Post on 28-Apr-2023
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
IRKA Guide for Foreigners
Faculty of Physics and Astronomy,University of Wrocław
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Go to IRKA
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Change the language toEnglish using the buttonin the top right corner1.Proceed with theregistration by clicking onthe indicated button.
1Be advised, not all text on the site has an English counterpart. If necessary,refer to this guide or use a translation app such as Google Translate.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Choose the DoctoralSchool.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Pick the appropriateprogram.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Click on the ”Sign up”button
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
You will be asked to log inusing your IRK account. Ifyou do not have one, clickthe circled link. If youalready have an account,log in, and skip thissection of the guide.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Agree to both of theseconsent forms in order tocontinue.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Type in your e-mail andpreferred password. Thee-mail you choose will beyour login.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Afterwards you will beredirected to the loginpage, with this notificationshown. Please check youre-mail inbox (or spamfolder) for a message fromirk@uwr.edu.pl . Werecommend setting up aspam exception for theentire uwr.edu.pl domain.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
You should receive thefollowing e-mail. Click onthe link provided.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
After clicking on theactivation link you will beredirected to the loginpage with the followingmessage. You can now login using your e-mail andpassword.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
This is the home page ofyour IRK account. In orderto complete yourregistration, you need tofill in the informationrequired in the circledtabs.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
The personal forms tab isdivided into the followingsubsections. You need tofill all of them.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
The basic personal datatab.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
The international candidate
tab. It will appear only after
filling in the basic personal data
tab. Choose the applicable
answer. You will be asked to
upload a scan of the relevant
documents. If you require a
student visa, and none of the
other options are applicable,
choose ”I do not meet any of
the conditions mentioned
above” and continue.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
The address and contactinformation tab. Pleasespecify the country codewhen writing a foreignphone number. The postalcode format shown is validin Poland. All foreignformats will also beaccepted in this field. Ifnot applicable, leave astring of 0’s in the postalcode field.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
The photo tab. Please,read carefully therequirements at thebottom.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
The education tab. High school
fields are mandatory. For high
school type, please choose
”liceum ogólnokształcące”,
which means ”general high
school”. In order to apply for a
position in the Doctoral School,
additional documents in the
Higher Education section will
be required. Consult the
program’s rules of admission for
a list of required documents.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
In order to add documentsregarding your highschool, click on theindicated button.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
Fill in all the fields relevant to
the type of high school
document you plan to provide.
The field ”Issuing institution
type” has some translation
errors. In general, if the
document was issued by your
high school, choose ”Liceum
Ogólnokształcące” or ”Uczelnia
zagraniczna”, otherwise pick
”Foreign institution” or
”Other” if you are unsure what
to choose. You may be required
to upload document scans once
you fill in the fields.University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
Once you provided all therelevant informationregarding your high schooldocuments, click on theindicated button to specifyyour grades.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
If the previously indicatedbutton was not shown,you can access your gradesdirectly via the educationtab.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
In this window you need to
specify your grades and/or
other relevant information. In
order to do so, tick the marked
boxes and write the score.
Fields in this window differ
depending on the type of
document provided. Carefully
read what needs to be written
in every field and use google
translate if some of the
information appears in polish.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
In order to add documentsregarding yourcollege/university, go backto the education tab andclick on the indicatedbutton.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
In the first field, you willtypically need to choose”Foreign diploma entitlingto undertake third-cyclestudies”, or Polish diplomaof ”master”, whichever isapplicable.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
Once complete, you shouldspecify your exam scores /grades. The button to editthem will also appear inthe education tab.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
Once complete, you shouldspecify your exam scores /grades. The button to editthem will also appear inthe education tab.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
In this window you need to
specify your grades and/or
other relevant information. In
order to do so, tick the marked
boxes and write the score.
Fields in this window differ
depending on the type of
document provided. Carefully
read what needs to be written
in every field and use google
translate if some of the
information appears in polish.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
You may also add anyadditional documentsregarding relevantachievements, languageproficiency or other usingthe indicated buttons.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Basic personal dataInternational candidateAddress and contact informationPhotoEducationAdditional personal information
The additional personalinformation tab. If you arenot a Polish national,leave the military servicesection blank.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
In the enrollment tab, youwill be asked to specifythe program you wish toenroll to. If the systemdidn’t register the choiceyou made in the ”Firststeps” section, pleasefollow the circled link.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Choose the appropriateprogram.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Click on the ”Sign up”button. If you did not fillall required forms, an errormessage will appeardirecting you to themissing sections.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
If all previous forms were filled
correctly, you should see the
following screen. Pick the
appropriate document entitling
to undertake studies. In the
field ”source of education
financing” pick ”Doctoral
School of the University of
Wrocław - free education” if no
other option is applicable.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
If everything was donecorrectly, you should seethe following screen. Youshould also receive ane-mail notification.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
At this point, returning tothe enrollment applicationtab will show the followingscreen. Click on the”Documents and furthersteps” link.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
Download the generateddocument, print and signit. You will need to deliverit with all other requireddocuments. Check thequalification criteria in theprevious screen for details.You may need to usegoogle translate.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
The payments tab will list all
required payments, and the
bank account number to
transfer the money to. There is
an option to pay via the
internet, using a select number
of Polish banks by clicking on
the button ”I pay”. In order to
pay from a foreign bank, the
IBAN number would be
PLXXXXXXXXXXX (where X
is the bank account number
listed in the tab) with BIC code
WBKPPLPP.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
The messages tab willcontain anycommunication from IRKadmins or other users.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
The notifications tabcontains all informationregarding your ongoingrecruitment. You willreceive an e-mail message,when a new notification ispresent.
University of Wrocław IRKA Guide
First stepsAccount creation
Account home pagePersonal forms
Enrollment applicationPaymentsMessages
NotificationsConsents
The consents tab willcontain all legaldisclaimers necessary forthe purpose of enrollmentin accordance with Polishand international law. It isvital that you accept all ofthem.
University of Wrocław IRKA Guide