Stark Area Regional Transit Authority Board Of Trustees Meeting ...

Stark Area Regional Transit Authority Board Of Trustees Meeting

March 25, 2015 @ 5:00PM

“The purpose of the Stark Area Regional Transit Authority is to provide safe, responsive and efficient

transportation for all citizens of Stark County.”

TABLE OF CONTENTS

AGENDA ................................................................................................................ 1

BOARD MINUTES ................................................................................................... 2

DEPARTMENTAL REPORTS .....................................................................................

TRANSPORTATION ............................................................................................. 8

MAINTENANCE ................................................................................................. 21

FINANCE ........................................................................................................... 25

PLANNING ......................................................................................................... 77

INFORMATION TECHNOLOGY ........................................................................... 82

HUMAN RESOURCES ........................................................................................ 84

FOR YOUR INFORMATION ................................................................................... 88

RESOLUTIONS ................................................................................................... 105

Stark Area Regional Transit Authority Board of Trustees Meeting March 25, 2015 @ 5:00 PM

1. Roll Call

2. Approval/Correction of Minutes A. January 28, 2015 B. March 11, 2015

3. Citizen Communications

4. Board Committee Reports A. Finance – James Reinhard (Chairperson)

5. Departmental Reports/Goals

A. Transportation – Tom Williams B. Maintenance – Mark Finnicum C. Finance – Carrie Domer D. Planning – Katherine Manning E. Information Technology – Craig Smith F. Human Resources – Kristy Williams

6. Communications A. President B. Board C. Executive Director/CEO

7. For Your Information

8. Resolutions

A. Proline Recommendations B. Organizational Chart

C. JR Coleman Support

D. Disposable Assets

Proline Recommendation Presentation Nelson Development

1

Stark Area Regional Transit Authority

Board Of Trustees Meeting March 11, 2015 @ 5:00PM

Mr. Macala called the meeting to order at 5:02pm.

Attendance Board (Quorum Present) Ron Macala (Vice President), Greg Blasiman, Margaret Egbert, Amanda

Fletcher, Edward Grier, Chet Warren, James Reinhard

Excused Chuck DeGraff (President)

Staff Kirt Conrad (Executive Director/CEO), Katherine Manning (Director, Planning),

Kristy Williams (Director, Human Resources), Craig Smith (Director, Information Technology), Mark Finnicum (Chief Operating Officer), Tom Williams (Transportation Manager), Nicholas Davidson (Customer Service &

Proline Supervisor), Tammy Marie Brown (Civil Rights Manager) Other

Robert Murphy (Black McCuskey)

Oath Of Office Mr. Macala swore in Paul Dykshoorn as a new SARTA Board Member. He was appointed by the City of Alliance.

Presentations Mr. Smith demonstrated how to plan trips through Google Transit.

Ms. Brown gave a presentation on how the LEAN process was used to develop a

process for all procurement for SARTA. This process mainly involves the Project Manager, Grants Manager, and Civil Rights (DBE) Manager.

Procurement The Interim Procurement Policy was passed out to the Board. This interim

policy will be used until a final policy is determined and presented to the Board for approval.

2

Resolutions Resolution #14

A Resolution Authorizing The Executive Director/CEO To Award The Transit Development Plan (TDP) Contract In The Amount OF $159,989 To

AECOM Technical Services, Inc. Mr. Grier moved to adopt the resolution. Mr. Warren seconded the motion; vote passed unanimously.

Resolution #15 Travel Policy

Mr. Warren moved to adopt the resolution. Mr. Grier seconded the motion; vote passed unanimously.

Resolution #16

A Resolution Authorizing The Filing Of The Travel Training Proposal With The Stark County Mobility Coordination Committee (SCMCC) And The

Stark County Area Regional Transit Authority (SARTA) For Grants Through The Us Dot Federal Transit Administration (FTA), As Authorized Under Federal Transit Laws, As Codified, 49 USC Chapter 53, And

Executing A Contract With SARTA Upon Project Approval Mr. Warren moved to adopt the resolution. Mr. Grier seconded the motion; vote passed unanimously.

Adjournment

Mr. Warren moved to adjourn the meeting at 5:51pm.

3

Stark Area Regional Transit Authority Board of Trustees Meeting

January 28, 2015 @ 5:00 PM

Mr. DeGraff called the meeting to order at 5:03pm. Attendance

Board (Quorum Present) Chuck DeGraff (President), Ron Macala (Vice President), Greg Blasiman, Amanda Fletcher, Margaret Egbert, Edward Grier, James Reinhard

Excused

Chet Warren Mr. Grier moved to accept the absence. Ms. Egbert seconded the motion; vote passed unanimously.

Staff

Kirt Conrad (Executive Director/CEO), Nicholas Davidson (Customer Service/Proline Supervisor), Mark Finnicum (Chief Operating Officer), Craig Smith (Director, Information Technology), Tom Willliams (Transportation

Manager), Carrie Domer (Director, Finance), Katherine Manning (Director, Planning), Kristy Williams (Director, Human Resources), Tammy Marie Brown (Civil Rights Manager)

Other

Robert Murphy (Black McCuskey)

Approval/Correction of Minutes

November 19, 2014 January 14, 2015 Mr. Blasiman moved to adopt the resolution. Mr. Grier seconded the motion;

vote passed unanimously.

Departmental Reports/Goals

Transportation – Tom Williams (As submitted)

SARTA hit a record ridership of over 2.8 million rides. Goals for 2015

o Reduce overtime and protection hours. SARTA drivers are guaranteed 40 hours of work per week – it does not have to be 8

hours a day. o Improve on time performance with new software.

