UPSC_RR_Guidelines.pdf - DP & AR, Puducherry

3Union Public Service Commission : Recruitment Rules Branch

Proposal for Framint / Amendment of Recruitment Rules ror the post ol

File Ref. No

Diary No dated

Documents Reouired

6

Self contalned cover letter

Annexure - lll (Proforma to be filled up in case thesal is for amendment ol existi R

8

9

11 Authenticated copy oI existing notified RRs ofthe feederpost and other lower posts in the hierarchy)(n case otion is a method of recruitment)

16

1

? Check List in which details to be furnished to UPSC

3 Annexure - I (draft 13-column Schedule of the proposed

RR)

4

5 Annexure ll (Proforma o be filled up in case theDraft cover notification

osal is for framrn

l Authenticated copy of approval of the competentauthorityAuthenticated copy of notes exchan8ed with DoP&T

Authenticated copy o, draft schedule corrected anded DoP&T

10 Authenticated copy ofexistinS notified RRs ofthe post

(in case the proposal is foramendment ofexisting RRs)

13

15

Authenticated copy of Order reBarding creation of post

Authenticated copy of order regarding creation ofadditional post/abolition of post {in case there is a

variation in the number of post).

14

I is for framing of RRs)

Authenticated copy ofdesiEnation/merger/upgradatHierarchy Chart showing san

scale of each post

Authenticated copy of Seniority List(if applicable)t7 Duties of the post

18 Duties of the feeder post

19 statement showing Court / cAT case details

20 Tolal pages enclosed as correspondence

Single Window System r Check-list - Documents List PaBe 1

t-[t Pages Paees

- trgr! To

12

l l

1-

aNNEXURE,I lfORMAr OF 13 COLUMN scHrpULr)

1 2 3 5 6 7

Name ofPost

Number ofPotts

Classific.tion Pay Band andGrade Pay orPayScale

Selection Post

or Non

Age limit for directrecruits

Educational and otherqualifications required for directr€cruitS

8 9 10 11 t7 13

Whether age

qualifications

Period ofProbation, if

Method ofrecruitment whetherby direct rectt.

promotion or bydeputation

percentage ofvacanci€s to be lilledby various methods

ln case of recruitment bypromotion ordeputation/absorption,grades from whichpromotion ordeputation/absorption to be

lf Departmental PromotionCommittee exists, what is

its composition

Circumstancesin which theUnion PublicserviceCommission is

to beconsulted inmakingrecruitment

I

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Union Public Service Commission

(Recruitment Rules Branch)

File Reference No.

Oiary No & Date

New 5lDetails Replv of Deptt

1 ]fthe proposalis for framing RRs:-

G) Whether order reSardinS creation of post enclosed? NA

(b) Whether signed copy ofAnnexure- I attached?

(c)Whether, as a one time-measure, the mode of recruitmentto the post was ever decided in consultation with theCommission?

(d)

lf yes, please Bive the reference number and date of UPSC

letter under whjch the approval of th€ Commission was

conveyed to the Ministry.

(e)ln case the post was created more than a year ago, whethera statement has been attached showing how thp post is

being made operationalsince its crealion ?

2 lfthe proposalis foramendment ofexilting RRs

(a) Whether copy of existlng RRt attached ?

(b) whether signed copy of Annexur€'lll atlached? NA

(c) whether reasons lor amendingthe RRsspecifed? NO

(d)Whether recruitment to the post had become infructous or

been found difficult in lhe past, and if so, $/hether ( was

due to any provisions ofthe existing RRs?

No

(e)lf yes, whether the details regarding such infructout cases

have been provided?

(f) Whether earlier ref€rence No. of the Comm ssion intimated

Check list tor referrins RR proposals to U.P.S.C

Officer dealing with the Case :_

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Poge 1 of 5

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Q.

3lI the proposal is for deciding the method of r€cruitm€nt as

a one tlme measure, pending finalisation of RRs:-

(a)Whether the information in the prescribed proforma hes

been furnihsed?No

(b)Whether the status of framine the RRs of the post has been

indicated?

(c)

ln case one time mode of recruitment is proposed for fillingup a SAG evel post, whether copies of the approval of theACC and Minister-in-charge for filling up the post has been

enclosed?

whether the draft 13-column schedule attached? NA

5 Whether the draft covering notlfication attached? NA

6 lfthe proposal is from a Ministry/Department:-

(a) whether DOP&Trg. had approved the proposaL? No

(b)Whether copies of the notes exchanged with DOP&Tr8.

attached?No

(c)wh€ther the proposal has been approved by theCompetent Authority in the Ministry/ Department of Govt

(d)lf answer to c) is yes, by whom : Mini5ter-in-Charge/

Secretary/ Joint Secretary an the i,,linistry? (Kind y refer toClause 2.1.1 of DoPT Clrcular)

1 lf the proposalis from a UT Admn.:-

(a)Whether framing./amending the RRs i5 within the deleSatedpowers of th€ Administrator/tt.Governor of the uT?

(b)lf not, whether th€ proposal has been forwarded throughthe nodal Ministry?

No

Ilf the proposal is from a L,T Admn. or a statutory body,

whether it has b€€n ce.tlfied that lhe proposal has the

approval of the competent authority?

NO

91a)whether th€ RRs are being framed/amended to implementthe judgement/d irection s ofany court/Iribunal?

NA

lb) whether any court case is involved No

lc)Whether the details of the court case(s) have been given as

perthe attached proforma?

10wheiher the detailed list of duties atteched to the post

attached?NA

Poge 2 o{ 5

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11Whether the detailed list oI duties attached to the feederpost attached?

No

12

Whether the hierarchy chart showing the designat ons, pay

scale and sanctioned strength of each post in the hierarchyattached?

No

13

ln cate promotion ha5 been proposed as a method ofrecruitment, whether exisling RRs of the feeder post as wellas the existlng RRs of all other lower posts in the hierarchyfurished?

74Whether alonSwith promotion, deputation has beenproposed under the "failing which' clause?

NA

15ln case th€ post/feeder port was re-deslgnated, wh€thercopy of order reg. redesignation of the post attached?

No

16

ln case there is a variation in the number of po5t or in thenumber of feeder post, wheth€r copies of orders regarding

creation/abolition of posts, as the case may be, attached?

17

ln case there is a variation in the pay scale of the post orthat of the feeder post, whether copies of orders reSarding

upgradation of the pay scale attached?

No

18(a)

Whether il has been ensured the edLrcationalqualificationsand experience proposed for dlrect recruitent/deputationmatch with the duties and responsibilitles of the post?

NA

18(b) Whether age limit prescribed is in order No NA

18 (.)

lWhether provis,on for trlling short-t'erm vacan(ies made in

the Recruitment Rules when dired recruitment is the only

melhod

19Whether dired recruitment proposed under the failing

which cla!se alonBwith promotion is in order?

20

whether the educational qualifications proposed for directrecruitment/deputation are in accordance with the normsprescribed in any Act or laid down by eny statutoryauthority (es. UGC, AICTE)

No

21

Whether the terrn or equivalent' has been avoided in the

cla6e relating to educational qualificationt for direct

recruits/deputationists in accordance with para 3.8.1 oftheOOP&Trg. Guidelines dated 31.12.2010?

NA

Pcae 3 of 5

I

No

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NA

IJ

22 (a)

ln case EQ of dire.t recruits are being modified and are tobe applied to promotees, whether safeguards provided forfeeder Srade incumbents?

(b)Whether as as per guidel nes Eqs are to be insisted upon forpromotees

(c)Will EQs for direct recruit5 apply to promot€es (forScientific and Technical posts in Senior Time Scales and No

23 {a)Whether the quota proposed for promotion is as per thenorms? (Kindly refer Clause 3.11.2 of DoPT circular)

No

(b)

(.) Has composite method been proposed in cases where thefirm strength ofthe feeder post is only one?

(d)Whether counting of combined regular service in th€ fe€derpost and the next lower post for promotion has beenproposed?

No

(e) lf yes, whetherthe r€asons stated?

{f)certilicate to the effect that feeder post has no otherpromotionalavenues

NO

24 (a)

Whether a provirion for training in the field relevant to theduties of the post has been incorporated while proposinS

the eli8ibility condition for promotion under col. (11)?

(b) l{ no, reasons furnirhPd?

(c)

lf the qualifying service required for promotion is proposed

to be enhanced on account of the revised guidelines ofDOP&Trg-, whether a clause for retention of exsting€litibility service for f€eder grade incumbents has been

insened under col.(11)?

2s(a)

lf deputatlon has been proposed as a method ofrecruitment, whether the field of deputation proposed s as

2s(b) whether short-term contract also included

2s(c)Whether along with promotion, deputation has been

prescribed under the failing which (lause.No

26 (a) NO

Pqe4ofS

1,, no,,,n" r""ron, for proposing h:gher promotion qJota

lhas been Biven? I

I

Itf ,.-.mployment ol armed forces personnel IAFP) has beenl

lproposed, whether lhe rank o'AFP indicated) I

I

Lr

(b)Whether absorption ha5 been included as a method ofrecruitment?

(c)lf so, whether it has been provided that officers of onlyCentral/State Governments shali be elgible forconsideration for absorption?

(d)Whether it has been specifically provided under col.(13)

that consultation with UPSC shall be necessary forconsidering absorption?

27 lal whether direct recruitment has been proposed? No NA

(b)lf yes, whether promotional avenue is available fo. directrecruilS?

No NA

28(a)

lf direct recruitment/absorption/ re-employment of AFP

have been included as methods of recruilment, whethercomposition of D€partm€ntal Confirmation Committeespecified?

28(b) Composition of DPC intimated

2s (a)Whether the proposal involves direct recruitment to a

Group B' Non-Garetted post?

(b) lfyes, please mention the name olthe recru itinB age ncy

(c)

Poge 5 of 5

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l recruitment is bein8 made by an agen(y other than ssc,

lwhether a copy of the no.objection cenificate issued bySSC

lrs attached?

)7

3

5

ANNEXURE- 2

Form to be lilled by the Ministry/Department while lorwarding proposals to the Oepartmentof Perionnel & Training and the Union Publia Service Commission lor fra.ning RecruitmentRules for posts.

1 a)Name ofthe posts

b) Name ofthe Ministry/Departmentc) Number of Posts

d)Scale of pay

e) Class and service to which the posts

belongf) Ministerial or non-Ministerial of E.R. 9 (17)

2 Appointing AuthorityDuties of the post in detail

4 Describe briefly the method (s) adopted forfilling the posts hithertoMethods of recruitment proposed

6 lf promotion is proposed as a method ofrecruitment-

b) Number of years of qualifying serviceproposed to be fixed before persons in thefield becom€ eligible for promotion (As per

c) percentage of vacancies in the grade

d) Have Recruitment Roles been framed forthe post proposed in the field o{ promotion?

lI framed in consultation with theCommission, please quote commission'sreference No. lf consultation with theCommission was not required please attacha copy of rules framed. A copy o, the rules

should be sent DOPT alo

sed to be filled romotion

with the

extant 60l inslructions

e) It Recruitment Rules were not framed Iorthe posts in the field of promotion;

i) Please indicate briefly the method ofrecruitment actually adopted for filling theposts. Please also state the percentage ofvacancies filled by each of the methods.

the educational

I al Desrgnation and number of the posts

proposed to be ncl,rded rn the field o{] p,o.otion.

| | ii) Please state briefly

t1

qualifications possessed by the persons in

the field of promotion.

iii) ln case the feeder posts are filled bypromotion, the Recruitment nules for the stilllower posts including the lowest post towhich direct recruitment is one of themethods of recruitment may be Iurnished.f) (i) ls the promotion to be made onselection or non-3election basis?

ii) Reasons for the proposal (i) aboveg) lf a DPC exists, what as its cornpositionh) lndicate if the feeder posts are havingpromotion channels other then the oneunder consideration.

1 lf promotion is not proposed as a method,please state why it is not considereddesirable/possible/ne.essary.

I lf direct recruitment is proposed as a methodof recruitment please statea) The percentage of vacancies proposed tobe filled by dired recruitmenl.b) lndicate if there are any promotional

avenues for the direct recruits?c) (i) Age for direct recruits (As per extantGOI instructions)(ii) ls age relaxation for GovernmentServant5?

d) Educational and other qualificationsrequired for direct recruits. (it may please be

noted that the essential qualificationsprescribed are relaxable at Commission's

drscretion in case of candidates otherwisewell-qualified

Essentral

Desirable

e) whether essentia q{ralilications to beprescribed are in accordance with any Act

lS)? lf so please quote the relevant Act (s)

under which it is necessary and also supplyrelevant extracts from the Act (s)

2(

9

10

1L

f) Has the post been advertised by theCommission in the past? If so, please quoteCommission's reference No.lf direct recruitment is not proposed as a

method, please state why it is not consadered

desirable / possible / necessary.

i) lf promotion and direct recruitment areboth proposed as methods of recruitment,will the educational qualifications proposed

for direct recruits apply in case ofpromotion?ii) lf not to what extent are the educationalqualifications proposed to be relaxed in case

a) ls deputation/absorption proposed as a

method of recruitment? lf so, please statethe reasons for the proposal. Please stateclearly whether deputation or absorption orboth are d

otions,

c) The period to which deputation will be

iimited.d) The names of the posts of grades orservices etc. from whichdeputation/absorption is proposed

12 a) lf any of the methods proposed fails, by

what methods are such vacancies proposedto be filled-

b)Whether the Recruitment Rules relate to a

post which has been upgraded from Group'C to Group'B or Group'B'to Group'A'orwith in the same group? lf so, whether thenecessary provisions for initial constitutionhas been proposed-

c) Whether the Recruitment Rules relate to a

post which ;s proposed to be downgraded? lfso, whether necessary safeguards have been

suggested in respect o[ the existinS

incumbents of that post?

13 a) Special clrcumstances, lf any, other thenthose covered by the rules, in which theCommission may be required to be

l

i b) The percentage of vacancies proposed to

I I u" ttt"a tt.t', .",tr.

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Signature otthe Officer sending the proposals

Telephone No.

Placer-

Date:-

consultedblWhether the Department of Personnel and

Trainihg have concurred in the proposal?

14 lf these proposals are being sent in response

to any reference from the Commission,please quote Commission's reference No.

15 Name, address and telephone number of theMinistry's representatives with whom whoseproposal5 may be discussed if necessary, forclarification/ early decision.

4rAnnexure-3

Form to be filled bv the ministrv/Department while forwardins prooosal to UPSC while oroposins amendment

to existing recruitment rules

1

2 Name of the Ministry/DepartmentReference number in which comhission's advice on

recruitment rules was conveyed.4.

fla and referenced

Name Provision in the existing/approvedRule5

Revised Provision proposed Reasons for proposintrevision

sl.

1 5.

1

2 No. of post5

3 Classification

4 sca e of Pay

Selection or Non-

Selection

6 Age limit for directrecruitment

1 Educational and otherqualifications fordirect recruitment

8 Whether educational

l 4

Name of the

3.

Date of Notification of the original rules andsubsequent amendments (copy ofthe original rules &subsequent amendments should be enclosed, duly

2

4)

qualifications and age

limit prescribed for OR

willapply to promotes

9 Period oI Probation, if

10. Method ofrecruitment whetherby DR or bypromotion/deputation /absorption andpercentaSe of thevacancy to be filled by

various method.11. ln case of recruitment

promotion/deputation/absorption grades

from wh chpromotion/deputatron/absorption to be

made

12. lf Departmentalpromotion committeee)(ists what is its

comPositionCircumstances in

which UPSC is to beconsulted in makingrecruitment

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l"I

s7Union Public Service Commission : Recruitment Rules

DETAILS OF COURT CASES

(Refer Col.9 of the Check l"istl

S.No. Item1

2

9

Details

ln which court/CAT the case was filed

Name of Petitioners

Name of Respondents

Date of filinS of the oA/w.P/contemptPetition the a lca oneT:

The details ofthe reliefsought in theO.A/W.P/Contempt Petition, as the case maybe:

specificallyto the Commission alongwith thetime limit given for implementine thedirections.

7

Date of last hearing

Date of next hearing

Details of finai judeement, if any

15 Details of directions given by the court

3

4

5

Date of filing reply/counter affidavit by theMinistry

B Details s ofthe reply/counter affidavit filed by

the Ministry

Details of interim judgement, if any:

11

10

12

13 Iime limit Ior implementing the judgement

14 Howthe judgement is proposed to be

im emented?

single Window System: Check List Details of Court Cases PaBc 1

Case No.

3)

Recruitment Rules Branch

Compendium of

Frequently Asked Questions on

Recruitment Rules

This compilation of Frequently Asked Questions (FAQS) has been

published for general guidance, information, and assistance of

users. The information contained herein is general in nature and is

by no means exhaustive, and is not in the nature of legal or

statutory opinion, advise, interpretation or authority on the issues

involved. The Rules, Procedures, and Guidelines cited may be

changed or modified over time, and for any clarification, the

respective Rules made by the Competent Authority or orders of the

Department of Personnel and Training, Government of lndia or may

be referred to. Under no circumstances shall the Union Public

Service Commission be liable for any liability, loss, damage, or

expense incurred or suffered that is claimed to have resulted from

the use of material contained in this compilation, including, without

limitation, any error or omission with respect thereto.

Fr€quently Asked Questions IFAQS) PaEe 1

DISCTAIMER


2. What is the difference between Recrultment Rules & Service

Rules?

1. What is Recruitment and what are Recruitment Rules?

Recruitment is the process of selection of incumbents to a

designated post and Recruitment Rules are the provisions

prescribed under the Statute, for executing the same. The UPSC is

required to advise upon the Recruitment Rules for various Civil

Posts which are mandated to it, under the Constitution of lndia or a

specific Act governing an autonomous organization.

Service Rules are required to be framed for defined Organized

Service(s) to the Union of lndia. The Service Rules are

comprehensive statutory documents, which include specifications

with regard to,

a. Title and definitions

b. Authorized strength & grade(s)

c. lnitial constitution and future definition

d. Seniority, qualifying service for promotion, probation &

method of recruitment

e. Liabilities and disqualification

f. Relaxationprovisions

g. Savings clause

Frequently Asked Questions (FAQs) Pag€ 2

3jRecruitment Rules Branch

Recruitment Rules are required to be framed for all Civil posts of a

permanent nature. Furthermore, the Recruitment Rules do not

contain many CIause(s) of Service Rules of Organized Service(s).

3. Why are Recruitment Rules required to be framed?

The Recruitment Rules are required to be framed for every post, in

order to ensure probity and transparency in the process of

Recruitment. They specify the provisions under various Columns,

which are required to be adhered to and cannot be changed once

the process of Recruitment has been initiated.

4. For what kind of posts are the Recruitment Rules required to be

framed?

The Recruitment Rules are required to be framed for all posts which

have been created and last for a period beyond one year. (ln other

words, the Recruitment Rules are mandatorily required to be

enacted for all posts of a permanent nature.)

5. What kind of posts are exempted from the purview of mandatory

consultation with the UPSC?

The Civil Posts (Classified as Group A & Group B) in the Union of

lndia/ Union Territories of lndia, which are specifically exempted

and included under the UPsc (Exemption from Consultation)

Frequently Asked Quertions (FAQS) Page 3


Regulations, 1958, are exempted from the purview of mandatory

consultation with the UPSC for the purpose of framing or

amendment of Recruitment Rules.

5, Which autonomous Organizations are required to consult the

UPSC for framing of Recruitment Rul€s to posts under their

iurisdidion?

ln accordance with the mandate assigned under Article 321 of the

Constitution, the Organizations, established under an Act of the

Parliament, where the requirement of mandatory consultation with

the UPSC is specified under a designated Section of the Act, are

required to seek the Advice of the UPSC for purpose of framing or

amendment of Recruitment Rules to Group A & Group B Civil Posts

under their organization(s). Examples of such organizations are :-

the New Delhi Municipal Council, Municipal Corporation of Delhi,

Employees State lnsurance Corporation, Employees Provident Fund

Organization, Delhi Jal Board, etc.

7. Why are Recruitment Rules required to be amended periodically?

Recruitment Rules prescribe various specifications relating to

classification of post, pay structure (Brade pay), method of

recruitment, composition of various Committee(s), essential

qualifications & consultation process with the UPSC. The said

trequently Asked Questions (rAQs)

3-{Recruitment Rules Branch

information is based upon extant Guidelines of the DoP&T and

Government of lndia, which are revised based upon inputs like the

Pay Commission Recommendations etc. Furthermore, the

change(s) in the cadre structure and essential qualifications to a

given post etc., also require due amendments in the specific

column(s) of the Recruitment Rules. Due to these reasons, the

Recruitment Rules are required to be amended every five years, in

compliance of the said Guidelines of the DoP&T.

8, Who are the stakeholders involved in lraming I amendment of

RRs?

a. The draft for a proposal for framing of Recruitment Rules is

initiated by the Administrative Ministry, which controls the

designated post. Approval of the Competent Authority in the

Ministry concerned is required, in accordance with the DoP&T

guidelines. The Competent Authority can delegate the specified

powe(s).

b. Necessary approval for creation of a given post is required from

the Department of Expenditure / Cabinet in terms of guidelines

of the Department of Expenditure.

c. Consequent upon the said approval, the proposal is required to

be submitted to the DoP&T for concurrence.

d. The UPSC is required to be consulted for necessary approval to

the given Recruitment Rules after the concurrence of the

Fr€quendy A3ked Quesllons (EAQ, Page 5


DOP&T has been acquired. The advice of the UPSC is rendered

through an Advice Letter addressed to the Ministry /Organization concerned.

e. The Schedule Recruitment Rules are then required to be got

vetted from the Ministry of Law & Justice.

f. Subsequently, the Recruitment Rules are required to be notified

in the Official Gazette of the Government of lndia in order to be

considered as a statutory document for the purpose of

Recruitment to the relevant post.

9. What is the 'Savings Clause' in terms of the Recruitment Rules?

The Recruitment Rules, as framed and notified, should be in

compliance with the

a. Policy of reservation in recruitment,

b. Relaxation(s) in age limit and other concessions required to

be provided to various special category(s) of applicants

based upon the extant Guidelines & Policy(s) of the Government of

lndia.

10. What is the Single Window System (SWS) for receipt of

proposals in the UPSC?

The proposals for framing or amendment of Recruitment Rules, are

received in the UPSC under the SWS, wherein a designated Officer

of the rank of Under Secretary to the Government of lndia is

authorized to accept the proposal, from a designated Ministry/

Frequently Asted Ouestions (FAOs) PaSe 6

s7Recruitment Rules Branch

Department. The Ministry(s) ,/ Department(s) are required to

designate an Officer not below the rank of Under Secretary to bring

the proposal to the Single window. The said proposal is evaluated

through a preliminary scrutiny, based upon a pre-defined Check-list,

which specifies the documents and information required to be

provided along with a proposal. ln case the proposal is found to be

incomplete, the reasons thereof are recorded on-the-spot and

intimated to the Official from the Ministry / Department concerned

for necessary compliance. Only proposals complete in all respects,

are accepted and processed by the Commission.

11. What is the new Check-list for the SWS?

The check-list in use in the SWS has been comprehensively revised.

The Check-list incorporates twenty-nine points of evaluation for a

given proposal. lt has been uploaded onto the website of the UPsc

and is being used for receipt of new proposals with effect from

01.05.2015.

12. What are the common deficiencies observed during the

preliminary scrutiny process of proposals in the sws?

The proposals, which are brought for consideration in the sws, are

generally found to have the following deficiencies:-

Frequently Atked Quenions (FAQS) Page 7


a. Approval of the Competent Authority, authorized to approve

the draft proposal, are not enclosed

b. Relevant document(s) required under the check-list of the

SWS, are not enclosed

c. Certificate of court case(s) (i.e., the proposal being not sub-

judice under consideration of any court), is not enclosed

d. lnclusion of the word 'equivalence' in the essential

qualifications, prescribed for the given post

e. Use of non-specific domain experience, which could result in

difficulty of interpretation during actual process of

Recruitment.

