Town of Abingdon, Virginia Council Meeting

TOWN OF ABINGDON, VIRGINIA

COUNCIL MEETING

MONDAY, AUGUST 5, 2019 – 6:30 pm

COUNCIL CHAMBERS

TOWN HALL

Welcome to the Town of Abingdon, Virginia Council Meeting. We appreciate your interest

and we encourage public participation in our meeting. Your comments are important to our

decision making process. Please note that there will be an opportunity during the meeting for

you to address the Council members when the Mayor declares the public comments open. We

do request that anyone addressing the Council, sign-up, approach the podium, identify your

first and last name and give your complete mailing address.

A. WELCOME – Mayor Craig

B. ROLL CALL – Kim Kingsley, Clerk

C. PLEDGE OF ALLIGIANCE – Cindy Patterson, Vice Mayor

D. PUBLIC COMMENTS – Please place your name on the sign-up sheet provided and

comments are limited to three (3) minutes per person.

E. APPROVAL OF MINUTES

June 20, 2019 Work Session

July 1, 2019 Regular Meeting

July 18, 2019 Work Session

F. RESOLUTION

1. Resolution of the Council for the Town of Abingdon regarding the Washington

County Courthouse – James Morani, Town Manager

G. PETITIONS, PUBLIC HEARINGS AND FIRST READING OF ORDINANCES -

None

H. SECOND READINGS - None

I. CONSIDERATION OF BIDS

1. Consideration of bids for one (1) New/Unused 20220 Kenworth T370 Chassis

with Reynolds 12’ Dump Body Truck for Wolf Creek Waste Reclamation

Facility – Sarita Moore, Director of Wastewater Operations

J. REPORTS FROM THE TOWN MANAGER

1. Presentation regarding new bus route(s) serving Town of Abingdon by Mountain

Lynx Transit (formerly District Three Governmental Cooperative) – David

Richardson and Molly Steffey

2. Consideration of request from Sustain Abingdon Committee to remove an appointed

voting member – James Morani, Town Manager

K. OLD BUSINESS - MATTERS NOT ON THE AGENDA

L. COUNCIL MEMBER REPORTS

M. APPOINTMENTS TO BOARDS AND COMMITTEES

1. Economic Development Authority -

Appointment to fill the expired term of John Mahaffey, who is ineligible to serve

an additional term.

Appointment to fill the expired term of Laura L. Blevins, who is ineligible to

serve an additional term.

2. Sinking Spring Cemetery Committee -

Appointment to fill expired term of Wayne Miller, who is ineligible to serve an

additional term.

If Council so desires, Closed Session pursuant to the Code of Virginia, 1950, as amended,

Section 2.2-3711(A)(1) for the purpose of considering applications for appointment for

position on Economic Development Authority and/or Sinking Spring Cemetery Committee.

N. Closed Session pursuant to §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended,

for consultation with legal counsel and briefings by staff members or consultations

pertaining to actual or probable litigation where such consultation affect the

negotiating or litigation posture of the public body, specifically for the purpose of

discussing EEOC letter. – Cameron Bell, Counsel

O. ADJOURNMENT

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June 20, 2019

Work Session

TOWN OF ABINGDON

WORK SESSION

THURSDAY, JUNE 20, 2019 – 2:30 PM

ARTHUR CAMBPELL ROOM – MUNICIPAL BUILDING

A work session of the Abingdon Town Council was held on Thursday, June 20, 2019 at

2:30 pm in the Arthur Campbell Room in the Municipal Building.

A. WELCOME- Mayor Craig

B. ROLL CALL – Kimberly Kingsley, Clerk

Members of Council Present: Mr. Bradley

Mrs. Quetsch

Mr. Webb

Ms. Patterson

Mayor Craig

C. PUBLIC COMMENTS – None

D. REPORTS FROM THE TOWN MANAGER

1. Presentation regarding objective criteria pertaining to yearly non-departmental budgeting

– Ryan Henderson, Virginia Highlands Festival Board Member (VIDEO 9:43 – 26:45)

Ryan Henderson, Virginia Highlands Festival Board Member, presented information for the

Council to consider during the upcoming non-departmental budget period to include three major

points to consider:

How the organization fits into the Town’s vision;

An application process with defined rubric; and

A review process that can include a non-departmental budget commission that would make

funding recommendations to the Town Council.

Discussion ensued.

2. Discussion regarding application for a special use permit, pursuant to Section 17-3 of the

Town of Abingdon Zoning Ordinance, proposed construction of automobile repair,

reconditioning and body shop, currently zoned M-1 Industrial District, located at 550

Lowry Drive, Tax Map No. 018-20-2 – Jason Boswell, Director of Planning (VIDEO

26:46 – 30:46)

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June 20, 2019

Work Session

Tyler Vencill, Engineer, presented Council with information regarding the special use permit

application presented to the May 20, 2019 Planning Commission meeting. The application is for

a three bay truck garage for a small trucking company and truck repair. The Planning Commission

voted unanimously to approve the special use permit as submitted. Mr. Vencill stated that this

matter would be on the July 1, 2019 agenda for the Council’s consideration. Discussion ensued.

3. Discussion regarding reappointment of an additional one year term for Mayor Craig to

District Three Governmental Cooperative or alternative appointment and/or an alternate

member or an appropriate staff representative for meetings the member is unable to attend.

– Mayor Wayne Craig (VIDEO 30:48 – 31:33)

Mayor Craig stated that the would like to remain as the representative for the District Three

Governmental Cooperative and would like to name the Town Manager, James Morani, as the

alternate.

