Request for Proposal - City of Richmond

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City of Richmond Finance & Corporate Services Division Request for Proposal

Request for Proposal Contract 2867P

OLYMPIC SPEED SKATING OVAL – ENVIRONMENTAL MONITORING 1. Introduction

The City of Richmond proposes to engage the services of an Environmental Monitor to provide environmental monitoring services during the construction of the Richmond Olympic Speed Skating Oval Project in accordance with the City’s Construction Environmental Management Plan (CEMP). The objective of this request for proposal is to provide the City with qualified proponents capable of carrying out the work herein defined. The subsequent proponent submissions will form the basis for evaluation, interview and selection.

2. Submission Details

Three (3) copies of proposals marked “Contract 2867P – Olympic Speed Skating Oval – Environmental Monitoring” addressed to the Purchasing Section, will be received at the Information Counter, Main Floor, Richmond City Hall, 6911 No. 3 Road, Richmond BC V6Y 2C1, until 12:00 Noon, Local Time on Friday June 30, 2006. Submissions received after this time will be returned to the sender.

The City reserves the right to cancel this Request for Proposal for any reason without any liability to any proponent or to waive irregularities at their own discretion.

Proposals may be withdrawn by written notice only, provided such notice is received at the office of the City’s Purchasing Section prior to the date/time set as the closing time for receiving proposals.

Proposals shall be open for acceptance for 90 days following the submission closing date.

All proposals will remain confidential, subject to the Freedom of Information and Privacy Act.

Any interpretation of, additions to, deletions from, or any other corrections to the Proposal document, will be issued as written addenda by the City of Richmond. It is the sole responsibility of the potential Bidders to check with the City of Richmond’s website and/or BCBid to ensure that all available information has been received prior to submitting a bid.

City of Richmond 2 Contract 2867P Request for Proposal – Olympic Speed Skating Oval – Environmental Monitoring

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3. Enquiries

3.1 Clarification of terms and conditions of the proposal process shall be directed to:

Purchasing Telephone: 604-276-4287 David Phipps, Supervisor Purchasing Section E-mail: [email protected] City of Richmond 3.2 Technical clarification shall be directed to:

Technical Telephone: 604-247-4679 Lucy Tompkins Major Projects Office Liaison E-mail: [email protected] City of Richmond The City, its agents and employees shall not be responsible for any information given by way of verbal communication.

Any questions that are received by City of Richmond Staff that affect the Proposal Process will be issued as addenda by the City of Richmond.

4. Project Background

The City of Richmond has been selected by the Vancouver Organizing Committee (VANOC) to host the long track speed skating competition for the 2010 Olympic and Paralympic Games (2010 Games). In order to host this event, the City will be constructing the Richmond Olympic Speed Skating Oval Project.

Project Description The Richmond Oval building will be a multi-purpose facility, which will not only host the long track speed skating competition during the 2010 Games, but will also serve as a world class multi-use legacy facility for sport and wellness for the local and international community.

There are three major components to the Project: The Oval building: The Oval Building will be comprised of three levels and be

approximately 15-18 metres (m) high and approximately 33,000m2 in area. The Oval building is being designed and constructed in such a manner to meet a minimum LEEDTM silver accreditation.

A Waterfront Park and Olympic Plaza: The Olympic Plaza will have a footprint of approximately 12,500m2, and be constructed between the Oval building and Fraser River shoreline. A waterfront park will be constructed along the dike to maintain public access and non-motorized recreation use of the dike. As part of its commitments to environmental responsibility, the City plans to enhance an existing intertidal marsh as a Project environmental benefit and to demonstrate the ability to effectively integrate natural elements with urban development.


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Temporary Overlay Area: During the 2010 Games, a 38,500m2 overlay area will be constructed along the west edge of the Oval building to serve as a temporary facility for media, logistics and other management and administration uses.

Project Location The Richmond Oval project is located on municipally owned land, situated along the Fraser River foreshore at 6080 River Road. The Project location is bounded by: the Middle Arm distributary channel of the Fraser River Middle Arm (Middle

Arm) to the north Hollybridge Way to the east the former Canadian Pacific Rail (CPR) line to the south No. 2 Road to the west (Project location).

The Fraser River and adjacent areas provide a variety of habitats that support significant environmental resources. Construction Activity Summary To date, the following construction activity has taken place on the site:

• Tree relocation and site clearing (July to Sept 2005) • Installation of stormwater management construction controls (Aug to Sept 2005) • Preload and soil densification (Sept 2005 to on-going)

Summary of Construction Activity Phases Construction Activity Schedule Phase 1 – Site Preparation

Tree Relocation and Site Clearing July 05 - Sept. 05 Preload and Soil Densification Sept 05 - July 06 River Road Relocation and Construction Site Access Mar 06 - Oct 06 Bulk Excavation (for raft slab and buttress pile caps) Aug 06 – Oct 06 Detail Excavation (excavation for underground plumbing and electrical)

Sept 06- Dec 06

Pile Works (installation of piles which support the buttress pile caps)

Aug 06 – Oct 06

Phase 2 – Building Construction

All building construction works Sept 06 – Sept 08 Phase 3 – Landscape Works

Oval Landscaping Mar 08 - Sept 08

Construction progress to date


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CEAA and Construction Environment Management Plan An environmental assessment1 was undertaken for the Richmond Oval in accordance with the Canadian Environmental Assessment Act (CEAA) as a result of the contribution of federal funding. Canadian Heritage is the lead regulatory authority for administering CEAA for the Richmond Skating Oval.

One of the City of Richmond’s Corporate Commitments in accordance with the Project’s determination under CEAA was the development and adherence to a Construction Environmental Management Plan (CEMP). The CEMP has been reviewed by Canadian Heritage and other applicable regulatory authorities, including Environment Canada, Fisheries and Oceans Canada and the BC Ministry of Environment. The CEMP identifies the environmental monitoring requirements being requested in this RFP. Environmental monitoring is being requested for the remainder of the construction period. The duration of Environmental Monitoring services required for the project is from July 10th (1-week prior to anticipated pre-load removal) to October 31st 2008. Substantial completion of the facility is July 2008, with total completion scheduled for September 2008. Some additional time has been provided for the environmental monitoring services after building completion, to ensure that landscaping works are completed.

Consultant Duties

The successful consultant will provide Environmental Monitoring services for the Richmond Speed Skating Oval as outlined in the CEMP. Applicants should review the CEMP to ensure that their proposal covers all Environmental Monitoring duties and functions as outlined in it. Key functions are summarised below: Activities:

The following identifies the main activities to be performed by Environmental Monitor:

• responsible for overall environmental auditing at the Oval site during construction (July 10th 2006 to October 31st 2008) to ensure compliance with the terms and conditions of the CEMP and environmental legislation.

• conducting surface water quality monitoring in accordance with the CEMP (Sections 5 and 8)

• provide archaeological services as outlined in the CEMP (Sections 7 and 8) • responsible for providing training to the Construction Manager to support the

Construction Manager in conducting environmental orientation for construction crews (budgets should include provision of 1 training session for Construction Manager and attendance at 2 orientation sessions provided by the Construction Manager)

1 Richmond Olympic Speed Skating Oval Project – Environmental Assessment Report. June 28, 2005. Submitted to Canadian Heritage on behalf of the City of Richmond.


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• responsible for coordinating prompt corrective action if required, by coordinating with the City and site supervisory personnel

• provide recommendations to the City on means for resolving any environmental issues that may arise

• will issue stop work orders on construction activity that, in the opinion, of the Environmental Monitor, represents a significant risk to the environment and/or City. Any stop work action issued by the Environmental Monitor must be communicated through the Construction Manager. The City needs to be advised immediately of any such action

• will be retained by and report to the City and inform the Construction Manager regarding any environmental issues.

Reporting requirements The following details the reporting requirements for the Environmental Monitor: immediate reporting of any environmental concerns to the City letter-based site visit reports2 submitted in a timely manner to the City and

Construction Manager. Each report must provide the following information: o date/time/weather/name of consultant o brief summary of site construction activity occurring on site o site observations related to surface water management and other

environmental considerations o statement on environmental compliance status and issues o description of field parameter sampling (locations and time of sampling,

visual observations, water quality results) o description of water quality sampling for TSS, pH, and oil & grease, if

undertaken (locations and time of sampling, visual observations, water quality results. The results may be provided in a follow-up e-mail when available from the testing laboratory)

o confirmation on follow-up tasks from previous visits o recommendations for action o the Environmental Monitor must advise the on-site construction manager

of any environmental actions/recommendations at the time of the visit. bi-annual summary reports to the City, which provides a summary of

environmental monitoring activities and results to be included in the City’s progress status reporting to Canadian Heritage.

5. City Provided Items

The City will provide all appropriate design and construction maps and drawings. Copies of existing reports will also be provided, including CEAA Progress Status Reports, CEAA Environmental Assessment Report, CEAA Screening Report and Decision Record and all previous field / site visit reports from ECL Envirowest Consultants Ltd.

2 required for each site visit (frequency as per monitoring regime described in Table 8.1 of the CEMP).


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6. Budget

The consultant’s cost for this project should be broken down into two budgets.

A FIXED FEE for providing Environmental Monitoring services according to the baseline scope of work outlined in the CEMP (from July 10th 2006 to October 31st 2008). The fee basis should include:

o fulfilling the baseline requirements to audit for overall environmental performance and compliance during construction of the Oval. Respondents should provide a schedule illustrating the number and duration (in hours) of site auditing inspections.

o fulfilling the baseline requirements of the water quality-monitoring program (Table 8.1 in the CEMP). This includes both testing of ‘field parameters’ and TSS, pH, and total oil & grease sampling. A schedule of site auditing visits and water quality sampling for the entire construction period should be provided.

o fulfilling the baseline requirements for providing archaeological services (training and monitoring) a schedule for archaeological visual inspections should be provided.

o fulfilling training requirements

o regular reporting to the City and Construction Manager (site visit audit reports and six-monthly progress reporting).

o the fixed fee should state the number of meetings to be attended (e.g. project inception meeting, review meetings, etc). It is expected that the Environmental Monitor would attend a maximum of six project meetings.

o The fee should be inclusive of expenses (including, but not limited to, travel costs, sampling costs, laboratory analysis costs, report production costs, attendance at meetings, etc). The consultants will provide all field parameter testing equipment. Expenses should be identified separately from professional/technical fees and should be categorized for travel, equipment, laboratory testing, etc.

o A table should be provided that shows how the total fixed fee is established based on rates for all named individuals against anticipated hours to complete each main task. This should be broken out for each of the main construction phases.

INCREMENTAL COST for additional environmental technical studies or advice as required. Environmental Monitoring services should encompass the


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ability to respond to unanticipated issues pertaining to all aspects of the environment (e.g., soil management, vegetation and wildlife management, dewatering management, waste management, environmental sustainability, etc.). The extent and precise nature of this work is not known at present. It may relate to additional water quality monitoring, through to advice and resolution of complex technical environmental issues. It is likely that a quick response and turnaround time will be required. The following is required to be included in the proposal:

o Hourly rates and information on individuals available to provide additional environmental services (e.g. environmental monitoring/water sampling technician, senior technical advisor/reviewers, etc) either as an immediate call-out and/or additional scheduled work.

o A statement assuring the City that there is capacity within the stated team for providing additional environmental services as required, including immediate response to urgent call-out to address unanticipated issues.