13. Who is mandated to prescribe the nomenclature for a

padicular post for which th€ Recruitment Rules are being framed?

The designation / nomenclature assigned to a given post is the

prerogative of the Organization which controls the post. A similarly

designated post may carry different Grade Pay(s). For instance a

post designated as a 'Deputy Director' might be an Under Secretary,

or a Deputy Secretary or a Joint Secretary level post in different

organizations.

14. What is the prescribed quota for promotion posts in the

method of recruitment?

Fr.quently Ask€d Questions (FAQs) Page 8

2qJlRecruitment Rules Branch

The Guidelines prescribe a pyramid structure in the cadre hierarchy

ol any organization. The ratio for the promotional post to the

feeder grade post is thus prescribed at 1 : 3 where the recruitment

is by way of Selection. ln case a ratio lower than 1 : 3 is proposed

by the Ministry/ Department concerned, specific reason must be

incorporated therein-

15. ls the prior approval of the UPSC mandated for de-

notification of existing Recruitment Rules?

ln case of the Ministry/ Department, which controls the designated

post, desires that the Notified Recruitment Rules is to be de-

notified or a given post is to be encadred into a specific Organized

Service (which requires a change in the method of recruitment to

the given post), prior approval for de-notification of the existing

Recruitment Rules is required from UPSC.

16. What is the difference between 'Selection' and 'Non-

Selection' posts in the Recruitment Rules?

ln case the promotion to a given post is based upon merit only, the

recruitment is defined to be by way of'Selection'. ln other words,

seniority is not given precedence over performance (or grading in

the performance reports) for recruitment to the given post. Thus,

an incumbent with less qualifying servi€e in the feeder grade can be

selected if possessing better performance appraisal vis-e-vis

Fr€quently Asked Quenions (FAQs) PaBe 9


another who has more qualifying service in the feeder grade but

with a lower grade in performance appraisal.

However, when promotion to a post is made on the basis of

seniority only subject to the rejection of a pre-defined grade of'fit'

and 'unfit', the process is specified as 'Non-Selection'. ln other

words, if the grade for 'fit' is defined as 'Very Good' in the

Performance Appraisal, the posts to the given Grade shall be filled

up from amongst incumbents in accordance to their Seniority in the

feeder grade subject to their possessing the performance appraisal

defined to be necessary for declaring a candidate as 'fit'.

17. What is the purpose of prescribing 'qualifying Service'for

promotion to the next higher Grade?

Qualifying Service is the minimum residency period prescribed in

the Service Rules / Recruitment Rules that an incumbent has to

serve in a Grade on a regular basis before being eligible to be

promoted to the next higher grade. (The Qualifying Service is based

upon the specific period of residency in the feeder grade, which is

prescribed by the DoP&T for promotion to the higher grade posts in

the hierarchy).

Frequ€ntly Asked questions (FAQS) Page 10

aRecruitment Rules Branch

18. What is the protection, that is provided to a incumbent, in

the case of increase in qualifying service for promotion to a higher

post?

ln case eligibility service for promotion prescribed in the existing

rules is enhanced in accordance with a change in the Guidelines,

which is likely to adversely affect certain members of the Service or

incumbents holding a junior post on a regular basis, a note

regarding retention of existing eligibility service in respect of such

persons may be inserted in the Rules.

19. Why should the Educational Qualifications be rpecified

under the Heading(s) of 'Essential' and 'Desirable'?

The educational qualifications for any post should be bifurcated

clearly between the headings of 'essential' and'desirable' because

the former are the mandatory requirements for determining the

minimum benchmark required for consideration to the given post,

whereas the latter is the parameter or mechanism used for raising

the bar in the process of scrutiny of candidates in a situation where

a large number of candidates have applied for a few number of

posts. Specific mention amongst the two categories helps in the

process of evaluation and in reducing the time in the actual process

of recruitment.

rrequently Asked questions (tAQs) PaBe 11

20. Who is authorized to interpret the 'equivalence' amongst

educational qualifications, il the word is mentioned in the

Recruitment Rules to a post?

The Association of lndian Universities or the designated Technical

Authority like All lndia Council for Technical Education / University

Grants Commission/ National Council for Technical Education, etc.,

are the Competent Authority(s) for defining the'equivalence'of a

given educational qualification to the one mentioned in the

Recruitment Rules. As prescribed by the DOP&T in its guidelines,

the word 'equivalence' is advised not to be used in the RRs for

various posts.

21. Should acquisition of prescribed educational qualifications

be mandated for internal/ promotee candidates for consideration

to a higher post?

The acquisition of a higher educational qualification is sometimes

made mandatory for internal candidates also, for their

consideration to promotion to a higher post, especially if the given

post is technical in nature. ln other words, if the post requires use

of scientific or technical know-how, the internal €andidate is also

mandated to acquire the higher educational qualification for being

considered 'fit'to the given post.

Frequently Asked Questio.s (FAO, Page 12


U3


22. Should the Class/ Division/ Grade be specified in the

educational qualifications prescribed for applicants under various

methods of recruitment?

Mention of Class/ Division/ Grade may be avoided for the reason

that various Board(s)/ University(s)/ lnstitution(s) have different

benchmarks and parameters for award of marks. However, if the

organization controlling the scheme of education for a given stream

does require a degree with a specified grade, the same may be

recorded. For instance, the norms of UGC/ AICTE/ NCTE etc.,

provide for specific Grade scores for various academic posts and

therefore they may be included in the Recruitment Rules for given

posts.

23. Should the essential qualifications w.r.t. Educational

Qualifications + Experience be different for Direct Recruits and

Deputation candidates?

ln case the method of recruitment is a mix of Direct Recruitment &

Deputation, the same essential qualifications w.r.t. Educational

Qualifications + Experience may be maintained for Dired Recruits

and Deputation candidates.

Frequently asked Qu€stion5 (rAQs) Pag€ 13

Recru itment Rules Eranch

24. What is the Upper Age Limit(sl prescribed for direct

recruitment to a given post?

The upper age limit to any given post is based upon the Grade Pay

of the said post. The same is defined as follows,

a. For posts in the GP upto Rs.4800/=

b. For posts in the GP of Rs. 5400/=

c. For posts in the GP of Rs. 6500/=

d. For posts in the GP of Rs. 7600/= & above

30 years

35 yea rs

40 years

- 50 years

However, it is always advisable to prescribe direct recruitment at a

level which shall leave adequate number of years of service to an

incumbent, so that he is able to contribute his productive

knowledge to the organization.

25. Can the upper age limit be relaxed for recruitment to a given

post?

The upper age limit may be relaxed up to five years for Government

Officials applying for the given post, beyond the age limit

prescribed for direct recruits. ln the case of recruitment by the

method of Direct Open Competitive Examination conducted by

UPSC or other agency under the Central Government to the Central

Civil Services and Civil posts, the age limit shall be increased by two

Freqeently Asked Questions (FAOS) Pa€e 14

qt


years beyond the age limit prescribed for the Category to which the

Government Off icial belongs.

26. Whether any age limit is prescribed for promotion /deputation?

The age limit prescribed for consideration for selection under

Deputation has been defined as 56 years.

27. What are the va ous methods of recruitment prescribed for

selection of a candidate to a given post ?

The various methods of recruitment prescribed for recruitment are

as follows,

a. Prornotion

b. Composite Method

c. Direct Recruitment

d. Deputation

e. Deputation lncluding Short-Term Contract (ISTC)

f. Absorption

g. Re-employment of Armed Forces Personnel

The first two methods are termed as 'lnternal Methods of

Recruitment', since the candidates from within the organization/

cadre are considered for selection to a given post. The remaining

five methods are considered as 'External Methods of Recruitment'

Frequently asked Quertions (FAQ!) PaBe 15


since the candidates external to the organization/ cadre are

considered for selection to the given post.

2a. ln case of non-availability of adequate number of posts in

the feeder grade, how should the method(s) of recruitment be

prescribed?

ln case of non-availability of adequate number of posts in the

feeder grade, a judicious mix of internal and external methods of

recruitment may be prescribed, which may combine the Promotion

method with either Deputation/ Deputation (ISTC)/ Direct

Recruitment/ Re-employment of Armed Forces Personnel, in order

to ensure that no post is left vacant due to non-availability of

personnel with requisite essential qualif ications.

29- ls training mandated to be provisioned for purpose of

promotion to next higher grade?

The Ministry, which controls a given post, may envisage the

inclusion of mandatory training before award of promotion to the

next higher grade, based upon existing policy guidelines of

Government of lndia. The said provision may be included in the

essential qualifications to be possessed by an incumbent before he/

she is considered for promotion to next higher grad€.

F.€quently Asked Questions (FAQS) Pa€e 16

q7

Recru itment Rules Eranch

30. What is the difference between 'Deputation' and

'Deputation (ISTC)' method of recruitment?

Under'Deputation' method of recruitment, the Officials from the

Government of lndia can apply to a given post. Furthermore, the

overall process of recruitment is finalized by the designated

Ministry/ Department without any consultation with the UPSC.

Under'Deputation (ISTC)' method of recruitment, the Officials from

State Government(s)/ Administration(s) of Union Territories/ Public

Sector Undertakings under the Government/ State-owned Banks/

Authorized Organizations & Recognized Universities, can also apply

to a given post. Consultation with the UPSC is mandatory in

process of finalization of recruitment to a post which prescribes

Deputation (ISTC) as the method of recruitment.

The advantages of the 'Deputation (ISTC)' method of recruitment is

that it provides a wider range of applicants to a given post. The

chances of the recruitment action being rendered infructuous are

minimal. Furthermore, it enables the professional guidance of the

UPSC in the finalization of the recruitment to the given post.

Frequently Asked Questions (FAQ, PaSe 17

Recruitment Rules Eranch

31. What is short-term Deputation and when is it to be invoked?

ln situations where a post is foreseen to remain vacant for a period

of one year or more due to the permanent incumbents to the post

being away on account of a certain exigency, like study leave etc.,

or the method of recruitment is by way of direct recruitment and

the organization has found it difficult to fill up the post short-term

deputation could be applied to fill up the posts for the intervening

period till that time that regular incumbents are found to fill up the

same. The method to fill up the same may be prescribed through

inclusion of a specific Note in the Recruitment Rules.

12. what is the period of Deputation for various posts?

The period of deputation is based upon the Grade Pay of various

posts. For instance, for posts in the GP of Rs. 6600/- and below, the

period is prescribed as three years; for posts in the GP of Rs. 7600/-

the same is prescribed as four years and for posts in the GP of Rs.

8700/- and above, the period of deputation is 5 years.

33. What is the'Composite Method'of Recruitment?

The Composite Method of recruitment is applicable wherein the

number of posts in the lower/ feeder grade to the number of posts

in the promotionau higher grade is One, thus leaving the ratio for

promotion as 1 : 1. ln such a situation, the method of recruitment

by way of promotion is combined together with another method of

trequently Asked Ouestions (FAQ5) Page 18

lt?

Recruitment Ru les Branch

recruitment (preferably by way of Deputation/ ISTC) in order to

enable the selection of best candidate to the higher post.

34. What is the method of recruitment through which Armed

Forces Personnel can apply for Civil Posts in the Government?

ln certain Civil Posts, the experience of operational and managerial

skills possessed by the Armed Forces Personnel could be utilized. ln

such posts, the method of 'Re-employment of Armed Forces

Personnel', who are due to retire or to be transferred to reserve

within a period of one year and having the requisite experience and

qualifications prescribed for the post is included for appointment to

the given posts.

35. What should be the method of recruitment for 'isolated

posts' in an organization?

A post which does not have any feeder cadre or any further

promotional avenue is termed as an 'isolated post'. For filling up

the same, the method of Direct Recruitment should not be

prescribed for the reason that the incumbent thus selected will not

have any promotional avenue and would thus not have adequate

motivation for performance over the long-term. Deputation/

Deputation (lsTc)/ Re-employment of Armed Forces Personnel may

be the various methods which could be used in such a case.

Frequently Asked Questions {FAQ5) Page 19


36, Who is the competent authority to finalize the recruitment

to a post by way of method of ?bsorption'?

Absorption is the next derivative applicable where the primary

method of recruitment was by way of'Deputation'. All cases of

Absorption for Group A & Group B Civil posts, are required to be

submitted to the UPSC for mandatorv consultation before the same

are finalized, even if the primary method of recruitment by way of

Deputation was finalized by th€ Ministry without consulting the

UPSC.

37. What should be the field from which incumbents may be

drawn for purpose of filling up the post by way of Deputation,

Deputation (ISTC) or Re-employment of the Armed Forces

Personnel?

The incumbent who may be made eligible for applying for a given

post may be drawn from an analogous post (or a post drawing

similar Grade Pay as the post under consideration) and the next

below post with a specified minimum regular qualifying service.

38. ln case the method of recruitment provides for a primary

method and a secondary method under the'failing which clause',

the given post is construed as belonging to which method of

recruitment?

ln such a situation, the method of recruitment will be considered to

belong to the primary method of recruitment. For example, if the

trequently Asked Ouestions (FAQS) PaSe 20

q).rl


method is 'Promotion failing which by Deputation', the post is

considered as a promotion post for the purpose of determining the

ratio of promotion vis-i-vis the feeder grade posts and the

structure of the cadre.

39. What is the period of probation for a given post?

The period of probation differs based upon the Classification of a

given post. The probation can be for a maximum period of two

years. However, the same can be extended by the Competent

Authority through a speaking order, citing reasons for the same,

which are required to be communicated to the incumbent.

N. ls probation required to be prescribed for contractual or

tenure based post(s) or re-employment after superannuation?

Probation is not required to be prescribed for contractual or tenure

based or re-employment positions.

41. Would an incumbent be required to undergo a second

period of probation while he/ she is promoted from one Group to

another Group of posts?

Yes, when the promotion involves movement from one Group (8)

to another Group (A) of posts, the incumbent will be required to

undergo a second period of probation. However, it may be ensured

that the period of probation prescribed for the promotee candidate

Frequently Asked Quenions (FAQS) PaBe 21


is equal to the probation period prescribed for a direct recruit to

the given post.

Furthermore, the incumbent is not required to undergo probation

when the promotion involves movement within a specified cadre.

42. When is the UPSC involved in the composition of

Departmental Promotion Committee(s) for effecting promotion to

a given post?

The Hon'ble Chairman/ Hon'ble Member of the UPSC is the

Chairman of the designated DPC for effecting promotion to a given

post in all cases involving Selection promotions or promotions

involving movement from Group B to Group A. The UPSC is not

associated in Ad-hoc/ ln-Situ promotions to a given post and from a

Group A post to posts below the Grade Pay of Rs.7600/-.

43. Can any other Member (from the Ministry/ Department)

replace the Member mentioned in the DPC, as specified und€r the

Recruitment Rules?

The DPC should comprise of minimum three members, with sp€cific

mention of the designation of the Members comprising the DPC.

The m€mbers cannot be replaced by any other member/ official

from the Ministry/ Depanment concerned, unless otherwise

included in the notified Recruitment Rules.

Frequentlv Ask€d Qu€stions {FAQs) PaBe 22

53


44. ls the UPSC required to be consulted in the Departmental

Confirmation Committee for confirmation of incumbents to a

given post?

The UPSC is not required to be involved in the DCC for €onfirmation

of incumbents (for consldering confirmation) in cases where the

method of recruitment includes direct recruitment,/ absorption /re-employment of Armed Forces Personnel.

45. Under which cirormstances ls the UPSC required to be

consuhed in the process of recruitment?

UPSC is required to be consulted in the following casesi

a. Direct recruitment to all Group ?' Central Civil Services/posts

and Group'B' Gazetted Central Civil s€rvices/Posts

b. Appointment to 6roup 'A' & Group 'B'posts through any of

the followin8 methods :-

i. Re-employment ofArmed Forces Personnel

ii. Absorption

iii. Deputation (ISTC) method of recruitment

iv. Composite method of recruitment

c, Promotion from Group'B'to Group'A'posts

d- Relaxation or amendment of any provision(s) of the

Recruitment Rules

Frequently tuk€d Ouest ons (FAQS) PaEe 23


46. ln case(s) where the field {or seledion includes incumbents

currently serving in Group B positions, and the post resides in

Group 4 with the method ol recruitment being by way of

Deputation, would the UPsc be involved in the process of

mandatory consultation ?

Even if the method of recruitment is only 'Deputation from

amongst officials of the Government of lndia', which ordinarily will

not require consultation with the UPSC, in case the applicants to

the given post come from a Group B position, consultation with the

UPSC will be mandatory before finalization of the recruitment to

the given post.

47. Can recruitment to a given post be done in the absence of

Notified Recruitmert Rules to the given post?

ln case of newly created/ sanctioned posts, wh€rein Recruitment

Rules are not yet in place, the recruitment to the given post(s) could

be done by seeking approval for one-time method of recruitment

from the UPSC. This method of recruitment can be utilized for

filling up the post on the first occasion only and cannot be used

subsequent to the initial utilization.

48. What is the timeline to clear RR proposals by the UPSC?

As per DOP&T Guidelines, where all documents / information

necessary for consideration of the proposal has been given, it

should be possible for the Commission to convey their advice

Frequehtly Asked Qu€stions lFAQ, PaAe 74

Recru itment Rules Branch

ordinarily within four to five weeks. However, upon receipt ofthe

complete proposal in the Commission, the Commission normally

tenders its advice within 2L days.

49. What is the prescribed time-frame wlthin which the

Rec.uitment Rules advised upon by the UPSq should be Notified

by the Ministry/ Department concerned?

The Recruitment Rules, as advised upon by the UPSC, should be

notified within ten weeks of the receipt of the Advise of the UPSC

by the Ministry/ Department concerned. Consequent upon the

Rules being published in the Gazette, a copy of the same is provided

to the UPSC for record. Cases, which are not reported post

Notification are mentioned in the Annual Report of the UPSC, which

is placed before the Parliament.

50. What are the advantages of timely notification of the

Recruitment Rules by the Ministries/ Departments concerned?

A Recruitment Rule is a statutory document, which forms the basis

for recruitment to a given post only after the same has been

notified in the official Gazette. Therefore, the advantages of the

revised provisions as incorporated in the Recruitment Rules can be

availed, only if the Advice of the UPSC is notified on time by the

Ministry/ Department concerned,

Frequently Asked Qu€stions (FAQs) Page 25

]


51. Who is authorized to allow relaxation in the Recruitment

Rules to a given post?

Relaxation is allowed for a class or category of incumbents and not

to a particular individual. Such provisions of recruitment, qualifying

service, essential qualifications, etc., are provided for with prior

approval of the DOP&T in due consultation with the UPSC.

(Saniay Varma)Joint Secretary (RR)

1'r June,2016

Frequentv Ast€d Questions (rAQll Page 26

5Z


Ref. No.2/85/2015-RR

Sub : Compendium of Group A and Group B posts in the Government oflndia wherein Recruitment Rules are framed/ amended in Consultation

with the UPSC - reg.

l. Consultation with the Commission

According to the DoP&T Office Memorandium No. A8.14017/48/2010-Estt.(RR) dated 31.12.2010, the Union Public Service Commission is mandatorily

required to be consulted for the purpose of framing and subsequent

amendment of Recruitment Rules for any Group A and Group B post under

the covernment of lndia, Union Territories of lndia and certain

Autonomous organizations like the EPFO, ESIC, NDMC, Delhi lal Board,

MCDs, etc.

The posts in the Grade Pay of Rs.4200/= and above are thus categorized for

the purpose of mandatory consultation with the Commission for the

purpose of finalization of their Recruitment Rules.

2. Significance of regular review of Recruitment Rules,

The Guidelines of DoP&T stipulate also proposes that the Recruitment

Rules for a given post, should be reviewed every five years. Review of

Recruitment Rules ensures the following advantages to the organization

and members of the Cadre,

It helps in giving an updated framework to the overall human

resource policy lor the organization.

It provides the necessary balance in su8gesting the internal and

external methods of recruitment.

e-document of Database ofGroupA & I posts in Govt of lndia Page l

U nion Public Service Commission

viii

It specifies the requisite aspects wherein the Commission will be

mandatorily required to be consulted by the Ministry concerned,

before the finalization of recruitment to a given post.

It helps in planning for succession in an organization/ cadre so that

the sanctioned posts are not left vacant due to non-availability ofincumbents to the posts.

It helps in providing the transparency and probity to the recruitmentprocess.

It helps in standardizing the recruitment rules for similar posts/ posts

with same type of job description in various organizations, by

providing inputs recorded thereto based upon the model

Recruitment Rules suggested by the DoP&T.

It helps in formulation of templates/ standardized inputs for various

posts/ Services in order to eliminate discretion in the process of

recruitment.

It helps in provision of better cadre management and thus enables

the members of a cadre/ organization to avail promotion/ training/other benefits as per the extant guidelines.

It helps in reducing the infructuous cases in the process ofrecruitment.

It helps in defining the correct balance of essential and desirablequalifications based upon the environmental inputs in relation to theeducational qualifications on offer in various Universities/ lnstitutes.

e'document of Database of Group A & B posts in Govt of tndia Page ri


It helps in reduction in the scrutiny time in the recruitment process

since the Recruitment Rules thus being referred do not contain any

clause{s) which are difficult to interpret or understand.

xii. lt helps in increasing the number of applicants for a given post by

allowing the job description associated with the post beinB insynchronization with the qualifications associated to the post.

xt I It helps in reducing the process of judicial scrutiny, which normally is

associated when the Rules are not being reviewed on a timely basis.

It helps in definition of the right composition of various promotion

and confirmation Committee(s) as are required to be mentioned in

the Schedule of Recruitment Rules.

It helps ln creation of a database and pro-active advise by the

stakeholders involved in the process.

It helps in deletion of words like 'equivalent', as are mentioned in the

old Recruitment Rules, which make the finalization process ofrecr uil.ment dif{icult and time-consuminB.

3. lnitiatives taken by the Commission

The Commission has taken various initiatives for the purpose of

emphasizing the need for regular review of Recruitment Rules for the posts

controlled by various Mlnistries/ Departments of Government of lndia.

some of such initiatives are specified as under,

e-document of Database of Group A & B posts in Govt of lndia Page lil

s7

xv. lt helps in facilitation of future cadre management vis-il-vis similar

Service(s)/ organizations in the Government.

Union Pu blic Service Commission

Ir

Emphasizing the significance of the matter by communicating to the

Secretary(s) of various Ministries/ Departments.

Holding of exhaustive Workshop(s) in the Commission for officers

nominated by the Ministries in the Government of lndia.

Sharing of 'Frequently-Asked Questions' on various aspects relating

to framing of complete proposals on Recruitment Rules, with various

Ministries in the Government of lndia.

Revision and rationalization of the 'Check-list' being used in the

Single Window System, which is the desk system being used forreceipt of proposals in the Commission.

Monitoring of the Single Window System to reduce the overallprocessing time on proposals received. lt is significant to mentionthat the processing time has been reduced in the Commission to 17

days on an average basis as against 30 days time provided under the'Normal Disposal Time' schedule under the DoP&T guidelines.

Advising the DoP&T on framing of model Recruitment Rules forsimilar type of posts, for instance, with regard to cadre(s) ofStenography, Rajbhasha officers, Accounts officers, lnformation

System officers, Staff Car drivers, Departmental Canteen officers,

inventory management off icers, etc.

Reviewing the completion of the process of amendment ofRecruitment Rules by monitoring the timely notification of Rules

approved by the Commission within stipulated time-frame as

suggested by the DoP&T.