4. Discussion regarding Friends of Abingdon, Inc. appeal of the Certificate of

Appropriateness (COA) approved by the Planning Commission on May 20, 2019, for

Thom Crosby, CroBar LLC regarding Pal’s Sudden Service facility – Cameron Bell,

Counsel (VIDEO 32:06 – 39:47)

Cameron Bell, Counsel advised Council that staff received the Friends of Abingdon Appeal of

the Certificate of Appropriateness on June 19, 2019 regarding an outparcel located at the

Meadows. The appeal was filed regarding three provisions, including the Entrance Corridor

Overlay; special use permit; and Restrictive covenant document between Marathon and the Town.

Mr. Bell stated that the Planning Commission approved the certificate of occupancy at the May

20, 2019 meeting. Further discussion ensued. Mr. Bell stated that the procedure is the Council

will hear this as an appellate body with a standard review essentially to review the Planning

Commission’s decision to decide whether it was an arbitrary and capricious determination or not

and then make a Council determination. Mr. Bell advised Council that a notice for public hearing

was not technically required. Mayor Craig stated that he would like to hear the appeal at the July

1st meeting as the Town is perceived as not being business friendly.

5. Discussion regarding permanent establishment of Infrastructure Committee and policy

regarding appointments to said Committee. – Mayor Wayne Craig (VIDEO 39:47 –

44:17)

Matt Bolick, Director of Public Services and Construction addressed the Council regarding the

possibility of establishing an Infrastructure Advisory Committee as the present Infrastructure

Committee has met informally for over a year with some beneficial work for the Council and the

Town. Mr. Bolick recommended that a Council member and the three citizens serving remain

and appoint one additional citizens for a committee of five. Council agreed to place this matter on

the August agenda for consideration.

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June 20, 2019

Work Session

6. Discussion regarding retention of applications to various boards and commissions - Kim

Kingsley, Clerk (VIDEO 44:19 – 46:45)

Kim Kingsley, Clerk proposed that applications for various boards and commissions be

retained for one year and proposed language be added to the application regarding certification

and/or training for certain boards and commissions. Mayor Craig suggested that we include the

Infrastructure Advisory Commission to the application.

7. Discussion regarding donations made to the Sinking Spring Cemetery Committee - Kim

Kingsley, Clerk (VIDEO 46:47 – 47:53)

Kim Kingsley, Clerk updated Council with regard to memorial contributions to the Sinking

Spring Cemetery Committee.

E. OLD BUSINESS - MATTERS NOT ON THE AGENDA

F. COUNCIL MEMBER REPORTS (VIDEO 1:12:01 – 1:12:41)

Ms. Patterson stated she had nothing to report but requested a copy of the “Form Motion

for Convening Closed Meeting” that Mr. Webb was reading from.

G. CLOSED SESSION (VIDEO 59:07 – 1:11:57)

Pursuant to §2.2-3711(A)(39) of the Code of Virginia, 1950, as amended, for the

discussion or consideration of information subject to the exclusion in subdivision 3 of

§2.2-3705.6 related to economic development.

On motion of Mr. Webb, seconded by Mrs. Quetsch, that the Abingdon Town Council

convene in closed session pursuant to §2.2-3711(A)(39) of the Code of Virginia, 1950,

as amended, for the discussion or consideration of information subject to the

exclusion in subdivision 3 of §2.2-3705.6 related to economic development.

The roll call vote was as follows:

Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

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June 20, 2019

Work Session

On motion of Ms. Patterson, seconded by Mr. Bradley, Council reconvened in open

session.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

Mr. Webb moved that the Town Council certify that, in the closed session just concluded,

nothing was discussed except the matter or matters (1) specifically identified in the motion to

convene in closed session and (2) lawfully permitted to be discussed under the provisions of the

Virginia Freedom of Information Act cited in that motion.

The certification was as follows:

Mr. Bradley I so certify

Mrs. Quetsch I so certify

Mr. Webb I so certify

Ms. Patterson I so certify

Mayor Craig I so certify

H. CLOSED SESSION (VIDEO 48:11 – 59:05)


consultation with legal counsel and briefings by staff members or consultants

pertaining to actual or probable litigation, where such consultation or briefing in

open meeting would adversely affect the negotiating or litigating posture of the public

body, namely Berry v. Town of Abingdon, et al.

On motion of Mr. Webb, seconded by Mrs. Quetsch, that the Abingdon Town Council

convene in closed session to discuss the following as permitted by Virginia Code

Section 2.2-3711(A)(7), consultation with legal counsel, or briefing by staff or

consultants about the pending case of Berry v. Town of Abingdon, et al.


Mr. Bradley Aye

Mrs. Quetsch Aye

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June 20, 2019

Work Session

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

On motion of Mr. Bradley, seconded by Ms. Patterson, Council reconvened in open

session.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

Mr. Webb moved that the Town Council certify that, in the closed session just concluded,

nothing was discussed except the matter or matters (1) specifically identified in the motion to

convene in closed session and (2) lawfully permitted to be discussed under the provisions of the

Virginia Freedom of Information Act cited in that motion.







Mayor Craig adjourned the meeting.

________________________________

J. Wayne Craig, Mayor

_______________________________________

Kimberly Kingsley, Clerk

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July 1, 2019

Regular Meeting

Barter Theatre

TOWN OF ABINGDON

REGULAR MEETING

MONDAY, JULY 1, 2019 – 6:30 PM

BARTER THEATRE

A regular meeting of the Abingdon Town Council was held on Monday, July 1, 2019 at

6:30 pm at the Barter Theatre.