Maintenance – Mark Finnicum (As submitted) CNG usage increased to 800,000 GGE.

4

Goals for 2015 o Timely vehicle inspections

o Reduce number of comebacks (vehicles that breakdown)

Finance – Carrie Domer (As submitted) SARTA closed out under budget for 2014.

Goals for 2015

o Updating information into Great Plains.

o Develop new board reports o Stay under $2 million for health insurance

Planning – Katherine Manning (As submitted) SARTA now has a system map and is up at all transit centers and online.

SARTA celebrated riders and employees for reaching record ridership.

Goals for 2015

o Increase contracted services

o Develop public image campaign o Expand the travel training program

Information Technology – Craig Smith (As submitted)

Great Plains, Trapeze FA, and Trapeze Pass were all installed/upgraded. Goals for 2015

o Introduce Wi-Fi on SARTA buses o Launch Google Transit trip planning

Human Resources – Kristy Rowe (As submitted) A new class will start with 9 new CDL Operators.

Eighty-three employees signed up for FSA benefits for 2015 in

comparison to 62 in 2014. Employees also used 104 hours of EAP assistance in 2014 in comparison to 42 in 2013.

Goals for 2015 o Incorporate benchmarking of wages

o Update all policies and procedures o Boost employee morale

Civil Rights - Tammy Marie Brown Goals for 2015

o Recruit and increase DBE participation o Improve Wellness program

5

Re-train all employees on EEO

Communications Executive Director/CEO Mr. Conrad met with Job and Family Servicing to discuss dispatching for 5310

coordination. Resolutions

Travel Policy Resolution tabled pending legal review.

Resolution #6 A Resolution Adopting The Completed Study Of The Stark County Mobility

Coordination Committee (SCMCC) Ms. Egbert moved to adopt the resolution. Ms. Fletcher seconded the motion; vote passed unanimously.

Resolution #7

A Resolution To Revise The Nepotism Policy Ms. Egbert moved to amend the resolution to reflect Board members’ family as well. Ms. Fletcher seconded the motion.

Mr. Macala moved to adopt the resolution as amended. Mr. Reinhard seconded the motion; vote passed unanimously.

Resolution #8

A Resolution Authorizing Depository Service With Fifth Third Bank Ms. Egbert moved to amend the resolution to reflect the beginning and ending date of this service. Mr. Grier seconded the motion.

Ms. Fletcher moved to adopt the resolution as amended. Mr. Macala seconded the motion; vote passed unanimously.

Resolution #9

A Resolution Authorizing Investment Agreement With Fifth Third Bank Mr. Reinhard moved to amend the resolution to reflect the beginning and ending date of this service. Ms. Fletcher seconded the motion.

Mr. Reinhard moved to adopt the resolution as amended. Ms. Fletcher seconded

the motion; vote passed unanimously. Resolution #10

A Resolution Authorizing The Purchase Of A Second Fuel Cell Bus With El Dorado Ms. Egbert moved to adopt the resolution with an amended title. Mr. Grier

seconded the motion; vote passed unanimously.

6

Resolution #11

A Resolution Authorizing The Purchase Of Components Of Power Train For A Second Fuel Cell Bus With BAE Systems

Mr. Grier moved to adopt the resolution with an amended title. Mr. Macala seconded the motion; vote passed unanimously.

Resolution #12 A Resolution Authorizing The Purchase Of Fuel Cell System For A Second Fuel Cell Bus With Ballard Power Systems

Mr. Reinhard moved to adopt the resolution with an amended title. Ms. Egbert seconded the motion; vote passed unanimously.

Resolution #13 A Resolution Revising The Proline Paratransit Attendance And Suspension

Policy Mr. Grier moved to adopt the resolution. Mr. Blasiman seconded the motion;

vote passed unanimously. Adjournment

Ms. Egbert moved to adjourn the meeting. Mr. Grier seconded the motion. Meeting was adjourned at 6:34pm.

7

Transportation

Tom Williams

(Manager, Transportation)

8

TRANSPORTATION DEPARTMENT REPORT

January 2015

Statistics

Operated 21 Weekdays and 5 Saturdays compared to 22 Weekdays and 4

Saturdays in 2014.

Total Weekday Service average rides per day was 8,507.

Total Saturday Service average rides per day were 5,737.

Total Ridership was 210,791 compared to 206,322 in 2014.

Total Vehicle Miles was 315,375 compared to 288,798 in 2014.

Fixed route service provided 198,421 rides compared to 196,589 in 2014

and 188,848 vehicle miles compared to 187,949 in 2014.

Special shuttle service provided 118 rides compared to 243 in 2014 and 80 vehicle miles compared to 1,116 in 2014.

Proline service provided 12,158 rides compared to 9,490 in 2014 and

112,960 vehicle miles compared to 89,229 in 2014.

Contracted Services data is included in the Proline service figures.

Out Of County Contracted Services provided 94 rides compared to 0 in 2014 and 3,435 vehicle miles compared to 0 in 2014.

9

TRANSPORTATION DEPARTMENT REPORT

February 2015

Statistics

Operated 20 Weekdays and 4 Saturdays compared to 20 Weekdays and 4

Saturdays in 2014.

Total Weekday Service average rides per day was 8,715.

Total Saturday Service average rides per day were 5,232.

Total Ridership was 198,216 compared to 213,461 in 2014.

Total Vehicle Miles was 297,561 compared to 284,724 in 2014.

Fixed route service provided 186,323 rides compared to 202,444 in 2014

and 175,228 vehicle miles compared to 173,027 in 2014.

Special shuttle service provided 10 rides compared to 281 in 2014 and 30 vehicle miles compared to 2,300 in 2014.