?-document of Database ofGroup A & I postr in 6o!t ot tndia Page iv


vlI Creation of Recruitment Rules Management lnformation System,

wherein electronic information is available relating to Recruitment

Rules finalized by the Corn mission since the introduction of the Single

Window System in the year 2011.

4. Project Database of Group A & Group B posts in the Government

All the Ministries / Departments of Government of lndia were

requested to share information with regard to the posts under theiradministrative jurisdiction.

ll. The information thus received was congregated into an electronic

database by an internal team of officers in the Recruitment Rules

Branch. The following fields were thus populated,

a. Name of the Ministry/ Department.

b. Designation of the post

c. Pay Scale

d. Grade Pay

e. Number of sanctioned posts.

f. Reference number & date of notification of the Recruitment

Rules to the given post.

g. ln case of the Recruitment Rules not having been framed for

the give post, the status thereto with regard to the formulation

of proposal for framing of Recruitment Rules.

e-document of Database of Group A & I posts in Govt oi lndiB

6t

Under the guidance of the Hon'ble Chairman of the Commission, it was

envisaged during the year 2015 - 2016 that a comprehensive database ofall the sanctioned posts in the Government of lndia may be created for thepurpose of centralized monitoring of the Recruitment Rules governing theposts. ln this regard, the following action plan was prepared and executed,

Union Pu blic Service Commission

The work relating to compilation of the informatlon and its due

analysis was completed within a period of four months during the

financial year 2015-2015 by the team of officers in the Recruitment

Rules Eranch without any external assistance.

The overall database comprises of approximately 30,000 fields ofentry. which have been congregated into an E-Document for thepurpose of ready reference. A consolidated ministry-wise list is

enclosed at Annex-1.

5. GeneralAnalysis of the database

The database thus created, comprises of information in relation toapproximately three lakh posts in the classified category of Group A

and Group B in the Government of lndia.

On an overall basis, approximately 9% ol total posts in the

Government of lndia are categorized in the Group A and Group B,

while the remaining 91% come under the Group C category (which

does not require mandatory consultation with the Commission forthe purpose of framing or amendment of Recruitment Rules).

iii The Commission is required to be consulted for the purpose ofrecruitment for following posts,

a. All Group A posts in the Government of lndia by way of all themethods of recruitment (read in conjunction with the governing

guidelines on the subject).

b. All Group B Gazetted posts in the Government of lndia in the GP

of Rs. 4600/= and above by way of direct recruitment

e-document of Database of Group A & B posts ln Govt ol ndia PaSe vi

I


c. All Group B posts in the Government of lndia in the GP of Rs.

4800/= 3n6 above by way of all the methods of recruitment (read

in conjunction with the governing guidelines on the sub.iect).

Recruitment Rules for approximately 1.88 lakh posts have been

amended since 2010 (i.e., 64'/" of all the Group A & croup B posts),

while Recruitment Rules for a total of approximately 1.05 lakh posts

are yet to be reviewed in the stipulated time-frame (based upon the

information shared by various Ministries).

6. Department-wise Analysis ofthe database

The analysis reveals that maximum number of posts are controlled in

the Government of lndia by the Ministry(s) of Finance, Human

Resource Development, DoP&T, Urban Development, Railways,

Home Affairs, Defence, Labour & Employment, Communications &

lnformation Technology, Health & Family Welfare, Statistics &Programme lmplementation and lnformation & Broadcasting.

ii Ministry(s) like Finance, Health & Family welfare, A8riculture &Cooperation, Corporate Affairs, Drinking Water & Sanitation and

Labour & Employment have reviewed the maximum number of posts

under their administrative jurisdiction and have accordingly

amended the Recruitment Rules for the given posts.

However, Ministry(s) like Civil Aviation, Coal & Mines, Food

Processing lndustries, Petroleum & Natural Gas, Legal Affairs, Steel,

Railways, Fertilizers & Chemicals, Textiles, Tourism, Road Transport &

Highways, Commerce & lndustry, Home Affairs, Defence, etc., have

not achieved similar progress in proposing the review of Recruitment

Rules for posts under their administrative jurisdiction.

e-document of Database of Group A & B posts in Go!.t of lndia Pase vl

6:


7. Benefits from the E-Document

Availability of ready reference document with regard to various posts

in any Ministry/ Department and the vintage details of the

Recruitment Rules framed for the given posts.

It shall serve to monitor the Ministry/Departments which have not

yet taken the initiative to review the Recruitment Rules for various

posts under their administrative jurisdictro;r.

It will help in comparative evaluation of posts of similar nature (e.9.,

post of Accounts Officer(s) cadre in various Ministries vis-i-vis theirpay structure). This will facilitate standardization of advice and

creation of templates for such posls.

It shall also facilitate in monitoring the progress in the finalization of

Recruitment Rules for such posts, which have been sanctioned

recently but the Recruitment Rules for the same have not been

finalized in consultation with the Commission.

The e Document along with the above analysis is submitted as a reference

document for kind consideration of the Hon'ble Commission.

Encl : Consolidated list of Ministries

(Saniay varma)

Joint Secretary (RR)

01.06.2016

e-document o, Database ofGroup A & B posts in Govt of tndia Page viii


ANNEX.I

LIST OF MINISTRIES/ DEPARTMENTS

DEPARTMENT

NUMATR OT POSTSXAGE OF

POSTS

AMTNDED

SrNCr 2010

TOTAT

POSTS

CLASsIFIED

INTO NO,OF

PROPOsALS

GROUP A GROUP BAMCNOED

9INCE 2010

NOTAMENDEDstNcE 2010

1

And.ma. and Nicobar Admlnistration

391 7,259

224

1.656 1,512 91% 213

7 240 166

Anima Hurbandary, Dairyint and Fisheries22,\

223

,188 195 293

229

40% 118

9 232 l t%

5ChandiSarh Adminlstratior

1,077 1,574 606 968 3i8

6chemica s and Petrochemicals

l

6 0 o%

60 145 0 o%

o%21 0 21 21 9

commerce & lndustry623 1,QM 592 452 57% 3l

10commerce & lndunry'DIPP

41 10 51 t5 29% 16

71Communications & lT' Postt

12Communi.ations& T Telecommunicetions

515

4,787

931 !,452

13/

960 t4%

264,743 4,G46

46%,r.l 580 314 100

sL,

NO.

3

Recruitment Rules Branch : Database of Group A & Group B Posts in Govemment oflndia Page 1 o\D...'

\

,

I

ol

345

492

63%

42!

3%l


349 102

7l

15 39 118 ttt 6 t7l l% 84

16 160 620oaman & Oiu Adminasration

668 a6% 83

9,255 472

780

9,177 3,2)2 33%t1

18 1,893 1,2t6 1,995

{i,505

90% 30

19 327Delhila Eoard2,553 442 2,tl1 63

20Dr nk ns Water & Sanltat on

7,226

0 8 7 aa% 3

549 2,008 23

2)

2,135

3,460 0

6%

too% 13

11

Environment. Forert and CC3,460

1,397 2,305 3,107

3,4bO

l5 1,667 32

24 7 6 13 l 1,2 a% 10

F n.nre E.onomrc Affaire25 525 42 561 12 94% 29

384 11,416 116 t3,644 22

21rinance - Expeodltur€ (c&AG)

0

13,820

474 0

t%

0%414

8,33328 16,921

474

7,4?6 96%

9

Food & Public Distribution94

71,474

87 181

79,741

116 65 64% 41

30Eood Procesring l.dunri€s

\ 14 0 t4 o% 8

125 4,983 4,711 210 96% 90

Recruitment Rules Branch : Database ofGroup A & Croup B PosS in Government oflndia Page 2

I

838

777

""* ] *]

25 amne - rxpenUiture

1-323

I'r:l

0

a--

*l

I " ,*nn -o r..rr*"o," I o'"tt I


32

35

11

5,103 2,5t5 7,674 2,494 5,t24 31% 97

209 18r. 389 133HomeAffairs Officral ta nguates

100% 19

1,747 37,226 38,973 38,874 99 100%a4Human Resource Developm€nt High€r

30

53 1t 64 14 40 3B%Human Resource Development - School

55

565 ?,071 t,577t6 3,025 3,590 5a% 34

,1t!

lnformataon & Broadcasti

Labour & Employment349 49 al%

Labour & Employment- EPFO7,72s 6,379 7,504 7,\46 4,918 ,4%

Labour & Employment tSlC7Al 640 '-,411 r 294 97% 77

40 ll a 69

126

34Lakshdwe€p Adm nistration

I70

43

20 190 190

7%

o% 8

40 10s47 84 19 l4

NI NILa3McD'Ean

NL NL 0 NIL 0

NI 044MCo North

NI NL NIL 0

NlLNtt NIL 0McD solth

163

NL

t47

NI

304 0 304 o% 37

10 55 15 10 33%

300 I 343 ) 'lo1MSME

48

2,502 36,831 39,lll 5,A72 11,461 15%,:lNCr of Delhi

50

Recruitment Rules Branch : Database ofGroup A & Croup B Posts in Government oflndia Page 3

\

I

11 I

NIL

045

I

a5%


50 110 1 0 100%

60

New oelhiM!nlcipa Counc I249 231 t 485 o% 83

52 88 724 66 54 55% 10

53Nonh-East Region Development

71 33 2 l1 6%

t7

12

t2

6! 0 0%54

Personnel& PG DoP&T9,474 14,118

13

19

Petroleum and Natural Gas0 3 3 0 l o% 3

7a 1,393 1,417 126t 210 a6%

nJ2 2t8 650 109 at% 8

8,105 2,040 10,185

541

301 9,884 3v" 62

Road Transport and Highways717 345 86 25% 2)

2 31 39 30 9

169 101 l4?270 128 53% 33

198 255 36%

Social lustice and Empowerment64

236 762

20

1,43

20

65 NIL NI Ntt 0 Nlt 0

Statirti6 & P3,943 4,751 4,151 0 r00% 9

67 010 t! 0 10 5

RecruiBnent Rules Branch I Database ofGroup A & Croup B Posts in Government oflndia PaB€ 4

I

23.s82 | 23.sss 7 1oO%

24

I

I

| 57 ponartsrrv aommrtratron

l

1I59 n",t*"y,

" | ,,,.,0","'oo-.*62

scten." ano t".t nology

| ";- r--

I Shaooinc

10 I 10ll o ;;lr+

tr


247 31 204 15% 20

1 0 0%

2,654 1,965 10,619 5,752 4,461 54%7! 83

408 919 1,327 2521) 1,475

women and Ch ld oevelopment2/ 109 136 0/3 136

19% 50

10

18 8264 0 82

78,350 275,582 293.932 188,325 105,607 64%

71% toa% u% 16%

7,465

68

69

16 3tl

The abov€ analysis is based upon information provided by th€ coh..rned Oepartm.nt(sl till 31.03.2015

5%

lqlEi

Recru itm ent Rules Branch: DatabaseofGroup A& Group B Posrs in Government of lndia Page 5 \-\ta

1oo ,r, ) ,r, ) 64

I xar€ ^n.tyr!s

No. AB.l40l71132013-EstL (RR) (1349)

GoverDE.!t oflrdirMiDtutry of Persotrtrel, PG & Pcmious@eprrtmcnl of Perroanel & Training)

North Bloclg New Dclhi

FAOS oD Recruitment Rules

lc 309 or anvof and

suhantiverules and schedule pan (as per prescribed Armexule-I). Recruitsneot Rules arcsubordinate legislation aDd so, they are statutory in nahrrc

2. WhEl are Service Rules?A!s. Scrvicc Rules are Recruitmeat Rules for aDy of thc dServic€s covering many aspects including crDstitution of tbe Sclprobation and other conditions of s.wicc.

3. Whether Recruitment Rules are applicable retrospectively?Ans. The legal position is that the posts are to be filled up as pi

1. What ar€ Recruitslent Rules?Ans. Recruitrnent Rules are rules notified under proviso tospecific statutes for post(s) prescribing inter alia the methodeligibility for such rccruitrneot. It crntains notification part

post or rc-structue any servicr, the Rccruitmert RuleyfraDcd. Any post is filled up as per the provisions oftheService Rules.

gnizld Centralvicc, setriority,

r the eligibilityconditions prescriM in the Recruiiment Rules in force at the of occurenceof vacancies unless the Recruitflent Rules ale amendedpractice has however b€€n to give effect to the Recruitnenl prospectively

vely. The

4. Why are Recruitment Rules framed?Ans. As soon as decision is taken to crcate a new post/ service to upgrade any

Rules areRules/

5. why are Recruitrnent Rules aoetlded?Ans. Revision in the Recruitrnent Rulcs is made by way of amendment toincorporote charges due to implementation of Central Pay Commi$sion Report,modification of orders/ insfuctions on the subject" crcatiod abolitioD of pqsts€tc. during the intervening pcriod.

6. How Recnritrnenl Rules aIe framed/ ametrded?Ans. Recruitment Rules for Group 'A' & 'B' postv are framed/amended by the administrative Ministry/Depatunent in withDepaftrenl of Personnel & Training, Union Public Servic€ ssion andMdsuy of Law (-egislative Departrent)in the Ministry/ Departrnent to b€ obtaiDed.

and approval of competcnt autlrority

2t-

a

7. Why and how are Recruitmelt Rules rclaxod?Ans. The power to relax clause in the Recruitment Rules/ Servic€ Rulesprovides the authority to relax $c mlcs in respect ofclass or catqory of pcrsoo.The admini$trative Minisfy/ Deportrnent may rEsort to rclaxation of thc rules inconsultation with Departmenl ofPeNonnel & Training and Union Public ServiceCommission.

8. Who is comp€tent authority to fi-amdamend the Recruibnent Rules?ArE. All Recruitrnent Rules including tbeir amcndments should be approved althe level of Minisler-in-charge, rmlcss the Minister has by g€neral or spe.ialorder delegated such approval at a lower level(s).

9. Who is competent authority to frame./amend the RecruiFent Rules ofGroup'C'posts?Ars. AdminisFative Ministries/ Departments arc empowered frame/ amendthe Recruitment Rules in resp€ct of Group 'C' posts

Jin view theon voriousguidelines/ Model Recruitrnent Rules issued by lhis

aspects. In case ofdeviation from existing guidelineJ Modelthe concuElnce ofDeportment ofPersoDtrel & Training is to be o

10. Who is compelent authority lo relax the Recruitnentposts?Ans. The Ministriev Depafimems are competent to relaxRules for Group 'C' posB. The provisiotrs govemingqualificatioDs for dircct recruitment should not howcver beconcurrencc of Department of PersoDel & Training.

Rules,

of Group 'C'

Recruitmentage limit orwithoul prior

I t, What is th€ format/ procedurE to send the proposal fo! withDeportu€nr of Prrsonncl & Training for ftamiDg/amendrnentRules?

Recruitrnent

Ans. Proposal for ftarning/ amendment of Recruitment RulesGtoup 'B' posts (cxc.pt Servic€ Rules) is s€Dt to DeFruneot

Group 'A' &Personnel &

TraiDi[g, fusr, onJile undc. Recruitment Rules FramingMonitoring System (RRFAMS) oi the on-line seruices ofPersonnel & Training. After approval of onJineDrpqrtmenl of PeEonnel & Training tho ploposal is byAdministative Ministry/ Def,artmenl in a file with a sclf{ontained noteaccompanicd inter alia the followiDg: -(i) CheckJist for sending proposal to Departmenl of Pesonnell & Training.(i0 Copy ofthe repon of fteezed on-line Recruitnent Rulcs.(iii) Draft Recruitmenl Rules includiDg notification and Schedule I (for posts

other than those in the Organized Servic€s) in the Ploformo in AnnexE€ I

3/-

Rules

andofin

0re

7)(

-3-

iv) Supponing particulars io Affexul€ lI (for fi'aming ofAnnexure-lll (for amendment of Recruilrnenl Rules).Departrnent of Persormel & Training OM No. AB.l40l(RR) dated 31.12.2010.Recruitnent Rulcs for the feed6 posts(s) and drc higherPresent sanctioned strength ofthe post for which rulesamended as also of the lower and higher posts.

itrhent RulesYprescribed in

/48,201o-trn.

(")(vi)

if an)b€ing famed/

12. What are model Recruitrnent Rules?Ans. Model Rccruittncnt Rules for a number of commolt categories of postshave been framed in consultation with Union Public S€rviq Comr:rission,wherevcr rcquired. While fiamiog/ arnending Recruitment Rules for such posts,

the model rules should be adh€red to.

13. What is f,rocedure for consultalioD with Union PublicCommission?

Service

Personnel &the drafl

of$e UnionPublic Service Commission in a self-contaircd letter lo the C sio4 alongwith the information in tbe prescribed proforma (Check li AnDexue IIlAnnexule-Ill etc.). h should b€ stared h the lettq to the u,hetherthe cle€raDc.€ of the Depafi Ent of PcrsonnelDepartnent ofPension & PensioneE' Welflre werc

(and also theb€€n obtahed

in rcsp€ct ofth€ proposals in qu€stion.

14. What is initial constitution clause in Recruitrnent Rulcs?Ans. ln cases where a new service is formcd aDd the Rules are

fi'amod for the ltrst time ad that lhcrc ar€ offic€rs alEady lding differentEgular / Iongcatcgorics of posts proposed to be included in the servic. on

term bosis, a suitable 'Initial Consitution' Clause may be in thcNotificstion so as to count thc regular scrvice r€Ddercd by such olFrcers beforethe datc ofnotification ofthe Rules

A.ns. Afrer obaining thc concurenc. of lhc DepartuentTminiog the Adlrlinistrative Ministry / Dcpartmcnt shouldRecruitment Rules for postV serviccs which arc within the purv

15. Whether resefiation, relaxation of agc limit and otherspecial categorios ofpersons are applicable in Recruitmenl RulesAns. Ttrcse conccssions in recruitments arc made appliclblcfollowing 'Saving Clause' in the covering notilication ofRules:-"Nothing in those rules shall affect reservations, relaxation ofconccssions required to be provided for the Schedul€d Castes,Tribcs, Ex-servicemen and othd special categories ofwith the orders issucd by fte Cerftal Govcmm€ot from timercgard".

for

theinseningReruitrnent

time in this

limit and otherthe Sch€duledin acoordance

4/-

_L

-4-

16. What is the schedule itr Recruitmenl Rules?

Ans. The schedule of Recauitment Rules ofpost(s) is a 13 colurnns table as p€rprescribed AnnexureJ (vide OM No. AB-14017/482010-EsF. (RR) dated

3l.12.2010) conlaining delails of $e post(s) along with merhod of recruitrnentand eligibility criteria. The prescrib€d schedule is used for pos($ which are notcoverEd by any organized service.

]

11 . What is nolification part of Recruitnent Rules?Ans- Notification of Recruitrnent Rules contails the su

include the provisions related to title, date ofcomrnencement,for applicability of schedulq disqualification clausc, powe!saviog clarrsc and any other rule sp€cific to a post viz. ioitialliability for all-tndia Service etc.

itution clause,

l8- What arc the upper age limits Fescrib€d for Direct Recruihent?Ans. The upp€r age limits for different posts depend upon $e nhme ofduties,educational qualifications alld experienc€ rcquirem€nts as prescribed in thisDepaftnent OM No. AB-140I7/48/2010-Estt (RR) dated 31.12-2010 (Para

3.7 .4.1 & 3.7.4.2J.

19. Whal arc relaxations available for upper age limit in dircpt RecruitroentRulcs?Ans. A povision is prescdbed in {}e recruitlcnt rules for of theupper agelimit for departmental candidates up to 40 years for bydiEct rccruitment to Groups C posts and for Govemmentfo! diEct recruitment to Groups A and B posts:

up to 5 years

20. How to calculatc crucial date for age limit?AIrs. ln the case of recruitsnent though the Union Publicand rhe Staff Selection CommissiorL the cnrcial date for

Commissionthe age-

rules wiiching Fovisiotrrclax clause,

limit shall be as advenised by fte UPSC / SSC. In th€ c.sc of othk recruihantlhe crucial dale for detcrmining thc age-limit shsll be the closing 4ale for .ecciptof applicatiors from candidates in lndia (and nol thc closing date pr€scribrd forthose in Asssm etc.).

21, How is the educatioDal and other qualificarion required Ior drect necrurtlDGd?Anr. Th€ minimum educational $ulifications aDd cxpericnc€ for dircct

, into tworecruitment may b€ indicated as precisely a! possible and ifparts, viz., 'Essential Qualifications" and "Desirable " taking intoacrount tlr pay band/ gmde p6y and the nature of duties, andthe approved Recruitrnent Rules for simila! highcr and lowethie,ra.chy.

provlslons rnin tle sarne

5t

,r-5-

22, Whcthcr ttr educatioDal qualificdioru pEscribed forapplicable to promotees?

recruits are

Ars. The educatioDal qualifications are not geoenlly insisted in rhe caseof promotion to posts of non-technical nanfe; but for and technicalposts, these should be insisted upon, in the interEst of €fficiency,at lesst in the case of senior Grcup A posts io the Pay Band-3 (;rrde Pav Rs-

6600 and above. Sometimes lhe qualifications for jutiorGroup B posls may not be insisted upon in full but or y rhethe disciplioe may be iisisted upon.

A posts andqualification in

23. Whether any age limit prescrib€d for promolion?Ans. Unless lheE are arly specific gounds, the age limil prescribed for directrecruits are not insisted upon in the case ofpromotees

24. When probalion for appoiatrDcrt to a post/s€rvic! in Central GovelrtEedis prcscribed? What is the duration of probation?Aos. The probation is prcscribed when there is dir€ct rccruitment, promotionftom ore Group 10 alother e.g. Group B to Group A or oIfic€rs re-cmployedbeforc the age of superamuation. Th.re will be Do probatioD for FolDotion ftom

m Group 'C' tore-€iDploymentu prescribed in1.12.2010 (Para

ooc giade to another bul within thc samc group of posts e.g. ftotGroup 'C' and for appointnent on contract bssis, tenure basis,after superannuation and absorption. Thc pcriod of probation is

J

$is Departme OM No. AB-1401?/4820lC.Estt (RR) dsted 3]3.10.r & 3.r0.2).

25.Ans(a)(b)(c)(d)(e)(f)

What are the methods of recruitmcnts?The differed metMs of recruitrneDt are:PromotionDirect RecruitDentDepurstionAbsorplionRe-€mploymentShort-term coDtract

26. How is the method of r€cruitsDcnt or perEntagc of vacamies to be fillcdby various methods of recruitrrcnt dc.ided?Ans. The percedtage of vacancies fo bc lilled by cachpescribed for a psrticulsr post or Servic. dcpend on asevsrsl consideratioDs, e.8.,(D the nature ofduties, qualifications and cxpericnc-c(iD the availability of suitable personnel possessing,

qualifications aod experience within a cadre.

that may b€

blending of

the requisitc

' "61-

I

-6-

(iir)

(iv)

The need for ensuring lhat suitable inc€ntives exist for the maintenanc€ ofa.n adequate standard ofelficiency in lhe cadre;Considemtion of the question whether, having regard tq the role lo bepedormed by a specified cadre or Servicc, it is ncccssa4f to provide fordircct inrake of oflicers at an appropriate level with a to lnJechngftesh knowledge and cxperience that may nol b€ normall availahlc in a

particular Service or DepanmeDt ctc.(v) The proper mix of the six methods of recruitrnent i.e. ( promotion (b)

direcl recruitment (c) deputation (d) absorption (e)short-tem contiact (mentioned 8t (a) to (f) above).

(0

2'1. What is promotio[?Ans. Promotion is hethod of rccruitment from feeder gradepost in the hierarchy as per tlle provisions of the Rccrui

s) to high€rRules. lf

promotion is kept as a method ofrccruitment, it is also necessary lay down thefield bccomenumber of years of quali&ing servicc befor. lhe persons in

cligiblc for promotion. Only r€gular, aDd not ad hoc, period of lervic-€ is tak€ninto account for purposes of computing this servic€.

