Teach Yourself Word 2013 Advanced

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TERMS OF USE

© LEARN NEW SKILLS FROM HOME 2009. Please note that no part of this document may be reproduced in any form or by any means (including photocopying or storing it in any medium) without written permission from Paul Buggs.

GUIDE FORMAT

The TEACH YOURSELF WORD 2013 ADVANCED guide was created in the following format: Although operating systems (Windows 7, Windows 8 or higher) and text style requirements will not encumber the completion of this guide, it is advised that learners use the recommended (by Microsoft) 1024x768 or higher screen resolution when using Microsoft Office 2013; this is due to a dynamic ribbon being used which adjusts the amount of options displayed depending on visible space. PUBLISHED BY: Paul Buggs 37 Balmoral Road Sutton-At-Hone Dartford Kent DA4 9EZ UK Web: www.learn-new-skills-from-home.com Email#1: [email protected]

Email#2: [email protected]

Tel: (+44) 0796-3291694 Data Files: www.learn-new-skills-from-home.com/our-courses/resources/work-files.html Updates: www.learn-new-skills-from-home.com/our-courses/resources/updates.html Second Site: https://sites.google.com/site/learnnewskillsfromhome All reasonable precautions have been made in the preparation of this document, including both technical and non-technical proofing. At LEARN NEW SKILLS FROM HOME we work to the highest quality, if a learner finds any discrepancies within this document, please do not hesitate to contact us.

HEADING 1 STYLE – Cambria 18pt HEADING 2 STYLE - Cambria 14pt BODY TEXT - Cambria 12pt SCREEN RESOLUTION – 1360x768 MICROSOFT OFFICE – 2013 OPERATING SYSTEM – Windows 7 or higher

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© www.learn-new-skills-from-home.com 1

TEACH YOURSELF

WORD 2013 ADVANCED BY PAUL BUGGS


CONTENTS

INTRODUCTION

TEACH YOURSELF Teach Yourself via Visual Learning ................................................................................................................ 6 Units covered within this Guide ...................................................................................................................... 6 About the Author ................................................................................................................................................... 6 Acknowledgements .............................................................................................................................................. 7

QUALIFICATIONS Overview .................................................................................................................................................................. 7 ECDL (ICDL) Advanced Modules ..................................................................................................................... 7 ECDL (ICDL) Expert .............................................................................................................................................. 7 ITQ Advanced ......................................................................................................................................................... 8 Testing Centres ...................................................................................................................................................... 8 Sample Tests ........................................................................................................................................................... 8

GUIDE How to use this Guide .......................................................................................................................................... 9 Software Requirements ...................................................................................................................................... 9 Updates ..................................................................................................................................................................... 9 Downloading Work-Files ................................................................................................................................ 10 Key Symbols ......................................................................................................................................................... 10

ADVANCED WORD-PROCESSING UNIT

WORD 2013 Layout ..................................................................................................................................................................... 12 Standard View ..................................................................................................................................................... 13 The Microsoft Office Button ........................................................................................................................... 14 Ribbon .................................................................................................................................................................... 15 Quick Access Toolbar ........................................................................................................................................ 15

SYLLABUS Areas Covered .................................................................................................................................................... 16

OVERVIEW History .................................................................................................................................................................... 17 File Formats ......................................................................................................................................................... 17 Extensions ............................................................................................................................................................. 17 Templates .............................................................................................................................................................. 18 Shortcuts................................................................................................................................................................ 18

FORMATTING Style Types ............................................................................................................................................................ 19 Image Manipulation .......................................................................................................................................... 19 Page Breaks .......................................................................................................................................................... 22 Text Formatting .................................................................................................................................................. 26


Table Formatting ................................................................................................................................................ 31 Indent and Spacing ............................................................................................................................................ 32 Character Styles .................................................................................................................................................. 34 Sort Data Alphabetically .................................................................................................................................. 37 Paragraph Styles ................................................................................................................................................. 39 Column Layouts .................................................................................................................................................. 43 Column Widths and Spacing .......................................................................................................................... 45 Column Lines ....................................................................................................................................................... 49