Members of Council Present:

Mr. Bradley

Mrs. Quetsch

Mr. Webb

Ms. Patterson

Mayor Craig

C. PLEDGE OF ALLEGIANCE – Derek Webb, Council Member

D. PUBLIC COMMENTS – Please place your name on the sign-up sheet provided and

comments are limited to three (3) minutes per person. (VIDEO 8:53 – 49:17)

Sherry Taylor

Joyce Wise Dodd

Paul Blaney

Richard Macbeth

Roff Hillman

Roman Blevins

Stephen Spangler

John Crigger

Cathy Lowe

Sidney Vaught

Dyer Moss

Steve Smith

Mary Haviland

David Winship

Chris Walters

Becky Caldwell

Kristin Young

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July 1, 2019

Regular Meeting

Barter Theatre

E. APPROVAL OF MINUTES (VIDEO 49:18 – 49:58)

June 3, 2019 Regular Meeting

On motion by Ms. Patterson, seconded by Mr. Webb, Council approved the June 3,

2019 minutes as presented.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

F. RESOLUTION – (VIDEO 49:59 – 56:49)

1. A Resolution of the Council for the Town of Abingdon honoring and recognizing

Wayne Miller for his dedication to the Virginia Creeper Trail – Jayne Duehring,

Director of Tourism and Lisa Quigley, Executive Director of Virginia Creeper

Trail Conservancy

Jayne Duehring, Director of Tourism read the read the Resolution honoring Wayne Miller for his

dedication to the Virginia Creeper Trail. Jayne Duehring and Lisa Quigley presented the frame

Resolution to Mr. Miller.

On motion by Ms. Patterson, seconded by Mr. Bradley, Council approved the

Resolution as read honoring Wayne Miller.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

G. CONSIDERATION OF APPEAL – (VIDEO 56:55 – 1:11:45)

1. Consideration of appeal of the Certificate of Appropriateness (COA) approved by the

Planning Commission on May 20, 2019, for Thom Crosby, CroBar LLC regarding

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July 1, 2019

Regular Meeting

Barter Theatre

Pal’s Sudden Service facility filed on behalf of the Friends of Abingdon, Inc. –

Cameron Bell, Counsel

Cameron Bell, Counsel summarized the matters set forth in the appeal of the Certificate of

Appropriateness filed on behalf of the Friends of Abingdon, Inc. to include violation of Section

18-9-8 (c) 1 and Section 18-9-8 (c) 6 of the Entrance Corridor Overlay District; violation of the

Special Use Permit application and Declaration of Restrictive Covenants; and that the Planning

Commission undertook extensive reviews and evaluations for the Marathon Realty Certificate of

Appropriateness application, the Eastman Credit Union Certificate of Appropriateness and

Holiday Inn Express and Suites regarding compliance with the requirements of Article 18-9-8 (c)

1 that the material, color and general style of the buildings within a development should be

coordinated.

Mayor Craig invited a representative of the Friends of Abingdon, Inc. to make a statement.

No one spoke on behalf of the Friends of Abingdon, LLC. Mayor Craig invited Thom Crosby of

CroBar, LLC to speak. Mayor Craig invited members of the Planning Commission to speak. No

one spoke on behalf of the Planning Commission.

Cameron Bell advised Council that the idea behind an appeal is that a party applying for

the Certificate of Appropriateness or also gives an appeal right to a party aggrieved. He further

stated that the Friends of Abingdon did not appear in person apparently to provide any basis for its

standing to raise this appeal and the appeal documents did not supply any basis for how the Friends

of Abingdon were aggrieved by this decision. Mr. Bell continued with further statements and

stated that it does not appear that the Friends of Abingdon, Inc. have standing to support the appeal.

Mr. Bell added that the Town Manager received a document today from the Friends of Abingdon

of having and purporting to be an amended appeal however does not appear to be an attempt to

file the amended appeal as it was handed out in a discussion meeting with Town representatives.

Mr. Bell stated that it appears that the purported amended appeal dated July 1, 2019 is untimely

pursuant to having Zoning Ordinance Section 18-9-9 that must be filed within thirty (30) days of

the decision of the Planning Commission. Additional discussion by Mr. Bell ensued.

Council member Al Bradley stated that the Planning Commission deliberated on this matter

for quite a while and realized that the Zoning Ordinance in this regard is improperly constituted

with no guidelines from which the Planning Commission to make a reasonable decision other than

to approve the application. Mr. Bradley stated that revisions have begun to affect future

developments.

On motion by Mr. Webb, seconded by Mrs. Quetsch, Council find that Friends of

Abingdon, Inc. (“FOA”), lacks standing to make this appeal because FOA is not a

“party aggrieved” by the May 20, 2019 Planning Commission approval of the

Certificate of Appropriateness; but notwithstanding the FOA’s lack of standing and

without waiving that basis; that, Town Council affirm the May 20, 2019 Planning

Commission approval of the Certificate of Approval on the basis that the Planning

Commission approval was not arbitrary or capricious, but was made after a

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July 1, 2019

Regular Meeting

Barter Theatre

substantive discussion of the Historic District Entrance Corridor Overlay District

Ordinance (“Overlay District”), a September 11, 2015 Special Use Permit which

refers to the Overlay District Ordinance and Declaration of Restrictive Covenants

and Reciprocal Access Easement Agreement (“Restrictive Covenants”). And further

that the Planning Commission decision was not arbitrary or capricious as applied to

Sections 18-9-8(c)(1), regarding coordination of the buildings in the development,

Section (C)(6), regarding trademark buildings, the Special Use Permit which refers

to the Overlay District or the Restrictive Covenants; Town Council deny the

purported Amended Appeal dated July 1, 2019, as untimely pursuant to Abingdon

Zoning Ordinance Section 18-9-9 that must be filed with the Town Manager within

thirty (30) days of the decision of the Planning Commission and also that the remedy

sought by this purported Amended Appeal is not a proper exercise of Town Council

authority sitting as an appellant body.