2a- What is Direct Recruitment?Ans. Dir€c1 rccruitncn is the rrcruitnent which is open lo all crndidaies,cligible as por the provisions Egardhg age, educational qualificatio!y' exp€rienceetc. as pEscribed in Recruitnent Rules.

29. What is Deputstion?ADs. Deputation is a rncthod of recruilment where officcrs of CcntsalGovenunent Depaiments or State/ UT GovemmeDts Aom outsidf aI€ appointedto post(s) in Cental Govenunenr for a limited period, by the erd of which they\^'ill have to retum to their parenl cadrcs. In case of isolated il is desirableto ke€p the method of Ecruitrnent of deputatior/ sholt t€rm as otherwisethe incumbents of such posts, if dLerfly recruited, will not have any avenue ofpromotior/ cares pro gression.

30. What is short tclm conEact?Ans. Short term contrdct is also a form of deputation whcre from non-Govemmeni bodies e.g. universities, rcsearch institutionr, public sectorundertakings for teaching, rcsearclL scielti{ic and technicalCentral GoveduneDt posts.

c&n come to

't t-

7z

31. Whether absorption andabso.ption?

.7 -

Deputation are

Aos. Abcorprion and deputation are not sponlmous. Thercdillerence between absorptioD and deputatioD. Under lhe provithc oflicer, who initially comes on deputation, may bethe post/ grade if recruitment rules prcscribe forrecruitrnent. Such absorptioD can b€ eflected only iD the case ofon deputation from the Central / State Govemfient.

What is

a substantialabsorption,

absorbed inas mode of

who are

32. What is composite metlnd ofrecmitment?Ans. In cases where the field ofpromorion or feeder grade consists ofonly onepost, the method of recruilment by "deputation (including shon-term c.ntt-act) /

Ans. The maximum agc limit for appoinmcnt oD deputation (hcluding shortterm contract) or absorptioo shall be not excceding 56 years as on the closingdste ofEceip of applicstiols.

prornotion" is pr€scriM so that ths eligible departneDtal offi is consideredalong with outsidcrs. If the departnental candidate is selected for appointment to

otherwise, thcthe post; it is to be ueated as having b.en filled bypost is to be filled by deputation / short-tem contsact for the prescribed period ofdeputation / short-term cont act al the cnd ofwhich tbe departmental ollicer willagain be afforded an opportuDity to be considercd for appointment to the post.

31. How is field ofdeputation decided?Ans. The field for "deputatiory' shon-&rm contact/ absorption *rould, as far aspossible, corsis of officers holding analogous posts on Egular bisis but may be'widened to include ollicers working in the ncxt lowcr grade also with thequalirying scrvice on regular basis nonnally pEsctib€d for promotion.

34. How is the period ofqualifring service for promotiotr dccided?Ans. The qualif,ing service for promotion from one to another is

pay and alsonecessary so that there is no prcmature promotion or undue jump

35. What is the maxiElrtm agc limit for DeputatioD?

8/-

-8

36. what is the crucial date for determination of eligibildeputation?

Ans. The guidelines for crucial date for determinationabsorptiory' deputation are as follows: -(i) ln llr case of a vacancy already existing al the timecamnrunication inviting nominations, the eligibility may be

Govemment simultaneously and O) ifthe Iield for conof not only Crntraystate Governmenl officers but alsoGovemment institutions

of absorptior/

eligibility for

issue of thewith

refercncc to thc last dale prcscribed for receipt of nominationsDeparEnen Orgalization rcsponsible for making appoitfmcrforiginating MirisEy etc.

the Ministryito the post i.e

(iD In tbe case where a vacancy is anticipated, the ial date fordctcmining eligibility should be lhe date on which lhearise.

is expected to

37. How is Dep€rtnenlal Commitle€ formed?Ans. Whcn promotion is kept as a metbod of .€crui tmem,composition of $e Departmental Promotion Committe€, l^,ith

the derailedminimum 3

ofrcers, may be indicated. Itr thc csse of promotion to Groufl 'A' posts, theUnion Public Service Commission shall also be associated. Tho tod streogth ofDPC including ChaiIrtrao need Dot necessarily be ar odd numb€r, as the decisionis to be talen as a joint one.

38. What are the cLcumstances in which Union Public Scrvic! Commissionis to ba consulted for rEcruittnenfAns. LJPSC is requircd to coDsult in case of r€.ruilment to all C€ntlal CivilServices and CcnEal Civil Posts. Exemption ftom Consultation with UnionPublic Scrvicr CommissioD is governed by the Union Public ServiccCommission (Exemption from Consultation) Regulations, l9J8 as amendedfiom time to time and the Central Civil Services and Civil Posls (Consultationwith Union Public Commission) Rules, 1999 as aoended. Some of thecircumstanccs in which the Union Public Servie CommisCion arl to beconsulted in making recruitm€nt to lhc posts are illust'ared belowl-(D Dir€ct Recruitmenl-(n) Rc-cDploymcnt,(iii) Absorptioa(iv) Composite n€thod of recruitrnent ( i.e. wherc th€ departd€nral candidate

is to b€ c.nsidered along with outsiders),(") In casc of dcputation - (a) if the field for includes State

Govemment OffrceN or Group 'A' & 'B' officcrs the C*ntralconsists

from non-

(vi) Any relaxation or amendment ofthe provisions ofthe Rectuitment Rules

9/-

)q

39. Wbether recruitment to a post can be made in absence of rectuitmentrules ofa posl?Ans. If there arc overriding compu.lsions for filling any Group A or Group Bpost in the abs€ncr of Recruitrnent Rules, then the Ministriey Depaftnenl maymake rcference to UnioD Public Servicc Commission for delerminalion ofmethod of requitment as a onetime measure for filling up of a post on regularbasis.

40. What arc lhe limits for notification ofRecruitmcnt Rules?Ans. The Recruitrn€nt Rules or amendment(s) thereto as finally approvcd bylhe Union Public Service Commission are required to be notified within a periodof l0 weeks from the date of rcc€ipt of their advice leter. This lime limit shouldbe stsiclly adhercd to.

4t. What needs to b€ doDe i[ case whcE po6ts arc rransferred some olher

[inistriedDepanments?Ins. The Ministry/Departmc s concemed should mutually a for transferof lhe posts and the same should b€ coocurred by Depadment ofThereaflcr, the existing RR needs to be de-notified in consultation Departmcnl

Mhistry ofbe framed/

of PersonDel & Training, Union Public Service Commission aodLaw. Suitable recmitment rules in the eansferred Departrnentarflended following due proce-due.

-9-

No.2/l l,/2015-RRLnion Pr.rblic Service CornmissionDholpur Ilouse, Shahjahan Road,

Ne\r Delhi-l t0069

To

Dated: I6s Apr,l,20I5

u*t) -rt;tt;The Secretary to the Govemmenl oflndiaDepartnenl ofPersonnel & Trainin8North BlookNew Delhi.

lAttn: Shri Sukhdeo Sah, Under Secretary (Estt.RR)]

Sub: Guidelines for Educational Qualifications and Experience for framing / amendmentof Recruitment Rules.

Sir,

I am directed to r€fer to the D.O. lener No.AB-14017n?D014-Es]|.W) dated l3sMarch, 2015 of Ms. Maflla KuDd.A Johl liecrclary (E), DOP&T on the above subject andto say that the guidelines with regard to Educational Qualifications (EQs) and length ofexperience proposed to be circulaled ro the Ministries/Dcparmenb for guidanc€ whilefi-aming/amending the Recruitment Rules hav€ been considercd by the Commission. TheEducational Qualifications for any post are primarily prcscribed by lhe Ministry/Departmeft concemed, which operates the givcn posq based upon the functionalnecessities attached 10 that post. The Conunission advis€s, as rnd when requir€d, to makethe Fiucstional Qualifications more specifio lo facilitate selection of better qualifiedpersonnel for the post(s).

2. Sy'ith regard to experience quotient, the Commission prescribes following numberof )€ars of experieDc€ for a given post (based upon its C,rade Pay structure) to beco&bined with a 3-yea.s Bachelor's Degec itl thc domaiD subj€ct-

Sl. No Grade Pay (P.s.) No. ofyears of Education(10+2+3)

No. of€xperience

)'ea$

r) 4200/- l5 2

2) 4600/- I5 2

3) 48001- l5 3

4) 5400/- t5 3

5) 6600/- l5 5

6) 7600t- l5 IO

7) 8100t- ' l5 12

8) 8900/- I5 tie) r 0000/ 15 15

10) 12000/- l5 t81i) HAG + t5 20

(Ihe Commission considcrs proposals for Rccruioncnt Rules for Group B & Group Aposts o[ly, heoc€ no commetlts are teing offeftd in thc c.se ofcroup 'C' posts)

Contd...21-

@

l

I

e2J. in case of the incumbcnl possessinS addilional Educalional Qua,ification. theexperience quotient is accordingly reduc€d as follo*s-

a. Forthe E/Q ofa Bachelor's Degree of4 yean (e.g., Engineeriog, i.e.. l0+2+4=16yaars education) experience is reduc€d by I year for a given post

b. For an additional UQ of Masters Degre€ (i.e ., 10+2+3+2 = l7 yelrs Education) -experience is reduc€d by 2 years for a given post

c. l'or an additional F,/Q of Maste$ + Ph.D (i.e-, 10+2+3+2+3 = 20 years ofeducation) experience is reduced by 5 ycars for a given pbst.

4. Widr regard 10 lfie cxperience being kept reslrictcd to CeDtray StateGovemmcnt(sy Other Recognized Instiiutions. the Commission allows experiencc fromListed Private Organizations also in thc c2se of Direct Recruitrnent. Listed PrivateOrganizations are defined as the public limiled companies whioh are listed on therecognized Stock Exchangcs ofthe couDtry. ln view thereof, the proposition oftho DoPTto restiot the expedencr to only Govemmcrt entities may not be f$sible as this willreduce tfie sc.pe for prospective applicants to OoveduneDt jobs.

5. Wilh rEgard to the suggestion made by DoPT rhat lhe said educalionalqualifications may Dot be applied in the specified categories, the DoPT is requested toincorporate an exhaustive list of all such postv Servicey cases where the Commissionguidelines should not be applied in order to facilihte a stadardized advise mechaflism forvarious proposals rcceived in de Commission.

6. Regardiag itrcorporation of IT coursqsy skiu(s), the DoPI is rcquested ro takenecrssary inputs fiom AICTEINCTB Ministry of Crmmuoications & IT to prescribeslecific cours{s) for posts in a given Crade Pay and clculste the samc so that the samecould be duly advised upon by the Commission, as a part ofthe Ess€ntial Qualificationsfor various posts. This is esscntial to ensure standardization. IT Courses should also befiIst desigled atrd approved befotE bccomhg a mandalory requ €ment.

7. DOP&T|E. may please consider the Educational Qualifications lnd experienccapproved by the Commission for appointmeot to various posts and issue approprialcguidelines to all Ministries and Departrnents for compliance.

Yours faithtully,

(R.V Pandala)Under Socrctary

Union Public Service Commission' Tele No. 23384906

la No. AB.14017/l3D0l3-Estr.(RR)

Government of lndiaMioistry ofPemonoel, PG & Pensions(Deparanent of Personnel & Tmining)

*a*New Delhi rhe 3 I

d Marctl 201 5

OFFICE MEMORANDUM

Sub: S(op gnide for processing ofthe proposal for framing / {]noo&rlcfi ofRecruib&[t Rules.

The rmdersig[ed is directed to statc tlr8t this Department has issued guideline.s ontahg/ameodment/relar.ation of Rectuitoent Rules vidc OM No. AB-14017/4E201o-Estt.(RR)daled 31.t2.2010 .l tich intcr-alia provides thineen colurm Schedule (Armoxure-D to be a!rcxcdwith the notificatioa of tie Recruitnent Rules. A detai.led step guide (c.lu!tr-wise) forproccssing of the proposal for framing / ameodmeot of Recruitnent Rules is eDclos€d The stepguide Eatcrial may b€ used for filling up thirteen coluons Schcdule (A-oncxure-D b be anlexedwith mtificatioD p@t ofthe recruitmeirt nrl.s for various posts under Ministries /

2. Hindi Vosion \^,ill follow

Urder Sccretary to the Goverureit of

xpink: Circular )Esablishment) RecmitD€ t Polici€s)

ToAII lhe Midstties/Dcpartoents (As per dre daodlrd list).Tbe Presideods Secraaial, New DelhiThe Vice-Pr€sidelt Secretaid, New DelhiThe PriDe Minister's OfEce, Ncw DelhiThe C5binet Sc.t€tarial Ncw DclhiThc Comptroller atrd Auditor Go€ral oflrdia, Ncq, DelhiThe Sccret8ry, UDiotr Public Servic.p Corumissioa, Nev Delhi

(3)

Rsjya Sabha SccrstErid^ak Sabha Sccretariat, New DelhiAII the attache-d offioes utrdcflhc Mfuistry ofPdsoDncl, h$lic GdevaDces& PensionEstablishmcnt Oflicer aod AS.

nArf

(l)(2)(3)(4)(5)(5)(7)

Copy to:.(t)(2)

(4) I SeclEiary, Natiolrl Coutrcit (JCM), 13, Fcrozeshah Road, New Delhi(5) - AU StaffMembers ofthe Departsnentsl Council (JCM), Ministry of

Persoonel, PG ard Pensions(6) NIC (DoP&T) for placing this Office Memorandr.sn on the Wcbsite of

Uader Sccielary to the Govendent of

I

{

st p oulde for oroce6sinq of the prooos€l ,or framlno / amendment ofRecrultment Ruleg

Columo I: Namc of PostThe name of ttte posl is to b€ kept as p the model RRs issued by this D€Partnentfor common categories ofposts. ln case of the post where model RRs are not issued

the name ofthe post is to be kept as approved in the crealion order ofthe post.

Column 2: Number of postThe nurnber of post is to be filled in as per lhe existing RRs alld taking into accountthe number of the posts created/abolished/upgraded thereafter. Copy of the ordersneeds to be placed on file while referring the RRs on file to DOPT 10 substantiatethe numbers ofthe post.

Column 3: Classillcation of the prost

Classification of the post is to be made as p€r the existing instruotions.

Column 4: Pay Band and Grade PaylPay ScaleThe enrry Pay Band... (Rs...........) and Gtade Pay Rsas per the CCS (RP Rules), 2008.

/Pay Scale is to be urade

Column 5: Selection post or Non-Selection post

The entry Selection or non-Selection will come only where promotion is either thesole method of recruitment or one of the methods.

oThe method will be selection in the following circumsta.ces:-(i)When promotion is from a lower Group to a higher Group (e.g. promotion ftomGroup C to Group B post or from Group B to Group A post)(ii)Pmmotions within Group B and Group A except where it is to a Non-functionalGtdg,.

oThe method will be non-Selcction in the rest ofthe promotion cases.. For Ndndnbtidral selection grade, entry will be plac.ement on Seniority basis

subject ro suitability/fih ess.

Column 6: Age limit for Direct recmits

Gfoup C posts - between 18 years and 25 years't In case of post being filled up by all-India Open Competitiotr, it would be -bctween 18 year and2T years..Posts in Grade pay Rs.4200, Rs.4600 and Rs.4800 - 30 yearsoPosts in Grade pay Rs.5400 - 35 years.Po6ts in Gmde pay Rs.6600 - 40 years

-L-

l

r .Posts in Grade pay Rs.7600 - 50 years.Posts in Grade pay above t}e Grade ofRs-7600 - heferably below 50 years**+ +Ministry/ Departmenl may exarnine the age limit requirement at the tims offraming ofRRs and incorporaLe specific age limit higher than 50 years.

NOTE: Apart from the age concessions admissible to the SC/ST/OBC category(which is covered under the Saving clause of the notilication of the RRs), thefollowing age concessions applicable for Govemment Servants need to b€incorporatedi.For Group C posts -(The upper age-limit is relaxable for departmental candidate upto 40 years inaccordaace with the instructions or orders issued by the Central Government).For Group A & B posts - (Relaxable for Govemmeat servant upto 5 years i-n

accordance with the instructions or orders iszued by the Central Govemment)

.The following entry to be incorporated in all the RRs (wherc r€cruitrent is madeotber than UPSC/ SSC) in the form ofa NoterNote; The crucial date for determining the age limit shall be the closing date forreceipt of applications from candidates in lndia and not the closing date prescribedfm those in Assatu Meghalaya, Anmachal Pradesll Mizoran, Manipur, NagalandTdpura, Sikkim, Ladakh Division of J&K Stat€, Lahaul & Spiti Disrict and PangiSubdivision of Himachal Pradesh, Andaman & Mcobar Islands or l,akshadweep.

rThe following enty to be incoryoral€d in the RRs (wherc recruitrnent is msde byUPSCT SSC) in the form ofa Note:-Note: Thc cnrcial date for determining the age limit shall bc as advertised by LIPSC/

SSC.

Column 7: Educational and other qualificafions requir€d for direct re.r[its

The minimum educational qualifications and experience requircd for dirrictrecruituxcnt may be indicated as prpcisely as possible, and if necessary, these maybe divided into two parts, viz., 'Essential Qualifications" and "DesirableQuslificatiqrs". These requirements vary from post to post depending upon thescale of pay and the nature of dr.r.ies. But lhey should be dctemined, as far as

possible, keeping in view the provisions in the approved Recnrituenl. Rules forsiinilar posts and higher and lower posts in the samc hierarchy..For Group A and Group B posts of general or administrative nature, the minimumqualification may be a Bachelors Degree in any discipline &om a rtcognizedUniversity; for posts of technical or specialized nature, the minimum qualificationmay be a Masters Degree in the relevant discipline.oPrescribing First or Second Clsss / Division in respect of an educationalqualification c.g. Degree to be avoided and a simple Degree / Master's Degree beprcscribed.

@

r .To be ensured that the qualificatiors and experience prescribed are the minimumrequircd for fie post. Ch the gpund that persons wit} higher qualifications orc

available, tle minimum required qualification/ experience need not be steppcd up.

Column 8: Whether age and educational qualificrtiors prercribed for directracruits xtill 8pply in the case of promote€6

The entry under this Col. will be either 'yes' or 'no' or 'not applicable'.oThe entry will be 'not applicable' r{rere in the particular RRs, dir€ctrccruitment/promotion is not a metlod prescribedoUnder 'no', the entry could b€ either a sinple 'No" or a qualified one i.e., 'No,but must possess at least.....'..The entry will be 'No' in all cases ofRRs ofnon-technical posts..For junior Group A and Group B posts, only the basic qr.ralifrcation in thediscipline ne€d be insisted upon even h scieotific and technical posts - e.g. if theminioum qualification is degree in civil engineering for dircct recruits, for thepromotees it may be at least a diploma in civil engineering. Il such cases, the entryunder Col. No. 9 will be '}i-o, but must poss$s at least a diploma in civilengineering".oFor scientific and technical posts in the Pay Band 3 Rs. 15600-39100 Grade Pay

Rs. 6600 and above, the entry shall normally be 'Yes'.

Column 9: Period of probation, ifany

hobationary period is prescribed only in RRs where dircct recruittrent or rc-employment (before the age of superamuation) is a method or where promotion isfrom a lower group to a hiSher group (e.g. fiom Group C to B, Group B to A).

Period ofprobatioaoPromotion from one grade to anotho within the same Group (e.g. from Group C toGroup C, Group B to Group B) - no probation.oPrornodon from a lower group to a higher group (e.g. Aom Crroup B to Group A) -2 years..(l) For {i}ect recruiErent to posts exccpt clause (ii) below - 2 years(ii) For dtect recmitment to posts carrying a Grade Pay ofRs. 7600 or above or tothe posts to which the maximum age limit is 35 yra$ or above and where notraining is involved - I yearNote: Training includes 'on tle job' or 'InstitutionoOfficers re-employed before age of zuperannuation - 2 yearsoAppointment on contracl basis, tenure basis, rc-€mployment afler superannuation

rnd absorption - no probation.

C.olumn l0: Method of recruitmetrt whether by direct rccruitmeot or bypromotion or by deputation/ absorptiou rDd percentrge of thc vrcancles to b€Illled by various methods

-3-

I

.The methods to be prescribed aod the perce age of vacancies to be filled by eachmethod in each individual case to be decided keeping in view inter alia

(i) Structue of the cadre/hierarchy(ii) Availability of suitable pcrsonnel in tle relevant feeder grade(iii) Need for induction Aom outside through Direct Recruitnent or Deputation

(including Shon-terrn Contact/Absorption on functional consideratioru.Need to provide for adequate pomotional avenues to qualified personnel in thefeeder grade tom sustain the morale and efficiency ofthe cadre.

oWhile fixing the proportion for promotion, to ensure that the feeder gndeconcemed has suflcicnt streogth to sustain the sanre. The feeder grade to Fomotiongrade ratio should be 2 at least for the method of recruitment as 'Promotion failingwhich Deputation'. In case of feeder grade to promotion grade ratio is 3 to 5 times,the method may be prcscribed as 'Promotion'..Direct recruitment st successive level to be avoided..Dircct recruitment ageinst isolated posts to be avoided..The method of short term contrast could be inctuded when services of suitableofficers belonging to non-govemment organiations (ex. Universities, recoguzedinstitutes, public sector undenakings etc.) are fequired for appointnent toteaching/researcb./ s€ientifi c or technical posts-ovhere absorption is prescribed in the RRs tle absorption will apply ooly tooflicers belonging to the Cental and State Government and UT Administraions.oThe composite metlod of deputation/promotion or deputation (including short

term contractyprombtion to b€ prescribed where the field ofpromotion consists ofonly one post.

Column 1l: In case of recruitmcnt by proEotiotr/ deputatio rbsorptiongrades from which promotion/ deputrtion/ absorption to be madc

Entry for promotion:.. * *.. (nar:e of feeder grade) in PB. . -. ... Rs. .. ..... and GP Rs. ..... with ....years ofregular in the grade and having successfully completed..-. weeks taining in . . . .. ..(subject/ arpa of work rel€vant to dutics & respoosibility of the higher post)r

* The duration of training may be decided taking into account the frmctionalrequiremenl knowledge & skill r:p-gradation of feeder grade officers andinfiasEucture of the organization.

Entry for deputation or deputation/absorption:

'Officers of the Central Govemment (or the Cental GovemmenvState Govemmentor Uaion tenitories):(a)(i) Holding analogous post on a regular basis in tbe parent cadrc or deparhnent;or

4-

@

{(iD * With......... year's service rendered after appoinlrnenl to the post on a

regular basis in the Pay Band .. .. Rs........ ....... -.... Grade Pay ........... orequivalent in the parent cadre or departrDenl; a.nd

(b) **. (possessing the qualifications and experience prescribed for directrecruitment under Col. No.7-ifDR is a m€thod ofappointment).

* Wh€re it is necessary to extend the field of selection for deputation to posts belowthe analogous lwel** \\trere diroct recruitrnent is no1 a method in the Rules, appropriate educationalqualifications and experience to be prescribed.

Entry for deputalion (ISTC) or deputation (IsTc)/absorption

'Officers of the Central Government, State Govemmenl, Union territoriesautonomous or statutory organization, PSUs, University or Recognized Research

lnstitution:

(a)(i) Holding analogous post on a regular basis in the parent cadre or depafiment;or(ii) * With. . .. . . .. . years sewice rendered aftEr appointtrent to the post on a

regular basis in the Pay Band ,... Rs. .. . .. .. . . . -... . .... Grade Payequivalent ia the parent cadxe or department; and(b) ++ (possessing t}re qualifications and experience prescribed for directrecruitnent under Col. No.7-if DR is a merhod ofappointment).'* Iffherc it is necessary to extend the field of selection for deputation to posts belowthe analogous level** Where direct recruitment is not a method in tbe Rules, appropriat€ educationalqualifications and experience to be prescribed.