REFERENCING Captions ................................................................................................................................................................. 50 Bookmarks ............................................................................................................................................................ 53 Footnotes ............................................................................................................................................................... 55 Table of Contents ............................................................................................................................................... 57 Mark Index Entry ............................................................................................................................................... 61 Convert Table to Text ....................................................................................................................................... 66

ENHANCE PRODUCTIVITY FileSize Fields ...................................................................................................................................................... 68 Drop-Down Fields .............................................................................................................................................. 70 Check Box Fields ................................................................................................................................................. 74 Link and Embed External Data via Microsoft Excel .............................................................................. 79 Mail-Merge ............................................................................................................................................................ 82 Modify Template ................................................................................................................................................ 90 Delete/Add Automatic Text Entries ........................................................................................................... 93

COLLABORATIVE EDITING Document Security ............................................................................................................................................ 98 Track Changes ................................................................................................................................................... 101 Macros .................................................................................................................................................................. 104 Master Document ............................................................................................................................................. 109

PREPARE OUTPUTS Delete Section Breaks ..................................................................................................................................... 116 Page Setup ........................................................................................................................................................... 119 Watermarks ........................................................................................................................................................ 121

TEST AREA Practice Tests ..................................................................................................................................................... 125 Completed Criteria .......................................................................................................................................... 126 Test Structure .................................................................................................................................................... 127 Advanced Word-Processing Unit Test#1 ................................................................................................ 128 Advanced Word-Processing Marking SchemeTest#1........................................................................ 131 Advanced Word-Processing Unit Test#2 ................................................................................................ 132 Advanced Word-Processing Unit Marking Scheme Test#2 ............................................................. 134

ADVANCED ITQ WORD-PROCESSING UNIT

SYLLABUS Areas Covered .................................................................................................................................................. 136


PART 1 - SECTION : A Productivity Section ........................................................................................................................................ 137 Drop-Down Fields ............................................................................................................................................ 137 Text Fields ........................................................................................................................................................... 143 Check Box Fields ............................................................................................................................................... 147 FilesSize Fields .................................................................................................................................................. 150 Protect Document ............................................................................................................................................ 153

PART 1 - SECTION :B Numbering .......................................................................................................................................................... 157 Watermarks ........................................................................................................................................................ 159 Footnotes ............................................................................................................................................................. 162 Read Only ............................................................................................................................................................ 163

PART 1 - SECTION :C Delete Comments ............................................................................................................................................. 167 Cross-References .............................................................................................................................................. 169 Add Comments .................................................................................................................................................. 171 Custom Bullets .................................................................................................................................................. 173 Table of Contents ............................................................................................................................................. 176 Footer Options................................................................................................................................................... 179 Mark Index Entry ............................................................................................................................................. 183

PART 1 - SECTION :D Convert Table to Text ..................................................................................................................................... 188 Custom Margins ................................................................................................................................................ 192 Sort Data .............................................................................................................................................................. 194 Find and Replace .............................................................................................................................................. 196

PART 1 - SECTION :E Mail-Merge Labels............................................................................................................................................ 198

PART 1 - SECTION :F Macros .................................................................................................................................................................. 208

PART 1 - SECTION :G Constructive Feedback ................................................................................................................................... 213

PART 2 Knowledge Section .......................................................................................................................................... 217

TEST AREA Practice Tests ..................................................................................................................................................... 219 Completed Criteria .......................................................................................................................................... 220 Test Structure .................................................................................................................................................... 221 Productivity Test Section .............................................................................................................................. 223 Knowledge Test Section ................................................................................................................................ 228 Advanced ITQ Word Unit Marking Scheme ........................................................................................... 232

REFERENCE Index...................................................................................................................................................................... 234