A single summary page of costs, with a detailed breakdown for both the Fixed Fee budget and Incremental Cost hourly rates, should be provided in the proposal.

7. Project Schedule

The project is to be completed by October 31st 2008, with work commencing by Monday 10th July 2006. A project schedule is to be submitted with the proposal.

8. Proposal Submissions

All proponents are required to provide the following information with their submissions, and in the order that follows:

A Corporate profile of their firm outlining its history, philosophy and target market.

A detailed listing of Environmental Monitoring experience (relating to each of the key components required for this project).

A description of the consultant’s understanding of the project objectives/outcomes and vision, and how these will be achieved.

A detailed project methodology explaining each project task including what will be expected of both the consultant and the City with respect to each task.

Team Composition – a complete listing of all key personnel who will be assigned to this project. This will include their relevant experience, qualifications for this


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project, roles and responsibilities, leadership, etc., in addition to their availability for this project.

A detailed proposal of what will be delivered, including the expected outcome and benefits to the City of Richmond.

A complete definition of the process that will be employed to meet the objectives of this project, eg. approach to be taken, etc.

A detailed schedule of all activities, including milestones, project meetings, interim reports and progress reports required for this project.

Provision of a priced methodology complete with a time allotment for each identified task you propose to employ to carry out the work, this shall form the basis for payments to the successful proponent. Supplement this with a schedule of fees for staff to be assigned to the project. These rates shall be the basis for adjustments to the value of the contract in the event the scope of work varies from that proposed.

A minimum of three (3) client references from projects of a similar size and scope.

9. Working Agreement

The successful proponent will enter into a contract for services with the City based upon the information contained in this request for proposal and the successful proponents submission and any modifications thereto. For a sample of the agreement please see the attached document at the end of the RFP Section.

Proponents may include their standard terms of engagement.

10. Evaluation Criteria

Proposals shall be evaluated to determine the best value offered to the City against conformance to the following criteria:

Understanding of project objectives/outcomes and vision Project Methodology Team Composition – Experience and Qualifications of those staff to be assigned

to the project. Project Deliverables Value for Money References Interview (if required)

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City of Richmond Agreement

This Agreement dated the day of July 2006, at the City of Richmond, in the Province of British Columbia Between:

City of Richmond 6911 No. 3 Road Richmond, BC V6Y 2C1 (the "City")

And:

(the "Consultant")

Whereas:

A. The City is (the “Event or Project”);

B. The City requires a the Event or Project:

C. The City issued a Request for Quotation for the supply and delivery of ;

D. The Consultant is willing and prepared to deliver ;

NOW THEREFORE in consideration of the mutual covenants and agreements set out below, the parties covenant and agree as follows:

1. Responsibilities and Duties

1.1. The Consultant shall be responsible for the following as per Request for Quotation /Proposal and the Consultant’s submission dated .

a) b) c) d) e) f)

Form of Agreement Page 2

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g) h)

1.2. The Consultant agrees to conduct himself professionally and with integrity so as not to embarrass or discredit the City throughout the performance of the duties and responsibilities set out in this agreement.

2. Compensation

2.1. In exchange for carrying out the duties and responsibilities set out in this agreement, the City agrees to pay to the Consultant, the amount of $ plus GST per for the duration of the term of this agreement, but total amount of payments not to exceed $ plus GST.

2.2. Once per month, commencing no sooner than , the Consultant shall submit to the City a written statement of account and setting out a detailed summary of hours worked, meetings attended and the status of (the “Statement of Account”).

2.3. The Statement of Account must show the amount of GST charged and include the Consultant’s GST registration number and City Purchase Order number.

2.4. The City agrees to make payments to the Consultant within ten (10) working days of receipt of the Consultant’s Statement of Account.

2.5. The Consultant shall, on a monthly basis, submit to the City a list of expenses incurred in carrying out the duties and responsibilities set out in this agreement and, upon approval of such expenses by the City, the City will reimburse the Consultant for such expenses.

3. Performance Standards

3.1. The Consultant is responsible for meeting the following targets:

The Consultant agrees to comply with following project deadlines:

The Consultant shall prepare a report to the City on a monthly basis indicating what targets have been met over the preceding month and the status of efforts in relation to the targets set out.

4. Benefits

4.1. The Consultant hereby waives all rights, claims, and entitlements whatsoever afforded to employees of the City pursuant to the Group Life Insurance Plan, Long Term Disability Plan and the Dental Plan and any other such benefits. The Consultant agrees to pay, as required by Federal or Provincial Statutes any payments for Income Tax, Workers Compensation, Unemployment Insurance, Canada Pension Plan, Superannuation and other such payments.

5. Independent Contractor

5.1. The Consultant is an independent contractor and no agency, joint venture, association, partnership, employer-employee relationship is created between the City and the Consultant.


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6. Assignment And Subcontracting

6.1. The Consultant will not, without the prior written consent of the City, assign, either directly or indirectly, any right or obligation of the Consultant under this agreement.

6.2. No sub-contract entered into by the Consultant will relieve the Consultant from any of his obligations or impose any obligation or liability upon the City to any such sub-contractor.

7. Indemnity

7.1. The Consultant agrees to indemnify and hold harmless the City, its agents, employees, and elected officials, against any damages, liabilities, or costs, including reasonable attorney fees and defence costs, arising from or allegedly arising from or in any way connected with any act or omission by the Consultant, his employees, officers, volunteers, servants, or agents, or persons for whom the Consultant has assumed responsibility, in the performance or purported performance of this agreement.

8. Insurance

8.1. The Consultant shall, at his own expense, carry and keep in force during the term of this agreement, the following coverage.

a) Professional liability insurance with a minimum limit of $250,000.00 for each occurrence and $500,000.00 aggregate.

b) Comprehensive general liability insurance with a minimum limit of $2,000,000 per occurrence with a cross-liability clause.

8.2. The City may require a dedicated limit of the Consultant’s professional liability policy be allocated to cover the Consultant’s work while contracted by the City.

8.3. The City shall be added as an additional insured under the Consultant’s comprehensive general liability insurance.

8.4. All insurance policies shall provide that they cannot be cancelled, lapsed or materially changed without at least 30 days’ notice to the City.

8.5. Prior to the commencement of the services hereunder, the Consultant shall file with the City a copy of each insurance policy and certificate required. All such insurance shall be maintained until final completion of the service.

9. Representation

9.1. The parties hereto agree that for all purposes hereunder the City shall be represented by the .

10. Ownership of Products

10.1. The City shall take title to and ownership of all materials and products developed by the Consultant pursuant to this agreement, including reports, drawings, schematics, computer files, and designs developed, except those covered by


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copyright. All materials and products produced shall be provided to the City upon expiry of this agreement.

11. Confidentiality

11.1. The Consultant shall not disclose any information provided by the City, specifically proprietary, sensitive, personal or confidential information or that developed resulting through the performance of this agreement to any other party without the express written consent of the City. All information provided to the Consultant or developed by the Consultant pursuant to this agreement shall be returned to the City upon the expiration of this agreement. The Consultant acknowledges that the City is subject to the Freedom of Information and Protection of Privacy Act of British Columbia.

12. Related Companies

12.1. The Consultant shall not during the term of this agreement, perform a service for or provide advice to any person, firm or corporation where the performance of the service or the provision of the advice may or does, in the opinion of the City, give rise to a conflict of interest between the obligations of the Consultant to the City under this agreement and the obligations of the Consultant to such other person, firm or corporation.

13. Term

13.1. This agreement is valid for the period commencing and ending (the “Expiration Date”), or such later date as may be mutually agreed upon.

14. Termination

14.1. Notwithstanding any other provisions of this agreement, either party may terminate this agreement at any time upon at least two (2) weeks’ written notice delivered to the Parties at the addresses shown on the first page of this agreement, or such shorter time and in such a manner as may be agreed upon by the parties.

14.2. Notwithstanding the provisions of subsection 14.1, if in the opinion of the the Consultant has breached a material covenant, the City may cancel this Agreement immediately without notice.

15. Notices

15.1. Any notices or other communications required or permitted hereunder shall be sufficiently given if delivered, or if sent by prepaid regular mail, to the addresses of the parties set out on the first page of this agreement, or to such other addressees as shall have been specified by notice in writing by either party to the other. Any such notice or communication shall be deemed to have been given, if delivered, and if mailed in Canada, on the fourth business day after the date of mailing.


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16. Feminine/Masculine

16.1. Wherever the singular or masculine is used throughout these Terms the same shall be construed as meaning the plural, the feminine or body corporate or politic where the context or the parties hereto so require and vice versa.

17. General

17.1. This Agreement may be amended upon mutual agreement of the parties in writing.

17.2. This Agreement and the rights and obligations of the parties hereunder shall be governed by and construed in accordance with the laws of British Columbia.

17.3. This Agreement sets out the entire agreement of the parties and no representations, warranties or conditions have been made other than those expressed or implied herein. No agreement collateral hereto shall be binding upon the City unless made in writing and signed by the City.

The City and the Consultant Agree to these Terms the day and year first above written.

________________________________ _________________________________ Consultant City of Richmond

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Richmond Olympic Speed Skating Oval Construction Environmental Management Plan

June 2006

City of Richmond 6911 No.3 Road Richmond, BC

V6Y 2C1


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Table of Contents 1.0 INTRODUCTION .................................................................................................................... 1

1.1 Summary Description of Richmond Oval Project ........................................................ 2

1.2 CEAA Commitments .................................................................................................... 3

1.3 Environmental Regulatory Context .............................................................................. 3

2.0 CONSTRUCTION SUMMARY.............................................................................................. 6

3.0 ROLES AND RESPONSIBILITIES ........................................................................................ 8

3.1 Project Team ................................................................................................................. 8

3.2 Environmental Responsibilities .................................................................................... 9 3.2.1 Overview....................................................................................................................... 9 3.2.2 Construction-Specific Environmental Responsibilities .............................................. 10

4.0 CONSTRUCTION REQUIREMENTS.................................................................................. 13

4.1 General........................................................................................................................ 13

4.2 CEMP Awareness ....................................................................................................... 14

4.3 Noise Management ..................................................................................................... 14

4.4 Groundwater ............................................................................................................... 14

4.5 Vegetation and Wildlife Management ........................................................................ 14

4.6 Soil Management ........................................................................................................ 15

4.7 Special and General Waste ......................................................................................... 15

4.8 Air Quality Management ............................................................................................ 16

4.9 Construction Traffic and Parking Management Plan.................................................. 16

4.10 Concrete Management ................................................................................................ 18

5.0 SURFACE WATER MANAGEMENT PLAN...................................................................... 20

5.1 Environmental Performance Objectives ..................................................................... 20

5.2 Surface Water Collection System and Sediment Control Pond.................................. 20

5.3 Water Quality Sampling Program............................................................................... 21

5.4 Management Response Plan ....................................................................................... 22

5.5 Responsibilities and Requirements ............................................................................. 22


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6.0 EMERGENCY SPILL PREVENTION AND RESPONSE ................................................... 24