Note: The Centxal or State Govemrent officers shall only be considered forabsorption. (Where absorption is also prescribed.)

Entry for Deputation / Promotior)

'Offrcersbf fie Cental Govermen! State Govemment or Union Territlries(a)(i) Holding analogous post on a regulin basis in the parent ca&€ or departrcnt;OI(iD * With. .. .. . . . . years service rendered after appointment to the post on aregularbasisinthePayBard....Rs............r.......GradePay...........orequivaleit in the parcnt ca&e or department; and(b) possessing appropriate qualifications and experience.'

+ Where it is necessary to extend the field of selection for deputation to posts belowthe analogous level

or

t

qlNote: The departmental .......... @esignation of the officer) in Pay BandRs...... and Grade Pay Rs....... with ....,.. Years of regulsr service i,rr the grade andhaving the educational qualifications and experience pr€scrib€d for consideringappointment on deputation basis is considered along with outsiders. If fhedepartaental candidate is selected for appointment io the post; it shall be treal€d ashaving been filled by promotion.

Enlry for Deputation (including Short Term Contact/Promotion

'Offictrs of the Central Govemment, Stat€ Govemmen! Union Territori€s,autonomous or stalutory organization, PSUS, University or Recognized ResearchIDstitlxion

(a)(i) Holding analogous post on a regular basis in the parent cadre or d€pdtrtrent;or(ii) * With... ...... years service rendercd after appointrnent to the post on aregular basis in the Pay Band .. .. Rs. .......... .. . ...... Grade Pay -., -....... orequivalent in the parent cadre or deprartnen! and(b) possessing appropriate qualificai.ionsandeqrerienccr Where it is necessary to exiend the field of selection for deputation to posts belowthe analogous level

Note: The departrnental (De signation of &e officer) in Pay Band . . .

Rs.. . . . . and Grade Pay Rs.. . . ... wittr -. ..... Years ofregular service in the gade and

having the educational qualifications and experierce prescriH for considering

appointrnent on deputation basis is considered aloag with outsiders. Ifthedepartmental candidste is selected for appohturcnt to the posq it shall be tsealed as

having been filled by promotion.

Column 12: If r Departmental Pmmotion Committee erists what is itscomposition

oThe entl under this Col. will eitler be 'Not applicable' or composition of rhe

Departmental Promotion Committee @PC) for considering pmmotion orDepartD€d'tal Confirmation Committe€ (DCC) for confirmation to be incorporatedloThe DPCwill appear only where the method of rccruitment prescribed in Col Nci'1 I includes promotion-oDCC will appear where probation period is prescribed in Column 9.

oComposition of DPC.Total strength of the Committe€ shall not be less than 3 including the Chairrran.oThe Chainnal and members shsl be atleast one level abovc th€ post to whichpromotion is to be made.oThe level of the Chairrnan and members, association of members from otherdepararents etc. to be decided as per instructioru ofDOPT.

-a-

I .Where the (JPSC is associated with the DPC, the DPC will be chaired by tlreChairman/Member of the Commission..Composition of DPC for confinnation to be on the lines as above widr the changethat t]Ie UPSC will not be associated with it.

Where the posts are not exempt from the purview of UPSC as per the UPSC(Exemption from Conzultation) Regulations, 1958 as amended from time to time,the UPSC is to be consulted for the following:ofor the purpose of recruitment to Group B and A posts; andCircumslanc€s in which the UPSC is to bs consulted in making recnjimrents:-.direct recruitmcnt to Group A posts and Crroup B Gazetred posBirll cases ofabsorption to Group A posts aod Group B posts;.For appoinlment on deputation when the field of selection includes StdeCoverment ofEcers and./or Group A and Group B officers of the CentralGovemment. But where field of selection comprises Group A officers only of theCentral Govemment, no such consultation ofthe UPSC is necessary;oln cases ofre-employment in Gror.p A and B posts;.Wh€i€ the method of recruitment is the composite method of'deputation/promotion' or'dcputation (including short-lerm contractypromotion'.oWhere promotion from Group B to Group A is involved;oln all cases ofprornotion by 'seleclion' to any Group A post (or Service) except forpromotion ftom PB 3 GP Rs.5400 to PB 3 GP Rs.6600.

-f,-

Column 13: Circumstances under which UPSC is to be consulted in makingrecruitment

)

3ro.AE-1'l{[7/ 27l2(,r+EstL(RBl

GoY.rurGat of IDdLUhLtsy of EGrrouet P.G.& PeD.loa!Dcprrtrort ol Pottona3! t trrhltrt

North Block, Ncw DelhiDated: 20.1.20t5

OFFICE MEUOR.ANDI'M

SnbJGct: - Guldllln s fot EdEc.tlold Qnrlac.tlott. rad hDcrlcnce lorfrsEhg/urcDdDotrt of RGcrultEant Rulcr.

Dcpartment of Personncl & Training vide O.M. No,AB.14OL7l4al20lo-Estt (RR) dated 31!t Dccembcr, 2010 have issuedGuidelincs on framing/amendment/rclaxation of Recruifttent Rules andSerrrice Rulcs.

3. Ministries/Departments are, therefore, requested to olfer theircomments on the proposed O.M. positively by 2O.2.2015

(Mukta Gocl)Director (E-l)

NlC, DoPl for uploadin8 on Dcpartment's webaite

To

u4-

2. Department of Personnel & Training now intends to issue Guidelineson pr€scribing Educational Qualifications and requisite expcricnce in resp€ctof various posts, Pay Band & Grade Payl Pay Scale for appointm€nt byDirect Recruitment or deputation depcnding upon the naturc of functionsand duties. These Guidelincs may bc adoptcd by the Ministdes/Departments as guide while framing Recruitment Rules for various posts. ADraft OM to this effect i6 annexed herewith.

qro.ll&lrlor7/ 37l20r+!.tt.(Rn)

Cov.r!.Ecttt of lsdrXbitt{t of Pcsroncl P.O.i FalrtotDct utaalt ol lctloo!.f t T!.j!t!t

orrlcl x onal{Dur

Strbj.ct: Clrrldaula. for ldrrcrirord qlrdlioatlo!. .!d ElEdatrcc lorfrroh3/rocadnoBt of LcnrltEclt R{h.,

Departmcnt of Personnel & Training vide O.M. No. AB.l4O l7l48/2010-Estt (RR) datcd 3l.r DcceEbcr, 2O1O hav. ioaued cuidelines onfr arning/a.BcndqEnt/rclaxation of Recruitmcnt Rutcs and Scrvicr Rules.

2. ID clntinuation to the above, thc following Guidelincs on prcscribintRlucationa.l Qualifications and requisitc cxp€ricnce in rcsp.ct of vo.rioua po8ts, payBsDd & Gradc Pay/ Pay Scalc for apf'aintrcnt by Dircct Rccruitmeat or deputationdepending upon thc nature of functions and dutice are bcing issued. thes€Guidclincs Eay be adopted by the Mini6trics/ Dcpsr.tDents as tuide wb.ilc fr.8ldlgRecruitocnt Rules for varioua port8,

Dry B.!d t O d.P.y/Pry Bcd.

Edu.rtlord Qnrllic.tlo[t P.rtodlrDada[ca

of

Apcr Scalc No Bpcciic qualificqtiona or cxp.ri.nce is rcquind sincc th.sc postsarE thc highc8t lcvel po8t6 arrd should bc as Fr the nature offunctrona E dutics of thc pGt/ Services

HAG+

HAG Doctorata or Mastclg Dcgr€c inEnainccrina/Technology /Mldicinc

18 vcara

OP Rs.10000 Mastar'r Dcgrcr or Bechclo/s DcSrcc inEryinecrinr/ Tcchnolo{v/ Mcdicinc

I S vcais

OP Rs.8900 Ma3t r'6 Dagrlc or Bachelot'! Dc8r.c inE tainecrina/ Tcchnologf / Mcdicinc

12 years

CP Rs.8700 Mastcr's DaSrec or tiachclo;b Dcgrcc inEnEinccrinr/ Tcchnolorv/ Medcinc

l0 ycals

GP Rs.76O0 M4ter's Dcgrac or Bachelor'B Dcgrec inEnqinccriDr/ Tcchnoloav/ Mcdicinc

10 }!ar3

GP RS-66OO Me3tc''B Dcgrce or Bachclor's DcSrle inEnsinccrinR/ Tcchnolosy / Madicinc

7 ycarar

GP Rs.5a00 Mastcr'3 Dcgrrc or Bachclorh DcSrcc inEnainccrina/ TcchnoloRy/ M.dicinc

3 yc€-a!

GP Rs.4800 M6!ter'6 De8rce or Bechelorl DegE. inEnainc€rina/ Tcchnolop

2 y6rs or NIL

GP Rs.4600 (a) Mastcrt Dcarcc €quivalcnt to Enginecringor Bachclor's Dcgrcc in Enginccring/Tcchflol06/(b) Bachelors' Dcscc/ Mastcr's DeFee

ML

3 ycrE /2 ycaE

GP Rs.42OO (a) Bachclors' Dctrc€/DiploEa i!plofe$ional art!

(b) MaBtcC! Dcgrcc or Diploma inEnain6rins

2 ycarr

ML

Gradc Pay Rs.240O& 2800

Bachcloru' Dcgrcc, OR12!b Pagr with DiploEa in r.lcr'.nt 6cld

Nil

Crade P6y Rs. l9OO& 2000

126 PaBs Nit

Gradc Pay Rs. 1800 Matriculation or lTl Nil

tfotG : Dcairable qualiEcation alld thc icld of expcrieoce mey be kept as pe! thcrequi.rement of the poot. Furthcr, thc expericnct in the relevant fleld from

b

North Block, New DelhiDatcd: .2015

4)2

CovcnEtcnt/ Statc OovcmEent/otlcr recoSnir.d Institutions tnay bc kqrt as pctthe naturq & dutics of thc po8t.

3. The abovc guidelines Eay not bc epplicable in caacs whcre s1rcficEducations.l Qualiications and eip.ricncc ha8 bcen presoibcd by Dcpatutent ofExpenditurc (e.9. whilc crcating the post ctc), orders/ inst,uctions is8ued by thieDepartEent, (viz. Modcl RRB, FCS guidclines, Notification for croup t' posts &LDC, etc.) or by oth.r Ministrics/Dcpartmeflts (viz. NCTE/UGC norors und6D/o Higher Education). Furthe., thcac educationa qusli.lfications ere notexhauative but illuatrative.

4. AI thc Mini8tries/Dcpartoents are slso adviocd that whilercvising/Iraning tl.e Rccruitmcnt Rules, they may prescribc that pos8c6sion oflT Sblls aould be a aandatory lequirEdent at the cntry lcvel in rcap€ct of alt thcDircct RecruitEent. Th. lcvcl of IT okill may bc preocribcd keeping in view t}ledutics level and responsibilitic6 attached to ttrc post. For p.oDotion, it Bay bestipulatcd tJrat promotions c,ould bc made subject to eraployeca successfullycompletilg the prcscribed training cou.rsc. Thc @urs€s in IT akills would needto be dcveloped kceping h view the tunctions, rcspon8ibility and the level of thepost to which the promotions iB bcing madc.

(Mukta Gocl)Dircctor (D 1)

To

l. All the Minist'ies/Depart ocnts (As pcr standaid list)2. thc Prcaident's sccrctaliat, Nes Delhi.3. Thc Vicc-Prc8idcnt's Secretariat, New Delhi4. Thc Prime Ministcr's Office, New Delhi,5. The Cabinct Secretaria!, Ncw Delhi.6. Thc Coaptroller and Auditor Ocneral of Ir:dia, Nqw Dclhi7. Thc Union Public Service Contmiosion, New Dclhi

Copy to:

l. Thc Rajya Sabha Sccrctariat, Net[ Dclhi.2. Thc Lok Sabha Sccrctariat, Ncw Delhi.3. All Attached Olfces under thc Ministry of Petsonnel, Public G.ievanceo arrd

Pcoaions.4. Flot ,blish.acnt otrrccr and Sccrctary, ACC (10 copies).5. All Officcr8 and S.ctions in th€ Departnent of Personnel & ftaining.6. Sccf,etary, StaS Side, National Courcil UCM), l3-C, Fcrozcshah Road, New Delhi7. A.[ Stafi MerEbcrs of Natiolral Council (JCM)8. All Statr Member6 of the Departmental Counci.l (JCM), Ministry of Pcrsonnel, PC

and Pcnaions9. Establi8hEcot (RR Division) (10 copics)10. MC, North Block for po8ting on the websitc.

(Muke GoeI)Director (E- l)

b

N('. 28020/1./201 o-Estl(( )

Covernment ol lndiaMilisol oI Personnel. I)ublic Crctarrccs and Peosions

(Depannrent of Personn<l & Trainingr

North Rlock. New DelhiDaled thegtrOctober 2014

OFFICE MEMORA NDUM

Subject: lntroduction of mandotory lnduction TraininS for Probation clearance-reealdinc. ' /

P\0tf ullt

The undersigned is directed to refer lo this l)epartmenfs O.M oi evcn

oumbei da(ed 21" July./2014 whcrcin consolidared instructions on Probotior/Confirmation in CeDtral Services werc issucd for ready refcrence to all conc.crDcd.

As per cxtaDt instructions during th. pcriod probstion. or ary extension thereof.

candidates may be required by Govemmenl to undergo such courscs of training and

insuuctioos to pass examioations atd tesrs as Govemme may deem fit as acondition to salistaclory complction of the probation.

2. h has been de.ided that in all cascs ofdirect rccruitment there should be Imandatory induction traiDing of atleast two weeks duadon. Successfui completionof the tlaillin8 may be made a pre-requisite lbr tompletion ofprobalion. The syllabus

for the trainirg may be prescribed by the Cadrc authorities and the Tnining Divisionof DOPT can be con$lted. if required .

3. The rccruitment rulcs for all @slJ, r,hercver such a prolision does not

alrcady exist, may be amended to provide for such rnandatory trainillg. Titl such Lime

as the Recruitment Rules are amcndcd. a clause on the above lines may be included in(he offer of appointnent.

VoidyanathanlDirec (Establishrlent)

23093179'lo

All Mrnrsrnes & Deoanmens

'!,Pd

fthal "rcrl

ArucL,"'/C

ttk/Cuvds,fL a/

' k ,r-q/*Jlarl,^rt "/tt aYa-l**/-

'/b 460'/<' o ,.1

*1,,1*,,

q7

\

ltNo. 28020/ I /2010-Estt(C)Govemment of lndia

Ministry ol'Persom€l, Public Crievanccs qnd Pensions(l)cpn mc ofPersonnel &'lruining)

North Block, Ncw l)clhiDatcd the 2l'r July,20l4

OFFICE MEMORAND[,JM

Subject: ConrolidolE-d lrNtrucliols on Probatiory'Conlirmation iD Ccntr0l Servrcqi -regarding.

Thc undersigned is directed to say that this Depanment has bcen issuing in$ructionvguidclincs fron timc lo titnc laying down pdnciplcs to bc followed inprobation/confirnutiorr ol pcraons appointcd to serviccs rurd pofits in ('cltml covcrnmcnl.All such instructions issucd till dats have been consolidated undcr easily comp.ehcnsjblcheadings for thc focility of refercnce and placcd as Anncxur€ lo this O,M. Thc numh rrddate of the originol O.M's hos b€fi refefted in lhc rclevant insuuctioos for eosy rcferencc inthe contcxt. All Ministried DcpartmcnB ar€ rcquested !o bring thc above guidelines to thenoticc of all concemerl.

2. Thcrc may bc posts in various Ministries/DepanmcntJorganiz0lions wherc the nornrs

spccificd in lhe Rccrnitrnenl Rulcs are different fmm thosc prescribcd in the Anncxurc. lnsuch coscq lhe nonllr dpocilicd in those Rccruitnrcrt Rulcs Bhsll prcv[il.

l. Hindi version will follow,.Vaidyanf,than)

Dircc (Establishrnent)cfaxr 230r):l17,

'tbAll Ministrirs/ Departmcnts

Copy to:L llruHidcnt'r Sccrclrriut. New Delhi.2. Vice-Pre$idcnt's Sccrrtariat. New Delhi.l. I'he Primc Mhrister's Oflicc, New Delhi.4. Csbinct Secrctoriqt, New Delhi.5. Rajya Sahha Sccretoriat/Lok Sabha S.cretariat, New Dclhi,6, Thc Rcgistror Cencral, thc Supreme Court of India. New Dclhi.7. fhe Registmr, Central Admir suativc Tribunal, Principal Bcnch, New Dclhr.8. The Compsoller snd Audito! General of India, New Delhi.9. 'fhe Sccrchry. U[ion Publis Service Commission, Ner,v Dclhi.l0. lhc Scorolury, StqllSclection Commission, New Delhi.I l. Allattachcd olliccs undcr thc Ministry oI Personncl, Public Cricvarrccs und l,cnHlou!12, Notional Conrmission for Schedulcd Csstes, New l)elhi,13. Nationol Commission for Scheduled Tribes, New Delhi.14. National Commission for OBCa, New Dclhi.15. S€crctory. Notionol Council (JCM). 13, Ferozcshoh Roud. New Delhi.16. Establishment Ofiicer & A.s.17. All Oflicers and Soutions in the Departmcnt of Porsonnel snd 'l'raining.

18. Focilitalion Ccnter, DOP&T (20 capics)\.lt: lC (DOP&'I) for placing this Omce Memonndum on the Wcbsitc ot DOP&'I.

20, tirtohliihnroll Section (100 copics).

I

I

Aoncxurc to lloP'I 0.M.N0.28020/ I /20 lO-bstt(c) dat€d 21" July,20l4

PROBATION AND CONFIRMATION

A person is appoinled on probation in order lo assess hi6 suitability forEbsoDtion in the sBrvice to which he has been appoinled. Probation should not,

thsr€foro, bo trealod ss a mer€ formality, No formal declaratlon shallbe neoessary inrespecl of appolnlmonl on probation. The sppolntlng authorlty may doclare3ucc€s8ful completion, oxlend tho period of probation or terminat€ th€ Servlc€s of at€mporary employee on probation, on the basis of evaluation of performance.

2. Probation is pr6scribed when there is direct recruitment, promotion fromons Group to anoth€r or for officers re-employed b€fors ths age ofsuperannuetion, The probation shall stand successfully comploted on issu€ oforders in writing. lt is, however, nol d€sirable that a Government servant should bekept on probation for long pe ods.

PERIOD OF PROBATION

3. The period ol probation is prgscribed ,or diffeEnt posls/s€rvies in CentralGovemmenl on the following Iin€s:

Promotion from one grade to another butwithin thB same group of posts e.g. from

No probation

Gro 'C' to GrouPromotlon from one Group to another e.gGroup B'to Group 'A

2 yoars or th6 perlod ofprobation prsscdbod forthe direct requitrnent totie pgq!. i, a!y.

DIRECT RECRUITMENT2 years

Officers re-employed before the ag6 of 2 yearaS erannuation.Appolnttnent on contract basls, tenur€ ba8is,re-employmont after superannuation and

No probation

tiona

lDopT oM No. 210112/80-Estt,(C! dared 19,05.1983 sndOM No A8.140'17/5/83-Estt.(RR) dated 07.00.19841

As per revised pay scale of Cos(Revised Pay) Rutes,2OOB.

s. No Period ofMethod oI aPROMOTION

ent

1

(i) For direct rscruitment lo posts oxcsptclause (ii) below

(ii) For dksct racrultmont to posts -oarrying sGrade Pay of Rg. 7600 or sbove- or to lhepost8 to which tho maximum age limit is 35years or above and whe,e no training lsinvolved;Nole: Training includes 'on lhe ,ob' or

3

train'tn4

6

1 yeat

(A) OIRECT RECRUITMENT

IOM No. 180'1 1/3/88-Estt(D) dated 24.09.19921

(B) etseMslloN

(i) Persons who are inducted into a new service through promotion shall olsobe placed on probation but there shall be no probation on promolion fromone grade to another but within the same group of posts, except when thepromotion lnvolvos a chang€ in the Group of posts in tho 8am€ sorvico, e,9.,promotion from Group 'B' to Group 'A' in which case the probalion would befor the prescribed p€riod.

tOM No.2'10'11/2/80-Estt.(C) dated 19 05 19831

(iD lf the recruitment rules do not prescribe any probation, an officer appoinled onregular basis (atter following the prescribed DPC procedure, etc.) will have allthe benefits that a person @nfi.med in that grade would have.

IOM No.'1801 1/1/86-Estl.(D) dated 28,03.19881

(iii) There Bhall be no probation in the cases for appointment on contract basis,tenure basis, re-employment after superannuation and absorption.

tOM No. 21011/2/80-Estt.(C) dated 19.05.19831

PROGRESS DI.J ING PROBATION

4. lnstsad of treating probation as a formality, the oxisting powers todlschargo probationers should be systematically and vlgorously usod 80 that then6ces8ity of dispensing with th6 services of employees al later stages may ariseonly rarely.

5, Concentration of attentron on the probationer's ability lo pass theprobalionary or tho d6partmental examination, if applicable, should be anessential part of the qualification for confirmation but there should be a verycaretul assessment ol th6 outlook, character and aplitude for the kind of work thathas to be done in the Borvice belore a probationer is confirmed.

(elf a Governmenl sorvant is appointed to anoth€r post by diroct reclultmenteither in the same department or a differsnt department, ll may b€ necessaryto consider him for confirmation in ihe new post in which he has beenappointed by direct recruitment irrespective of the fact that the officer washolding the earlier post on a substantive basis. Furlher confirmation in thenew entry grade becomes necessary because the new post msy not be in thesame line or disciplina as the old post in which he has been confirmed and lhefact th3t he was consider€d suitable for continuance in the old post (whichwas tho ba8is for hi6 contirmation in that post) would not automatically m8k€hlm sultable for contlnuance or confirmatlon ln the n€w posl tho Jobrequiremenls of which may be quite differ€nt from those of the old post

6. A probationer should be given an opportunity lo work under more than oneofiicer during this period and reports of his work obtained trom each one of thoseofficers. Tho probation reports for the whole peliod may then ba considered by aBoard of senior otlicials tor determining whether the probationer concernod i8 fil tob6 conllrmod in ssrvice. For thls ourposs. ssparato form8 of rsoort on thBorobationsrs should be u86d. which ar€ distinct ftom the usual AnnualPerformance Aporaisal Reoort (APAR| forms. Th€ probation repons, unlike APAR,are writlen to help the supervising oflicer to concentrate on ths spsclal needs ofprobalion and to decide wheth€r the work and conducl of the officer during theperiod of probalion or the extended period of probation are Eatisfactory enough towanant his further retention in service or post. The probation reports lhus do notseNe the purpose for which the APARS are written and vice v€rsa. Therelore, in

tho cass of sll probationers or officers on probation, separate probetion reportsshould be written ln addlilonal lo the usualAPARS for the porlod of probation

7. Save for oxceptional roasons, probation should nol be extended for morethen a yaar and in no circumstance an employee should be kept on probation formore than double lhe normal period.

8. A probationer, who is not making satisfactory progress, should be informedof his shorlcomings well belore the expiry of the original probationary period 60 thathe can make special efforts at self-improvement. Thlg can be done by giving him awritten waming lo the effect thal his g€neral performanc€ has not be6n such a6 tojustify hi8 conrirmetion snd that, unlsss he showed Eubstential improvament within a8p6clfled period, the quoBtion of discharging him would have to be comlder6d. Ev6nthough lhis is not required by th€ rules, discharge from the service being a s6v6rs,linal and irrevocable step, the probalioner should be givan an opportunity beforetaking the drastic stop of discharg€.

tOM No. F.44l'1lsg-Ests(A) dated 15.M.1959,

L Durjng the period ot probation, or any extension thereof, candidates mey berequired by Governm€nt lo undergo such courses of training and instructions and topa8s exemlnstlons, and t€Bt8 (lncludlng examlnatlon ln Hlndl) 68 Govommsnl maydsem llt, as a condition to Batlsfactory complelion of the probation.