Proline service provided 11,777 rides compared to 10,722 in 2014 and

108,542 vehicle miles compared to 99,079 in 2014.

Contracted Services data is included in the Proline service figures.

Out Of County Contracted Services provided 106 rides compared to 14 in 2014 and 4,178 vehicle miles compared to 652 in 2014.

10

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12

Customer Service & Paratransit Reservations

January 2015

Transit centers opened early and closed late on several occasions when the wind chill was 5º or below. Rider alerts were sent through social media.

Trapeze and SUS, the suspension module of Trapeze, were adjusted to reflect

the board approved attendance policy changes.

The infractions were unusually high due to inclement weather. Many infractions were forgiven and education was provided to clients whose

infractions were not weather related.

All Customer Service Representative /Reservationists were fitted, ordered and

received uniforms.

Procurement training was provided to all CSRs.

15

Customer Service & Paratransit Reservations

February 2015

Transit centers opened early and closed late on several occasions when the wind chill was 5º or below. Rider alerts were sent through social media.

Trapeze and SUS, the suspension module of Trapeze, were adjusted to reflect

the board approved attendance policy changes.

Annual evaluations were completed for all CSRs.

Despite inclement weather ticket sales were up again this month.

16

2015 Proline “Shared Ride” Service Statistics

Month

Trips

Scheduled

Advance

Cancels Same

Day

Cancels

No-

Shows Late

Cancels

Cancels

at the

Door

Total

Performed

Trips

Vehicle

Miles

Miles

per

Trip

January 15,195 1,809 949 51 76 49 12,158 112,960 9.29

February 14,792 1,889 934 80 73 39 11,777 108,542 9.51

March

April

May

June

July

August

September

October

November

December

Proline “Shared Ride” Service Statistics For the Month 2014

Month

Trips Scheduled

Advance

Cancels Same

Day Cancels

No-

Shows Late

Cancels

Cancels

at the Door

Total

Performed

Trips

Vehicle Miles

Miles

per

Trip

February 12,929 1,451 755 65 72 27 10,559 94,337 8.93

17

2015 2015 Totals 2014 2014 Totals Percent changed

Jan $96,448.75 Jan $71,674.00 34.57%

Feb $101,760.50 Feb $86,850.50 17.17%

Mar $0.00 Mar

Apr $0.00 Apr

May $0.00 May

Jun $0.00 Jun

Jul $0.00 Jul

Aug $0.00 Aug

Sep $0.00 Sep

Oct $0.00 Oct

Nov $0.00 Nov

Dec $0.00 Dec

Year-to-Date $198,209.25 $158,524.50 25.03%

Pass/Ticket Sales Comparison, 2014-2015

18

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Jan

$1,839

$1,799

$8,190

$8,054

$68,51

9$34

,760

$4,983

$4,639

$1,590

$1,698

$60$74

$9,763

$17,21

5$85

3$1,

045$60

5$2,

393$0

$0$48

$0$71

,674

$96,44

9

Feb

$1,984

$2,010

$8,913

$8,449

$80,61

5$65

,555

$4,873

$4,960

$1,553

$1,715

$285

$203

$2,283

$3,383

$220

$523

$963

$55$28

$0$47

$0$86

,851

$101,7

61

Mar

$0$1,

970$0

$12,04

7$0

$74,72

2$0

$4,462

$0$1,

989$0

$119

$0$2,

338$0

$275

$0$1,

320$0

$165

$0$0

$99,40

6$0

Apr

$0$1,

958$0

$16,97

0$0

$37,51

0$0

$5,477

$0$1,

824$0

$225

$0$1,

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$413

$0$1,

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$0$0

$0$66

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$0

May

$0$1,

604$0

$8,820

$0$65

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$0$6,

085$0

$1,766

$0$21

3$0

$7,623

$0$19

3$0

$633

$0$16

8$0

$0$92

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Jun

$0$1,

772$0

$7,419

$0$62

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$0$6,

416$0

$1,764

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$2,830

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$1,453

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$0$84

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$0$1,

736$0

$8,771

$0$13

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$0$6,

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$1,007

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$90$0

$15$0

$805

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$157,5

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$0$1,

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$4,921

$0$67

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$0$10

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473$0

$368

$0$9,

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$798

$0$1,

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$165

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$0$1,

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$8,046

$0$32

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$1,961

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$5,060

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$9,986

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$2,205

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$2,338

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20

Maintenance

Mark Finnicum

(Chief Operating Officer)