Ms. Patterson thanked everyone for attending and exercising right of speech and stated that

there were some issues in the past with some businesses that she felt was not friendly and fair and

would share what she could. Ms. Patterson further stated that the Council has recommended to

the Planning Commission that some Ordinances be changed so that it is fair for all businesses to

participate in building in the same way that they need to participate to be fair to every business.

Mayor Craig spoke in favor of Mr. Webb’s motion stating that Pal’s was not because of a

lot of reasons Ms. Patterson brought up, but the Council’s role is not to mess with the Planning

Commission’s business but Council’s role is to exercise oversight. Mayor Craig stated that he

viewed the action by the Town’s Planning Commission and found they discussed this matter very

thoroughly, deliberated and took everything very seriously, acting in a professional manner. Mayor

Craig stated that he supported this because it is beneficial to the Town and he does not think it

violates any ordinances and further stated that he has reviewed the Town’s Ordinances and the

Friends of Abingdon’s petition (appeal) finding no evidence whatsoever that the Planning

Commission acted in an arbitrary and capricious manner. Mayor Craig thanked the Planning

Commission for the fine job for serving.


Mr. Bradley Abstained

(Voted in favor of Pal’s as

a member of the Planning Commission)

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

H. PETITIONS, PUBLIC HEARINGS AND FIRST READING OF ORDINANCES -

(VIDEO 1:18:08 - 1:20:24)

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July 1, 2019

Regular Meeting

Barter Theatre

1. Public Hearing regarding application for a special use permit, pursuant to Section 17-

3 of the Town of Abingdon Zoning Ordinance, proposed construction of automobile

repair, reconditioning and body shop, currently zoned M-1 Industrial District, located

at 550 Lowry Drive, Tax Map No. 018-20-2. - Jason Boswell, Director of Planning

Jason Boswell, Director of Planning presented Council with information for Special Use

Permit pursuant to Section 17-3 of the Town of Abingdon Zoning Ordinance and Article 13,

Section 13-2-9 of the M-1 Limited Industrial District. Mr. Boswell stated that the applicant is

requesting a 4800 square foot, 3-bay auto repair shop for a small local trucking company to be at

550 Lowry Drive. Mr. Boswell stated that the Planning Commission unanimously approved the

application at the May 20, 2019 meeting.

Mayor Craig declared the public hearing open. Hearing no comments, Mayor Craig closed

the public hearing.

On motion by Mr. Bradley, seconded by Ms. Patterson, Council recommended

that we follow the recommendations of the Planning Commission.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

I. SECOND READINGS - None

J. CONSIDERATION OF BIDS – None

K. REPORTS FROM THE TOWN MANAGER

1. Presentation by the Virginia Chapter of Overmountain Victory Trail Association -

Joella Johnson Barbour, President (VIDEO 1:20:31 – 1:20:50)

Mayor Craig stated that the representative could not be presented and would continue this

matter to another time.

2. Consideration of work session dates for August – December, 2019. - James

Morani, Town Manager (VIDEO 1:20:51 – 1:29:45)

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July 1, 2019

Regular Meeting

Barter Theatre

After discussion, the following dates were agreed upon for Council meetings and work

sessions:

August 15, 2019 at 5:00 pm

September 3, 2019 at 6:30 pm

September 18, 2019 at 2:30 pm

October 1, 2019 at 6:30 pm

October 16, 2019 at 2:30 pm

November 4, 2019 at 6:30 pm

November 12, 2019 at 2:30 pm

December 2, 2019 at 6:30 pm

December 19, 2019 at 2:30 pm

L. OLD BUSINESS - MATTERS NOT ON THE AGENDA

M. COUNCIL MEMBER REPORTS (VIDEO 1:29:56 – 1:31:48)

Mr. Bradley stated that he attended the Planning Commission and other meetings. Ms.

Patterson stated that she attended lots of meetings, ribbon cutting and a reception honoring

government employees for years of service. Mayor Craig thanked Ms. Patterson for attending

the ribbon cuttings. Mr. Webb stated that he was always busy.

James Morani, Town Manager thanked the Barter and Town staff for their hard work in

moving tonight’s meeting.

N. APPOINTMENTS TO BOARDS AND COMMITTEES (VIDEO 1:31:48 – 1:55:18)

1. Planning Commission -

Appointment to fill the expired term of H. Ramsey White, Jr. or reappointment of

H. Ramsey White, Jr. for an additional four year term.

2. Sinking Spring Cemetery Committee -

Appointment to fill expired term of Wayne Miller, who is ineligible to serve an

additional term.

3. Tree Commission -

Reappointment of Cindy Patterson, who is eligible to serve an additional term.

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July 1, 2019

Regular Meeting

Barter Theatre

If Council so desires, Closed Session pursuant to the Code of Virginia, 1950, as amended,

Section 2.2-3711(A)(1) for the purpose of considering applications for appointment for

position on Planning Commission, Sinking Spring Cemetery Committee and/or Tree

Commission.