TERMINATION OF PROBATION

10. The decision whether an employee should be contirmed or his probationextonded should be taken soon after the expiry of the initial probationary period,that is within six to eight weoks, and communicated to lhe employee together withthe reasons in case of exlgnsion. A probationer who is not making sati8factoryprogress or who shows hims€lf lo be inadequate for th6 s6rvic6 in any way shouldbe informod of hl8 shortcomlngs well bofore lhe gxpiry ol th€ orlginal probBtionaryperiod so thal he can make spocial efforls at self-improvemenl.

tOM No F 4411/sg-Ests(A) dated 15.04 19591

i

/o)

11. On the explry of the period ol probation, steps should be taken to oblain theassossment reporlB on th€ probationer to: -

(i) Conlirm lhe probationer/issue orders regarding satisfactory terminalionot probation, es the case may be, if the probation has beon completedto th€ s6tisfaction of th€ competent aulhority: or

(iD Extend the period of probation or discharge the proballoner orterminat€ the seMces oi the probationer as the case may be, inaccordance with lhe relevant rules and orders, if the probationer hasnot completed the period ot probation satisfactorily.

OM No. 210'11/2/8o-Estt. 1

12. ln ord€r to 6nsur€ lhat delays do not occur in conflrmation, timely actionmust be lnltleted in advanc€ so that the time limit is sdhBrod to.

toM No. 1801 1/2/98-Estt. (C) darBd 28.08.19981

13. lf it appears to the Appointing Authority, at any time, during or at the end ofthe period of probation thgt a Government seNanl has not made sutficient use of hisopportunities or is not making satislactory progress, the Appointing Authority mayrevert him to the post h6ld substantively by him immediately preceding hisappointment, provided he holds a lien thereon or in other cases may discharge orterminate him from service.

14. A Probationer reverled or disc'harged lrom service during or 8t the ond of theperiod of probation shall not b€ entitled to any compensation.

EXTENSION OF PROBATION PERIOD

15. lf during the peliod ol probation, a probationer has not undergonethe requisite training course or passed the requisite departmenlal examinationsproscribed (proficiency in Hindi, stc.), if any, the period of probation may beextendod by such pgrlod or p€riods as may be ngce88ary, subjsct lo the conditionthat th6 total period of probation does not excred doublo the pre8crlbad psrlod o,probation.

16. The Appointing Authorily may, il it so thinks fit, extend the period ofprobalion ot a Govgrnment servant by a speoilied period but the total perlod ofprobation does nol excaed double the normal period. ln such cases, periodicreviews should be don6 and extension should nol be done for a long period at onetime.

17. yvhore a probstionor who has complsted the period of probation tothe satisfaction ol tho Cenlral Govammenl is requirod to be confirmod, h6 Ehall boconJirmed in the Service/ Posl at the end ol his period of probation, having beencompleted satisf aclorily.

TEAVE TO PROBATIONER, A PERSON ON PROBATION

18. A person appointed to a post on probation shall be entitled to leave underthe rul6s as a t€mporary or a permanenl Govemment servant accordlng as his

appointment is against I tsmporary or a permanenl post. where such peconalready holds a lien on a parmanenl post before such appointment, he 6hall beentitled to leave as a permanent Govelnment servant.

19. The period of joining time availed of by a probationer on retum from leaveshould b€ countBd towards the prescribed period of probdtlon lf but tor the loavo, howould have contlnued to olliciate in tho post to which hs was appoinlsd.

20. lf, for any reason, it iB proposed to lerminate tho servicos ol a probationer,eny leave which may be granted to him shall not extend -

(i) beyond the date on which the probation pedod as already sanctionedor extended exPires, or

(ii) beyond eny eadier date on which his sarylces aro terminated by theorders oI an aulhority compet€nt lo appolnt hlm.

lRule 33 CCS(Leave) Rules 19721

CONFIRMATION

21. lf, during the period of probation or any ext€nsion thereof, as the case maybe Govemment is of the opinion that an offics is not fd for permanent appointment,Government may discharge or reverl lhe officer to the post held by him prior to hisappointment in the service, as the case may be.

22. Conlirmation will be made only once in the scrvice of an otlicial Mich will bein the entry grade posuservice/c€dre provided furlher confirmation shall benecessary when there is fresh entry subsequently in any other posuservlce/cadre byway of direct recrultment or olherwise. Conlirmation is de linked from the availabilityof pormanent vacancy in the grade. ln olher words, an officer who has succ€ssfullycompletd the probation, as prescribed under relsvanl rules, may be considerod forconfirmation.from all anoles.

tOM No. '18011i 1/86-Estt.(D) dated 28.03.19881

23. On satisfactory completion oI the period of probation or extension thereof,the Government may confirm a lemporary Govemment servant to his appointmentfrom tho date of completion of the period of his probation or extension lhereof.

IOM No. 1 801 1/'1 /86-Estt.(D) dated 28.03. 1 9881

t0),.I

24. The dale from which confirmalion should be given effect lo is the datofollowing the date of salisfactory completion of the prescribed period of probation orthe extended period of probatlon, as the case may be. The decision to conlirm theprobationsr or to extend the period of probation as the case may be should b€communlcatad lo the probationor normally within 6 to I week8. Confinltation of thsorobationer affer completlon o, the oeriod of probatlon lq npt aulolnatlo but lB to bofollowed bv formal orders, As lonq a no soecific orders of conllrmation or

shall be deemed to Jrave contifiued on orobation.

loM No. 21 01 1/2/80-Estt. (C) datgd '19.05.194?1

25. Where probalion on promotion is prescrlbed, the appointing authority will oncompletion of the prescribed period of probalion assess the work and conduct of theofllcor himself and incase the conclusion is that the officer is fit to hold the high€rgrade, hs wlll pa6s 8n order daclaring that lhe person conc€rnsd ha8 succes6fullycompleted the probation. lf th6 appointing authorily considers that the work of thsoffcer has not bsen satisfaclory or needs to be walched for some more time he mayrevert him to the posvseNica/cadre from which he was promoted, or e(end thoperiod of probation, as the case may be.

loM No. 1801 1ryq6-Es,upl!e!9slzg.]l3-!eqql

26. Since there will be no confirmation on promohon before an ofilcial is declaredto have compl6t6d th€ probation Batisfactory, ;r rlgorous screaning of hl8performance should be made and there should be no hesitatlon lo revort a person tothe post or grade from which he w8s promoted if the work of the offlcer duringprobation has not been satisfactory.

IOM No. 1801 1/1186-Estt. (D) daled 28.03.19881

27. A Government servant appoinled by transfer would duly have beenconfirr€d in the earlier post. ln such a case lurther conrirmalion in the new postwould not be necessary and he could be treated as permanent in the new post.Whero, howgv6r, e Govommont sorvenl who has not slrsady b6on confirmed in theold post ls appolntod by transfer, it would be neces8ary to confirm hlm ln the n6wposl. ln such cases, he may b6 considered for confirmation after wetching him fortwo years. Within that poriod of two years, the (rfficer would earn two reports in thenew grade and the DPC may consider his case lor confirmation on the basis of th€seAPARS.

loM No. 1801 1/3/88-Estt(D) daled 24.09.19921

101

No. AB. 1401 7/48/201o-Estt..(RR)

Government oflndiaMinistry ofPersonnel, PG & Pensions

(Department of Personnel & Training)

New Delhi the 31" December. 2010

OFFICT] MI'MORANDIIl\,I

Sub: Revision of guidelines for fmming / amendment / relaxation of Recruitment

Rules.

The undersigned is directed to state that instructions on framing / amendment

of Recruitmenl Rules were issued in a consolidated form in this Department's OMNo. AB.l40l7l12l87-Estt.(RR) dated 18.3.1988. Subsequently, a number of orders

and clarifications have been issucd on the subject.

2. The existing instructions have been reviewed in consultation with UPSC and

consolidated in lhe form of "Guidelines on framing / amendmetrt / relaxation ofrccruilrncnt rulcs" a copy of rvhich is enclosed- The number and the date oforiginal OM has been referred in lhe relevant instructions for easy reference to the

conter4. The Guidelines on fiaming / amendment / relaxation of recruilrnent rules

along with the relevant instructions and existhg model RRs are available on the

DoPT website *.ww.Dersmin.nic.in* in the dynamic form of Handbook on

Recruilment Rules, 2010.

(Smita Kumar)Director (EJ)

Tel 23092479

*(Link: Circular )Estahlishment) Recruitment Policies)

Io

AII Minislries and Departments ofthe Govemment oflndia

2. Hindi Version will follow.

l

flopv to:-

l. President's Secretarial, New Delhi2. Vice-Prcsident Secretaria! New Delhi3. The Prime Mlnister's Olfice, New Dclhi4. Cabinet Secreta al, New DelhiJ. Rajya Sabha Secretarial4-ok Sabha Secretarial, New Delhi6. The Registrar Ceneral. the Supreme Court oflndia, New Delhi7. The Registrar. Cenral Administrative 'l'ribunal, Principal Bench, New Delhi8. The Comproller and Auditor General oflndiq New Delhi9. Th€ Secrelary, Union Public Service Commission, New Delhi10. Th€ Secrctary, S(affSelection Commission, New DelhiI I . All the anached offices under the Minislry ofPersonnel, Public Grievances

& Pension12. National Commission for Scheduled Casles. New D€lhi13. National Commission for Scheduled 'l ribes. New Delhi14. National Commission for OBCS, New Delhi15 . Sec.etary. NationalCouncil (JCM), 13, Ferozeshah Road, New DelhiI 6. Establishment Officer and AS .

17. AII Oflicers and Sections in the Depanment ofPersonnel and Training.18. Facilitation Centre, DOP&T (20 Copies)19. NIC (t oP&T) for placing this Oflice Memorandum on lhe Website ofDoP&T20. Establishment Desk (200) copies.

(Smita Kumar)Director (EJ)

Tel:23092479

2

OM No. A!.14017i48/2010-Est1..(l{R) dalcd 31" December- 2010

3

GUIDELINES ON FRAMING / AMENDMENT / RELAXATION OFRECRUITMENT RULES

CONTENTS INDEX

Pate NoPARII General Guidelines

. IntroductionofceneralPrinciples

PART II Procedure. Authorities competent to approve draft rules. Delegations to the Ministries/ Departments. Format and Forms. Model Rules. Organized Services. Consultation with DOP&T. Consultation with UPSC

PART III Guidelines ol1 preparing Schedule & N_otification

A General

B

Initial ConstitutionConsideration of seniors

Retention of existing eligibility serviceConsideration of the incumbents while upgradationReview of Recruitment RulesSaving Claus€

SchedaleName of postNumber ofpost(s)ClassificationPay Band and Grade Pay/ Pay Scale

Selection or Non-selectionAgelimit for direct recruitsRelaxation for deparftrental candidatesCrucialdate for calculation ofthe age-limitUpper ageJimitEducational and other qualifications required forDirecl recruitsPrescribing Class or DivisionRelaxation Clause

ut

J

. Typing knowledge

. Agc/ Educational Qualification for promotees

. Probation

. Method ofrecruitment

. Promolion

. Director recmkment

. Absorption

. Absorption and Deputation

. Composite method ofrecruitment

. Quota for feeder giades

. Field ofselection

. Qualirying Senice for Promotion

. Depllation

. Provision for Armed Forces Perrcnnel

. DPC

. Consultalion wilh UPSC

PARl'IV Amendments & relaxation

PART V Follow up. Time-limil forNotificationr Laying on the Table ofbolh the Houses. Publication in the Employmenl News. Rcports and Quarlerly retutns. lnformational Aids

ANNI]XT]RE

r Annexure I (13 column Schedule). Annexure Il (Ior framing ofRecruitment Rules). Annexure Ill (for amendment ofRecruitmcnt Rules). Annexure IV (for relaxation ofRecruitment Rulcs)

4

l

t)2

GUIDELINES ON FRAMING / AMENDMENT / RT]I,AXATION OFRECRUITMENT RULES

Parl- IGeperal Guidelitres

l.l lntroductionofCeneralPrinciples

As soon as a decision is taken to create a new post / service or to upgrade any post orrestructurc afly Service, action should be taken immedistely by lhe AdministrativeMinistry / Depanment concemed to frame Recruilment Rules/ Service Rulcslherefore.

1.2 Recruitrnenl Rules should be fiamcd lbr all posls which are likely to last forone year or more. Posts which arc crcatcd for a lesser dumtion may be filled ondeputation by drawing offic€E iiom other offices of the Cenrral Govemment.holding posts of appropriate level (analogous posts or wherc necessary, the nexl-below post with the minimum regular service prescribcd lor prcmotion) andposscssing necessary qualifications required for the pe ormance ofduties attachcdto th(j post. Posts in Commiltees or Commissions set up for a limited dumtion, maybe filled in the manner indicated below:

"The Adminislrative Ministry / Departmcnt concemed with the sefting up ofthe Commission / Commiftee should make available staff on deputation to theCommission / Comminees to the maximum extent possible by drawing persons fromwithin their own Ministry / Depanmenl lailing that by circulation on all Secretariatbasis and failing both by re-employment of retired p€nsioners belonging to thesamc or some other Depaflments.

lf the Sources above are tapped, there should not be any need to resorl todirecl recruitment through Employment Exchange or olherwise. \f,4lere, however.direct renuitment is made, il should be on a clear understanding that thcirappointment will be co-teminus with the lilc of the Commission and that lhey willnot have any claim for regular absorption in Covemment."

5

PART.II

I'IiOCEDtIRE

AUTHORI'I'IES (]0MPI]'I'I,]NT TO APPROVE DRA1,"T RUI,I]S

2.1.l All recruilmenl rules including their amendments should be approved at thelevel of Minister-in-charge, unlcss the Minister has by general or special orderauthorized such approval at a lower level(s). 1he Ministries/ Depa(ments may putup proposals for suitable delegation for approval of the Minister-in-Charge. Thefollowing scheme ofdelegalion is suggested:

PostJ SerYicesGroups CGroups A & B posls / Services(excepling thos€ indicated below)Fmming ofor importanl amendments loRecruitme Rules for posts ofHeads ofDepa menls or Service Rules for Organized Services

AuthoritvJoint Secretar-1'

Secretan

Nlinister

The above is only suggestion and th€ Ministries / Departments are fiee tofollow a different Fttem dep€nding on the local situation.

DELf,GATION TO 1'HE MINISTRIES

2.1.2 The Administrative Minislries / Departments are empowcrcd to frame /amend Recruitment Rules in respect of Croup 'C' posts keeping in yiertr theguidelines issued by this Deparlment on various asp€c1s. In cases ofdeviations fromthe existing guidelines, the concurrcnce ofthis Depanmenl is to be obtained in casesof framing / amendment of Recruitment Rules even for Group 'C' posts. TheMinist es / Departments are competent to rclax the Recruitment Rules for Group'C'posts.

(I)OPT OM No. CD.l,l0l7l10/li5-Estt.(RR) daled 21,J.85 & 5.('.85)

Thc provisions of the Recruitment Rules goveming upper age limit orqualificalions for direct recruitment which are generally based on the policyguidelines issued by thc Department ofPersonnel & Training, should not, however,be relaxed without prior concunence ofthis Department.

6

)t-f

FORMATS & }'oRMS

2-1.3 Recruitment Rules for Groups 'A' & 'B' posts / services as approved by theAdminislralive Ministry / Department should be referred to lhe Deparlment ofPersonnel & 'l raining first for clearance as early as possible, and not later than onemonth from lhc dale of the creation of posts / Service. This is generally done byreferring the file to the administmtive Ministry with a self-contained note,accompanied by inter-aliq the following:

i) Draft Recruitment Rules (fbr posts other lhan those in the OrganizedServices) in the proforma in Annexure I.ii) Supporting paniculars in Annexure ll.iii) Re.ruitment Rules for the feeder posts(s) and the higher post, ifany.iv) Presenl sanclioned strength ofthe post for u,hich rules are being fmmed as alsoofthe lower and higher posts.

2.2 Model Rccruitment Rules for a number of posts liamed in consultation withthe Union Public Service Commission, have been circulaled to all Ministries/Depafiments. While iiaming Recruilment Rules for such posts, lhe Model Rulesshould be adhered to.

2.3 ln respect of fiaming of Recruitment Rules for posts which arc nol covered byany ofthe Organized Services, rhe format of a Notification accompanicd by the 13

column Schedlle as given in Annexure l! shall be us€d- As for Organized Scrvices,comprehensive Service Rules shall be fiamed covering, inter alia, thc followingaspects:.

L2.3.4.5.6.7.

8.9.10.

ll.12.13.

14.r5.16.

17.

Short Title altd CommencementDefinitionsConstitutionGrades, Authorized Strcngth and ils rcviewM€mb€6 ofthe Servicelnitial constitution of lhe s€rvic€.Future maintenance oflhc servic€Appointments by deputationSeniodtyProbationAppointment to the servic€Liability fol s€rvice in any pafl of India and other conditions of serviceDisqualificalionsPower to relaxSavingslnterpretationRepeal

1

I

The column 6 of lhe erslwhile schedule relaled to benefit of added years ol-service has been deleted in vie\r ofinstructions issued vide tx)P&PW OM No.7/712008-P&PW (F) dated 13.2.2009 in which the benefit of adding years ol'qualirying service is withdrawn for the purpos€ of computing pension as wellas olher related b€nelits such as graluity.

CONSIJI- I A'I'ION WITII DOPT

2.4 Ordinarily. the dmli Recruitment Rules will be retumed by the Departrnent ofPersonnel & Training with lheir comments, within a month fiom the date ofreference ro that Depanmcnt. lI the circumstances of a case require more time forscrutiny / discussion, the administrative l\4inistry / Depanment will be informed ofthe same and wherc there are many points for clarification, the Ministries may alsob€ requestcd to discuss the case with the officers ofthe Depa(ment of Personnel &Trainiog.

coNStrL rA'I loN w H LPS('

2.5 Afler obtaining the concurrencc ol the Department of Personnel & Training,the Administrative Ministry / Department should refer the draft Recruilment Rulesfor posts/ services which are within lhe purview of the IIPSC in a self-containedletter to the Commission. along \vilh lhc information in the prescribed proforma(Annexure ll). It should be stated in lhe letter to the Commission wheth€r thecleamnce of the Departmenl of Personnel & Training (and also thc Department ofPension & Pensioners' Welfare where required) has been obrained in resp€ct oftheproposals in question. Where the procedure for consultation with lhe Commissionhas been followed and information nccessary for consideration ol-the proposal hasbeen fully given, it should be possible for the Commission to convey their advbeordinarily within 4 to 5 weeks. If lhe Commission's advice is not reccived withinthis time. the administralive Ministry / Depanmenl may settle the maltcr by personaldiscussion with lhe omccrs concemed in the Commission.

8

il)

PAIII'-I I I

(;IIIDEI-INES ON PREPARING SCIIEDULE & NOTIFICATION

-4.. GENERAL

INITIAL CONSTITUTION

3.1.1. ln cases where a new service is formed and the RecruitmeDl Rules arc framedfor the first time and that there are officers already holding different categories ofposts propos€d to be included in the service on a regular / long telm basis, a suilable'Initial Constitution' Clause may be inserted in the Notification so as to cou theregular service rendered by such oflicers beforc the dale ofnotification ofthe Rules.

CONSIDERATION OF SENIORS

3.1.2 lt may so happen that in some cases of promotion, the senior olliccrs wouldnot have completed the required service whereas the.juniors would have completedthe prcscribed eligibility condition for promotion. In such cas€s, seniors will be leflout from consideralion for lhc higher post. To avoid such a situation, ficllowing notemay be inserted in the rec.uilment rules/ column in the schedule to the RecruitrnentRules.

"Where junion who have completed their qualifying/eligibility seraice are beingcot sidered lor promotion, their seniors Nould also be cohsidered prcvided they arenor short o/ the requisite qualifying/ eligibility service by fiore than ha{ of suchquolifying/ eligibility serrice or two years, vhiche|et is less, ond have successfullycompleled probalion periodfor promotion to the rcxt higher grade along u/ith lheitjunioft \|ho have already completed such qualiflind eligibility senice-"

OOPT O.M. No. AB-14017/12,48-E fl. (RR) datul 25.3.1996)

RETI]N]'ION OI' EXISTING ELIGIBILITY SERVICE

3.1.3 Where ihe eligibility s€rvice for promotion prcscribed in the existing rules isbeing enhanced (to be in conformity with the guidelines issues by this Department)and the change is likely to afTect adversely some peEons holding the feeder gradeposts on regular basis, a note to the effect that the eligibility service shall conlinue lobe the same fo, persons holding the feeder posts on rcgular basis on the date ofnotification ofthe revised rules. could be included in the revised rules.

t0

CONSID}:RATION oI 'I'HE INCTJIyBENTS WHILE UPGRADAI'IoN

3.1.4.1 lhere has been merger ofa numbcr of pre-revised scales without any pre-

condilion for possession ol higher qualificalions for placemenl of incumb€nts in thchigher/ upgraded scale. in lhe revised pa)'stmcture recommended hy the 6th CPCand accepled by the Govcmment. Tte procedure for assessment of suitability insuch cases may, therefore, be as follows for p,acement in the upgraded/ mergedgrade:

(i) Where all posts in one or more pre-revised scales are merged with a higherpre-revised scale and giren a common replacemenl scale/ grade pay/ pay scale, thesuitability oI the incumbenls need not be assessed lbr granting lhem the higherreplacement scale/ grade pay/ pay scale; there is also no need for lhe incumbents tocomplete any minimum eligibility servicc in the earlier scale of pay. Ttere will be

no change in the inter se seniority oflh€ incumb€nts in lhe merged grade which shallbe decided based on the general inslruclions on the subject; and

(iD Where all posts in a particular grade have been granted a highcr replacemenlpay scale/ grade pay, as per upgmdation rccommended by the 6th CPC, suitabilily olthe incumbents need not be ass€ssed for Bmnting them the higher replacement sc€le/grade pay. Here also. there is no need for the incumbenls to complete any minimumeligibilit) service in the earlier scale ol pay; and

(iii) where there is a change in the Croup (thal is classification of the post)

consequent upon the merger or upgradation and where there is no hiSherresponsibility or higher qualification involved, assessmen! oflhe suitability will notbe necessary before the rcvised glade is allowed. There will also bc no need for lheincumbents to complete any minimum eligibility service in the earlicr scale of pay.However, suitability oflhe omcer who has been placed in a upgraded/ replac€m€ntpay scale which fall in G.oup 'A by recommendatior/ award ol the PayCommission willcontinue to be assessed.3.1.4.2 Assessment of suitability will continue to be necessary in thefollowing situations arising out of cadrc reviews, restructuring etc., not covered inthe recommendations ofthe 6t CPC:

(i) where the upgradation involves hiBher responsibilities and higher eligibilitysewice;

(iD where the upgradation or mergcr is part; whe.e tho upgraded post will be thepromotion grade for the posts left in th€ lower gmde and the normal DPC procedurewillapply.

fDOPT ()M h"o. AB l,l0 I 7/66/2008- Esl l (llR) dated 9.3.2009)

l0

lt7

1l

REVIEW oT RI-( Rt]I I MT:NT RLLES

3.1.5 Thc Rccruitment Rules should be revieued once in 5 years wilh a view toeffecling such change as are necessary lo brin8 them in conformity with the changedposition. including additions to or reduclions in the strenglh oflhe lower and higherlevel posts.

sAvtN(; ('t.ALsu

3.1.6 A revised "Saving Clalse" as given below may be ins€ned in the coveringNotification.

"Nothing in those rules shall affect reservations, relaxation of a8e-limil and otherconcessions required to be provided for the Scheduled Casles, lhc Scheduled Tribes.Ex-servicemen and othe, special categories ofpercons, in accordrmce with the ordersissued by lhe (lentral covemment fiom time to time in this regard".