INTRODUCTION www.learn-new-skills-from-home.com


TEACH YOURSELF VIA VISUAL LEARNING Visual learning is a teaching and learning style in which images, pictures or colours are used to gain information for studying. Visual learning forms part of the three basic learning styles which includes the Kinesthetic (learning that takes place via physical activity as opposed to listening or watching) and Auditory (learning that takes place via listening) learning styles. Generally visual learners also have a good sense of spatial awareness (sense of direction) and often like to draw and scribe. At LEARN NEW SKILLS FROM HOME, we strive to help self-study learners achieve their goals by providing affordable learning materials without compromising on quality. All our study materials are designed for the VISUAL LEARNER and use easy-to-follow, step-by-step instructions, illustrated throughout via screen shots. This easy-to-use visual guide covers advanced features in the popular Microsoft Office Word 2013 application. Additional learning support supplied includes examination checks, shortcut tips, test structures and underpinning knowledge. Learners will also have FREE access to our online Members’ Area (12 months access), which has additional question and answer snippets, job search facilities, qualification updates and a learner’s forum. The Advanced (level 3) unit covered within this guide incorporate the, internationally recognised ECDL Advanced (European Computer Driving Licence), ICDL Advanced (International Computer Driving Licence) and the nationally (UK) recognised syllabus for the “Information Technology Qualification” (ITQ) certification.

UNITS COVERED WITHIN THIS GUIDE

Units covered within this guide include some of the world’s most popular ICT (Information Communication Technology) applications, which utilise the Microsoft Office suite of programs. Units covered: ECDL Advanced Word-Processing ICDL Advanced Word-Processing ITQ Advanced Word-Processing

ABOUT THE AUTHOR

Paul Buggs is a certified Microsoft Office Master Instructor who has delivered ICT (Information Communication Technology) training materials for both private and public educational providers for over a decade. In 2009 Paul founded LEARN NEW SKILLS FROM HOME to help self-study learner's achieve their educational goals using quality study guides that incorporate both maximum learning flexibility and cost-effectiveness.


ACKNOWLEDGMENTS

- www.ecdlexpert.co.uk - www.bcsitq.co.uk -www.ecdl.org - www.learn-new-skills-from-home.com - www.learn-new-skills.co.uk - www.home-study-courses.org - www.office.microsoft.com - www.bcs.org - en.wikipedia.org

QUALIFICATION OVERVIEW

The ECDL Foundation offers globally recognised ICT (Information Communication Technology) certifications, which many leading corporations/governments (IBM, IKEA, Ministry of Defence, Post Office, Bank of England, Shell and Pfizer) have adopted as their prerequisite ICT benchmark for employees. The quality and reputation of the Foundation has been built on over a decade of experience in successfully delivering ICT certification to over 9 million people, in 41 languages, covering 148 countries around the world. The ECDL (European Computer Driving Licence) qualification was established in 1997 and due to its success the ICDL (International Computer Driving Licence) was established shortly after in 1999 for the international market outside Europe. Both the ECDL and ICDL certifications are global recognised qualifications and have the same syllabus and test structures, the only difference being the ECDL is designated for European (ECDL) countries the ICDL for regions outside Europe. Further information including qualification news and updates can be found on the ECDL Foundation website - www.ecdl.org

ECDL (ICDL) ADVANCED MODULES

ECDL Advanced (Word-Processing, Spreadsheets, Databases and Presentations) units/modules are set as level 3 (A-Level) qualifications in the UK by QCF (Qualifications and Credit Framework). Advanced units/modules are designed for learners who have intermediate/advanced skills in ICT and wish to gain a worldwide-recognised certification.

ECDL (ICDL) EXPERT Learners who successfully pass four ECDL Advanced units/modules can claim the “ECDL (ICDL) Expert” certification at no extra cost. Further information can be found on the ECDL Expert website - www.ecdlexpert.co.uk

http://www.bcsitq.co.uk/

http://www.ecdl.org/


ITQ ADVANCED UNIT

The ITQ (Information Technology Qualification) unit “Improving Productivity Using IT” was introduced in 2010 to allow learners (UK only) to use their ICT skills and knowledge to manipulate commonly used IT tools and improve their overall productivity. ITQ certifications consist of a portfolio of qualifications which replaced the NVQ "National Vocational Qualifications" for IT and computing units. ITQ is a UK nationally recognised programme, which has been designed by employers to meet the needs of today's businesses. The ITQ Improving Productivity Using IT unit can be mapped to the ECDL portfolio and once added to four ECDL Advanced (level 3) modules enables learners to claim the “ITQ Level 3 in IT User Skills” certification provided by BCS (British Computer Society). Candidates only need to successfully achieve one of three available (Word, Excel or PowerPoint) advanced scenario based assignments to gain the ITQ certification. ITQ Advanced units can be completed by both manually and automated test methods. Further information about ITQ Units can be found on the BCS/ITQ website - www.bcsitq.co.uk