On motion by Mr. Bradley, seconded by Ms. Quetsch, moved that the

Abingdon Town Council convene in closed session:

(1) pursuant to §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended, for

the consultation with legal counsel and briefings by staff members or

consultants pertaining to actual or probable litigation, where such

consultation or briefing in open meeting would adversely affect the negotiating

or litigating posture of the public body, namely Berry v. Town of Abingdon, et

al; and

(2) pursuant to the Code of Virginia, 1950, as amended, Section 2.2-3711(A)(1)

for the purpose of considering applications for appointment for position on

Planning Commission, Sinking Spring Cemetery Committee and/or Tree

Commission.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye


session.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

Mr. Bradley moved that the Town Council certify that, in closed session just concluded, nothing

was discussed except the matter or matters (1) specifically identified in the motion to convene in

closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia

Freedom of Information Act cited in the motion.

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July 1, 2019

Regular Meeting

Barter Theatre







On motion by Ms. Patterson, seconded by Mrs. Quetsch, Council appointed Kirk

Sproles to fill the expired term of H. Ramsey White, Jr. to the Planning

Commission.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

On motion by Mr. Bradley, seconded by Mr. Webb, Council reappointed Cindy

Patterson to serve an additional term on the Tree Commission.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

O. CLOSED SESSION (VIDEO 1:31:48 – 1:52:29) (1:55:18 - 1:56:15)


consultation with legal counsel and briefings by staff members or consultants pertaining to

actual or probable litigation, where such consultation or briefing in open meeting would

adversely affect the negotiating or litigating posture of the public body, namely Berry v.

Town of Abingdon, et al, Case No. 191CL19000989-00, Washington County, Virginia

Circuit Court.

On motion by Mr. Bradley, seconded by Ms. Quetsch, moved that the

Abingdon Town Council convene in closed session:

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July 1, 2019

Regular Meeting

Barter Theatre

(1) pursuant to §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended, for

the consultation with legal counsel and briefings by staff members or

consultants pertaining to actual or probable litigation, where such

consultation or briefing in open meeting would adversely affect the negotiating

or litigating posture of the public body, namely Berry v. Town of Abingdon, et

al; and

(2) pursuant to the Code of Virginia, 1950, as amended, Section 2.2-3711(A)(1)

for the purpose of considering applications for appointment for position on

Planning Commission, Sinking Spring Cemetery Committee and/or Tree

Commission.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye


session.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

Mr. Bradley moved that the Town Council certify that, in closed session just concluded, nothing

was discussed except the matter or matters (1) specifically identified in the motion to convene in

closed session and (2) lawfully permitted to be discussed under the provisions of the Virginia

Freedom of Information Act cited in the motion.







On motion of Mr. Bradley, seconded by Mr. Webb, Council authorized the

Town to enter into the settlement of the matter of Berry vs. Town of Abingdon

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July 1, 2019

Regular Meeting

Barter Theatre

and others, and to pay $12,155.28 from any appropriate funds, authorize the

Town attorney to draft appropriate documents and the Town Manager to sign

those documents.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye


________________________________


_______________________________________


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July 18, 2019

Work Session

TOWN OF ABINGDON

WORK SESSION

THURSDAY, JULY 18, 2019 – 2:30 PM

ARTHUR CAMBPELL ROOM – MUNICIPAL BUILDING

A work session of the Abingdon Town Council was held on Thursday, July 18, 2019 at

2:30 pm in the Arthur Campbell Room in the Municipal Building.



Members of Council Present: Mr. Bradley

Mrs. Quetsch

Mr. Webb

Ms. Patterson

Mayor Craig

C. PUBLIC COMMENTS (VIDEO 15:36 – 24:27)

Joyce Ferratt

Tom McMullen

David Kalb

D. NEW BUSINESS

1. Presentation regarding the Washington County Courthouse (VIDEO 24:32 – 50:50)

County Administrator Jason Berry, Supervisor Phil McCall, Supervisor Eddie Copenhaver and

Clerk Alicia Rowland were present for the presentation. County Administrator Berry provided

details regarding three proposals for the Washington County Courthouse. Discussion ensued.

2. Discussion regarding installing sidewalks between Hutton Street to Cambridge Street on

Main Street – Donna Quetsch, Council Member (VIDEO 51:48 – 58:12)

Mrs. Quetsch presented the need to complete the sidewalk on Main Street in the area Hutton

Street to Cambridge Street. Discussion ensued and Council agreed that staff should pursue the

matter.

3. Discussion regarding blight on property located at Cambridge Street to Valley Drive –

Donna Quetsch, Council Member (VIDEO 58:16 – 1:00:06)

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July 18, 2019

Work Session

Mrs. Quetsch requested that staff investigate the area located at Cambridge Street to Valley

Drive as it blocks the view entering Cambridge Street. Matt Bolick, Director of Public Service

and Construction stated that he would inspect that area.

E. UNFINISHED BUSINESS

1. Discussion regarding Fields-Penn House stabilization – Matt Bundy, Bundy Architecture

and Engineering (VIDEO 1:00:06 – 1:04:20)

Matt Bundy provided information regarding prices currently from Remco for the micropiles

installation in the amount of $187,600 to stabilize the footings and from Walburg Constructon for

installation of the wall-washers in the amount of $39,616 to hold the walls together. Discussion

ensued.