6.1 Environmental Performance Requirements ................................................................ 24

6.2 City of Richmond Dangerous Goods Spill Response Plan......................................... 24


7.0 ARCHAEOLOGY RESOURCE MANAGEMENT PLAN................................................... 28

7.1 Environmental Performance Requirements ................................................................ 28

7.2 Emergency Response Procedures ............................................................................... 28


8.0 ENVIRONMENTAL MONITORING ................................................................................... 30

8.1 Environmental Monitoring Objectives ....................................................................... 30

8.2 Environmental Monitoring Regime ............................................................................ 30

9.0 ENVIRONMENTAL REPORTING ...................................................................................... 33

9.1 Progress Status Reports............................................................................................... 33

9.2 CEAA Commitment Performance Report .................................................................. 33

9.3 Environmental Monitoring Reports ............................................................................ 33

9.4 Regulatory Review...................................................................................................... 33

Appendix A: Summary of City of Richmond Overarching CEAA Commitments Per Project Phase (e.g., Design, Construction, Operation, Decommissioning)

Appendix B: Stormwater Water Management System Plan and Water Quality Sampling Stations

Appendix C: CEAA Reporting Protocol and Schedule


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List of Tables

Table 1-1: Summary of Project-Related Federal, Provincial and Local Permits and Authorizations . 3

Table 2-1: Overview of Master Project Schedule................................................................................ 6

Table 3-1: Overview of Project Team Environmental Responsibilities ............................................... 9

Table 8-1 Construction Environmental Monitoring Program............................................................. 31

List of Figures

Figure 2-1: Oval Site Construction Areas............................................................................................ 7

Figure 3-1: Richmond Oval Construction Project Team ..................................................................... 8

Figure 5-1 Design Specifications for the Sedimentation Pond during Construction.......................... 20


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1.0 INTRODUCTION

The City of Richmond has been selected by the Vancouver Organizing Committee (VANOC) to host the long track speed skating competition for the 2010 Olympic and Paralympic Games (2010 Games). In order to host this event, the City will be constructing the Richmond Olympic Speed Skating Oval Project (Richmond Oval). This document comprises the Construction Environmental Management Plan (CEMP) for managing environmental requirements during construction of the Richmond Oval. This CEMP is a requirement of the determination made for the project under the federal Canadian Environmental Assessment Act (CEAA). The objectives of this Construction Environmental Management Plan are to help ensure that all construction activities are undertaken in a manner which:

• manages environmental risks appropriately; • meets the City obligations under CEAA; • facilitates compliance with all applicable environmental legislative requirements, and, • supports the City’s interests in achieving LEEDTM certification.

This introduction provides a summary description of the project and the regulatory context, including commitments made under CEAA. The remainder of the report provides information on the major construction activities (Section 2); project and environmental management responsibilities (Section 3); and general construction requirements for addressing potential risks (Section 4) associated with:

• vegetation and wildlife, groundwater, air, and soil; • traffic, noise, special and general waste; and, • concrete management.

The CEMP also incorporates detailed plans for stormwater management (Section 5), emergency spill prevention and response (Section 6), archaeological finds emergency response (Section 7), environmental monitoring (Section 8) and for reporting (Section 9). This CEMP contains the best management practices deemed necessary for addressing construction activities associated with site preparation and building construction. Further practices for addressing construction activity associated with the Oval landscaping, including construction of the intertidal marsh, will be provided as an amendment to this Plan following the completion of the Oval Landscape Plan. The Landscape Plan and CEMP amendment will be provided for regulatory review prior to the commencement of any landscape works in accordance with the CEAA Reporting Protocol (Section 9 and Appendix C). A separate environmental review will be conducted to assess environmental impacts pertaining to post-Olympic games decommissioning. A Decommissioning Environmental Management Plan (DEMP) will be developed to manage potential impacts if deemed necessary by the review.


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1.1 Summary Description of Richmond Oval Project

The Richmond Oval building will be a multi-purpose facility, which will not only host the long track speed skating competition during the 2010 Games, but will also serve as a world class multi-use legacy facility for sport and wellness for the local and international community. It is envisioned that the Oval will include a state-of-the-art fitness centre, lifestyle and performance coaching services, nutritional assessment and training services, meeting rooms, and a premier sports medicine clinic to support the needs of high performance athletes and the general community. Given its location, size and flexible design, the Oval will also serve as a waterfront venue for hosting festivals, cultural and arts performance and community celebrations. The City’s Vision for the Project is to be:

“A unique destination that serves as a dynamic international gathering place and an outstanding centre of excellence for sports and wellness at the heart of an exciting urban waterfront.”

There are three major components to the Project:

1. The Oval building: The Oval Building will be comprised of three levels and be approximately 15-18 metres (m) high and approximately 33,000m2 in area. The Oval building is being designed and constructed in such a manner to meet a minimum LEEDTM silver accreditation.

2. A Waterfront Park and Olympic Plaza: The Olympic Plaza will have a footprint of approximately 12,500m2, and be constructed between the Oval building and Fraser River shoreline. A waterfront park will be constructed along the dike to maintain public access and non-motorized recreation use of the dike. As part of its commitments to environmental responsibility, the City plans to enhance an existing intertidal marsh as a Project environmental benefit and to demonstrate the ability to effectively integrate natural elements with urban development.

3. Temporary Overlay Area: During the 2010 Games, a 38,500m2 overlay area will be constructed along the west edge of the Oval building to serve as a temporary facility for media, logistics and other management and administration uses.

The Richmond Oval project will be located on municipally-owned land located along the Fraser River foreshore at 6080 River Road. The Project location is bounded by the Middle Arm distributary channel of the Fraser River Middle Arm (Middle Arm) to the north, Hollybridge Way to the east, a former Canadian Pacific Rail (CPR) line to the south, and No. 2 Road to the west (Project location). The Project location occurs within the Fraser River delta. The Fraser River and adjacent areas provide a variety of habitats that support significant environmental resources.


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1.2 CEAA Commitments

The preparation of this CEMP is one of the City of Richmond’s Corporate Commitments in accordance with the Project’s determination under the Canadian Environmental Assessment Act (CEAA). An environmental assessment3 was required to be undertaken of the Richmond Oval in accordance with CEAA as a result of the contribution of federal funding. The purpose of the assessment was to identify and evaluate potential environmental and socio-economic effects that may occur during the design, construction, operation and Olympic-overlay decommissioning of the Project and identify appropriate management strategies, such that the project does not result in significant adverse effects. The City of Richmond has made a variety of Corporate Commitments regarding the implementation of required environmental action to ensure that all phases of the Project (e.g., design, construction, operation and Olympic-overlay decommissioning) would proceed in alignment with sound environmental practices and would meet regulatory requirements of the CEAA environmental assessment review process. A summary of the overarching CEAA commitments provided in the EA report is provided in Appendix A. Interested parties should review a copy of the CEAA determination and EA report to review the complete list of requirements. 1.3 Environmental Regulatory Context

The federal, provincial and local permits and approvals pertaining to environmental management that may be required for the construction phases of the Project are provided in Table 1-1. These potential authorizations have been adapted from the regulatory context identified in the environmental assessment. It is noted that legislation pertaining to Navigable Waters Protection and Canada Marine Act have been omitted as there are no plans for construction into the Fraser River.

Table 1-1: Summary of Project-Related Federal, Provincial and Local Permits and Authorizations

Enabling Legislation and/ or Guidelines

Agency Permits, Approvals, and Authorizations

Federal Canadian Environmental Assessment Act

Canadian Heritage (Responsible Authority)

Determination under CEAA. Follow-thru on City Commitments.

Fisheries Act Fisheries and Oceans Canada

Approval for works in-and-about a watercourse (e.g., Hollybridge Canal, Fraser River). Assurance of no discharge of deleterious substances (including sediment) to a watercourse (e.g.,

3 Richmond Olympic Speed Skating Oval Project – Environmental Assessment Report. June 28, 2005. Submitted to Canadian Heritage on behalf of the City of Richmond.


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Agency Permits, Approvals, and Authorizations Hollybridge Canal, Fraser River, site ditches).

Canadian Environmental Protection Act

Environment Canada Disposal at Sea Permit, if it is determined that there will be disposal of excavated material.

Provincial Water Act (Section 9) Ministry of Environment Approval for works in-and-about a

watercourse. Heritage Conservation Act Ministry of Sustainable

Resources Management

Site Inspection Permit to conduct field program for the Archaeological Impact Assessment. Heritage Alteration Permit to remove and/or relocate a cultural resource or artefact.

Environmental Management Act Contaminated Sites Regulation

Ministry of Environment Soil Relocation Permit, if necessary. Classification of unknown fill material. Appropriate management of all waste material and prohibition of discharge of any pollutants.

Regional Greater Vancouver Sewerage and Drainage District Sewer Use Bylaw No. 164

Greater Vancouver Regional District

Permit required for discharge to sanitary sewer.

Municipal Ditch and Watercourse Protection and Regulation Bylaw No. 7285

City of Richmond Prohibits the polluting, obstructing, or impeding of a waterway, watercourse, waterworks, ditch, drain, or sewer, construction of an unauthorized ditch crossing.

Pollution Prevention and Clean-up Regulation, Bylaw No. 7435

City of Richmond Prohibits the discharge of a polluting substance to a storm sewer, ditch, watercourse or onto the soil. Requires proper storage or handling of potentially polluting or dangerous substances. Where a spill has occurred, requires the containment and clean-up of the polluting substance and necessary remediation.


June 2006 Page 5 1892692


Agency Permits, Approvals, and Authorizations

Public Health Bylaw No. 6989, Noise Regulation

City of Richmond Establishes limits of noise levels acceptable in the City.

If any further federal permits are required (e.g., Disposal at Sea permit or Fisheries Authorization), these would require a CEAA amendment. Provincial, regional and municipal permits do not require a CEAA amendment.


June 2006 Page 6 1892692

2.0 CONSTRUCTION SUMMARY

Construction of the Oval Building and amenities is being conducted in three major phases: 1. Site Preparation 2. Main Oval Building Construction 3. Landscaping, including Inter-tidal Marsh Enhancement and Fraser River Experiential

Walk development. Major activities for each phase and anticipated construction schedule is provided in Table 2-1.

Table 2-1: Overview of Master Project Schedule

Construction Activity

Schedule

Phase 1 – Site Preparation

Tree Relocation and Site Clearing July 05 - Sept. 05 Preload and Soil Densification Sept 05 - July 06 Bulk Excavation (for raft slab and buttress pile caps) Sept 06 - Nov 06 Detail Excavation (excavation for underground plumbing and electrical)

Sept 06 - Jan 07

Pile Works (installation of piles which support the buttress pile caps)

Aug 06 - Oct 06

Phase 2 – Building Construction

Cast in place concrete (raft slab, buttress pile caps, buttresses, shear walls, columns, suspended slabs and toppings)

Oct 06 - Dec 07

Refrigeration Works (mechanical piping and equipment related to the ice surfaces)

Dec 07 - May 08

Roof works (roof structure, including trusses and wood or metal decking)

Mar 07 - Sept 07

Interior mechanical & electrical (all interior piping, ducting, conduit, fixtures, fans , motors, switch gear, and finishes for the electrical and mechanical systems)

June 07 - May 08

Building envelope (roofing membrane and exterior glazing and cladding systems)

Mar 07 - Jan 08

Interior finishes (interior drywall, painting, tiling, ceilings, and flooring)

Nov 07 - April 08

Site civil works (exterior yard and plaza underground piping, concrete structures e.g. stairs, retaining walls, exterior slabs; asphalt paving

Aug 07 - May 08

Phase 3 – Landscape Works

Oval Landscaping April 08 - Sept 08


June 2006 Page 7 1892692

Building construction is anticipated to progress in the stages shown diagrammatically below.