TESTING CENTRES

ECDL (ICDL) Advanced examinations incur no registration fees but examinations cost approximately £70 per exam (prices may vary). Candidate identification is required usually in the form of a utility bill and passport or driving licence. Learners are advised to book their desired examination date 10-14 days prior. In September 2012, manual tests for ECDL Advanced units/modules were replaced with industry standard e-assessments. E-assessments offer many advantages over manual tests, including instant results and a breakdown of a candidate’s strengths and weaknesses. ITQ Advanced learners must register at their local testing centre (10-14 days recommended), prior to their first examination, identification is required usually in the form of a utility bill and passport or driving licence. A one off administration fee may be incurred of approximately £50 - £70 (prices may vary). For further information please contact your local testing centre. There are literary 1000's of ECDL Advanced, ICDL Advanced and ITQ Advanced test centres around the UK and 10,000’s globally. Please visit the BCS website to find your nearest test centre - http://apps.bcs.org/fac/

SAMPLE TESTS

Additional ECDL Advanced, ICDL Advanced and ITQ Advanced sample tests are available FREE via the ECDL website:

http://www.ecdl.org

http://www.bcsitq.co.uk/


HOW TO USE THIS GUIDE

This guide covers Advanced (level 3) features using popular Microsoft Office 2013 applications. As this guide is set at level 3 (A-Level) it is aimed at learners who have some prior knowledge of the application/s they wish to study. Learners can use this guide to complete individual or several (Word-Processing, Spreadsheets, Databases or PowerPoint) units/modules. Learners who wish to complete all five units/modules can study them in any order enabling them to concentrate on areas of most importance first.

SOFTWARE REQUIREMENTS

ECDL and ITQ Units are non vendor-specific, which means examinations can be taken using a variety of software (Lotus Notes, Microsoft Office, Open Office etc…) packages. For the purposes of this training guide we have selected the “Microsoft Office 2013 Suite”. The Office 2013 suite of applications is predominately used within most companies globally and therefore enables learners to maximize their prospects in finding employment and enhancing their careers. Additionally Office 2013 applications can be used virtually via the Office 365 service and are designed to be integrated into Windows 8, utilising touch screen technology. To complete the unit/modules within this guide, learners will need access to a PC (Windows 7 or higher operating system) and Microsoft Office 2013. Free 60 day trials of Microsoft Office 2013 can be downloaded via the Microsoft website at:

UPDATES

To reflect any syllabus, exam and guide updates we have supplied an updates page, where learners can access and download any recent changes:

http://www.learn-new-skills-from-home.com/our-courses/resources/updates.html (Second Site) https://sites.google.com/site/learnnewskillsfromhome/updates

http://office.microsoft.com


DOWNLOADING WORK-FILES

All required work-files for this training guide are supplied within the “Advanced” folder of the learners chosen application (Word, Excel, Access and PowerPoint) and are available for 24/7 download at:

KEY SYMBOLS

Exam Checks

Test Structure

Shortcut Tips

Underpinning Knowledge

http://www.learn-new-skills-from-home.com/our-courses/resources/work-files.html (Second Site) https://sites.google.com/site/learnnewskillsfromhome/home


ADVANCED WORD-PROCESSING UNIT USING WORD 2013 www.learn-new-skills-from-home.com


ADVANCED WORD-PROCESSING UNIT

The Advanced Word-Processing Unit covers advanced features, shortcuts, examination checks and underpinning knowledge related to Microsoft Office Word 2013 certifications. The Advanced Word-Processing unit is designed to enable learners to complete complex tasks in a Word-Processor (Microsoft Word) application. Advanced tasks include, using sophisticated typographical, formatting and layout configurations, including tables, forms and graphics, master documents and using macros and advanced mail-merge operations.

WORD 2013 LAYOUT

In Office 2013 each application is assigned its own color-coded start screen, blue for Word, green for Excel, red for Access and orange for PowerPoint. When Word 2013 is opened it displays a list of recently opened documents, built in document templates (Blank document template set as default) available, additional online template search facility and Open Other Documents option to search for local documents on disk or in a SkyDrive (Microsoft online storage area) folder. At the top right of the screen login details of any current SkyDrive accounts are displayed. The 2013 layout is designed to help new users find their way around more easily, and more experienced users appreciate having all options in one place at startup.