21

STARK AREA REGIONAL TRANSIT AUTHORITY MAINTENANCE DEPARTMENT

January, 2015 Submitted by: Mark Finnicum

1. There was a total of 112 Preventive Maintenance Inspections

53 Fixed Route Buses

55 Paratransit Buses

04 Support Vehicle

2. There was a total of 107 Wheelchair Inspections

3. There was a total of 30 Heat & Air Conditioning Inspections

4. There was a total of 72 Farebox Inspections

5. There was a total of 05 Front End Alignments

6. There was a total of 15 Bus Exchanges

7. There was a total of 02 CNG Recertification Inspections

8. There was a total of 38 Bi-Monthly Camera Inspections

9. There was a total of 09 Road Calls

05 Fixed Route Buses – 00 Towed

02 Non-Revenue Vehicle – 01 Towed

02 Paratransit Buses – 02 Towed

10. There was a total of 00 Warranty Repair

Building and Grounds Report

Gateway Offices Tasks completed 17

Gateway Garage Tasks completed 07

Massillon Tasks completed 04

Alliance Tasks completed 03

Cornerstone Tasks completed 18

Belden Village Tasks completed 19

11. There was 00 job related injuries reported.

22

Preventive Maintenance

2015 Fixed route Paratransit Support Total

Jan 53 55 4 112

Feb 48 54 3 105

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Road calls

2015 Fixed route Paratransit Support Total

Jan 5 2 2 9

Feb 4 1 1 6

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

0

20

40

60

80

100

120

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2015 Preventive Maintenance

Fixed route Paratransit Support Total

0123456789

10

Jan

Feb

Mar

Apr

May Jun

Jul

Aug

2015 Road Calls

Fixed route Paratransit

23

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Jan

$17,083.52

$67,924.27

$85,007.79

35,246.00

32,031.00

14,455.92

16,819.97

45,097.42

30,120.69

Feb

$14,596.56

$51,882.49

$66,479.05

34,805.00

32,037.00

12,387.01

17,300.40

44,157.78

41,710.80

Mar

38,442.00

10,958.67

60,227.46

Apr

37,862.00

13,807.69

60,639.73

May

36,160.00

14,425.28

63,661.13

Jun

39,661.00

14,434.19

61,107.73

Jul

39,815.00

15,593.53

61,824.30

Aug

39,069.00

13,534.64

37,310.11

Sep

37,511.00

16,382.73

53,123.71

Oct

36,568.00

18,817.21

53,692.33

Nov

30,449.00

18,400.58

42,035.37

Dec

34,608.00

18,124.59

35,630.65

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24

Finance

Carrie Domer

(Director, Finance)

25

Planning

Katherine Manning

(Director, Planning)

77

Planning Department

March 25, 2015

Marketing/Outreach

In February, SARTA conduced a Rider Give-Back Campaign. Riders

(Fixed Route and Proline) were randomly selected to receive a prize pack

filled with a 10-ride pass and SARTA promotional materials. Six riders a

week were selected (three Proline and three Fixed Route).

SARTA has developed “Ads” that will be posted at the Cornerstone

Transit Center that promote SARTA’s Services and Tools. These ads will

be posed, inside frames, on the islands once the weather is warm enough

to hang the frames.

New, large System maps for each transit center and the SARTA offices

are ordered and due by March 20th. Once they arrive they will be placed

inside the cases at each transit center. The maps also contain

information regarding using PinPoint. SARTA will also be installing the

System Map and PinPoint information on each Fixed Route bus.

For the Massillon transit center, we created posters of the Massillon

routes (time table and map) that will be hung in the exterior case.

In March, we observed Employee Appreciation Day (March 6th) and all

SARTA employees received cookies and free hot beverages for the day.

March 17th is Transit Drivers Appreciation Day (#tdad ). SARTA posted

information to its Social Media’s and promoted riders to thank their

drives that day, tell us who they would like to thank and why. SARTA

received many compliments for drivers.

SARTA will be starting its Public Image Campaign the end of April with

Billboard advertising throughout Stark County. These ads will feature

riders telling the community why they use SARTA’s Services.

SARTA is committed to being a community partner and has is as sponsor

for the following events

78

o April for the Alliance Area Domestic Violence Shelter

o May for the Crisis Intervention and Recovery Center’s 5k Run for a

new Tomorrow

o August for Project Homeless Connect

SARTA will be running their PinPoint Commercial for two months on

Massillon Magazine

Contracts

There are a total of 15 MedLine clients and SARTA provided

approximately 374 trips for them in the month of Jan. and 392 trips for

them in the month of Feb. There are inquiries everyday about this

services with people that are very interested in what it offers.

SARTA provided over 667 trips in Jan and over 645 trips in Feb for

approximate 403 JFS’s NET Transportation clients with multiple request

for rides out of the county as well as request for subscription trips to

reoccurring appointments. SARTA receives request for multiple rides

daily and expects to see this service continue to grow.

SARTA has 17 clients that go to SarahCare Adult Day Center on a

regular basis. SarahCare hired another driver to transport clients which

decreased the number of clients that SARTA is transporting. SARTA

provided approximately 342 trips to the Stark County SarahCare location

in the month of Jan and 266 trips in the month of Feb.

79

Travel Training

There was two hundred and ten (210) riders that completed the Travel

Training Program for the month of January and one hundred and ninety

seven (197) in the month of February 2015.

There continues to be a growing number of Proline clients taking

advantage of the training being offered. Travel Trainers duties are

expanding to more individualized trainings and presentations.

Monthly Travel Training Totals 2012-2015

2012 2013 2014 2015

January 430 226 248 210

February 549 170 272 197

March 233 211 192 17

April 144 348 139 0

May 74 249 160 0

June 299 359 377 0

July 150 158 304 0

August 187 158 318 0

September 266 335 179 0

October 282 201 228 0

November 175 138 171 0

December 155 130 182 0

Total 2944 2683 2770 424

Travel TrainingTotals

2010 - 2015

Category Amount

New Riders 5413

Student 3509

Proline 331

Medical 915

Misc. 853

Employment 2379

Blank 130

Total 13530

80

New Riders, 5413

Student, 3509

Proline, 331

Medical, 915 Misc., 853

Employment, 2379

New Riders Student Proline Medical Misc. Employment

0

1000

2000

3000

4000

5000

6000

Travel Training Totals by Type of Rider 2010-2015

81

Information

Technology

Craig Smith

(Director, Information Technology)

82

PROJECT STATUS REPORT

Project/Task Purpose % EDC Current Task(s) Upcoming Task(s)

Avail Installations

Installing the new vehicles in the fleet with the Avail

system, including Computer Aided Dispatch (CAD)/Automatic Vehicle Locator (AVL), Interactive

Voice Response (IVR).