On motion of Ms. Patterson, seconded by Mr. Bradley, that the bid from Remco in

the amount of $187,600 and the bid from Walburg Construction in the amount of

$39,616 be approved and authorize the Town Manager to sign the contract.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

2. Discussion regarding proposed Ordinance to enact an Infrastructure Advisory Committee

– Cameron Bell, Counsel (VIDEO 1:04:28 – 1:08:37)

Cameron Bell, Counsel stated that previous discussion has led to a formal establishment of this

Committee with one Council member, the town manager, the Public Works Director and four

citizens to serve a four (4) year term. Discussion ensued. It was discussed that this matter would

be advertised for September 2019 meeting. Mr. Bell stated that he would also have the bylaws for

consideration.

3. Update on proposed changes to employee handbook related to workers compensation

policy – James Morani, Town Manager (VIDEO 1:08:37 – 1:12:28)

James Morani, Town Manager advised Council that there were changes made to the Town’s

workers compensation policy. Cameron Bell, Counsel stated that because of a recent Ordinance

that the Town Manager could approve these changes without Council action.

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July 18, 2019

Work Session

4. Updated on proposed policy changes related to credit card use by employees – James

Morani, Town Manager (VIDEO 1:12:28 – 1:14:15)

James Morani, Town Manager stated that this policy was recently discussed with Council and

that additional changes made and would be included in the operational procedure handbook for

staff.

5. Closed Session pursuant to §2.2-3711(A)(3) of the Code of Virginia, 1950, as amended,

for the purpose of discussion or consideration of the acquisition of real property for

a public use, or of the disposition of publicly held real property, where discussion in

an open meeting would adversely affect the bargaining position or negotiating

strategy of the public body. (VIDEO 1:14:20 – 1:37:34)

On motion of Ms. Patterson, seconded by Mr. Bradley, that the Abingdon Town

Council convene in closed session pursuant to §2.2-3711(A)(3) of the Code of Virginia,

1950, as amended, for the purpose of discussion or consideration of the acquisition of

real property for a public use, or of the disposition of publicly held real property,

where discussion in an open meeting would adversely affect the bargaining position

or negotiating strategy of the public body.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye


session.


Mr. Bradley Aye

Mrs. Quetsch Aye

Mr. Webb Aye

Ms. Patterson Aye

Mayor Craig Aye

- 127 -

July 18, 2019

Work Session

Ms. Patterson moved that the Town Council certify that, in the closed session just

concluded, nothing was discussed except the matter or matters (1) specifically identified in

the motion to convene in closed session and (2) lawfully permitted to be discussed under

the provisions of the Virginia Freedom of Information Act cited in that motion.







D. MATTERS NOT ON THE AGENDA (VIDEO 1:37:44 – 1:48:09)

James Morani, Town Manager discussed changes effective August 1, 2019 to age

requirement of patrons age thirteen and under must be supervised by an adult at all times, unless

enrolled in a recreational program. Discussion ensued.

F. COUNCIL MEMBER REPORTS (1:48:10 – 1:48:25)

Mr. Webb stated that it has been a busy month. Ms. Patterson stated that she attended

her regular meeting.


________________________________


_______________________________________


DATE COMMITTEES WILLING TO SERVE ON NAME ADDRESS

6/2/2015 Planning Commission Michael Weaver 610 Colonial Road SW

6/4/2015 Planning Commission, or all others John Honeycutt 466 Court Street Abingdon

6/19/2015 Planning Commission Sue Ann Morris 278 Henderson Court

6/24/2015 Planning Commission Mark Goodman 305 Bogey Drive

6/26/2015 Planning Commission Doug Ellis 135 Longview Drive

7/22/2015 Sustain Abingdon Sherri Leab 16088 Majestic Dr., Bristol Works in Abingdon

7/30/2015 Sustain Abingdon Tom McMullen 267 Whites Mill Road

7/31/2015 Sustain Abingdon Tim Wade 14629 Branch Street

8/28/2015 HPRB James Bunn II 153 Valley Street NE

8/25/2015 HPRB Doug Covington Works in Abingdon

8/30/2015 Planning Commission Evie J. Hunt 22638 Remington Dr. Works in Abingdon

9/1/2015 Planning Commission, BZA Kenny Shuman 164 West Valley Street

9/1/2015 HPRB Franklin D. Brown 219 Buckingham Court

9/7/2015 Planning Commission Joe Levine 350 Green Spring Road

9/7/2015 Planning Commission, BBCA,BZA,EDA,HPRB,Sustain

Abingdon

ain, Incubator

Don Adams 20080 Tall Oaks Drive

9/9/2015 Tree Commission Chris Sullivan 172 Country Club Drive

9/14/2015 Sustain Abingdon Barbara Williamson 499 Nicholas Street SE

9/14/2015 BBCA, BZA,HPRB,Muster

Grounds Planning Commission, Sustain

Fred Johnson 164 Park Street

9/14/2015 Sustain Abingdon Tracy Underwood 16316 Granda Pl.

9/15/2015 Sustain Abingdon Thomas Keys 100 Trailview Drive

9/21/2015 Fairview Mark Hagy 790 Falcon Drive

10/13/2015 Redevelopment & Housing Mike Rush 610 Colonial Road SW

10/23/2015 Sinking Springs CemeteryCommittee Michael Farris 15326 Greenway Rd Meadowview, Town Business

11/21/2015 Fairview Michael Hagy 322 Morningside Lane

10/16/2015 Sinking Springs CemeteryCommittee Sigrid Phillips 445 Circle Drive

5/5/2016 Planning Commission or HPRB Jayne Duehring 128 Crestview Drive

6/6/2016 HPRB Byrum Geisler 228 East Main Street

8/1/2016 EDA, HPRB, Sustain Abingdon, VA. Highlands Small

Bus, Incub.