BLANK DOCUMENT OPTION

SKYDRIVE LOGIN DETAILS

When a Blank (new) Document is created in Word it is opened in Print

Layout view as default. The Print Layout view is ideal for users to get the

best perspective of designing their document structured.


STANDARD VIEW

Microsoft Office Word 2013 supports the “DOCX” (XML format), which was introduced in Word 2007. The DOCX format took over from the standard “DOC” format used in previous office (2000, XP, 2003) versions. Microsoft Office 2013 is backwards compatible enabling earlier Word versions to be opened in Word 2013 but documents that were originally created in Word 2013 cannot be opened in older applications (excluding Office 2007, 2010), which used the ‘DOC’ format, unless a compatibility program is used (compatibility programs are available from the Microsoft downloads website). Besides the XML format Microsoft Office 2013 has many added features and c osmetic changes compared to some previous Office versions including capitalised ribbon text, general functionality and toolbars.

OFFICE BUTTON RIBBON TABS

GROUPS

ZOOM PAGE BAR

BODY AREA

HIDE RIBBON OPTION

The Word editor view is generally set as Print Layout as default. Print Layout is ideal for user to get the best perspective of how their document will be displayed when completed. Page views can vary, depending on whichever view the user last edited (Full Screen Reading, Web

Layout, Outline and Draft) and save the document in.


THE MICROSOFT OFFICE BUTTON

In Office 2013 the Office Button (FILE tab) has been updated both cosmetically (text appears capitalised) and functionally (when selected a new screen appears, making it easier to view commands and menu options). Menu options include New, Open, Save, Save As, Print and the Options button (for accessing additional commands). Once the user has accessed their desired function they can return back to the main screen via the Back button option.

MENU OPTIONS

BACK BUTTON OPTION

OPTIONS BUTTON

COMMAND OPTIONS

Select the Alt + T + O keys to activate the Word Options

dialog box.


RIBBON Microsoft Word 2013 unlike some previous versions (2000, 2003) uses a “Ribbon” interface to issue commands. The Ribbon is located near the top of the window, below the “Quick Access Toolbar”. At the top of the Ribbon are several tabs; clicking a tab will display several related command groups. Within each group are linked command buttons. Additionally a dialog box launcher is located in the bottom-right corner of several groups, clicking the dialog box launcher option will give access to extra commands. It is advised that learners use the recommended (by Microsoft) 1024x768 or higher screen resolution when using Microsoft Office 2013; this is due to a dynamic ribbon being used, which adjusts the amount of options displayed depending on visible space.

QUICK ACCESS TOOLBAR

The “Quick Access Toolbar” is located by default at the top of the Word window and provides quick access to tools that are used frequently. The Quick Access Toolbar can be customized by adding and removing commands to it.


MORE COMMANDS OPTION

Before starting any test questions learners should make sure the

“Minimize the Ribbon” option is deselected on the quick access

toolbar otherwise the Office Ribbon will be minimized every time you

click on the document page. Select the Ctrl +F1 keys to activate the

Ribbon option.

COMMAND BUTTONS/OPTIONS

DIALOG BOX LAUNCHER


RIBBON TAB


SYLLABUS AREAS COVERED

Due to the new ECDL (ICDL) Advanced syllabus version 2.0 overhaul, the four Advanced ECDL and ICDL modules (Word-Processing, Spreadsheets, Databases and Presentations) have been updated, making the questions more relevant for modern day usage. The marking structure for the n ew ECDL (ICDL) Advanced syllabus v2.0 is still the same as in the previous v1.0 syllabus with 20 questions a required pass mark of 15 out of 20 (75%) and 1 hour time limit. The full v2.0 syllabus can be downloaded via the ECDL website – www.ecdl.org FILE FORMATS EXTENSIONS TEMPLATES STYLE TYPES IMAGE MANIPULATION PAGE BREAKS TEXT FORMATTING TABLE FORMATTING INDENT AND SPACING CHARACTER STYLES SORT DATA ALPHABETICALLY PARAGRAPH STYLES COLUMN LAYOUTS COLUMN WIDTHS AND SPACING COLUMN LINES CAPTIONS BOOKMARKS FOOTNOTES TABLE OF CONTENTS CONVERT TABLE TO TEXT MARK INDEX ENTRY FILESIZE FIELDS DROP-DOWN FIELDS CHECK BOX FIELDS