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B. SCHEDI.]LE

NA Nt}] Ot P()S I

3.2 Column I (Name of post)

Name oflhe post may (u'ilh sub-tirle, ifany) be clearly specified

NTJMBER OF POST(S)

l.l Column 2 (Number ofposts)

The exact number of posts (with the relevant year in brackets) may be

indicated. The number of posts is an integral basis for determining the method ofrecruitmenl to any category of posts in as much as lhe quola of direct recruitment,promotion etc., is to be decided after taking into account the number of posts.

Thercfore, whenever there is a substantial change in the number of posls, lheadministralive Mini(ry should initiale aclion to revie$' the existing rules.panicularly the method of recruilrnenl. The cflect of lhe change in the strength onthe method prescribed in the rulcs lbr the next higher and lower categories of posts

should also be studied.'lhere should be an asterisk and in a foot note b€low theasterislq it should be sraled "subject lo varialion dependent on workload".

CLASSIFI(]A'I'ION

3.4 Column 3 (Classification)

Classification oI the post / Service may be shown in thc order indicated

I . (a) If it is a Service, Central Civil Service Group A, B or C as specified in Rule 4of the Central Civil Servic€ (Classification, Control and Appeal) Rules (nol itsnomenclaturc as Indian Meteorological Service Group A).

(b) If il is a pos! Ceneral Central Service Group A, B or C as specified in Rule 6ofCCS (CCA) Rules.

(c) All sivil posts under the Union shall bc classified w.e.f. 9.4.2009 as follows:-

l2

ptil

S.

NoDescription of Posts

l.(a) A Cenfal Civil post in Cabincl Secretary's Scale (Rs.

90000 - fixed), Apex Scale (Rs. 80000 - fixed) andHigher Administrative Grade plus Scale (Rs. 75500 -80000): and

(;roup A

Classificalion ofPosts

(b) A Central Civil post in Higher Administralive GradeScale (Rs. 67000 - annual increment @ 3% - 79000); and

A CentralCivil post carryin8 the following grade pays: -Rs. 10000, Rs. 8900 and Rs. 8700 in the scale of pay ofRs. 37400 - 67000 in Pay Band-4 and Rs. 7600, Rs. 6600and Rs. 5400 in the scale of pay of Rs. 15600-39100 inPav Band-3.

A Central Civil post carrying rhe following grade pays: -Rs. 5400, Rs. 4800, Rs. 4600 and Rs. 4200 in the scale ofpay ofRs. 9300-34t00 in Pay Band-2.

Croup B

3 A Central Civil post carrying the lollowing grade pays: -Rs.2800, Rs.2400, Rs.2000, Rs. 1900 and Rs. 1800 inthe scale ofpay ofRs. 5200-20200 in Pay Band-1.

Group C

4 A Central Civil post carrying the following gmde pays: -Rs. 1300, Rs. 1400, Rs. 1600, Rs. 1650 in the scale ofpay ofRs.4440-7440 in -lS Scale.

Croup D (lill theposls areupgraded

(DOPI'Ordcr S.O. 946(E) dated 9.4.2009 (File No. I l0l2/7/2{l{lli-Estt.A) andDepartncnl of !-inancc C.S.R- No. 527E daled 16.7.2Q09 (E!!qN0. 0l/0!l2Q0E-IA

Wlether Gazefted or Non-Cazetted.wlether Ministerial or Non-Minislerial IFR 9 (17)]

I]

t4

PAY BAND AND GRADE PAY/ PAY SCALD

3.5 Column 4 (Pat Band and Grade Pa),/Pa) Scale)

I he full Pa) Band and Grade Pa]/Pay Scale should be indicaled. Spccial pa)or non-practising allowance (in rcspect of medical posts). il any, should also bementioned.

SEl.I,l(ll lON OR NON-SELEC'I ION

1.6 Column 5 (Whether selection post or non-selection pos()

When promotion is proposed 10 be made on the basis of merit, the word"Selection" may be used and when promotion is to be made on the basis ofsenioritysubjecl to the rejection ofthe unfit. the vvord "Non-Selection" may be us€d. In lh€case of direct recruitment or deputation or absorption, the entry should be "NotApplicable". [n the case of composile method of recruitment (i.e. Promotion /depula(ion), the words "Not Applicable" may be used.

(DOPT ONt No. l50.l U7l97-Eslt. (D) daled 8.2.2002)

AGE LIMIT F()R I)IRECT RECRUITS

3.7.1 Column 6: (Age for direcl rccruits)

This column may be filled by any one ollhe methods indicated below:-

(a) "Nol exceeding...................................years".(Wherr only the maximum ageJimit is intended lo be prescribed.

(b) "Between..........--and - . . - . .. . . . . ..years '

(DP&AR ()M No. 2/66/71-Estt.(l)) dated 6.9.75)

l4

p2

t5

REI,AXATIoN T'oR DEPAR'I'MT]NI'AI, ('ANDIDATES

3.7.2 A provision may be made in the rules for relaxation ofthe upper ageJimitfor departmenlal candidates upto 40 years for appointment b), direct recruitmenl 10

Groups C posls. Provision on age-relaxation in favour of Govemrnenl servants forappointmenl by direct recruihent (o Groups A and B posts may be made byinserting the lbllowing note:

"(Relaxable fu Governmenl senonls uplo 5 yea$ in [email protected] with theinstt'uctiotls or orders issued by ahc Central Gowmmeni

CRUCIAL DATE FOR CAICULATION OF T}tE ACE LIMTI'

3.7.3 In the case of recruitnent through the UPSC and the Slafl SelectionCommission, the crucial date for determining the age-limit shall be as adverrised bythe UPSC / SSC. In the case of other r€cruitmen! the following Nole may beinserted according to the requirements:

No!e: The crucial date for determining the agelimit shall be the closing date forreceipt ofapplications from candidales in lndia (and not the closing date prcscribedfor lhose in Assam, Meghalay4 Arunachal Pradesh, Mizoram. Manipur, Nagaland,Tripura, Siktim, Ladaki Division of J&K State, tahaul & Spiti dinrict and PangiSub Division ofChamba district ofHimachal Pradesh. Andaman & Nicobar Islandsor Lakshadweep).

UPPER A(;E LIMIT

3.7.4.1 The upper age limits for different posts depend upon the nature of dulies,educational qualifications and experience requircments. Broadly, the followingcriteria may be followed:

Posts Agc Limits(i) Posts having Grade Pay more than Crade Pay

Rs. 7600Preferably below 50years *

(ii) Posts having Grade Pay Rs. 7600 50 vears(iii) Posls having (irade Pav Rs.6600 40 vears(i') Posts havinq Grade Pay Rs. 5400 35 years

(v) Posts havinq Grade Pay Rs. 4200, 4600 & 4800 30 years

(vi) Posls having Gmde Pay Rs. 1800, 1900, 2000,2400 &2800

Between l8 and 25ye3ls.

t5

l6

I Minislries ma) examine the age limit requirement at the lime of framing of RRsand incor?orate specific age limit in accordance with Para 3.7.1.

3.7.4.2 The upper age limit for recruitment by the mclhod of Direct openCompetilive Examinalion to the Cenlral (livil Services and Civil post on the date ofcommencement oflhe Central Civil Scrvices and Civil posts (Upper age - limit forDir€cl Recruiment) Rules 1998, shall bc increased by t\r'o years.

The above said rules shall not apply to recruitmenl lo Para Military f'orces.namely, Assam Rifl€s. Border Security Force, Central Industrial Security Force.Central Res€rve Police Force and Indo-Tibetan Border Police.

Note: - "Direct Open Comrytitive Exa inotion for the puqmse of these rules shullmean direct recruilmenl by Open Compelitirp Examination conducled by lhe UnionPublic Semice Cohmission or any othel authority utulet lhe Oental Governnentand it shall not include recruilment through Limiled Depa nental Examination orthrouqh shorl listing or by inteniev or by conaract ot by absorption or deputation.

(l)Ol'T Notificarion lo. (;.S.R.751t(11) daled 21.12.1998 (filr No,15012/6/98Esll. (D)

EDUCATIONAL AND OTHER QTJALIFICATIONS RXQUIR.ED FoRDIRECT RECRUITS

3.8.1 Column 7: (Educationaland olher qualifications required for direct recruits)

The minimum educational qualifications and experience required for directrecruitrnent may be indicated as precis€ly as possible, if necessary, these may bedivided into two pans, viz., "Essential Qualifications" and "DesirableQualifications". These requircments vary from post to post depending upon the scaleof pay and the nature ol'duties. But lhey should be determined, as far as possible,keeping in view the provisions in the approved Recruitrnent Rules for similar postsand higher and lower posts in the same hiemrchy.

l6

l2{tt-

The Ministries/ Depaflments may clearly specity thc educationalqualifications and thereby, avoid usage ofthe term'or equivalent . Thcy are alsoinstructed to clearly prescribe an exhauslive list ofeducational qualifications so as tomarch rhe duties and responsibililies ol rh( posl.

The experience prescribed by the Ministriev Departments must be cl€ar andquantified *hile also clearly bringing out the specific areas in which the experienceis required so as to match the duties and responsibilities ofthe post.

PRESCRIBING CLASS OR DIVISION

3.8.2 Prcscribing Class or Division:

Prescribing First or Second Clas, Division in respect of an educationalqualification e.g. Degree may be avoided. A simple Degree / Master's Degree maybe prescribed as there is difference in thc ass€ssmenl by various t]niversities 1

Boards and there may nol also be any uniformity in the percentage of marks fordeciding a Class / Division. lt should, however, be ensured that qualifications andexperience prescribed should be the minimum required for the post. Thc mere factthat persons $'ith higher qualifications arc available should nol be thc ground forstepping up the minimum .equired qualilication / experience.

RELAXATION CI,ATJSE

3.8.3 The rclaxation clause on the following lines may also be incorporated belowthe essential qualifi cations:

Notel: Qualificalions are relaxable at the discretion ofthe UPSC / SSC /

Competent Authority in the case ofcandidates otherwise well qualificd.

)7

t8

Note 2: The qualification(s) regarding experience is relaxablc at lhe discrelion ofthcUnion Public Service Commission I Slall' Seleclion Commission / CompetentAuthoriry in the case of candidates bclonging to Scheduled Casles or ScheduledTribes if ar any stage of selection lhe UPSC / S1aff Sclcction Commission /Competenl Authority is of the opinion thal sufticienl number of candidates fromthese communilies possessing the requisilc cxperience are not likely to be availableto fill up the vacancy reserved for them.

l)P&AR OM No. l4(134/5/82-Estr

I YPtN(; KI(O!r't.El)(;E

3.8.4 ln respecl ofCroup 'C' posts, ifthe Ministries / Dcparlments consid€r lypingknowledge as essential, the skill tests shall only be conductcd only on compute$ andtyping speed of 35 words per minute in l-lnglish or 30 words per minute in Hindi(Time allowed l0 minutes) may be provided as an'ess€ntial'qualification.

(DOP&T OIr No. CD.l {017D6/8s-Estt.( ) dared 1.7.85. OM lo. AB-l,t0l7120/2008

- Estt. (RR) dated 17.5.2010) & Notificalion No. AB l,l0l7l32/2009-Estt.(RR) dated0.i Aueust.20ll)

ACE/ EDUCA'T'IONAL QUALIFICATION FOR PROMOTEES

3.9 Column: 8 (whether age / cducalion qualifications prescrib€d for directrccruits will apply in the case ofpromotces)

It should precisely be stated whether age and educational qualificationsprescribed for direct recruits should also apply in the case of promotees. Unlessthere are any specific grounds, the age limit prescribed for direct recruits are notinsisted upon in thc case of promotees. Regarding educational qualifications, thcsedre not genemlly insisted upon in the case of promotion to posls of non-technicalnature; but for scientific and technical posls, these should be insisted upon, in theinlerest of administrative efficiency, at least in the cas€ of senior Group A posts inthe Pay Band-3 Crade Pay Rs.6600 and above. Sometimes the qualifications forjunior Group A posls and Group B posts may not be insisted upon in full but onlythc basic qualilication in the discipline may be insisled upon. For example, ifadegree in Civil Engineering is the qualification prescribed for direct rccruits, thepromotees may be required to possess at least a Diploma in Civil Engineering. Insuch cases, the entry llnder this column may be edited as "Educational

Qualifications: No, bul must possess at least ..

PR()BATTON

3.10.1 Column 9 (Period ofprobation)

In the case of Organized Se ices, the following standard provision may beinserted in the Recruilment Rules.

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PR(']AlION

l. Every officer on appointrnent to the Service, eilher by direct recruitment orby promotion in Junior Scale shall be on probation for a period oftwo yeaIs.

Provided that the (lonlrolling Authority may extend the period ofprobation inaccordance with rhe instructions issued by the Govemment liom lime lo lime.

Provided funher that any decision for extension ofa probation period shall betaken ordinarily within eighl weeks after the expiry ofthe previous probationaryperiod and communicated in writing lo lhc concerned officer together with thereasons for so doing wilhin the said period.

2. On completion of the period of probation or any extension th€reof, olficersshall, ifconsidered fil for p€rmanenl appointment, be relained in their appointmentson reBular basis aod be confirmed in the due course against the available substanlivevacancies, as the case may be.

3. l( during the period ofprobation or any exlension thereot as the case may beGovemment is of the opinion that an olficer is not fit for permanent appoi mcnt.Govemment may discharge or revefl the officer 1o the post held by him prior to hisappointment in the service, as the case may be.

4. During the period of probation, or any extension thercol, candidates may be

required by Govemmenl to undergo such courses oftlaining and instructions and topass exiuninations, and tests (iocluding examination in Hindi) as Govemment maydeem fil, as a condition to satisfactory complerion ofthe probation.

5. As regards other matters relaling to probation, the memb€rs ofthe Sewiccwill be govemed by the instructioDs issued by the Govemment in this regard fromtime to time.

(Dl'&AR OM No. AB.l,l0,7/5/83-Estt.(RR) dated 7.5.84)

:0

3.10,? 1n the case ofother posls, the period ofprobation, may be prescrihed on th€

following lines:

aDOP&T OM No. 2l0l I /2/t0-Estt (C) dated 19.5.1983)

METHODS OF RECRUITMENT

3.ll.l Column l0: (Melhod of recruitment, whether by direct recruitment or bypromotion or by deputation / absorption and percentage ofthe vacancies to be filledby various methods).

The different melhods ofrecruitment. viz

(a)(b)(c)(d)(e)(0

PromotionDirect RecruitmentDeputationAbsorptionRe-employmenlShort-tem conlracl

And the percentage of vacancies lo be filled by each method that may beprescribed for a particular post or Servic€ depend on a judicious blending of sevemlconsiderations, e.g.,

s.No

Melhod ofappointment

I homotion fiom one grade lo another butwilhin lhe same group of posrs e.g. liomGrcup 'C' to Group 'C'

No probation

2 Promotion liom one Group to another e.g

Group B to Group A2 years or thc pcriod ofprobation prescribed lbrrhe direct recruilment tothe posl, ifany

l (i) For direct rccruitment to posts exceptclause (ii) below(ii) For direct recruitment to posts carrying a

Grade Pay ofRs. 7600 or above or to lhe posts

to which the maximum age lim,l is 35 years orabove and wh€re no tmining is involved;Note: Training includes 'on the job' or'lnslitulion tiaining'

2 years

I year

4 Officers re-employed beforc the age ofsuperannuation.

2 vears

5 Appointment on contmct basis. tenure basis,re-employment afler supemnnuation andabsorption

No probation

20

I Period ofprobation ]

l)?:l

(i) lhe narure ofduties. qualificalions and experience required:(ii) the availability of suitable personnel posscssing, the requisile qualificationsand experience within a cadre.(iii) The need for ensuring thal suitable incentives exist for the maintenance ofanadequate standard ofeficiency in the cadre;(iv) Consideration of the question whether. having regard to the role to bepcdormed by a specified cadre or Service, it is necessary to provide for dired intakeoI officers al an appropriate level with a view to injecting fresh knowledge andexperience thal may not be normally availablc in a particular Service or Departmentelc.(v) l'he proper mix of the six methods of recruitment mentioned at (a) to (0

PR()NIO'I'lOr\-

3.11.2 Promotion may be kept as a method of recruitmenl depending upon theavailability ofthe field ofconsidemtion. Care should b€ laken to see thal the base forpromolion is strong, i.e., the depanmental candidales are fully qualified for lheresponsibilities of the higher posl and thc ficld is also adequate, i.e., normally thefeeder grade should range from 3 to 5 limcs the number of sanctioned posts in thehigher grade, in case the post in the higier grade is to be filled on Selection basis.For posts which are to be filled by non-selection, it is not necessary that the feedergrades should consist three times of posts in the higher gmde. For computing lhebase for promotion and determining the ratio of higher grade to the feeder grade, thenumber of sanctioned posts in the two grades (and not the number of vacancies atany one poinl of time) should be taken into consideration.

3.11.3 The need for mandatory training bclore promotion may be considered byMinistdey Deparme , where necessary, for incorporatirg suilable provision fortraining while prescribing eligibility service lor promolion under Column I l.

DIR[,CT RECRUITT{ENT

3.11.4 [fdirect recruilment is the only melhod ofrecruitment, it may so happen lhatthe Mini(ries / Departrnents may not be able to fill up the vacancies caused by theincumb€nts being away for a duration of one year or more due to proceeding ondeputation, study leave etc. [n order to avoid such a contingerrcy, the following"Note" may be insened:

Note: "Vacancies caused by the incumbent being away on deputation or long illnessor sludy leave or under other circumstances for a duration ofone year or more maybe filled on deputation basis from officers ofCentral Covemmenl.

ll

(a) (i) holding analogous posts on regular basis; or(ii) with ....... years regular service in posts in the Pay BandCrade Pay Rs...............; and

P&T OM No. l.l0l7lE/E{- daled 19.6.E6

ABSORPTION

3.11.5 "Absorplion may be kepl as a method of recnritment whcn it is possiblc toget the services ofsuitable officers having the rcquisite qualificalions and experience

within the Central Govemment Departments and Stale Govemm€nts. "Short-lermcontract" is also a form of deputation and this applies to ofticers from non-Covemment bodies, e.g. Universities. recognized Research Institutions, PublicUndertakings, erc. for teaching, research, scienlific and technical posts. This methodmay be included in dre rules if il is considerEd desirable that the above noted non-Govemment bodies are also tapped. In the case of isolated posts, i1 will be desirableto keep the method of recruitment oldeputation / shon-term contract. as, otherwise,the incumbents of the such posls, if directly recruited, will not have any avenue ofpromotion. ln t'aci. it may be worthlvhile to bring such posts inlo an organized cadre/ service rather than fill then by deputation from outside for limited periods fromlime to time. Care should always be taken to ensurE thal the officers holding posls,

other than in an organized Servicc, have enough prospects for advancement in thcirown line. For this purpose, the administrative Ministry / Department should bringlogether all such isolated posts requidng similar educational qualificalions,exp€rience involving similar functions etc. into dilferenl groups ro provide enouShchannels ofpromotion.

ABSOR.PTION AND DEPT]TAI'ION

3.11.6 "Absorption" and "deputation" are not synonymous and there is a substantialdifference between "absorption" and "deputation". Under the provision"absorytion", the ollicer who will come. may be permanently absorbed in the posl /grade. Such an "absorption" can he effected only in the 'tas€ of oflicers fiom lheCentral / Statc Covemment. Under "deputation including short-term contract", anofficer from outside can come tbr a limited p€riod, by the end ofwhich will have torevert to his parent cadre.

CO]I{POSITD METHOD OI RECRT]I'I'M ENT

3.ll.7ln cases where th€ method of promotion is by'selection' and the field ofpromotion or feeder gade consists of only one post, the method of recruitment by"deputation (including short-term contract) / promotion" is prescribed so thal the

22

(b) Possessing the qua,ificalions and experience prescribed for direct recruitsunder Col. 7".

13)

:'l

departmental officer is considered along uith outsiders. If the departmentalcandidate is seleolcd lor appoinlmenl to the posl; it is lo be treated as having beenfilled by promotion; otherwise, the post is to be filled by deputalion / short-termcontmct for the prescribed period of deputalion / short-term contract at the end ofwhich the dcpanmental ollicer will again be afforded an opponunit-y to beconsidered for appointmenl to the posl.

QUOTA FOR FEEDER GRA-DES

3.1 LI ln cases where there are two or more feeder gmdes, a separale perc€ntage forpromotion may be prescribed to each oflhe feeder grade-

FIELDS OF SILIiCTION

3.12.1 Column Il: (Grade from which recruitmenl by promorion/ depuratior/absorption/ shon-term contrac, re-employment is to be made)

The fields of selection under the various methods should be clearly specified.llpromotion is kcpt as a method of recruitment, it is also necessary to lay down thenumber olycars ofqualirying service bcfore the persons in lhe field bccome eligiblefor promotion. Only regular, and not ad hoc, period ofservice is laken inlo accountfor purposes of computing this service. With a view to making rhe position clear.the field may be specified as "with years' servioc in the graderendered after appointment thereto on a regular basis". The field for "dcputatior/short-term conlracv absorption should, as far as possiblg consist of officers holdinganalogous posts on regular basis but may be widened to include ollicers working inthe nexl lower grade also with the qualirying service on regular basis normallyprescribed for promotion.

In some cases, different periods ofqualii,ing se ices in the respective gmdepost on accounl of different scales of pay arc prescribed for promotion in theRecruitment Rules. In order lo facilitate preparation of an eligibility list forpromotion, in cases where no s€paEtte quotas for each different grade have beenprescribed, a 'Note" as under may be added:

"NOTE: - The eligibility list for promotion shall be preryed N)ith refercnce to thedole of completion by the oficers oJ the prescribed qualihing senice in there speclfu e grade/po s 1. "

23

11

QUALtTYtNG SERvICE FOR PROt\rOTrON

3.12.2 The qualilying service for promotion from one grade lo anothcr is necessary

so thal therc is no premature promotion or undue jump in pay and also lo ensure thatthe ofllcer has sullicienl opportunily to demonstrale his competence/potential forholding the higher post.

The period ofqualirying service varies from post lo post depcnding upon thescale oI pay and the experiencg required for manning the higier posl. Broadly, the

following quali$ing s€rvice for promolion from one grade to another may be

followed as a guide:Field ofPromotion

From Grade Pay (in Rs) To Grade Pay (in Rs) Qualifing Scrvice(in yeals)

t800 1900 3 vears

t900t900

2000 3 years

2400 8 ycars

2000 24tX') 5 years

2400 2800 5 Years

2400 1100 l0 ycars

2t00 4200 6 years

4200 4600 5 ycars

4200 48{)0 6 years.1200 5400 8 j'ears,1200 6600 l0 years

4600 4tt00 2 years

4600 5400 3 years

4600 6600 7 ycars1800 5400 2 ycani.1800 6600 6 vears

5400 6600 5 )cars6600 7600 5 years

6(r00 8700 10 years

7600 8700 5 ycars

7600 8900 6 years

8700 8900 2 ycars8700 10000 3 ycars8900 10000 2 years

10000 IIAC 3 years

HAG IIAC + ScaleIlAG Aner Scalc 2 ycars

IIAG + Scale Apex Scale I year

(DOPT OM No. AB 14017/61/2008-Estt. fRR) dated 24.3.2009 and dated123.20101

24

I

133

DEPTTATION

3.12.3 In cases where'deputalion/short.term contract'has been prescribed as amethod ofrecruitment, the following provision may be made in respect ofthe periodofdeputation:

"(The p€riod of deputation including the period of deputation in anothe. ex-cadrepost held immediately preceding this appointment in the same or some olherorganization/depanment ofthe Central Govemment shall ordinarily not exce€d------years)".