It is important to note that the construction stages shown are not discrete stages that require completion across the whole building before the next stage begins. Due to the size of the Oval building, the site has been divided into four areas, with work beginning in Area 1 and progressing through time to Area 4 (Figure 2-1) . This means that when Stage 1 works (piling and buttress formation) are being undertaken in Area 1, pre-load will still be being removed from the other areas. On completion of piling and buttress formation in Area 1, Stage 2 works will begin in that area and piling will commence in Area 2, and so the various stages of construction will progress across the site over time. It is also noted that the specific dates attached to each major construction activity are likely to vary throughout the project construction. Amended construction schedules will be provided in the general progress status reporting (see Section 9.0).

Figure 2-1: Oval Site Construction Areas

Rerouted River Road

AREA 1

AREA 2

AREA 3

AREA 4

Hollybridge Way

PROGRESSION OF CONSTRUCTION


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3.0 ROLES AND RESPONSIBILITIES

3.1 Project Team

To meet its obligations in designing and constructing a first class facility, the City of Richmond has established a core Project Team consisting of:

• MHPM – Project Managers • Cannon Design – Building Design • Dominion Fairmile – Construction Managers • VANOC - Vancouver Organizing Committee for the 2010 Olympic and

Paralympic Winter Games. The core Project Team is augmented by trade contractors, environmental design consultants and environmental monitoring services. This entire Project Team is responsible for ensuring that the Richmond Oval is developed in a manner which complies with environmental legislation and conditions of the CEAA determination and the City’s commitment to develop the project in the most sustainable way possible. An overview of the Project Team reporting structure is provided in Figure 3-1.

Figure 3-1: Richmond Oval Construction Project Team

City of Richmond Project Proponent

MHPM Project Management

Cannon Design Building Design

Dominion Fairmile Construction Manager

Trade Contractors

ECL EnviroWest Environmental Design/ Contract

Specifications

Environmental Monitor

VANOC


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3.2 Environmental Responsibilities

3.2.1 Overview The major environmental responsibilities for each core Project Team member for each major project phase (project design, construction, operation and overlay decommissioning) are provided in Table 3-1.

Table 3-1: Overview of Project Team Environmental Responsibilities

Project Phase Environmental Responsibility Responsible Party

Design meets CEAA requirements and all applicable environmental legislation (includes conformance with project description and fulfillment of all CEAA design and applicable operational commitments)

Cannon

Main Tasks • develop a design that meets LEEDTM silver accreditation

and CEAA commitments Cannon

• submit letter reports to City demonstrating compliance with Design Commitments

Cannon

Design

• submit Design Commitments Report to Canadian Heritage

City

Construction

Construction conforms with CEAA requirements and all applicable environmental legislation

Dominion

Main Tasks • Prepare CEMP

o identify environmental performance requirements to meet CEAA conditions of approval, including monitoring plan and reporting protocol

City

• Implementation of CEMP All o Preparation of Contract Specifications (to meet

CEAA and environmental legislation) Cannon

o Compliance of all contractors and sub-contractors with CEMP and contract specifications

Dominion

o Resolution of Construction-Related Environmental Issues

Dominion

o Monitoring/auditing Compliance with design specifications Cannon Compliance of contractors and trade contractors

with CEMP, all applicable environmental legislation and contract specifications

Dominion

Auditing for overall environmental performance Compliance with stormwater monitoring

requirements


o Reporting


June 2006 Page 10 1892692

Project Phase Environmental Responsibility Responsible Party

Preparing and submitting Construction CEAA Commitments reports to Canadian Heritage

City

Submitting letter reports to City demonstrating design conformance

Cannon

Submitting letter reports to City confirming compliance of construction works with CEMP and environmental specifications, and management of any identified action

Dominion

Preparing and submitting environmental auditing reports to the City


Operation

Operation conforms with CEAA requirements and all applicable environmental legislation

City

Olympic De-commissioning

Decommissioning conforms with CEAA requirements and all applicable environmental legislation

City /VANOC

3.2.2 Construction-Specific Environmental Responsibilities The following section provides further detail on the key major environmental roles and responsibilities pertaining solely to the environmental management of the construction of the Richmond Oval. City of Richmond

• overall responsibility for ensuring that environmental risks are addressed effectively and construction is conducted in a manner which satisfies CEAA requirements

• oversee environmental management of construction phase, including overall conformance with CEMP, CEAA commitments, best management practices and applicable legislative requirements

• responsible for preparing CEMP • oversees and provides quality management of environmental monitoring and compliance

reporting activities • provide environmental management support to Project Team (e.g., risk assessment,

regulatory implications, strategies for resolving potential compliance issues, opportunities for integrating best management approaches, etc.)

• responsible for meeting CEAA reporting protocol requirements MHPM

• responsible for managing environmental resource budget

Cannon Design • responsible for ensuring that design meets project description as defined in the CEAA

environmental assessment report and that design meets the CEAA design commitments


June 2006 Page 11 1892692

• responsible for ensuring that project is constructed as per approved design, including on-site monitoring during construction pertaining to design features

• responsible for ensuring that sedimentation pond meets design performance specifications • responsible for preparing contract specifications, including environmental performance

requirements to ensure compliance with all applicable environmental legislation and conditions of CEAA approval

Dominion

• responsible for ensuring that all construction activities comply with CEMP and environmental contract specifications, including maintenance performance of the sedimentation pond

• responsible for conducting environmental orientation and awareness as per the CEMP • responsible for ensuring that any environmental issues pertaining to construction work

activities that arise as identified by environmental monitoring reports or otherwise, are satisfactorily addressed

• responsible for overall construction compliance tracking and management.

Trade Contractors • responsible for securing all applicable permits and/or approvals for their activity • responsible for complying with all applicable environmental legislation and CEMP • responsible for responding to and addressing any environmental issues which may arise as a

result of their construction activity • responsible for submitting reports demonstrating compliance to Dominion


• responsible for auditing and conducting technical environmental monitoring activities (e.g. surface water sampling)

• responsible for providing training to the Construction Manager to support the Construction Manager in conducting their environmental orientation (includes 1 training session for the Construction Manager and attendance at 2 orientation sessions provided by the Construction Manager)

• responsible for coordinating prompt corrective action by coordinating with the City and site supervisory personnel

• participate in resolution of compliance issues • has the authority to stop construction activity that, in the opinion of the Environmental

Monitor, represents a significant risk to the environment and/or City. Any stop work action issued by the Environmental Monitor must be communicated through the Construction Manager. The City needs to be advised immediately of any such action.

• will be retained by and report to the City and inform the Construction Manager regarding any environmental issues.

VANOC

• provide input and act as a technical resource • receive federal government funds from Canadian Heritage and administer to the City


June 2006 Page 12 1892692

Canadian Heritage

• lead Responsible Authority for ensuring compliance with conditions of CEAA determination • responsible for coordinating with other federal and provincial regulatory authorities as

required to meet CEAA requirements • funding agency


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4.0 CONSTRUCTION REQUIREMENTS

4.1 General

4.1.1 Except noted by this CEMP, protection of the environment will be carried out in accordance with the following documents:

• Section 165 “Protection of the Environment” of the British Columbia Ministry of

Transportation’s Standard Specifications for Highway Construction for 20064.

• Best management practices described by the “Land Development Guidelines for the Protection of Aquatic Habitat”5 jointly published by British Columbia Ministry of Environment/Fisheries and Oceans Canada.

• The federal6 Fisheries Act; the provincial7 Environmental Management, Heritage

Conservation, Wildlife, and Emergency Program acts; regional Greater Vancouver Sewerage and Drainage District8 Sewer Use Bylaw No. 164; and the City of Richmond’s9 Traffic Control and Regulation Bylaw No. 5870, Public Health Protection Bylaw No. 6989, Pollution Prevention Bylaw No. 7435, Ditch and Watercourse Protection Bylaw No. 7285 (Unofficial versions of these statutes and regulations are referenced).

• Terms and conditions of the CEAA determination and any other environmental

regulatory authority permits and/or correspondence.

4 British Columbia Ministry of Transportation. Construction Maintenance. Website: http://www.th.gov.bc.ca/Publications/const_maint/contract_serv/standardspecs.htm (Accessed August 10, 2005). 5 Chillibeck, B.G., G. Chislett, and G. Norris. 1993. Land Development Guidelines for the Protection of Aquatic Habitat. Produced by the Habitat Management Division of the Department of Fisheries and Oceans Canada and the Integrated Management Branch of the Ministry of Environment, Lands and Parks. Vancouver/Victoria. 108 pp. + appendices. 6 Canada Department of Justice. Consolidated Statutes and Regulations. Website: http://laws.justice.gc.ca/en/title/A.html (Accessed August 10, 2005). 7 British Columbia Ministry of Labour and Citizen’s Service. Revised Statutes and Consolidated Regulations of British Columbia. Website: http://www.qp.gov.bc.ca/statreg/ (Accessed August 10, 2005). 8 Greater Vancouver Regional District. Sewer Use Bylaw No. 164. Website: http://www.gvrd.bc.ca/sewerage/pdf/SewerUseBylaw164.pdf (Accessed October 17, 2005). 9 City of Richmond. City Bylaws – Numerical List. Website: http://www.richmond.ca/cityhall/bylaws/numerical.htm (Accessed August 10, 2005).


June 2006 Page 14 1892692

4.1.2 The Building Designer will ensure that all contract tender specifications comply with all applicable environmental legislation, adhere to requirements of this CEMP and incorporate industry best management practices to the largest extent practicable.

4.1.3 The Construction Manager will ensure that all trade contractors and sub-contractors are responsible for complying with all applicable environmental legislation, adhere to contract specifications and requirements of this CEMP.

4.2 CEMP Awareness

4.2.1 The Construction Manager will ensure that all construction crews are familiar with the CEMP and will provide CEMP orientation to all construction crews.

4.2.2 The Environmental Monitor will provide CEMP training to the Construction Manager. The

Environmental Monitor will be available during the first 2 orientation sessions provided by the Construction Manager.

4.3 Noise Management

4.3.1 The Construction Manager will ensure that all activities conducted on-site comply with Worker’s Compensation Board and noise provisions of the City of Richmond Public Health Protection Bylaw.

4.4 Groundwater

4.4.1 The Construction Manager will ensure that all dewatering activities comply with the City’s Master Municipal Construction Supplementary Specifications. This means that all groundwater to be discharged to storm sewer system will be pre-tested before conducting any dewatering activity to ensure that water quality is acceptable to Federal and Provincial requirements and extracted water will be tested throughout the dewatering period to ensure acceptability with Federal and Provincial requirements. Prior to discharge, water quality results must be submitted to the Environmental Monitor for review and approval granted by the City. Test results throughout the dewatering period must also be provided to the Environmental Monitor.