MAIL-MERGE MODIFY TEMPLATE DELETE/ADD AUTOMATIC TEXT ENTRIES DOCUMENT SECURITY TRACK CHANGES MACROS MASTER DOCUMENT DELETE SECTION BREAKS PAGE SETUP WATERMARKS

LINK AND EMBED EXTERNAL DATA VIA MICROSOFT EXCEL


OVERVIEW

The following guide covers advanced features, shortcuts, examination checks and underpinning knowledge related to Microsoft Office Word 2013 certifications. Once you have worked your way through the guide and are satisfied that you understand the information provided attempt the Advanced Word-Processing tests located at the end of this unit.

HISTORY

Word is a graphical word-processing program that users can add styles to text, add captions to images and text, cross references (headings and figures), add comments to text and images, track changes, embed objects and auto-generate tables and indexes. Word is used primarily for creating documents such as letters, brochures, learning activities, tests and quizzes. Word was first released in 1981 with many of the ideas and features incorporated into it coming from Bravo, the first graphical writing program. Microsoft brought the Bravo program, and changed its name to Microsoft Word. When Word was released it used a feature called WYSIWYG (What You See Is What You Get), which meant that users could change the visual style of writing (e.g. bold, italics), by clicking on buttons, when in other programs like WordPerfect, users had to add special 'codes' to change the style of writing. WYSIWYG is now a common feature of all computer writing programs.

FILE FORMATS

Word supports the “DOCX” (XML format). The DOCX format took over from the standard “DOC” format used in previous office (2000, XP, 2003) versions.

EXTENSIONS

XML FILE TYPE EXTENSION

Document .docx

Macro-enabled document .docm

Template .dotx

Macro-enabled template .dotm

Web Page .html

PDF .pdf

Plain Text .txt

Rich Text Format .rtf

http://simple.wikipedia.org/wiki/1981

http://simple.wikipedia.org/w/index.php?title=Graphical&action=edit&redlink=1

http://simple.wikipedia.org/w/index.php?title=Bravo&action=edit&redlink=1

http://simple.wikipedia.org/wiki/WYSIWYG


TEMPLATES

A template is a document type that creates a copy of itself when the user opens it. In Microsoft Office Word users can create a template saving a document as a .dotx file, .dot file, or a .dotm file (a .dotm file type allows you to enable macros in the file).

SHORTCUTS

KEY GENERAL

ALT+TAB Switch to the next window.

ALT+SHIFT+TAB Switch to the previous window.

CTRL+W or CTRL+F4 Close the active window.

ALT+F5 Restore the size of the active window after you maximize it.

SHIFT+F6 Move to a task pane from another pane in the program window (counter clockwise direction).

CTRL+F6 When more than one window is open, switch to the next window.

CTRL+SHIFT+F6 Switch to the previous window.

CTRL+F10 Maximize or restore a selected window.

ALT+PRINT SCREEN Copy a picture of the selected window to the Clipboard.

CTRL+SHIFT+SPACEBAR Create a nonbreaking space.

CTRL+SHIFT+HYPHEN Create a nonbreaking hyphen.

CTRL+B Make letters bold.

CTRL+I Make letters italic.

CTRL+U Make letters underline.

CTRL+SPACEBAR Remove paragraph or character formatting.

CTRL+C Copy the selected text or object.

CTRL+V Paste text or an object.

CTRL+ALT+V Paste special

CTRL+SHIFT+V Paste formatting only

CTRL+Z Undo the last action.

CTRL+Y Redo the last action.


STYLE TYPES

STYLE CHARACTERISTICS

Character A Character Style is a collection of formatting commands such as font name, size, color, bold, italic, underline, borders, and shading.

Paragraph

A Paragraph Style contains both formatting characteristics such as font name, size, color, bold, italic, underline, borders shading and paragraph characteristics such as line spacing, text alignment, indentation, and tab stops.

List A List Style is used to determine the look of lists, including characteristics such as bullet style or number scheme, indentation, and any label text.