)OPT O\t No. AB.l40l7/21llts-Us . (RR) dated 28.2.86)

The period ofdeputation for a panicular grade or cadre is dependent upon thepay scale of the post to which deputation is being made. For the top level i.e. forposts having Crade Pay ofRs. 8700 or above, the period prescribed is '5 years', forthe Middle Management Level i.e. for posls havin8 Grade Pay of Rs. 6600 or abovebut below Rs. 8700/-, the period is '4 years and lor all other lower levels it isnormally '3 years - However, the Minislrier/Depaflnents, depending upon theirrequirements, the field of availability and the qualifications prescribed, shoulddecide lhe period of deputation in consultation with the Depanment of Personneland I'raining and lhc Union Public Service Commission.

3.12.4.1 For the puryose ofdetermining the period of deputation. the posts may bebroadl) divided inlo lhe following 3 calegories:-

(i) pons where deputation allowance is admissible and the personnel are drawnfiom an identical grade or a grade below but with the requisite qualifications andexpedence to man such posls;

(iD posts lvhich are manned by olficcrs on depuhtion fiom various Services andhave fixed tenur€ such as 3 years for Under Secretary, 4 years lbr Deputy Secrelaryand 5 years for Director/Joint Secretary in Central Secretafiat; and

(iii) Isolated ex-cadre posts and specialized technical posts for which persons aredrawn from all fields on the basis ofdeputation, absorption, direct r.cruitment and inmme cases on promotion depending upon the availability of suitable persons forthese posts.

3.12.42. So far as posts (i) arc concemc4 the period ofdeputation for them may beprcscribed as 3 years.

In respect of category (ii) the period of deputation may be prescribed inaccordance with the tenure fixed for such posts.

25

The posls which lall in oategory (iii) viz., the posls rvhich are in the highlyspecialized fields Iike. agriculture. irrigation, power, health planning etc. where tooftequenl replacements would affecl continuity in the organizalion as well as renderthe accumulative wealth of experience redundant, the pcriod of deputation for suchposts may he prescribed as 5 years.

Besides, in some cases. the personncl are given specialized tmining in shoaspurts over a p€riod lo make them capable ofhandling thejob adequately. ln such

cases also lhe period ofdeputalion may be prescrib€d as 5 years.

3.12.4.3 With a view to renlove any ambiguily regarding determination ofeligibility for absorption/ deputation, the following guidelines may bc followed: -

(i) tn the ca-se of a vacancy al.eady exisling at the time of issue of thecommunication inviting nominations, the eligibility may be determined withreference to the last date prescribed for receipt of nominations in the Ministry/Department/ Organization responsible for making appointment lo the posl i.e.originating Ministry etc.

(iD ln the case where a vac.anoy is anlicipated, the crucial dalc lor determiningeligibilitv should be thc date on which the vacancy is expected to arise.

OM No. AB- l7ll l/86-Estt. R dared 22.1

PROVISION FOR ARMED FOR(]ES PERSONNEL

3.12.4.4 In respect of Groups 'A' & 'B' posts which are requircd ro b€ filled by'deputation' only of Covemment servants belonging to more than one service, aprovision should be made in the recruilmcnt rules whereby the Armed ForcesPersonnel due lo retire or to be lransferred lo reserve within a period ofone year and

having reqllisite experience and qualificalions can also be considercd forappointment to such posts.

AB.l40l7/13/85-Dstt daled 31.5.85

3.12.4.5 All the Minislries/ Departmenls should examine and identiry the posts inwhich military experience either in geneml or in specific fields or posts would b€ ofdistinct advantage. and incorporate necessary provisions in the recruitment rules forlateral induction ofArmed Forces Personnel. ln respect ofcroups'A'&'B'postswhich are required to be filled by 'deputalion' only of Govemment servantsbelonging to more lhan one service, a provision should be made in the RecruitmentRules whereby the Armed Forces Personnel due to retire or lo be transfered torcseNe within a period of onc year and having requisitc cxperience andqualifications can also be consid€red for appointm€nt to such posts. With a view toensuring lhat lhis decision is implcmented, the Ministries wer€ callcd upon to makesuitable amcndment to the respective recru;tmcnt rules.

26

t3(

ln order to have uniformity in amending the Rules it has been decided, inconsultation with the tIPSC, that the necessary provisions for laleral induclion oftheArmed Forces Personnel will be incorporated in the recruitment rules as givenbelow:

In Col. l0: (Method of rec.uiment):

"For Ex-ServicemenDeputstion/ r€-€mplo)ment"

In Col. I l: "For Ex-Servicernen

Depulatior/ re-emplo).rnent: -

The Armed Forces Personnel duc lo retire or rxho are lo be transfened roreserve within a period of one year and having the requisite experience andqualifications prescrihed shall also be considered. Such persons would b€ givendeputalion terms upto the date on which they are due for release from the ArmedForces; thereafter they may be continued on re-emplofbent."

(DOPT OM No. A I].,,1017/13/85-F.stl.( R lt ) dated 1.5.19861

DEPARTMENTAL PROMOTION COM]\,l I'I'TEE

3.13.1 Column l2: (if a DPC exists. what is the composition)

When promotion is kept as a method of rccruitrnent, the detailed compositionof the Deparlmental Promotion Comminee may be indicated. In all cases, theminimum number of officers to be included in the DPC should bc 3 and as far aspossible the departments may avoid various altemative designations of ollicerswhich may cause confusion. In the case of promotion to Group 'A' posts, lhe UnionPublic Service Commissio[ shall also be associated; this position may be made clearas follows:

GROUP'A'DPCAccorditrg to requiremetra itr eacl crse:-

(i) Cheirmrn or Member ofthe IJPSC - Chairmer(iD - Member(iii) - Member(iv) - Member

The total slrength of DPC including Chairman need not neccssarily be an oddnumber, as lhe decision is to be taken as ajoint one.

The composilion of DPC should be clear, firm and include minimum 3

members including the Chairman. Whenever altemative members are propose.d in

21

t8

the composition of DPC, such member! are lo be associaled only in the absence ofthe former.

DP&AR ()l!l NO. l,l0 Cell

3.13.2 Memb€rs includcd in DPCS Ior Croups 'A' & 'B' po$s should be ofllcerswho are ar least one slep above the posl in which the promotiorvconfirmalion is to hcmade. ln respecl of DPCS Ibr Croup 'C' posts, the Chairman ofthe I)PC should be

an omcer ofa sulTiciently high level and one ofthe Members ofthe DPC should bcan officer from a Departmen( not connected with lhe one in Nhich promotions arcconsidercd. The other Member should be an officer ofthe Departmenl lbmiliar withthe work ofthe persons whose suitability is to be assessed.

3.13.3 Endeavour should also be made to nominate SC/ST ollicers on the DPCconstituted for various posts/services. Howevet the Recruitrnent Rules need notindicate the SC/ST officer as a DPC Member as inclusion of such an officer iscovered bv executive instructions.

3.13.4 The UPSC need nol be associated in respect of posts where the promotion is

based on non-selection.

3.13.5 The DPC consists of Chairman and Memb€rs only. The term "MemberSecretary' should not. therefore, be used. [n some cases, in accordance withprovisions of the Recruilment Rules, the appointment to a post is required to bemade only by deputation (including shon- term confact) or re-employment. ln suchcas€q the selection is not lo be made by a DPC. The composition ofthe DPC need

not theaefore, be indicaled and the entry shown as "Not applicable".

3.13.6 1he Union Public Service Commission is now nol required to be associatedwith DPCS for considering oases ofconfirmation of(iroup 'A" and "B" officers. ltwould be necessaD, to indicate separately the composition of the DPC forconsiderinB cases of confimation in the case of appointment by promolion/direclrecruitmenrabsorption. In such cascs, lhe heading may read as "Group 'A' orGroup 'B DPC (for considering cases of confimation)" and composition of thcDPC mentioned thereunder.

3.14 Column l3recluitment)

(circumstances in rvhich UPSC to be consulted in making

The circumstances in which the tJnion Public Service Commission are lo beconsulled in making recruitment lo the posls within their purview should be clearlyindicat€d. Cases in which the Commission are to be consulttd are illuslrated below:-

(i) Direct Recruitnent

28

CONSULTATION \\'II'H UPSC

ts2

29

(ii) Re-employment

(iii) ln all cascs of'absorption', the Commission shall be consulted. Suchconsultation is necessary because pennanenl arangemenls are being made $ithoulresorting lo the method of open recruitment and the Commissioh would ensure thalfie post has been circulated widely as pr the provisions ofthe rules and lhe beslperson is s€lected.

(iv) When the composile method ofrecruitment is presc bed i.e. the departrnentalcandidate is to b{) considered along with outsiders, the selection shall be made by theCommission only.

(v) For purpose of promotion from Group 'A'post to anothcr Croup'A' post,

consultation with the Commission is not necessary as p€r UPSC (Ex€mplion fromConsuhation) Regulations, 1958. Bu! as the DPC for considering promotionswithin Group 'A' posts shall be presided over by ChairmanA4ember of lheCommission, ncccssary provisions may be made in lhe DPC Col. (i.e- Col.l2).

(vi) The Minislriey Departmenl are advised that if there are overridingcompulsions for filling any Croup A or Group B post in the absence of RecruitmentRules, then they may make reference to UPSC for determination of method ofrecruitment as a onetime measure for fil)ing up ofa posl on regular basis.

DOPT OM No. AB-14017/79l2mGEstt.(RR) dited 66 Septembcr, 2007 .trdOM No. 391)21l5/lt3-8sft. (B) dated 9th.luh, 1985

(vii) When the field ofdeputation for Group 'A' posts consists ofcentral Group'A'officeE only, consultation with the Commission for selection of an omcer is nolnecessary. If the field for consideration includes State Govemment Olficers orGroup'A' &'B' oIficers of the Cenlral Covemmenl simultaneously, selection forthe post shall be done through the UPSC. When the field for conside.ation is mademore broad-based and consisls of not only Centraystate Govemmcnl orlicers butalso officers from non4ovemment ins(itutionq the selection shall always be donethrough the Commission. This is tantarnount 10 direct recruilment and theCommission would ensure that the post has been circulated to all the authorities helddown in the field and the best person is selected.

(viii) Any relaxation or amendment ofthe provisions ofthe Recruilment Rules.

(ix) Exemption from Consultation with UPSC is govemed by the UPSC(Exemption from Consultation) Re8ulalions, 1958 as amended fiom time to timeand the Central Civil Servic€s and Civil Posls (Consultation with Ljnion PublicCommission) Rules, 1999 as amended.

29

ll)

PAI{'I'I\

AMh-DMENTS A!r) RFI_AXAIONS

4.1 Amendment proposals should be scnt to lhis Depanment and UPSC in theformat as given in Annexure-lll. The rcasons for making amendments should be

clearly indicated. A copy ofthe Recruitmcnl Rules in which amendments are madeshould always be enclosed. duly referenced and flagged.

4.2 All Recruitmenl Rules should conlain a "Power lo aelax" clause in thecovering nolification or in the body itself(in the case oforganized services).

4.3 Rel&xation or Recruitment Rules is to be resorted to in respect ofa class orcategory ofpersons. Rela,aation should not be resorted lo in rosp€cl ofan individualexccpt in cases where an individual can be lrealed as a Class or Category ofp€rsons.

4.4 Relaxalion ofrules is to be resoned to on rare occasions. Such a aelaxationshould not be a regular feature.

4.5 Before resoning to relaxation of Recruitmenl Rules, theMinistries/Depanments should explore the feasibility of filling up a post by othermethods of recnritment provided in lhe rules. In the case of'deputation', thevacancies should have been circulated in thc emplolment News before considerationofrclaxation.

4.6 Relaxation proposals should be scnl lo this Deparlment in Annexurc-lv afterobtaining the approval of a1 least Joinl Secretary level officer in theMinistry/Departrnenl concemed.

30

t37,]I

PARFOLLOW UP

5.1 ln case the provisions of the final Recruilrnent Rules as approved by theCommissioo are al variance wilh the dmff rules as concurred in by thc Dcpartmenlof Personnel and Training, the changes should be brought to the notic€ of theDepartment of Pcrsonnel & Training.

5.2 TIME LIMIT FOR NOTIIICATION

Thc Recruitment Rules or amendment(s) thereto as finally approved by theUnion Public Service Commission are required to b€ notified within a period of l0weeks from lhe date of receipt of their advice letter. This time limit should bestrictly adhercd to.

5.3 LAYING ON THE TABLE OF BOTH THE HOUSES

5.4 PUBI-ICA'I'ION ]N THE EMPLOYMENT NEWS

ln ordcr to have adequate number of officerc for posts which are to be filledby'deputation', the vacancy circulars should invariably be published in the'Emplolment News'. This will be in addition to the normal melhod of circulation tovarious MinistriesDepanments and othcr agencies mentioned in the RecruitmenlRules. l'he minimum time allowed for receipt of nominations should be 2 months.In a few cases where there are cornpelling reasons to fill the vacancy on urgentbasis, a shoner lime limit, \,rhich should not be less than 6 weeks may be prescribedwith the approval of the Joint Secretary concemed. When a rclcrcnce is made toUPSC for sclcction on'deputation'. the Ministrier/Departnents should enclose a

certification to the €ffect that the vacancy circular has been dispalched to all theagencies prexribed in the rules and lhat the gist of the Circular has appeared in theEmployment News.

3l

Although the Recruitment Rules arc stalulory in nature, the copies of thenotification of the same need nol be placed on the Table of both the Houses ofParliament (CSL 14017/2/81-Estt. (RR) as Arlicle 309 of lhe (lonstitulion, underwhich these are fiamed, does nol prescribe (his is being done.

tl

5,5 R! POR I S & QI ]AI{ I F]RLY RETURNS

Quanerl) relums in respect ofthe recruilment rules for service should bc scntin time to the Deparlment oI Personnel & Training and the l]nion Publ;c ServiceCommission (for Croup 'A' & 'B' posls) to enable them to keep a watch on thcprogress made in finalizing the recruitmenl rules.

(l).P. & A.R. O.Nl. No. 2/21l?{-Esfi. (Dl datcd l7-10-7{)

5.6 INFORMA'IIONALAIDS

In order to facilitale framing of draft recruilmenl rules. the Minisries/Dcpanments are requested to make use ofthe lollowing materials:

(i) Handbook on Recruitment Rules.

(iD

(iii)

(iv)

lnstructions on probation and Constilution ofDPCS.

UPSC (Exemption from consultation) Regulations, 1958

Model Recruitmenl Rules issued by the Department of Personnel & Trainingin respect ofvarious categories ofposts.

12

tl,)

:r3

ANNEXURE I

RI]CRUITMENT RULES fOR IN ],HE I\,lINISTRY OF

SCIIEDULE

t Subject to variation dependent on workload. The year in which the indicatednumber exists should be given within brackels.

Namcofposl

Number ofpost Classifica-tion

Pay Bandand

GradePayl PayScale

WhetherSelectionpost ornon-selectionpost

Agelimit fordirectrecruits

Educationaland otherqualificalions rcquiredfor directrecruits

I 1 6 1

'Number (year)+ Subject tovarialiondep€ndent onworkload

Whether age

andeducationalqualificationsprescribed fordirect recruitswill apply inthe case ofprcmotees

Period ofprobation,if any

Method ofrecruitmentwhcther bydireclrecruitmentor by

Promotion orbydeputation/absorptionandpercentagc ofthe vacanciesto be filledby va ousmethods

ln case of

bypromotion/deputation/absorpliongrades liomwhichpromotion/deputatior/absorption lobe made

IfaDepartmenlalPromotionCommitteeexists whal isitscomposition

Circumstancesin whichUnion PublicServiceCommission(o beconsulted inmakingrccruit nent

8 9 l0 II t2 t3

ll

I

t4

ANNLXtIRE ll

Form lo be filled by rhe Minislry/Department uhile fonryarding proposals lo the

Department of Personnel & Training and the Union Public Service Commission fortmming Recruitmenl Rules for posts.

Name ofthe sts

Conrd.../

I

(b) Name of the Ministr)/Departmcnl(c) Number of pos6(d) Scale ofpav(e) Class and service to which lhc posts belong(0 Ministerial or non-Ministerial )of F.R.9 ( l7)Appointing Aulhority

l Duties ofth(j posl in delail,1 Desc.ibe briefly the method(s) adopted for filling lhe

posts hitheno.5 Methods of recruitment proposed-

lfpromolion is Droposed as a melhod ofrecruilment-(a) Designation and number ofthe posts proposed lo be

included in the field ofplomotion.(b)Number ofyears ofqualifying service proposed to befixed before persons in the field become eligibl. forpromotion (As per extant GOI instructions)(c) Percenlage ofvacancies in the grade proposed to befilled by promotion.(d) Have Recruitment Rules bccn liamed for the poslproposed in the field of promotion? If framed inconsultation \r,ith the Commission, please quote

Commission s reference No. If consultation with theCommission was not required please attach a copy ofrules framed. A copy ofthe rules should be sent DOPTalong with the proposal.

(€) IfRecruilment Rules were not framed for the poslsin the field ofpromotion;(i) Please indicale briefly the method of recruitmentactually adopted for filling lhe posts. Please also st tethe percentage of vacancies filled by each of themethods.(ii)Please stale briefly the educational qualificationspossessed by thc petsons in the field ofpromotion.(iii) In case the feeder posts are filled by promotion, theRecruiment Rules for the still lower posts including thelowesl post to which direct recruitmenr is onc of themethods of recruilment may be fumished.

34

I

I

l1t2

il

(0 (i) Is the promotion lo be made on selection or non-selection basis?(ii) Reasons lor the proposal (i) above(g) lfa DPU exists. whar is its composition.(h) lndicatc ifthe feeder posts are having prcmotionchannels olher than the one under consideration.

'7 If promotion is not proposcd as a mcthod, please statewhy it is not considered desirable/possible/necessary.

8 lf direct recruitment is proposed as a method ofrecruitment please state(a) The percentage ofvacancies proposed to be filled bydirect recruitment.(b) Indicatc ifthere are any promolional avenues for thedirect recruits?(c) (i) Age for dircct rccruits (As per extant GOIinstructions)(ii) ls age relsxation for Govemment servants?(d) Educational and other qualifications required fordirecl recruits. (it may please bc notcd thal the essentialqualifications prescribed are relaxable al Commission'sdiscretion in case of candidales olherwise well-qualified

Essential

Desirahlr

(e) whether essential qualification 1o be prescribedare in accordance with any Act(s)? If so pleas€ quotethe relevant Act(s) under which it is necessary and alsosupply relevant extmcts fiom the Act(s)(0 Has lhe post been adverrised by the Commissionin thc past? Ifso, please quota Commission's referenceNo.

9 Ifdirect recruitment is nol proposed as a method, pleasestate why it is not considered desirable/possible/necessary.

l0 (i) If promotion and direct recruitment are bothproposcd as methods of recruitmenl, will theeduca(ional qualifications proposed for direct recruitsapply in cas€ ofpromolion?

Conrd.../-

35

I

(ii) lf nol. to \r'hal exlent arc lhequalifications proposed to bc rclaxed

educalionalin case of

PlaceDate:

Signaturc ofthe OIficcr sending the proposalsTelephonc No.

tl (a) Is deputalion/absorption proposed as a method ofrecruitment? If so. please state the reasons for theproposal. Please state clearly whether d€putalion orabsorDtion or both are proposed.

(b) The frercentage of vacancies proposed lo be lillcdby this method.(c) The period to u,hich deputation will be limited(d) The names of lhe posts of gradcs or services etc.from which deputation/ absorption is proposed

t2 (a) If any of the methods proposed fails, by whatmethods are such vacancies Droposed to be filled.(b) Wlether the Recruitment Rules relate to a poslwhich has been upgraded fiom Group'C'to Group'B'or Croup 'B' lo Croup'A' or within the same group?If so, wheihea the necessary provisions for initialconstitution has been Droposed.(c)Wherher the Recruitment Rules relate to a postwhich is proposed to be downgraded? [f so, whethernecessary safcguards have been suggested in respect ofthe existing incumbenls ofthat posl?

ll (a) Special circumstances, if any, other than thosecovered by the rules, in which the Commission may berequired to b€ consulted.(b) Whether the Departmenl of Personnel and Traininghave concuned in lhe proposal?

l4 lf these proposals arc being s€nt in response to anyreference from the Commission, please quoteCommission's refcrence No.

t5 Name, address and telcphone numbcr of the Ministry'srepresentatives whh whom whose proposals may b€discussed if necessary, for clarificalion/earlydecision.

36

I I promotions.

ltt(31

ANNEXURE III

Folm to be filled by fie Ministry,4)epartmenr while forwarding proposals to theDepartmenl ol Personnel and Training and the Union Public Service Commissionfor amendmenl ofapproved Recruitment Rules.

(a) Name ollhe Posl:(b) Name ollhc Ministry,/Deptt

l

Reference No. in which Commission'sadvice on Recruitment Rules was conveyed

Date of notificalion of the original rulesand subsequent amendments (copy of theoriginal rules & subsequent amendmentsshould be enclosed, duly flagged andreference:

Column No.of theSchedule

Provisionsapproved/rules

in theexisting

Revised provisionsproposed

Reasons lor therevision proposed

2. Name, addresses and telephone numbers of the Ministry's repnesentatives

with whom these proposals may be discussed, if necessary, for clarificatioD/earlydecision.

Signature ofthe Officer sending the proposals

TelephonePlace:Date:

37

I

,AN\I:XI, RI'. IV

Form to be filled by $e Ministry/l)epartmenl while for*arding proposals to theDepartment of Personnel and lraining and lhe ljnion Public Service Commissionfor relaxation of Recruitmenl Rules.

(a) Name ofthe post.(b) Name of the Minislry/l)epart6enl.(c) Scale of pay(d) Class and service to which the post belongs to:(e) Is the promolion lo b€ made on selection or

non-selection basis.

Contd../-

I

2. Updated copy of the Rccruitmenl Rules withcovering notification.

l Havc the altemative methods of recruilmenl beenlried by the DeDanment. Ifso. indicate the rcsults.

4 In the case of direcl recruitmenl, is it necessary torevise the qualifications ifthe method ofrecruitmenthas failed more than once?ln the case of 'deputation' it may be indicalcdwhether lhe vacancies were circulatcd throughLlmploymenl News as required by the Departmentof l)ersonnel and Training OM No. 14017/17183dated 22.5.86Seniority List of ollicers who are to be consideredfor rclaxation, to be attached.

1 In case probation period is prescribed for theofficers under consid€ration, plcase indicatewhether th€ officers have satisfaclorily compleledthe probation p€riod.

8 The numb€r ofyears ofad hoc service (in the feedergrade) put in by the officers whose case is beingconsidered for relaxation- with detailsThe reasons for making ad hoc appointmentsreferred to in ilem 8 above. may be indicated:(a) Delay in Drc(b) Pending Coun cases(c) Finalization of Recruitment Rules(d) Any other reasons.

l8

l

t?l(./

Signalure oflhe Officer sending the proposalsPlace:Datc: Telephone No._

IO In case ofOrganizcd Services. the number of years

of total Group 'A' Service (only regular service)may be indicated.ln the case of Organized services, it may beindicated whether the proposals is a resull of cadrereview ofthe Service.

t2 IIas the proposal been approved by Secretary/JoinlSecretary level ollicer in the Ministry/l)epartment.

l3 Name, address and telephone number of theMinistry's representative with whom the proposalsmay be discussed, if necassary, forclarification/early decision.

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