60 APR 2015

The Avail system is in place and working for the majority of the

vehicles that are in SARTA’s fleet. The new vehicles 11 EH vans and 4 fixed route buses are receiving the

new Avail equipment.

Installations will resume March 24th, as of March 16th, 8 of the

15 new buses have been installed..

Microsoft Dynamics GP upgrade

Upgrade our current Microsoft Dynamics GP version from GP 2010 to

GP 2013 R2.

43 APR 2015

Microsoft Dynamics GP Upgrade Kickoff was held Feb. 2015.

Upgrade is continuing as 2 of the 5 milestones have been completed/

Complete testing of Microsoft Dynamics GP

on the test server by March 27th.

Trapeze Enterprise Asset Management (EAM) software upgrade

SARTA IT will soon begin upgrading the current fleet management software FA

Suite to Trapeze EAM.

32 APR 2015

Install Trapeze EAM onto new server and begin configuring the environment to match SARTA’s

current setup.

Trapeze came on-site to SARTA to evaluate all working modules

and database tables to review SARTA’s

version, they have sent a full 26 page report which include their recommendations.

Google Transit

Transit on Google Maps is a public transportation

planning tool that combines agency data with Google Maps. It integrates

transit stop, route, schedule, and fare

information to make trip planning quick and easy

for everyone.

100 MAR 2015

SARTA IT has worked to resolve many of the issues with the Google

Transit Feed. We continue work closely with Avail Technologies to finish the validation and are very close to being ready for launch.

SARTA is on Google Transit. Update Google

Transit feed when necessary.

Trapeze PASS upgrade V14

SARTA will be upgrading from its current version of

Trapeze PASS 10 to Trapeze PASS 14 to take advantage of significant

features in the new version.

45 MAR 2015

Trapeze version 14 is now installed in SARTA’s test environment. SARTA will work with Trapeze’s Customer Care to move the installation into the production environment after

testing.

Continue testing version 14 until

implemented into production.

Mobile Camera Security evaluation

Recent issues with the mobile surveillance system currently installed on fleet vehicles has lead SARTA to begin to research and test

the durability of mobile surveillance products for

future installations.

87 MAR 2015

SARTA has begun to conduct a 60 day evaluation of different mobile

surveillance with 2 different vendors.

Continue to evaluate the products that have been installed on two

(4) SARTA vehicles. The vendor participating are Seon and Apollo.

83

Human

Resources

Kristy Rowe

(Director, Human Resources)

84

HUMAN RESOURCES

BOARD REPORT

January & February 2014

Kristy

Williams

Recruitment

CDL Operators

New Hires Five (5) new CDL Operator were hired. Resignations/Terminations

Four (4) CDL operators retired. One (1) CDL operator was terminated. One (1) CDL operator resigned. One (1) maintenance technician resigned.

Resignation / Retirement

Termination Layoff Voluntary Layoff

December 6 1 N/A N/A

Vacancies

Department Position

Jan/Feb Transportation CDL Operators

Jan Maintenance Technicians

Internal Movement

● None to report at this time.

85

Employee Attrition 2014

Transportation

FT PT

Maintenance

FT PT

Administration

Total # of Employees FT PT

January 127 0 27 0 42 196 0

February 126 0 29 0 42 197 0

March 121 0 29 0 41 196 0

April 124 0 29 0 41 194 0

May 121 0 29 0 41 191 0

June 122 0 29 0 40 191 0

July 119 0 29 0 40 188 0

August 124 0 30 0 39 193 0

September 127 0 30 0 40 198 0

October 126 0 28 0 43 197 0

November 126 0 31 0 43 200 0

December 126 0 31 0 43 200 0

Employee Attrition 2015

Transportation

FT PT

Maintenance

FT PT

Administration

Total # of Employees FT PT

January 124 0 30 0 43 197 0

February 124 0 30 0 43 197 0

March

April

May

June

July

August

September

October

November

December

86

Employee

Relations

Meet and greet was conducted for CDL Operators.

Interviews were held for CDL Operators. A class of five new drivers were hired.

Interviews were held for Maintenance Technician.

Internal Communication Team has set a plan of action in place to communication throughout the agency. The team will meet twice a month. A communication board has been placed in the employee lounge, maintenance break room and in the upstairs coffee station area. This will allow employees to communicate their ideas and concerns.

Ms. Brown and I met with ECHS to discuss bringing an onsite clinic to our Gateway facility. This facility would allow employees and their dependents to have access to medical treatment and prescriptions with no out of pocket expense to the employees. A Request for Proposal is being drafted and will

go out for Bid.

Ms. Pryor attended the monthly safety council meeting at Myers Lake Ballroom.

Submitted NTD (National Transit Database) information on Safety and Security.

An ADA compliance audit was conducted on our Gateway facility.

Procurement training was performed for all staff members.

Currently benchmarking wages to other transit authorities along with other governmental agencies throughout stark county.

The Planning Department held an employee appreciation day where all employees where given a box lunch and SARTA cup.

87

STARK AREA REGIONAL TRANSIT AUTHORITY

RESOLUTION # __________, 2015

A RESOLUTION APPROVING THE FINDINGS AND RECOMMENDATIONS IN

THE PARATRANSIT SERVICES EVALUATION

WHEREAS, SARTA is contracted with Nelson Development LTD, in association with Parsons-Brinkerhoff, Inc. and BLIC North America to conduct

an evaluation of SARTA’s Paratransit Services; and

WHEREAS, the evaluation of this service was conducted over 2014 with a final report given to SARTA in 2015; and

WHEREAS, the plan included a series of Findings and Recommendations that have been attached to this resolution;

NOW THEREFORE BE IT RESOLVED, that the SARTA Board approves the the Findings and Recommendations as laid out in the Paratransit Evaluation.