4.4.2 The Construction Manager will ensure that the necessary GVRD sanitary sewer permit will

be acquired should it be determined that groundwater is to be discharged to the sanitary sewer and that activities will comply with permit requirements.

4.5 Vegetation and Wildlife Management

4.5.1 The Construction Manager will ensure that vegetation is retained as identified in the EA report.


June 2006 Page 15 1892692

4.5.2 The Environmental Monitor will attend the Project location, prior to commencement of construction activities (occurring before August 15, 2005), to determine whether there is evidence of breeding ground nest birds and their young occupying the Project site.

4.5.3 The Building Designer will aim to avoid construction activities which may affect ground

nesting birds during the bird breeding season (i.e., April 1 – August 1) for the remainder of the project construction. If these activities cannot be avoided from occurring within the breeding season, a nest survey will be conducted and provided to Environment Canada.

4.5.2 Buffer zones will be delineated by the environmental consultant, as required, to minimize

disturbance to nesting birds. Clearing and/or construction activities will not occur within the Project location until occupied nest(s) become unoccupied and/or regulatory approval through Environment Canada has been issued.

4.6 Soil Management

4.6.1 The Construction Manager will ensure that waste soils from the Project location will be removed and disposed of according to local, regional, and provincial regulations. Documentation identifying waste soil management will be provided to the Environmental Monitor if requested.

4.6.2 The Construction Manager will ensure that, if any underground tank(s) are encountered

within the northeast portion of the Project location as identified as a possible presence in the EA report, that the soil conditions adjacent to the tank will be assessed to determine the extent of contamination, if present. The Construction Manager will remove the tank(s), if present, and remediate adjacent areas identified as contaminated in accordance with the Environmental Management Act. Procedures and test results will be provided to the Environmental Monitor.

4.6.3 If contaminated and/or potentially contaminated soil and/or groundwater are encountered

within the Project location during construction activities, the Construction Manager will notify the City. The Construction Manager will ensure that the necessary steps are taken to address the soil and/or groundwater in accordance with the Environmental Management Act. Procedures and test results will be provided to the Environmental Monitor.

4.7 Special and General Waste

4.7.1 The Construction Manager will minimize the amount of waste material generated in the course of the construction activities by means of source control, reuse and/or recycling activities. Efforts taken will meet LEEDTM silver certification requirements.

4.7.2 The Construction Manager will ensure that all waste materials are managed in accordance

with all applicable legislation, including the provincial Environmental Management Act and Greater Vancouver Regional District bylaws and will provide documentation demonstrating compliance to the Environmental Monitor if requested.


June 2006 Page 16 1892692

4.7.3 The Construction Manager will maintain inventories of types and quantities of any Special

Wastes generated, stored or removed; manifests identifying Special Waste haulers and disposal destinations; disposal destinations; and disposal certification documents. Special Wastes include, but are not limited to, waste oils, greases, lubricants, batteries, and used spill clean up materials.

4.7.4 The Construction Manager will implement regular clean up and disposal programs to prevent

the unnecessary accumulation of solid waste. All waste will be stored in appropriately sized containers and bins.

4.8 Air Quality Management

4.8.1 The Construction Manager will ensure that the burning of refuse or other material will not occur.

4.8.2 As far as practical, the Construction Manager will ensure that stockpiled material will be

covered and stabilized to minimize mobilization of particulates. 4.8.3 The Construction Manager will ensure that dust control measures are taken if deemed

necessary. Should water be used as a dust suppressant, it will be applied with distributors equipped with a spray system that will ensure uniform application and with a means of shut-off. The application rate will be adjustable to suit the desired treatment of the site conditions but will not be a magnitude to induce movement of particulate matter.

4.8.4 The Construction Manager will ensure that all construction machinery is serviced so it is

maintained in efficient working order. 4.8.5 The Construction Manager will ensure that construction vehicles will not idle for more than

two minutes while on site unless motor operation is required to power construction machinery. The Contractor will post signs stating ‘Idle Free Zone’ at all entrances to the Project location.

4.8.6 If deemed necessary, the Construction Manager will ensure that paved roads on site and

within a 1 kilometre radius of the Project location will be swept regularly. Use of water to flush sediments from paved roads is not permitted. Public paved roads off site will be swept with a sweeper truck.

4.9 Construction Traffic and Parking Management Plan

Traffic Management for this project can be divided into three operations: 1. Construction activities at the site 2. Transportation of goods to/from the site 3. Special delivery of oversize goods.


June 2006 Page 17 1892692

The first operation will have little impact on the public roadways as the site is large enough to host almost all activity within the private property. The only exception to this will be temporary activities like unloading, truck turnaround, or unexpected works to make utility or road connections within the public roadway. It is anticipated that the utility and road connections will be completed prior to public access. The rerouting of River Road is completed under a separate project. Temporary activities on the public roadway will be managed by the application of the City’s Traffic Control and Regulation - Bylaw 5870 (1992). 4.9.1 The Construction Manager will ensure that a comprehensive construction traffic and parking

management plan prepared by the contractor (including their primary contact person’s name and phone number accessible 24/7), is provided to the City for review and approval.

4.9.2 The Construction Manager will ensure that a minimum of one lane traffic shall be maintained in all directions at all times during construction times, that all lanes will be open to traffic outside of the authorised construction times, and that any road closure requests are submitted with a detour route plan two weeks in advance to the authority having jurisdiction.

4.9.3 The Construction Manager will ensure that safe pedestrian passage and access to adjacent properties shall be maintained at all times.

4.9.4 The Construction Manager will ensure that all vehicular access to and from businesses and residents are to be maintained or alternative access to be provided.

4.9.5 The Construction Manager will ensure that Coast Mountain Bus Company will be consulted prior to start of construction and shall be advised at least 72 hours in advance of any works that will occur in Bus Stops or Bus Zones.

4.9.6 The Construction Manager will ensure that existing traffic control devices must be respected at all times (only a peace officer has the authority to override intersection traffic signals).

4.9.7 The Construction Manager will ensure that road closures and traffic disruptions are reported 72 hours in advance to: Richmond Fire Rescue, E-Comm, BC Ambulance Service and Parking Enforcement. (Distribution list available from Traffic Operations).

4.9.8 The Construction Manager will ensure that a plan is developed to address businesses loading and unloading requirements during construction where any road or lane closures are planned and submitted to the City for review and approval.

4.9.9 The Construction Manager will ensure that Designated Construction Loading zones will be reviewed and approved by the City for construction loading activities. Construction Loading Zones shall be limited for loading or unloading of materials only, not for the parking of trades’ or workers’ vehicles.

4.9.10 The Construction Manager will ensure that work zone traffic controls will be in accordance with the “Traffic Control Manual for Work on Roadways” as published by the Highway Engineering Branch, Provincial Ministry of Transportation (per Richmond Traffic Bylaw, Pt. V., Sect. 18.4).

4.9.11 The Construction Manager will ensure advance-warning signs of the roadwork dates and restrictions must be installed three working days prior to the start of construction. Contact Traffic Operations to obtain the layout of the sign(s) and the installation locations a minimum of two weeks prior to the start of the project.


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4.9.12 The Construction Manager will ensure that no roadwork shall be permitted, nor material or equipment left, on a roadway prior to 0700 hours or after 2000 hours of any day, unless otherwise approved by the City upon review of a rationale, such as substantial reductions in construction duration, submitted by the contractor.

4.9.13 The Construction Manager will ensure that any application for a noise variance will be sought from the City in a manner which would enable the potential approval a minimum of two weeks prior to the start of the project.

4.9.14 The Construction Manager will ensure that no roadway excavation will be left open and that any roadway excavation will be back filled or steel plates will be placed to cover the excavation to allow for the safe passage of traffic and pedestrians.

4.9.15 The Construction Manager will ensure that at the approaches to signalised intersections extreme care is to be taken to avoid damage to traffic conduits and conductors including vehicle detector loops and leads. Further information or any arrangements required due to unavoidable conflicts are to be directed to the City Traffic Signal Control Centre.

4.9.16 The Construction Manager will ensure that the City Traffic Signal Control Centre is to be advised if any vehicles or equipment are positioned over the detector loops while work proceeds. Temporary reprogramming of the traffic controller may be required.

4.9.17 Traffic operational assistance and / or enquiries are to be directed to City Traffic Operations. 4.10 Concrete Management

4.10.1 The Construction Manager is responsible for ensuring that works involving concrete is conducted in accordance with the Surface Water Management Plan (Section 5.0) and the Emergency Spill Prevention and Response Plan (Section 6.0) outlined in this CEMP.

4.10.2 The City is responsible for ensuring that an additional level of third-party environmental monitoring is conducted during concrete works in accordance with the Environmental Monitoring Program (Section 8.0) outlined in this CEMP.

4.10.3 The Construction Manager is responsible for ensuring that all trade contractors are informed that there is to be no discharge of concrete wash water and/or solids to receiving waters, including the North Rail ditch and Hollybridge Canal, storm sewer system and/or sanitary system.

4.10.4 The Construction Manager is responsible for ensuring that any run off from newly poured concrete is managed in such a manner that waters discharged from the site meet BC Water Quality guidelines for pH.


June 2006 Page 19 1892692

4.10.5 The Construction Manager is responsible for ensuring that trade contractors adhere to the following best practices:

• open bags of cement are secured to keep wind from blowing cement powder • materials are stored under cover, protected from rainfall and runoff • materials are stored away from site waterbodies, including but not limited to

Hollybridge Canal, North Rail ditch, perimeter ditch system and sedimentation pond

• project works are scheduled for dry weather periods to the best extent possible. It is recognized that due to the extent of works required that there will likely be significant quantities of concrete poured during wet weather.

4.10.6 The Construction Manager is responsible for ensuring that all ready-mix concrete trucks are equipped with self-contained wash systems and for ensuring that spraying and/or washing of concrete trucks and/or pumper trucks (i.e. not using a self-contained wash system) is not permitted under any circumstances.

4.10.7 The Construction Manager is responsible for ensuring that a concrete spill kit be situated on-site during all portions of the work that require the use of concrete and/or grout. The concrete spill kit will be comprised of a tank of compressed carbon dioxide gas (CO2), one regulator, one hose a minimum of 10 metres in length, and a diffuser.

4.10.8 The Construction Manager is responsible for ensuring that one person who is trained in the deployment of concrete spill kits is available during all portions of the work that requires use of concrete and/or grout. Concrete spill response shall be conducted in accordance with the Emergency Spill Response procedures as documented in Section 6.0.

4.10.9 The Construction Manager is responsible for providing to the City a management plan for addressing runoff water which may come in contact with the curing concrete, in a manner which complies with the specifications of this CEMP and 1-month prior to the commencement of any concrete works. This plan will be submitted to Canadian Heritage as an addendum to the CEMP.

4.10.10 The Construction Manager is responsible for ensuring that no waste concrete is buried on-site but that it is removed and disposed of in accordance with the Environmental Management Act.


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5.0 SURFACE WATER MANAGEMENT PLAN

5.1 Environmental Performance Objectives

The environmental performance objectives are: • no discharge of a deleterious substance or pollutant in accordance with the Federal Fisheries

Act, the Provincial Environmental Management Act and City’s Pollution Prevention Bylaw. These water quality performance requirements will be achieved through:

• proper design and maintenance of a surface water collection system and sediment control pond

• implementation of a water quality monitoring program for total suspended solids, pH and total oil and grease

• implementation of a management response plan • environmental requirements for the City, the Building Designer and Construction Manager.