Chase Mitchell 829 Taylor St., Bristol,TN Works at WKM

8/12/2016 HPRB, Muster Ground Justin Gobble 22175 Twin Oaks Rd. E&H Student

8/18/2016 EDA, Planning Commisson, TAC Kathleen Bundy 19349 Old Jonesboro Road, Works at Barter

8/19/2016 Muster Grounds, Tree Commission, Incubator, EDA Tarn Rosenbaum 180 Crestview Drive

8/18/2016 Sustain Abingdon, BZA, HPRB, Planning Commission Bradley Conkle 29085 Hart Run Drive

8/26/2016 BZA John Kelly 215 Longview Drive Abingdon

8/29/2016 EDA, Planning Commission Shana Carrico 368 Beverly Drive Abingdon

8/30/2016 EDA James Turner 325 Morningside Lane, NE, Abingdon

9/5/2016 BZA,EDA,Tree

Commission, VA. Highlands Small Bus. Incubator

Edward Morgan 259 Bradley Street, Abingdon

Willing to serve on any and all committies Rich Macbeth 1139 Panorama Drive Abingdon

11/3/2016 Sustain Abingdon Gina Patrick 26481 Watauga Road Works at ASD

11/17/2016 Sustain Abingdon, Tree commission Melissa Kalb 1151 Panorama Dr.

1/12/2017 EDA, HPRB, Planning, Sustain Abingdon, TAC,

VHSBI

Randy J. LaFollette 22464 Watauga Road

1/23/2017 HPRB Kristi Hartshorn 356 Augusta Drive

1/23/2017 HPRB, Planning Commission (updated 3-7- 17) Stephen C. Jett 333 Court Street, NE

1/23/2017 EDA, HPRB, Planning, Tree Commission Carr Blankenship, III 861 Barclay Drive

3/13/2017 TAC Adie Lee P O Box 867

3/29/2017 Planning Commission Leslie Bradley 143 Stonewall Heights

4/1/2017 Planning Commission Link Elmore 520 Court Street

4/1/2017 Planning Commission Scott N. Wilson 430 Baugh Lane

4/18/2017 TAC Katye A. Blankenship P O Box 365

5/2/2017 TAC Kathy Shearer P O Box 117, Emory, VA

5/11/2017 TAC Lisa Kestner Quigley 6434 Clinch Mtn Road (Bus. Owner)

5/18/2017 Planning Commission Ramsey White 125 W Valley Street

6/7/2017 TAC Kalonn G. Roberts 241 Whispering Woods Drive

6/15/2017 EDA; Planning; RAC; TAC Muhammad Hasham 21205 Vances Mill Road

6/21/2017 TAC Samir Patel 1093 Berry Drive

6/30/2017 TAC; Planning Carey Jacobsen 801 Wayne Avenue, NE

7/25/2017 VHSBI Gary D Lester, CFP 210 Stonewall Heights

9/5/2017 TAC David Matlock SWVHEC

9/5/2017 TAC Carrie Baxter AMS

9/5/2017 TAC Chris Cannon Friends of SW VA

11/2/2017 BZA Heather Howard Attorney

11/7/2017 Planning Commission; BZA James Richard Anderson Jacobs Creek Job Corps

11/14/2017 Planning Commission Rich Macbeth Retired

11/17/2017 Redevelopment & Housing Tracy Meek Emory & Henry College

12/28/2017 EDA, Bd of Bldg Code Appeals, BZA, Planning Nathan Louis Berg 254 Valley Street

1/26/2018 EDA; TAC: VHSBI Alex Brown 20520 Vances Mill Road

1/27/2018 TAC Virgil Wimmer VP - Arts Depot

1/31/2018 Redevelopment & Housing Dorothea Denice Frazier P O Box 1281 AbingdonVA