____________________________________

Date of Adoption

_____________________________________ Board President

_____________________________________

Secretary-Treasurer

105


RESOLUTION # __________, 2014

APPROVING CHANGES IN THE ORGANIZATIONAL CHART

WHEREAS, the Board approved organizational chart established

positions and agency structure; and WHEREAS, the re-structuring of SARTA is needed from time to time and

the following adjustments need to be implemented:

Communication Administrator title changed to Marketing Manager

Additional Transit Supervisor increased from 5 to 6

NOW, THEREFORE BE IT RESOLVED, the Executive Director/CEO is authorized to make these modifications to positions and the organizational chart

described above and by the attached supporting documents.

________________________________ Date

________________________________

Board President

________________________________ Secretary-Treasurer

114

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116


RESOLUTION # __________, 2015

INCREASE THE SUPPORT TO THE JR COLEMAN (JRC) CENTER IN THE AMOUNT OF $144,000.00

WHEREAS, Stark Area Regional Transit Authority (SARTA), the City of Canton, and the JRC Center have collaborated on the improvements to the Mahoning Road Corridor; and

WHEREAS, SARTA was awarded a competitive grant from the FTA for

these improvements; and WHEREAS, the JRC Center has been providing project management and

public outreach for the project; and

WHEREAS, the project will continue for an additional two (2) years; and WHEREAS, SARTA will continue as a pass-through for $72,000 per year

for a total not to exceed One Hundred Forty-four Thousand Dollars ($144,000.00) in support for the project;

NOW THEREFORE BE IT RESOLVED, that the Executive Director / CEO is authorized to complete any documentation required to execute this resolution.

____________________________________

Date of Adoption

_____________________________________ Board President

_____________________________________

Secretary-Treasurer

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RESOLUTION # __________, 2015

A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO TO SURPLUS OBSOLETE FIXED ASSET INVENTORY

WHEREAS, in accordance with the FTA “Best Practices in Procurement Manual” and the Ohio Revised Code, this request is made to allow the Executive Director/CEO to surplus obsolete inventory; and

WHEREAS, the attached list of fixed assets have exhausted their useful

life for which they were purchased; and WHEREAS, that with Board approval the assets will be disposed of in a

manner in which staff feels is the best interest of the agency; and

WHEREAS, this resolution will assist SARTA in complying with two of the Board approved “Five Bold Steps,” Maximizing Financial Responsibility and Building Public Support through grant initiatives;

NOW THEREFORE BE IT RESOLVED, that the Executive Director/CEO is authorized to dispose of obsolete fixed asset inventory per attached.

____________________________________ Date of Adoption

_____________________________________ Board President

_____________________________________ Secretary-Treasurer

118

Asset ID Suf Asset Description Acquisition Cost Book Value Inventoried

13873 2 Inline serial datalink adaptor $0.00 $0.00 Outdated not used

14197 99 MAILBOX, LOCKING $0.00 $0.00 Replaced due to being hit

14913 1 CAT OUTLETS (5) $390.00 $0.00 Replaced No longer in service

97037 99 MONITOR, BUILDING CAMERA $285.00 $0.00 Replaced No longer in service

01553 147 Camera - ceiling dome mount color $915.00 $0.00 Replaced No longer in service

03259 3 Dell 19" flat screen display $209.00 $0.00 No longer in service

03259 1 Dell 19" Flat panel display $209.00 $0.00 No longer in service

03199 1 SHREDDER $1,265.00 $0.00 Broken

11492 99 CHAIR, TASK SWIVEL $141.00 $0.00 No longer in service

13771 99 CHAIR, STEELCASE $258.00 $0.00 No longer in service

20163 99 CHAIR, EXEC HB SWVL $255.84 $0.00 No longer in service

00111 1 WINDOWS XP PRO UPGRADE $336.00 $0.00 No longer in service

00242 1 UPGRADE TIME CLOCK PLUS $1,926.29 $0.00 No longer in service

00628 1 UPGRADE LICENSE PRO WINDOWS XP $168.00 $0.00 No longer in service

00753 2 Bar Code Font Software Download $99.99 $0.00 No longer in service

00836 2 SOFTWARE LICENSES (10) $297.40 $0.00 No longer in service

00836 3 SOFTWARE MS XP PROFESSIONAL UPGRADE(3) $492.00 $0.00 No longer in service

00836 4 SOFTWARE MS WINDOWS SERVER CLIENT (15) $372.00 $0.00 No longer in service

00870 1 PC Anywhere Software $199.95 $0.00 No longer in service

01448 1 Memory Computer 1024 MB $263.00 $0.00 No longer in service

01516 1 Wireless Router $53.19 $0.00 No longer in service

01522 2 Windows Server 2003 Standard $739.00 $0.00 No longer in service

01644 1 Tape Drive DAT 72i $924.00 $0.00 No longer in service

01853 1 Toshiba phone system ACD group computer $4,754.00 $0.00 No longer in service

01945 1 Call Recorder / Call logger $131.24 $0.00 No longer in service

02077 1 Antivirus Software $791.82 $0.00 No longer in service

02077 2 Symantec antifirus Multi (10) $271.60 $0.00 No longer in service

02827 1 Adobe Photoshop $320.00 $0.00 No longer in service

02960 8 Dell Flat Panel 17 Inch Monitor $178.11 $0.00 No longer in service

03049 1 Memory Upgrade Windows Server $148.00 $0.00 No longer in service

03141 1 Administration Software $118.00 $0.00 No longer in service

SARTA Assets to be Retired 2015

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03190 1 EMAIL DISCLAIMER SOFTWARE $275.00 $0.00 No longer in service