5.2 Surface Water Collection System and Sediment Control Pond

Design

A surface water collection system and sedimentation pond has been designed by Delcan in accordance with “Land Development Guidelines for the Protection of Aquatic Habitat” 10 (Appendix B - Figure C1-01). This plan incorporates a perimeter interceptor conveyance ditch around the entire site to capture all surface flows emanating from the construction site. Surface water collected within the perimeter ditch system will be directed towards the sedimentation pond located at the northwest corner of the construction site. Water discharged from the sedimentation pond will flow west into the City’s drainage network and ultimately discharge through the City’s No.2 Road pump station into the Fraser River. The sedimentation pond has been designed to substantially exceed the design guidelines in the Land Development Guidelines, including provisions for minimum surface, hydraulic retention time and velocities for the 5-year return period storm events. The design specifications for the sedimentation pond used during the construction of the Richmond Olympic Oval are provided in Table 5-1.

Figure 5-1 Design Specifications for the Sedimentation Pond during Construction

Design Parameter* Richmond Oval - Sedimentation Pond

Land Development Guideline

Surface Area 936 m2 560 m2 (1 % of the erodible area)

Hydraulic Retention Time 140 minutes 40 minutes

Velocity 0.041 m/s < 0.15 m/s * - based on a 5 year return period storm

10 Chillibeck, B.G., G. Chislett, and G. Norris. 1993. Land Development Guidelines for the Protection of Aquatic Habitat. Produced by the Habitat Management Division of the Department of Fisheries and Oceans Canada and the Integrated Management Branch of the Ministry of Environment, Lands and Parks. Vancouver/Victoria. 108 pp. + appendices.


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The banks of the perimeter ditch and sedimentation pond will be left naturally vegetated or hydro-seeded on either side to a minimum width of 2 m. Maintenance

The perimeter ditch system and sedimentation pond will be maintained throughout the construction period. This may include the use of vacuum trucks to remove accumulated sediment. Water and sediment collected will be discharged under Greater Vancouver Regional District (GVRD) permit to the sanitary sewer in accordance with the provisions of the Greater Vancouver Sewerage and Drainage District Sewer Use Bylaw. The vegetated buffer will be maintained throughout the construction phase. 5.3 Water Quality Sampling Program

A water quality sampling program will be implemented throughout the entire construction phase. There are two components to this program:

• monitoring of site discharge for total suspended solids (TSS), pH and Total Oil and Grease – parameters of key concern for the project

• monitoring of baseline field parameters (dissolved oxygen, temperature, turbidity, conductivity).

All water quality sampling will be conducted by a qualified environmental professional in accordance with standard practices. Water quality results will be compared to applicable Provincial and Federal water quality criteria.

In general, water quality sampling will comprise of sampling locations identified in Appendix B (Figure C1-01 RevE). Field parameter sampling, including pH and baseline parameters (i.e., dissolved oxygen, temperature, turbidity, conductivity) will generally be conducted at the 6 identified water quality sites. Samples for laboratory analysis of TSS and Total Oil and Grease will be collected as a minimum at the sediment pond intake, sediment pond discharge, and No. 2 Road storm main (background). Water quality sampling at additional locations may occur as deemed necessary by the Environmental Monitor, depending upon specific construction activity, field observations and previous water quality results. The level of effort and sampling frequency will be as a minimum as that described in the Environmental Monitoring Program (Section 8.0). This Program prescribes a varying level of monitoring effort which is in proportion with construction activity risk levels. Additional levels of monitoring would be undertaken should unexpected issues such as spills, or periods of higher risk related to weather events, occur.

All water quality monitoring results will be reported directly to the City of Richmond and submitted to Canadian Heritage in accordance with the CEAA Reporting Protocol (Section 9.0).


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5.4 Management Response Plan

It is noted that the sedimentation pond has been designed to address sediment particle size of 0.02 mm or greater, as per the Land Development Guidelines. As accounted for in these design guidelines, there is a practical limit to the minimum particle size that can be settled through sedimentation ponds or other conventional methods. It is anticipated that through the use of construction best management practices (identified in the following section) combined with the sedimentation pond, that the surface discharge waters from the site will meet the identified BC water quality objectives for total suspended solids. However, given that there is a practical limitation on the minimum size of particles that can be settled, and that there is fine silt material present on the site, the potential remains during periods of high rainfall for levels of total suspended solids to be higher than the identified water quality objectives, despite strict adherence to best management practices. In the event that the water quality in the discharge waters does not fall within either Provincial and/or Federal identified guidelines, the following management response process will be adhered to:

• the City will notify Fisheries and Oceans Canada (DFO) and Canadian Heritage • the Environmental Monitor will review construction management activities in collaboration

with the Construction Manager and the City • the City will coordinate an exploration of potential remedial action in collaboration with the

Environmental Monitor, the Construction Manager, and DFO • the Construction Manager will ensure that any identified remedial action which is agreed

upon is implemented and adhered to • the City will coordinate additional level of water quality monitoring through the

Environmental Monitor until such time that water quality parameters are within identified guideline limits of either Provincial and/or Federal criteria

• the Environmental Monitor will document action taken and results achieved for future progress reporting to Canadian Heritage.

5.5 Responsibilities and Requirements

City Requirements 5.5.1 The City will be responsible for retaining a third party Environmental Monitor to conduct

monitoring and inspecting services of the sedimentation pond and undertake water quality sampling to compare with identified water quality guidelines. Monitoring and inspection will occur in accordance with the Environmental Monitoring Program (Section 8.0).

5.5.2 The City will be responsible for ensuring that the identified management response plan is adhered to in the event that water quality in the discharge waters does not meet the identified guidelines.

Building Designer Requirements 5.5.3 The Building Designer will be responsible for ensuring that the sedimentation pond is

designed in accordance with the Land Development Guidelines. 5.5.4 The Building Designer is responsible for ensuring that the surface water collection system

and sedimentation pond is implemented as per design drawings.


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5.5.5 The Building Designer is responsible for designing any required remedial design modifications and for ensuring that remedial design modifications are implemented as per design drawings.

Construction Manager Requirements 5.5.6 The Construction Manager is responsible for managing construction activities in a such a

manner to prevent the discharge of any contaminant, including but not limited to sediment-laden waters and hydrocarbon-based fuels resulting from washing of construction equipment and machinery, to off-site surface waters, the storm sewer system and/or onto land. This may necessitate planning, scheduling, and/or staging of construction works in such a way as to minimize the potential for discharge of sediment-laden waters from the Project location. Any waters contaminated with sediments must be contained and treated onsite and/or contained and removed offsite for proper disposal. Waters and/or land contaminated with hydrocarbons or any other pollutant must be remediated and disposed of in accordance with municipal and provincial legislation.

5.5.7 The Construction Manager is responsible for ensuring that construction activities adhere to the City of Richmond storage requirements in accordance with the City’s Pollution Prevention Bylaw.

5.5.8 The Construction Manager is responsible for maintaining the surface water collection system and sedimentation pond throughout Project construction to ensure they function as intended. This includes maintenance of the 2 m vegetated buffer strips.

5.5.9 The Construction Manager is responsible for taking any remedial action necessary in a timely manner with respect to changes in construction activity to address any deficiencies that may occur and/or are noted to negatively impact the quality of waters discharged from the Project site.

5.5.10 The Construction Manager is responsible for implementing any additional sediment and erosion control features or other measures required to ensure construction activity complies with best management practices identified in the Land Development Guidelines as required to meet identified water quality guidelines. This may include installation of catch basin liners, silt fencing material, and other means of erosion protection.

1.


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6.0 EMERGENCY SPILL PREVENTION AND RESPONSE

6.1 Environmental Performance Requirements

The environmental performance requirements are: • adherence to best management practices for spill prevention • safe, timely, effective and coordinated response to any emergency spill in compliance with

all applicable federal, provincial, and local legislation.

These emergency spill response performance requirements will be achieved through: • the City of Richmond’s Dangerous Goods Spill Response Plan • environmental specification requirements for Construction Manager, including Site Safety

Program • site visual inspections.

6.2 City of Richmond Dangerous Goods Spill Response Plan

The City of Richmond’s Dangerous Goods Spill Response Plan outlines prevention initiatives and response and recovery measures for managing emergency spills and pollution incidents throughout the City (http://www.richmond.ca/safety/prepare/city/plans.htm). The over-arching goal of the Spill Response Plan is to protect public health and safety, and the environment in the event of a spill involving dangerous goods. The Plan outlines the City of Richmond’s strategy for addressing spills that occur within Richmond’s jurisdictional boundary. The Plan is supported by the City of Richmond Bylaw 7435, Pollution Prevention and Clean-up Regulation which establishes overall responsibilities and levels of service provided by the City relative to spill incidents. The Bylaw also prohibits the discharge of pollutants and stipulates requirements for the proper storage of dangerous goods. The Plan also identifies responsibilities and requirements under federal, provincial and regional legislation including:

• Transportation of Dangerous Goods Act & Reportable Quantities • Canadian Environmental Protection Act (CEPA) • Fisheries Act • Migratory Birds Convention Act • Canada Shipping Act • Emergency Program Act • Waste Management and Spill Reporting Regulation • GVRD Sewer Use Bylaw

In addition, the Plan provides detailed information on:

• Roles and Responsibilities • Response Protocols, including Notification Procedures


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• Emergency Communications Directory • Drainage and Sanitary Pump Station locations.


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An overview of key highlights of the Plan is provided below: Prevention In accordance with the City’s Pollution Prevention Bylaw, dangerous goods must be properly stored in an impervious containment system which is of sufficient capacity to hold the larger of:

• 110% of the largest volume of free liquid dangerous goods in any given container of tank: or, • 25% of the total volume of free liquid dangerous goods in storage.

Response The Incident Command System (ICS) is used to manage the response to an incident that occurs in Richmond’s jurisdictional area. Depending on the magnitude of the spill incident, the City’s Spill Response Plan may be activated to one of four levels. The City’s Spill Incident Notification procedures and an Emergency Communications Directory are provided in the Plan. Response to any spills at the Project Location will be conducted in accordance with the City’s Dangerous Goods Spill Response Plan. In the event of a Spill at the Project location, the City will adhere to its Dangerous Goods Spill Response Plan. A copy of the Spill Response Plan will be made available on-site. 6.3 Responsibilities and Requirements

City Requirements 6.3.1 The City will adhere to its Dangerous Goods and Spill Response Plan. Construction Manager Requirements 6.3.2 The Construction Manager will be responsible for ensuring that appropriate prevention and

response protocols and procedures are adhered to during construction in accordance with applicable legislation including, but not limited to, the provincial Emergency Program Act and the City of Richmond’s Dangerous Goods Spill Response Plan and Pollution Prevention Bylaw No. 7435.

6.3.3 The Construction Manager will be responsible for preparing a site spill response plan that includes training for staff and trade contractors on-site and appropriate response procedures to adhere to in the event of a spill, including but not limited to notification protocols and resource contact information.

