collect their stage photos using the photography coupon. The photos
shall be collected as stated below:
Date * Day Time Venue
23rd December
2019 &
24th December
2019
Monday &
Tuesday
9.00am – 4.00pm
Break: 1.00pm – 2.00pm TBD
25th December
2019
and onwards
Monday -
Friday 10.00am – 6.00pm TBD
* Subject to change. Please refer IIC website and FB account for any updated information.
Stage photos collection after the stated dates above will be at the office of Fotorex
Holdings Sdn Bhd:
Address:
25 - G, Block B, Jaya One,
No. 72A, Jalan Universiti,
46200 Petaling Jaya,
Selangor Darul Ehsan
Opening hours:
Monday – Sunday
(10:00a.m - 6:00p.m)
Tel : 03-79609019
Fax : 03-79609219
Kindly send an email to the convocation secretariat at secretariat_convo@iic.edu.my
for any inquiry or problem.
17. FAQs
Q1 Will IIC send a letter to graduands to inform them about the
convocation?
A1 Yes, but the information regarding the convocation will be uploaded on
the IIC’s website and FB account (IIC Convocation Ceremony). Hence,
all graduands are advised to view the IIC website regularly to obtain the
latest information regarding the convocation.
Q2 Can I buy the academic robe?
A2 No. The academic robe is strictly for rental service.
Q3 My house was affected by floods and as a result, both my scroll
and transcript were torn and damaged. Can I request for a
replacement?
A3 Application to replace damaged transcripts and academic scroll can be
made to the Academic Affairs Division.
Q4 I am a physically-disabled graduand and intend to attend the
coming convocation. Who should I contact to inform of my special
needs?
A4 For graduands who require special assistance – wheelchair bound,
visually impaired, injured or the like, kindly call the Convocation Unit via
e-mail: secretariat_convo@iic.edu.my
Q5 One of my guests is physically-disabled. Will IIC provide special
facilities so that he/she can be seated in the Hall?
A5 Yes. If a guest requires special attention including those who are on
wheelchair or sickly, graduands may request for assistance from the
convocation secretariat. Special seats will be allocated for the comfort
of such guests.