Table A Table Styles is used to determine the look of tables, including characteristics such as the text formatting of the header row, gridlines, and accent colors for rows and columns.

IMAGE MANIPULATION

Open the Plans document located in the Advanced Word-Processing folder by double clicking it.

If the Document opens in another application (Lotus Notes, OpenOffice etc…) then you may not

have Word set as your default Word-Processor (right click the documents icon and select the “Open With, Microsoft Office Word” options)

software. Alternatively Microsoft Office Word may not be installed on your machine. Free 30-60 day

trials are available for download at:

http://office.microsoft.com

Double clicking documents will open them automatically in

Word.

https://support.office.microsoft.com/en-gb/article/Style-basics-in-Word-d38d6e47-f6fc-48eb-a607-1eb120dec563?CorrelationId=fb7505e4-809e-4f4e-9cca-d2dd888a6802&ui=en-US&rs=en-GB&ad=GB#bm2d

https://support.office.microsoft.com/en-gb/article/Style-basics-in-Word-d38d6e47-f6fc-48eb-a607-1eb120dec563?CorrelationId=fb7505e4-809e-4f4e-9cca-d2dd888a6802&ui=en-US&rs=en-GB&ad=GB#bm2e


Select the Parking image within the Plans document by clicking on it. The image handles will be displayed around the image to indicate that the image has been selected.

When the Plans image is selected the PICTURE TOOLS section will be automatically displayed on the ribbon. Select the FORMAT tab (if required), within the section.

Select the Position drop-down option within the Arrange group.

FORMAT TAB

ARRANGE GROUP

POSITION DROP-DOWN OPTION

PARKING IMAGE

PICTURE TOOLS SECTION

IMAGE HANDLE

Word 2013 has a new Layout Options feature which allows the

user to easily access image positions such as Text Wrapping.


The Position drop-down list will be displayed. Select the Top Left with Square Text Wrapping option from the drop-down list.

The text will now wrap around the image.

REQUIRED POSITION

Unlike in some older versions of Office (2000, 2003 etc...) the image position will automatically change as each option is rolled-over. This

added feature makes it more convenient for the user to edit

document alignments.

WRAPPED TEXT

If a Caption was added to the image prior it may also move to the left of the image.

In these cases leave the caption in its current position as it does not need to be

moved, unless specified within the question criteria.

POSITION DROP-DOWN OPTION


Select the Office Button (FILE) tab.

Select the Save option from the drop-down list.

PAGE BREAKS

Open the Plans document (if required) located in the Advanced Word-Processing folder by double clicking it.

Place the cursor at the end of the paragraph “When we have done…” of the document. Select the INSERT tab located on the ribbon.

INSERT TAB

SAVE OPTION

Select the Ctrl + S keys to activate the

Save option.

OFFICE BUTTON TAB

Users can also use the Save ( ) option on the Quick Access Bar located in the top left corner of

the application.

Select the Alt + F keys to activate the

FILE tab.

PLANS DOCUMENT


Select the Page Break button within the Pages group.

A new page will be displayed. Create two clear spaces (Hard Returns) at the top of the newly created page by using the Enter button located on the keyboard.

Open the Addresses document (with the Plans document still open) located in the Advanced Word-Processing folder by double clicking it.

NEW PAGE

ADDRESSES DOCUMENT

PAGE BREAK BUTTON

PAGES GROUP

Double clicking documents will open them automatically in

Word.

The File Size, Date and Time fields displayed may vary

depending on the order test questions are completed in. File

information fields (dates, time and size) will update

automatically, when the document is saved.

A Page Break will create a new page within a document and

keep the same general formatting such as text, footers

and page sequences as the previous page.

A Hard Return creates a paragraph break. To insert a hard return press the Enter key located on the keyboard. Hard returns differ from Soft Returns, which are used to signify the end of a line. To insert a soft return use the

Shift+Enter keys located on the keyboard.


Select the table within the Addresses document by clicking on the select table square box.

Select the HOME tab (if required), from the ribbon. Select the Copy button (with the table still selected), within the Clipboard group.

Return back to the Plans document by clicking on the Plans window option located on the Taskbar.