03195 1 1000 BASE T $0.00 $0.00 No longer in service

03309 1 Adobe Acrobat upgrade $91.13 $0.00 No longer in service

03338 1 AUTODIM for GP 9.0 $80.00 $0.00 No longer in service

03478 1 OFFICE 2007 UPGRADE $17,866.08 $0.00 No longer in service

03613 1 HP GBIT ADAPTER - 290563-B1 $156.80 $0.00 No longer in service




03995 1 OFFICE SHARPOINT DESIGNER 2007 $117.89 $0.00 No longer in service

04002 1 HP StorageWorks 920 Tape Drive $2,496.00 $0.00 No longer in service

04041 1 OFFICE 2007 Licenses (2) $465.16 $0.00 No longer in service

04133 1 HARD DRIVE - SERVER $54.42 $0.00 No longer in service

04133 2 HARD DRIVE - SERVER $54.42 $0.00 No longer in service

04136 1 HARD DRIVE FOR EXCH01 $161.99 $0.00 No longer in service

04136 2 HARD DRIVE FOR TS01 $169.00 $0.00 No longer in service

04136 3 HARD DRIVE for TS01 $169.00 $0.00 No longer in service

04139 2 EDGE 2 GB MODULE KIT $144.00 $0.00 No longer in service

04724 1 Voicemail Upgrade $17,357.95 $0.00 No longer in service

05688 1 Trapeze PASS License Fees $10,349.00 $0.00 No longer in service

12349 99 SOFTWARE, ANTI VIRUS $1,166.22 $0.00 No longer in service

12418 99 SOFTWARE, ACROBAT 5.0 $226.76 $0.00 No longer in service

12765 3 KEYBOARD DRAWER, WOOD $56.55 $0.00 No longer in service

13952 5 Microsoft Windows Server $7,016.33 $0.00 No longer in service

13952 99 SERVER, COMPUTER (DC01) $21,925.34 $0.00 No longer in service

14031 99 ADOBE PHOTOSHOT SOFTWARE $105.24 $0.00 No longer in service

14219 99 SERVER HP PROLIANT ML 370 $14,467.07 $0.00 No longer in service

14219 2 LICENSES WINDOWS SRV (5) $673.65 $0.00 No longer in service

14219 3 LICENSES WINDOWS SQL SRV $2,940.80 $0.00 No longer in service

14221 99 BATTERY BACKUP $433.75 $0.00 No longer in service

14221 2 MICROSOFT XP PRO O/S $1,076.15 $0.00 No longer in service

14221 3 KVM SWITCH $381.12 $0.00 No longer in service

14670 2 SOFTWARE LICENSES (5) $1,710.00 $0.00 No longer in service


120


14670 99 SOFTWARE LICENSES (5) $2,060.00 $0.00 No longer in service

14911 99 MS VISIO 2002 STD $174.49 $0.00 No longer in service

14912 99 SOFTWARE-WINDOWS UPGRADE $346.00 $0.00 No longer in service

14937 1 Hp Computer-server $4,900.17 $0.00 No longer in service

14937 2 Rack Kit $334.00 $0.00 No longer in service

14937 3 Rack Kit $334.00 $0.00 No longer in service

14939 13 Diskkeeper 7.0 $209.98 $0.00 No longer in service

14939 14 Windows SVR CALs $355.00 $0.00 No longer in service

14939 15 Windows Terminal CALs $130.00 $0.00 No longer in service

14939 18 Licenses-Govt Windows SVR (5) $130.00 $0.00 No longer in service

14939 19 Licenses-Windows Terminal (5) $355.00 $0.00 No longer in service

15169 2 SOFTWARE-EXCHANGE 2003 (25) $1,550.00 $0.00 No longer in service

15169 99 SOFTWARE-WINDOWS SERVER $650.00 $0.00 No longer in service

15279 2 15" Flat Panel Monitor $299.00 $0.00 No longer in service

15497 2 SOFTWARE MS MBG W2003 $765.00 $0.00 No longer in service

15497 99 SERVER COMPAQ RACK MOUNT $4,783.61 $0.00 No longer in service

15563 8 AUTODIM TOOL $757.88 $0.00 No longer in service

15662 99 SOFTWARE, ANTI-VIRUS LIC $1,355.50 $0.00 No longer in service

15935 5 TIMECLOCK PLUS SOFTWARE & INSTALLATION $24,325.69 $0.00 No longer in service

20202 1 UPGRADE WINDOWS XP PRO $165.00 $0.00 No longer in service

05340 2 DOCUMENT MANAGER $35,635.85 $0.00 No longer in service

05836 1 WATCHGUARD XTM520 $0.00 $0.00 No longer in service

02121 2 Chair - Intensive use (SARTA LOGO) $1,127.67 $0.00 No longer in service

02283 22 Radio Portable - Supervisors $0.00 $0.00 No longer in service



02283 11 Computer Dimension 5150 $0.00 $0.00 No longer in service

02481 1 Shelf Unit - 5 Tier Modular $74.98 $0.00 No longer in service

02934 1 CHAIR MAT $0.00 $0.00 No longer in service

03892 1 ELECTRIC STAPLER $65.19 $0.00 No longer in service

00461 99 CHECK SIGNER, RAPID $950.00 $0.00 No longer in service

00339 1 CALCULATOR - TIME INDICATOR $233.99 $0.00 No longer in service

20068 99 FILE, 2DWR LETTER PUTTY $101.75 $0.00 No longer in service

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99060 99 RADIO, MHZ16CH $800.00 $0.00 No longer in service