6.3.4 The Construction Manager will be responsible for ensuring that all materials on-site are

stored and handled in a manner which minimizes loss and enables containment and recovery in the event of a spill. Storage of dangerous goods will be conducted in accordance with the City’s Pollution Prevention Bylaw No. 7435, including but not limited to the following:

• dangerous goods will be stored in an impervious containment system which is of sufficient capacity to hold the larger of:

- 110% of the largest volume of free liquid dangerous goods in any given container of tank: or, - 25% of the total volume of free liquid dangerous goods in storage.


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6.3.5 The Construction Manager will be responsible for ensuring that: • equipment on-site is free of leaks • there is no storage of unnecessary materials on site (e.g. fuelling of machinery

will utilize mobile fuel trucks) and that dangerous materials and wastes not in active use from the Project location are removed promptly

• there is an adequate and readily available supply of spill clean up and disposal equipment deployment onsite.

6.3.6 The Construction Manager will be responsible for ensuring that the City of Richmond is

notified immediately of all spills. Spills should be reported to the City of Richmond 24-Hour Call Centre (604-270-8721) or 911, if required.

6.3.7 The Construction Manager will be responsible for ensuring that all spills are reported immediately to the Provincial Emergency Program in accordance with the BC Spill Reporting Regulation.

6.3.8 The Construction Manager will be responsible for implementing the following site-specific spill management measures:

• on-site notice board with emergency contacts, staging areas, 911 and City 24-hr number for reporting spills (City’s 24-hr dispatch number: 604-270-8721) and Provincial Emergency Program (1-800-663-3456)

• maintenance of proper Workplace Hazardous Materials Information Systems (WHMIS) labels and Material Safety Data Sheets (MSDS) for all hazardous materials used and stored within the Project location

• provision of health and safety orientation for all personnel who access and/or wish to conduct work on the site as part of the Construction Manager’s overall Site Safety Plan

• conducting periodic visual site inspections of all prospective sources of hazardous materials for signs of leakage and other conditions that may contribute to a spill.

6.3.9 The Construction Manager will be responsible for ensuring that all reasonable and practical

action is taken, having due regard for the safety of the public and of all personnel on-site, to stop, contain and minimize the effects of any spill.

6.3.10 In the event of a spill, clean-up efforts will be undertaken in accordance with the provincial

Environmental Management Act and the City of Richmond’s Dangerous Goods Spill Response Plan and Pollution Prevention Bylaw No. 7435.


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7.0 ARCHAEOLOGY RESOURCE MANAGEMENT PLAN

7.1 Environmental Performance Requirements

The environmental performance requirements are: • all work is to cease if unanticipated cultural materials or features are encountered during

construction activities • preservation of archaeological data.

These archaeology resource management requirements will be achieved through:

• adherence to Emergency Response Procedures • Environmental specification requirements for City and Construction Manager.

7.2 Emergency Response Procedures

An archaeological impact assessment was conducted as part of the environmental assessment study under CEAA. This assessment concluded that the potential for encountering previously unrecorded archaeological remains on the Oval project site was low. However, given the proximity of the Oval site to known archaeological sites, there remains the potential for archaeological remains to be encountered. In the event that this occurs, the following response procedures will be adhered to: Step 1: If intake archaeological deposits are encountered, construction activity will cease and the

Construction Manager Site Supervisor will be notified immediately. Step 2: The Construction Manager Site Supervisor will issue a stop work order for all construction

activity in the immediate vicinity. Step 3: The Construction Manager Site Supervisor will contact Mr. Scott Groves, Project Engineer –

City of Richmond or Ms. Lucy Tompkins, Project Coordinator – City of Richmond. Step 4: The City of Richmond will notify the Musqueam Indian Band, Canadian Heritage –

Archaeology and Registry Branch, the Tsawwassen First Nation and the Sto:lo Nation. Step 5: The City of Richmond will retain a qualified archaeologist to develop and implement

appropriate management action in consultation with affected First Nations and in accordance with commitments and best management practices identified in the Environmental Assessment and Provincial Heritage Conservation Act.

7.3 Responsibilities and Requirements

City Requirements 7.3.1 The City will be responsible for engaging an archaeological specialist for conducting training

with Construction Manager supervisory staff personnel pertaining to basic archaeological site identification information.


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7.3.2 The City will be responsible for undertaking periodic site inspections through use of a

qualified environmental professional to visually inspect for presence of any cultural materials or features that may be encountered during construction activities (including but not limited to, archaeological deposits, rock art, stone artefacts, human remains, or unusual objects or features of a possible ceremonial nature). Periodic site inspections will be conducted in accordance with the Environmental Monitoring Program identified in Section 8.0.

7.3.3 The City will be responsible for engaging an archaeological specialist and undertaking

appropriate management action in the event that archaeological remains are encountered during the course of construction.

7.3.4 The City will be responsible for notifying Canadian Heritage and the Musqueam Indian Band

in the event that archaeological remains are encountered during the course of construction. Construction Manager Requirements 7.3.5 Following training from the Environmental Monitor, the Construction Manager will be

responsible for ensuring that site supervisory personnel are aware of the potential for archaeological remains, have received orientation of basic archaeological site identification information and are familiar with archaeological emergency response procedures.

7.3.6 The Construction Manager will be responsible for ensuring that all work will cease

immediately and that emergency response procedures are adhered to in the event that that archaeological remains are encountered.


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8.0 ENVIRONMENTAL MONITORING

8.1 Environmental Monitoring Objectives

Environmental compliance monitoring will be conducted throughout the construction phase. The objectives of the environmental monitoring are to:

• Inspect, evaluate, and report on the proper development and implementation of the CEMP; • Assess performance of the environmental controls and mitigation measures; • Evaluate the performance in achieving compliance with regulatory requirements and best

management practices, and advise on the need for additional corrective mitigative measures as necessary.

The type and level of effort of environmental monitoring will vary throughout the construction period, depending on the degree and sensitivity of construction activity and occurrence of unanticipated events such as storm events and/or spills. Environmental monitoring will be conducted by:

• Construction Manager site supervisory personnel to ensure conformance with trade contractor specifications, and overall CEMP compliance

• Building Designer representatives to ensure conformance with design specifications, including those pertaining to design commitments identified during the CEAA screening review

• an Environmental Monitor (qualified environmental professional) to provide auditing environmental services for overall compliance and undertake technical environmental monitoring activities (e.g. surface water sampling, archaeological artefact preservation, bird survey, etc.).

8.2 Environmental Monitoring Regime

The monitoring activity will be conducted in accordance with the plan provided in Table 8-1. The plan pertains to all site preparation and building construction activity. The monitoring regime for the Oval Landscaping works will be provided in the CEMP amendment to be submitted to Canadian Heritage at a later date, following the completion of the Landscaping Plan. During the preload settlement phase and building construction activities after completion of all concrete works, environmental monitoring activity will be limited to regular inspection of the sedimentation pond by the Construction Manager. Reports will be submitted to the City. If inspection indicates that there may be elevated levels of suspended solids and/or other pollutants, the City will be notified immediately and will coordinate immediate inspection by the Environmental Monitor.


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Table 8-1 Construction Environmental Monitoring Program Monitoring Activity

Monitoring Perioda Construction Activitiesb Building Designer

(Cannon) Construction Manager (Dominion)


July 05 – Sept 05 Tree Relocation and Site Clearing

• n/a • n/a • nesting bird survey site and periodic monitoring as determined by Environmental Monitor

Oct 05 – Jan 06 Densification Column Works/ Preload Loading

• periodic inspections to ensure compliance with design requirements

• dailyd inspections by site supervisory personnel for general compliance, hazard identification and reporting of any ad-hoc environmental incidents to City

• periodic auditing inspections for overall environmental compliance, field water quality monitoring and water sampling for TSS & Total Oil and Grease when deemed necessary by Environmental Monitor

Feb 06 – June 06 Preload Settlement • periodic inspections to ensure compliance with design requirements

• daily visual inspections of sedimentation pond by site supervisory personnel

• inspection on an as-needed basis as determined by results of daily inspections by Construction Manager

July 06 Preload Removal (commences July 06)


• daily inspections by site supervisory personnel for general compliance, hazard identification and reporting of any ad-hoc environmental incidents to City

• conduct a nest bird survey 3 weeks prior to commencement

• for the initial week, 2 auditing inspections for overall environmental compliance and water quality sampling (field parameters, TSS and Total Oil and Grease)

• for subsequent period, weekly inspections for overall environmental compliance and field parameter water quality monitoring; TSS and Total Oil and Grease water quality sampling conducted as deemed necessary but at least a minimum of one occasion

a Monitoring Period - please note, this column refers to discrete periods of monitoring but due to the overlapping phases of construction it does not reflect construction activity timelines as provided in Table 2-1. b Construction Activity - construction dates provided are estimates and may change. Monitoring activity is linked to the specific construction activity. c The identified monitoring activity reflects the baseline monitoring activity to be conducted by the Environmental Monitor. Additional levels of monitoring will be undertaken

should unanticipated events occur such as storm events and/or spills of hazardous materials. d Please note, daily refers Monday- Friday.


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Monitoring Activity Monitoring Perioda Construction Activitiesb Building Designer

(Cannon) Construction Manager (Dominion)


Aug 06 – Sept 06 Preload Removal (completes Sept 06)

Concrete Piles Works (commences Aug 06)

Bulk Excavation (starts Sept 06)

Detailed Excavation (starts Sept 06)


• daily inspections by site supervisory personnel for general compliance, hazard identification and reporting of any ad-hoc environmental incidents to City

• daily (half day audits) for the first week that Concrete Piles Works commences for overall environmental compliance and water quality sampling (field parameters, TSS and Total Oil and Grease) conducted twice for the initial week

• provided that no issues arise, weekly inspections for overall environmental compliance and field parameter water quality monitoring; TSS and Total Oil and Grease water quality sampling conducted monthly

• two inspections during first week of Bulk Excavation for archaeological deposit monitoring

Oct 06 – Dec 07 Concrete Piles Works (completes Oct 06)

Bulk Excavation (completes Nov 06)

Detailed Excavation (completes Jan 07)

Cast-in-Place Concrete Works (starts Oct 06 and completes Dec. 07)

Roof Works (starts March 07 and completes Sept 07))

Building Envelope (starts March 07)

Interior Workse (starts June 07) Site Civil Works (starts Aug 07)


• daily inspections by site supervisory personnel for general compliance, hazard identification, sedimentation pond inspection and reporting of any ad-hoc environmental incidents to City

• three half day inspections for first week of Cast-in-Place Concrete Works commences with water quality (field parameters, TSS, Total Oil and Grease) conducted twice

• Thereafter • Wet Weather Period (~ Oct. – April)

o twice monthly inspections with water quality sampling for field parameters conducted each visit; TSS and Total Oil and Grease conducted monthly

• Dry Weather Period (~ May – Sept.) o inspection on an as-needed basis as

determined by results of daily inspections by Construction Manager

• two inspections during remainder of Bulk Excavation for archaeological deposit monitoring (completes Nov. 06)

Dec 07 – May 08 Building Envelope (completes Jan. 08)

Interior Works (completes May 08)

Site Civil Works (completes May 08)


• daily visual inspections of sedimentation pond by site supervisory personnel

• inspection on an as-needed basis as determined by results of daily inspections by Construction Manager

e Interior Works – refers to interior mechanical and electrical works, interior finishes and refrigeration works.