SELECT TABLE SQUARE

HOME TAB

COPY BUTTON

CLIPBOARD GROUP

PLANS DOCUMENT

Select the Ctrl + C keys to activate the

Copy option.

The Taskbar is located at the bottom of the screen. Layouts may vary

depending on the operating system being used (Vista, Windows 7,

Windows 8 etc…).

Word 2013 has a new feature allowing the user to easily add additional ( ) rows or

columns to a table.


Place the cursor at the top of the newly created second page (below the two hard returns previous added). Select the HOME tab (if required) located on the ribbon. Select the Paste button within the Clipboard group.

The table will now be displayed on the second page of the Plans document.

Select the Office Button (FILE) tab.

Select the Save option from the drop-down list.

PASTED TABLE

Select the Ctrl + V keys to activate the

Paste option.

HOME TAB

PASTE BUTTON

TWO CLEAR SPACES

CLIPBOARD GROUP

SAVE OPTION

Select the Ctrl + S keys to activate the

Save option.

OFFICE BUTTON TAB


TEXT FORMATTING

Open the Plans document (if required) located in the Advanced Word-Processing folder by double clicking it. Place the cursor above the table located within the second page of the document. Ensure there is one clear space (hard return) between the cursor position and the table (as created in the Page Breaks section earlier).

Enter the title text “Development Contact Details”.

You will notice that the text within the document is not consistent in size and font; this is

because the newly inserted table is in Times New Roman font, size 10 and the original text within the Plans document is Arial font, size 12. To make the document text consistent (Arial size 12), select the HOME tab (if required) located on the ribbon.

Click the Select drop-down option within the Editing group.

TITLE TEXT

EDITING GROUP

HOME TAB

SELECT DROP-DOWN OPTION

TOP OF SECOND PAGE


Click the Select All option from the drop-down list.

Change the Font (with all the text still highlighted) type in the Font group to Arial and Font Size to 12.

All the text within the document (except the footnote) will be changed to Arial size 12.

FONT TYPE

FONT SIZE

SELECT ALL OPTION

Users may need to set the font size and font type

options then click back onto the Plans document for

them to display within the Font group.

ARIAL SIZE 12

Select the Ctrl + A keys to activate the Select All

option.


With all the text in the document still highlighted select the HOME tab (if required) located on the ribbon.

Select the Centre Text button within the Paragraph group.

All the text within the document (except the Footnote) is now Centre aligned.

HOME TAB

PARAGRAPH GROUP

CENTRE TEXT BUTTON

Although the table body text has been centre aligned the table position remains Left

aligned. Only body text will be centre aligned, other sections of

the document (Footers, Headers, Footnotes, Endnotes,

Tables etc...) will remain in their original alignments. Data

alignment outside the body section should not be changed unless stated in the question

criteria.

Select the Ctrl + E keys to activate the Centre Align

option.

Ariel is a font (typefaces) type in the San-Serif (does not use small lines at the ends of characters) category. Popular sans serif fonts include Helvetica, Avant Garde, Arial

and Geneva. Serif fonts include Times Roman, Courier and New Century

Schoolbook.


Select the “Development Contact Details” text within the document by highlighting it.

Select the HOME tab (if required) located on the ribbon.

Select the Font dialog box launcher within the Font group.

The Font box will be displayed. Select the Font tab (if required).

FONT DIALOG BOX LAUNCHER

FONT TAB

HOME TAB

Click anywhere on the title three times consecutively to

highlight it.

HIGHLIGHTED TEXT

Select the Ctrl + D keys to activate the Font dialog

box option.


Select the double underline option from the Underline style: drop down list. Select the All caps check box from the Effects section. Using the Font color: drop-down option change the font colour of the title to Red. The title changes can be viewed in the Preview section located at the bottom of the Font dialog box. Select the OK button.

The “Development Contact Details” text has now been formatted with the All caps (capital letters), Shadow, Double Underline and Red effects.

Select the Save option located on the Quick Access Toolbar.

PREVIEW SECTION

ALL CAPS CHECK BOX

DOUBLE UNDERLINE STYLE

FORMATTED TEXT

FONT COLOR

SAVE OPTION

Select the Ctrl + S keys to activate the Save

option.



CLOSE OPTION

Select the Alt + Spacebar then select the C key to activate the

Close option.

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