3/5/2018 EDA Suzanne McKinney 123 Stonewall Heighs

5/11/2018 TAC Callie Hietala 251 Barter Drive, Apt 302

6/4/2018 EDA Mark Eschle 846 Glenview Drive

6/14/2018 Sinking Springs Cemetery Kari Tudor P O Box 726, Damascus, VA

6/29/2018 Planning/TAC Joe Levine P O Box 1836 Abingdon, VA

7/3/2018 Rec Advisory Bob Howard 122 Valley Street

8/28/2018 VHSBI Carolyn Kelly 879 East Main Street

8/28/2018 Rec Advisory Don Yates 216 Hassinger Street

8/28/2018 Rec Advisory Brock Hawkins 761 Mosby Street

8/28/2018 VHSBI and Housing & Red Donna Bailey P O Box 541

8/28/2018 Rec Advisory James McKemy 19364 Woodland Hills Rd

8/28/2018 Rec Advisory Matt Verlander 17374 Ashley Hill Circle

8/29/2018 Rec Advisory Steve Puckett 17520 Mahogany Drive

8/29/2018 Rec Advisory Eddie Ramirez 21380 Sheffield Ct

8/30/2018 Rec Advisory Jimmy Woods 1085 Canterbury Lane

9/4/2018 Rec Advisory Larry Bales P O Box 825

9/4/2018 Redevelopment & Housing Connie Daggs 215 Madison Street

9/18/2018 Board of Zoning Appeals, Planning Commission,

HPRB, TAC

Paulette Eartella 268 White's Mill Road

11/2/2018 EDA, ARHA; REC Ben Abel 25543 Old Saltworks Road

11/9/2018 Sustain Abingdon; EDA; Planning; VHSBI Matt Doane 1064 Panorama Drive

11/20/2018 Sustain Abingdon Anita Manuel 320 Madison Street SE

1/9/2019 Sustain Abingdon Chelsea Goulding 12204 Friendship Road Chilhowie VA

1/10/2019 TAC Nicole Dyer White Birch Food & Juice

1/10/2019 TAC Paulette Wartella White Birches Inn

1/12/2019 TAC Jane Knox Red SBS, LLC

1/16/2019 TAC Chris Burcher Wolf Hills Brewing/VHCC

3/21/2019 Sustain Abingdon, TAC, VHSBI Joyce Wise Dodd 260 Jefferson Circle, #18

3/22/2019 Board of Building Code Appeals Edward M. Fuqua 839 Wolfcreek Trail

5/14/2019 Planning Commission Kirk Sproles P O Box 456, Abingdon, VA

5/15/2019 Planning Commission Robert Trevorrow 148 Stonewall Heights, NE

5/24/2019 EDA; HPRB; ARDH; Planning Commission; RAC; Ernest Daniels 335 Oak Hill Street NE7/30/2019 EDA Cathy Lowe 525 Whites Mill Road

TOWN OF ABINGDON

ECONOMIC DEVELOPMENT AUTHORITY CURRENT MEMBERS

ADDRESSES & PHONE NUMBERS

APPOINTMENT DATES & EXPIRATION DATES

4-YEAR TERMS

2nd Thursday every other month at 3:00 pm, Arthur Campbell Room

UPDATED: November 15, 2018

Name Address Phone # Appointment

Date

Term

Expiration

Date

Eligible

for

Another

Term

Alex Brown

(filled

unexpired

term of Tarn

Rosenbaum

20520 Vances

Mill Rd.

Abingdon, VA

24211

276-258-5314 (h)

540-230-8724 (c)

540-230-5724 (w)

[email protected]

March 5, 2018

1st term

(4 year term)

September

2020

Yes

Shana

Carrico

368 Beverly

Dr. Abingdon,

VA 24210

917-544-5492

[email protected]

September 2016

1st term

(4 -year term)

September

2020

Yes

Kenneth

Shuman

(filled

expired term

for Kyle

Macione)

164 Valley

Street

Abingdon VA

24210

276-698-9368

[email protected]

February 2018

2nd term

(4 year term)

March 2022

No

Don Adams

(filled the

unexpired

term of Rich

Buddington)

20080 Tall

Oaks Drive

Abingdon VA

24210

276-628-5823

[email protected]

July, 2018 –

unexpired term

Appt Nov 2018

1st Term

(4 year term)

November

2022 Term

Expires

Yes

John

Mahaffey

106 Hillside

Drive

Abingdon, VA

24210

276-628-2087 [email protected] [email protected]

August 2015

2nd term

(4 year term)

August 2019

Term expires

No

Laura L.

Blevins

289 Valley

Street NW

Abingdon, VA

24210

276-608-5454

[email protected]

[email protected]

August 2015

2nd term

(4 year term)

August 2019

Term expires

No

Nathan

Louis Berg

(Filled

expired term

for Milton

Maiden)

254 Valley St.,

NE, Abingdon,

VA 24210

276-206-9989 (h)

276-477-0184 (w)

[email protected]

March 5, 2018

1st term

(4 year term)

March 2022

Yes

mailto:[email protected]






TOWN OF ABINGDON

SINKING SPRING CEMETERY COMMITTEE CURRENT MEMBERS

APPOINTMENT & EXPIRATION DATES

3 YEAR STAGGERED TERMS MAY SERVE ANY NUMBER OF TERMS BUT NOT MORE

THAN TWO TERMS CONSECUTIVELY

Meets twice a year

Staff Contact: Kim Kingsley, Town Clerk

Phone Number: 276-628-3167

Updated: December 21, 2018

Name Address Phone # Appointment

Date

Term

Expiration

Date

Eligible

for

Another

Term

Mike

Farris

Farris

Funeral

Home

427 E. Main

St.

Abingdon,

VA 24210

276-623-2700 [email protected]

September

2016

1st term

Sept, 2019 Yes

Martha

Keys

(to fill in

for James

Hagy)

269 Mason

Place

Abingdon,

VA 24210

276-628-2987

[email protected]

December

2015

1st term

December

2018

2nd term

December,

2021

No

Wayne

Miller

(replaces

Tom

Phillips,

June 2013)

367

Winterham

Drive

Abingdon,

VA 24211

276-739-0032

[email protected]

June 2016

2nd term

June 2019

term

expires

No

Ms.

Carolyn

Lee

351 Spring

Street

Abingdon,

VA 24210

276-628-6518

[email protected]

January 2017

2nd term

December

2020 term

expires

No

Sigrid

Phillips

445 Circle

Dr.

Abingdon,

VA 24210

276-608-4502

[email protected]

September

2016

1st term

September

2019

Yes

Vacant –

To fulfil

term of Al

Bradley

October,

2016

2nd term

October,

2019






Al

Bradley,

Council

Member

143

Stonewall

Heights

Abingdon,

VA 24210

276-628-4763

abradley@abingdon-

va.gov

July, 2018 July, 2021 Yes

Town

Manager

Appointee

(non-

voting

member)

Continual

Not less than 7 members



Town of Abingdon, Virginia Council Meeting

Documents

Transcript of Town of Abingdon, Virginia Council Meeting