01834 5 Office Chair, Black Lowback $321.14 $0.00 No longer in service

01894 2 Flat panel monitor 17 inch Dell $249.11 $0.00 No longer in service

01923 2 Chair single seater closed front $108.00 $0.00 No longer in service

03283 1 Chair $295.00 $0.00 No longer in service

03340 1 20" flat panel monitor $233.10 $0.00 No longer in service

04180 1 FILE CABINET MOBILE $341.25 $0.00 No longer in service

04180 2 TOWER-TWO W/ SHELVES $666.25 $0.00 No longer in service

04180 3 DESK WITH OVERHEAD $1,544.70 $0.00 No longer in service

14796 99 PRINTER, HP LASERJET $1,222.34 $0.00 No longer in service

01553 99 Chair $144.70 $0.00 No longer in service

03623 1 Wireless Headset $185.00 $0.00 No longer in service

03623 3 Wireless Headset $185.00 $0.00 No longer in service

01769 1 Multifunction laser printer $534.00 $0.00 Doesn't work any longer

02059 1 Pocket PC PPT 8846 PDA $1,834.16 $0.00 No longer in service

03399 1 Folding Hand Cart $82.75 $0.00 No longer in service

03389 1 APC Battery replacement-server $99.57 $0.00 No longer in service

98023 99 CURRENCY COUNTER, RECOND $860.00 $0.00 No longer in service

04874 1 Kiosk Computer for Maintenance $4,612.69 $0.00 No longer in service



04874 4 Kiosk computer for Maintenance $4,612.69 $0.00 No longer in service


10726 99 LAMP, FLUORESCENT $76.44 $0.00 No longer in service

20157 99 FAN, 20' WALL/CEILING $100.34 $0.00 No longer in service

03749 1 STOOL $66.99 $0.00 No longer in service

03118 1 HR Applicant Data Integration $1,000.00 $0.00 No longer in service

05052 3 VPN Firewall $6,161.07 $0.00 No longer in service

01553 139 Chair - Regal Recliner $671.03 $0.00 No longer in service

01553 186 Credenza with 24 cubicals and brown oval $499.50 $0.00 No longer in service

03340 13 Computer Dell Optiplex $616.63 $0.00 No longer in service

03256 1 Adding Machine $101.97 $0.00 No longer in service

20111 99 CHAIR, GUEST BURGANDY $136.50 $0.00 No longer in service


122


98007 99 CHAIR,TILT PNEU $99.99 $0.00 No longer in service

02193 1 MAGAZINE RACK $90.31 $0.00 No longer in service

01834 4 Office Chair, Black Lowback $321.14 $0.00 No longer in service

99015 99 RADIO, SM50 UHF 2CH 40WAT $690.00 $0.00 replaced with AVAIL setup








99023 99 RADIO, 50SM UHF 2CH 40WAT $690.00 $0.00 replaced with AVAIL setup


99025 99 RADIO, 50SM UHF 2CH 40WAT $690.00 $0.00 replaced with AVAIL setup





99030 99 RADIO, M1225 UHF 20CH 40W $785.00 $0.00 replaced with AVAIL setup

99031 99 RADIO, M1225 UHF 20CH 40W $785.00 $0.00 replaced with AVAIL setup

02960 10 Dell Flat Panel 19 Inch Monitor $228.00 $0.00 Retired

03706 6 Shelter @ TBD $3,000.00 $0.00 duplicate entry

03340 5 Computer Dell Optiplex $616.63 $0.00 Retired

02960 1 Optiplex GX 520 Computer $627.38 $0.00 Retired

02960 4 Optiplex GX 520 Computer $627.38 $0.00 Retired

02960 12 Dell Flat Panel 19 Inch Monitor $228.00 $0.00 Retired

03340 3 Computer Dell Optiplex $616.63 $0.00 Retired

01623 2 Flat Panel Monitor 17 inch $278.50 $0.00 Retired

01293 1 Printer LaserJet 2300L $1,225.00 $0.00 Retired

01676 10 Flat Panel Monitor 17 inch $250.00 $0.00 Retired

02842 1 HP Printer - maintenance kit $251.00 $0.00 Retired

03701 1 HP Laser Jet Printer $610.00 $0.00 Retired

97090 1 CAMERA, VIDEO KODAK DIGTL $499.00 $0.00 Retired

123

01553 124 Cabinet - File 3 drw $442.23 $0.00 No longer in service

5026 99 LATHE #5026 $1,840.94 $0.00 cannot locate

98001 99 Chair, Steno-Blk Cab 3.5 $100.00 $0.00 Broken

12416 99 PRINTER, HP LASERJET $785.32 $0.00 cannot locate

21020 99 CHAIR, EXEC SWIVEL $965.85 $0.00 Broken

01623 2 Flat Panel Monitor 17 inch $278.50 $0.00 Broken

01834 6 Office Chair, Black Lowback $321.14 $0.00 Out of Date information

14858 99 Cost Control Best Practices $311.95 $0.00 Broken

01670 7 Chair $180.29 $0.00 Broken

01670 4 Chair $180.29 $0.00 Broken

01670 9 Chair $180.29 $0.00 Broken

01670 12 Chair $180.28 $0.00 Broken

20197 99 Chair $96.31 $0.00 Broken

10480 12 Chair $186.29 $0.00 Broken

10480 5 Chair $186.29 $0.00 Broken

99001 99 Chair $207.91 $0.00 Broken

02794 1 S-1 Guards $1,270.00 $0.00 obsolete - not useable


















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$377,995.06

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Stark Area Regional Transit Authority Board Of Trustees Meeting ...

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Transcript of Stark Area Regional Transit Authority Board Of Trustees Meeting ...