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9.0 ENVIRONMENTAL REPORTING

Environmental reporting during construction will be conducted in accordance with the overall Project CEAA Reporting Protocol Appendix C. The Project CEAA Reporting Protocol includes reporting obligations through the CEAA reporting period through project design, construction, operation until completion of 2010 Games, and decommissioning post- 2010 Games. The CEAA reporting period on project activities is officially completed following the completion of removal of the overlay and VANOC decommissioning activities following the 2010 Games. 9.1 Progress Status Reports

For the construction phase, project status reports will prepared by the City of Richmond and submitted to Canadian Heritage approximately every 6 months from start of construction through to construction completion. These reports will outline major project works conducted over the past 6 months, identify those works to be undertaken during the next 6-month phase, present environmental monitoring results, identify any environmental issues and report on management action. To fulfill this requirement, the Building Designer will provide the City with a report outlining compliance of past 6-month activities with CEAA project description and detailed design. The Project Construction Manager will provide documentation reporting on compliance of trade contractors with CEMP and tender specifications. 9.2 CEAA Commitment Performance Report

Following construction completion, a final report will be prepared by the City of Richmond and submitted to Canadian Heritage reporting on the performance of meeting the City’s CEAA commitments pertaining to construction. 9.3 Environmental Monitoring Reports

Environmental monitor reports provided by the Environmental Monitor and/or Construction Manager Site Supervisor will be submitted to the City with copies provided to the Project Manager. Copies of the Environmental Monitor reports will also be provided to the Construction Manager. Individual environmental monitoring reports will not be provided to Canadian Heritage but will be retained on file and summarized in the 6-month progress reports. 9.4 Regulatory Review

Reports will be submitted to Canadian Heritage. Canadian Heritage will be responsible for circulating to all other applicable regulatory agencies.


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Appendix A: Summary of City of Richmond Overarching CEAA Commitments Per Project Phase (e.g., Design, Construction, Operation, Decommissioning)


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Appendix A: Summary of City of Richmond Overarching CEAA Commitments Per Project Phase (e.g., Design, Construction, Operation, Decommissioning) 1.0 Site Planning and Building Design Requirements 1.1 Fraser River Foreshore Development

1.1.1 Oval Building: will be set-back at least 30 m from the high high water mark (HHWM).

1.1.2 New Impervious Surfaces: at least 5 m minimum from the high high water mark (HHWM).

1.1.3 Riparian Vegetation: there will be no impact to existing riparian vegetation along the bank face of the Fraser River.

1.1.4 The intertidal marsh will be enhanced along the foreshore at the westwardly edge of the City property.

1.1.5 There will not be a permanent dock structure extending into the Moray Channel.

1.1.6 Detailed foreshore development plans will be provided to the Musqueam Indian Band, any other interested FN and be reviewed and approved by FREMP as applicable.

1.2. Hollybridge Canal

1.2.1 There will be no enclosure of the existing continuous section of the open channel.

1.2.2 A 5m riparian area will be maintained and enhanced on both sides of the Canal with a maximum 20% encroachment to accommodate a pedestrian walkway.

1.2.3 Pedestrian Bridges: maximum 3 crossings, 3 m in width.

1.2.4 Road Crossing Bridge: Temporary: will not exceed 11 m and will be removed Permanent: will be as narrow as possible and not exceed 30 m

1.2.5 Detailed road and pedestrian bridge crossings will be provided to DFO for review prior to construction.

1.2.6 Any variance to the above design requirements will be subject to DFO review and approval. 1.3 Building and Landscape Requirements

1.3.1 The building will achieve minimum LEEDTM Silver accreditation.

1.3.2 The building will incorporate materials in accordance with the City’s Environmental Purchasing Guide.

1.3.3 A site design stormwater management plan will be developed and implemented to prevent the post-development 1.5 year, 24 hour peak discharge rate and quantity from exceeding the predevelopment.

1.3.4 The site design stormwater management plan will be provided to Heritage Canada, Environment Canada, DFO and the Ministry of Environment.

1.3.5 The detailed design will adhere to the City’s ESA no-net-loss policy and development permit guidelines.

1.3.6 A Landscape Plan will be developed based on the following design guidelines: • retention of existing vegetation along Fraser River bank face and Hollybridge Canal • retention of other existing vegetation to largest extent possible • transplantation of as many trees where retention is not feasible as possible


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• explore use of wood/timber from trees • incorporate minimum 2:1 re-placement strategy • maximize ecological enhancement through use of native vegetation and ecological

plantings to maximum extent possible • minimize potential for introduction of invasive plant species.

1.3.7 The Landscape Plan will incorporate the Fraser River Experiential Walk. To the extent possible, the Fraser River Experiential Walk will also be incorporated into the exterior and interior of the Building.

1.3.8 The Landscape Plan will be provided to Canadian Heritage, Environment Canada, Ministry of Environment and DFO.

1.3.9 The Building will be designed in a manner which: • ensures the zero use of CFC-based refrigerants in the HVAC and refrigeration system • minimizes HVAC noise levels • zero use of halons in fire suppression equipment.

1.4 Consultation 1.4.1 Communications will be conducted with the Musqueam Indian Band (MIB) during project

design to address MIB interests to the best extent possible and to explore meaningful opportunities of mutual benefit, including integration of cultural art, place names and display of artefacts.

1.4.2 There will be public consultation throughout project design and development.

2.0 Construction Requirements

2.1 A Construction Environmental Management Plan will be developed and implemented to manage potential effects of construction activity.

2.2 The Construction EMP will ensure standards of work in accordance with best management practices identified CEAA environmental assessment.

2.3 The Construction EMP will include: • a Transportation Plan to minimize adverse impacts to commuters • an Archaeological Plan for archaeological resource protection • stormwater management plan.

2.4 The Construction EMP will ensure compliance with all applicable legislation, including the: • City’s Pollution Prevention Bylaw • City’s Public Health Noise Regulation • Fisheries Act • Environmental Management Act • Wildlife Act • Heritage Conservation Act.

2.5 The Construction EMP will identify the following: • respective roles and responsibilities • environmental performance requirements • public and First Nations consultation • monitoring and reporting protocols.

2.6 The Construction EMP will be provided to Heritage Canada, Environment Canada, DFO and the Ministry of Environment.


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3.0 Operational Requirements

3.1 The Building will be operated with zero use of CFC-based refrigerants in the HVAC and refrigeration system and zero use of halons in fire suppression.

3.2 Best management practices will be incorporated to optimize indoor air quality, including implementation of an Air Quality Monitoring program.

3.3 An Ammonia Management Plan will be developed and provided to Environmental Canada, Canadian Heritage, Ministry of Environment, Health Canada and DFO.

4.0 Decommissioning

4.1 An environmental review will be conducted to determine whether a Decommissioning Environmental Management Plan (EMP) is required.

4.2 If required, the Decommissioning EMP will be provided to Environment Canada, Canadian Heritage, Ministry of Environment, Health Canada and DFO.


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Appendix B: Stormwater Water Management System Plan and Water Quality Sampling Stations


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Report Milestone Target Date Purpose

General Reporting

Progress Status Report/Site Visit

Every 6 months: Construction Start through Decommissioning Completion

September 2005 – Fall 2010

• provide construction activity summary • provide environmental monitoring summary • provide summary of First Nations and public

consultation • conduct site visit

Progress Scope Change Notification

As required

As soon as any change is made

• advise on any changes to project which may require

CEAA amendment Final Commitment Report (All Commitments: 1.1-4.2)

2010 Winter Games Decommissioning Completion

Fall 2010

• formal acknowledgment of completion of CEAA

reporting requirements

Commitment Specific Reporting

Provision of Landscape Plan

Landscape Plan Completion

Fall 2007

• present Landscape Plan for regulatory review (1

month review period)

Site Planning and Building Design (Commitments: 1.1-1.5)

Provision of Stormwater Management Plan

Stormwater Management Plan Completion

Fall 2006

• present Stormwater Management Plan for regulatory

review (1 month review period)

Provision of Construction Environmental Management Plan (CEMP)

Site Preparation/ Building Construction

March 2006

• present CEMP for regulatory review

Project Construction (Commitments: 2.1-2.6)

Provision of CEMP Amendment 1

Concrete Run-off Water Management Plan

August 2006

• present CEMP – Amendment 1for regulatory review

(1 month prior to concrete works)


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Report Milestone Target Date Purpose Provision of CEMP Amendment 2

Landscaping / Intertidal Marsh Construction

February 2008

• present CEMP – Amendment 2 for regulatory review

(2 months prior to construction)

Project Construction (Commitments: 2.1-2.6)

Design and Construction Commitments: Final Report

Construction Completion

Summer 2008

• complete performance reporting for Construction

CEAA commitments

Provision of Ammonia Management and Air Quality Management Plan

Prior to Operation

Summer 2008

• present Ammonia Management and Air Quality Plan

for regulatory review

Operation (Commitments: 3.1-3.3)

Operation Commitment Report – Final Report

Completion of 2010 Winter Games

May 2010

• complete performance reporting for Operation CEAA

commitments

Environmental Review of Decommissioning

1-year prior to 2010 Winter Games

Spring 2009

• assess potential impacts associated with

Decommissioning

De-commissioning1 (Commitments: 4.1-4.2)

Provision of Decommissioning Environmental Management Plan (DEMP) if deemed necessary by above Review

Completion of Environmental Review

Fall 2009

• present DEMP for regulatory review

1 Completion of CEAA Decommissioning Commitments will be undertaken by VANOC, this includes the preparation of the environmental review, provision of

DEMP (if required) and Commitment Report.


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Report Milestone Target Date Purpose

Decommissioning Commitment Report – Final Report

Completion of 2010 Winter Games

Fall 2010

• complete performance reporting for

Decommissioning CEAA commitments

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City of Richmond

Finance & Corporate Services Division Notice of No Bid

Note: Receipt of this completed form will assist us in calling for future bids. Please complete

and submit this form prior to the closing date and time as shown on the Request for Quotation/Proposal/Tender form. Please remember to include Quotation/Proposal/Tender No. at right.

Quotation/Proposal/Tender No 2867P.

A Quotation/Proposal/Tender is not being submitted for the following reason(s):

We do not manufacture/supply the required goods/services

Cannot obtain raw materials/goods in time to meet delivery requirements

We do not manufacture/supply to stated specifications Cannot meet delivery requirements

Specifications are not sufficiently defined Cannot quote/tender a firm price at this time

Insufficient information to prepare quote/proposal/tender Insufficient time to prepare quote/tender.

Quantity too small We are unable to competitively quote/tender at this time.

Quantity too large We do not have facilities to handle this requirement

Quantity beyond our production capacity Licensing restrictions (please explain)

Cannot meet packaging requirements Agreements with distributors/dealers do not permit us to sell directly.

Cannot handle due to present plant loading Other reasons or additional comments (please explain below)

I / We wish to quote / tender on similar goods / services in future

Yes No

Authorized Company Official – Signature and Title Date

Firm Name

Address

City

Province Postal Code

This space for City of Richmond Comments

Telephone Number

Request for Proposal - City of Richmond

Documents

Transcript of Request for Proposal - City of Richmond