National Labor Relations Board (NLRB) Communication Plan ...

Description of document: National Labor Relations Board (NLRB) Communication Plan and Employee Webpages for Total Workplace Solutions and Headquarters Relocation 2013-2015

Requested date: 03-May-2021 Release date: 08-June-2021 Posted date: 26-July-2021 Source of document: FOIA Officer

NLRB FOIA Branch 1015 Half Street SE 4th Floor Washington, DC 20570 Fax: (202) 273-FOIA (3642) FOIAonline (preferred)

The governmentattic.org web site (“the site”) is a First Amendment free speech web site and is noncommercial and free to the public. The site and materials made available on the site, such as this file, are for reference only. The governmentattic.org web site and its principals have made every effort to make this information as complete and as accurate as possible, however, there may be mistakes and omissions, both typographical and in content. The governmentattic.org web site and its principals shall have neither liability nor responsibility to any person or entity with respect to any loss or damage caused, or alleged to have been caused, directly or indirectly, by the information provided on the governmentattic.org web site or in this file. The public records published on the site were obtained from government agencies using proper legal channels. Each document is identified as to the source. Any concerns about the contents of the site should be directed to the agency originating the document in question. GovernmentAttic.org is not responsible for the contents of documents published on the website.

http://foiaonline.gov/foiaonline/action/public/home

Via email

UNITED STATES GOVERNMENT

NATIONAL LABOR RELATIONS BOARD FREEDOM OF INFORMATION ACT BRANCH

Washington, D.C. 20570

June 8, 2021

Re: FOIA Case No. NLRB-2021-000822

This is in response to your request, under the Freedom of Information Act (FOIA), 5 U.S.C. § 552, received in this Office on May 3, 2021, seeking:

• A copy of the Communication Plan developed by the Facilities and Property Branch regarding Total Workplace Solutions and the Headquarters Relocation; and

• A copy of the employee-only webpages regarding the Headquarters Relocation and Total Workplace Solutions.

You accepted financial responsibility for the processing of your request in the amount of $37.00.

We acknowledged your request on May 3, 2021.

Pursuant to the FOIA, search inquiries were directed to the Agency's Facilities and Property Branch, and the Office of the Chief Information Officer. Staff in those offices conducted searches and confirmed that there was at one time a Total Workplace Solutions webpage for Agency employees, but that webpage no longer exists. However, the searches of their files did locate a PowerPoint presentation and newsletters that had been uploaded to that employee webpage, which are provided. There is no "Communications Plan" document, other than weekly newsletters that were emailed to Headquarters employees to provide information during the relocation. A further search inquiry was directed to the Agency's Executive Secretary, who was responsible for sending out the newsletters and updates to the employees. As a result, additional responsive newsletters and emails were located, also attached.

June 8, 2021 Page2

After a review, I have determined that portions of the responsive records are exempt from disclosure under Exemption 6 of the FOIA (5 U.S.C. § 552(b)(6), (b)(7)(C), and (b)(7)(D)). The records are being provided to you either in their entirety or partially redacted to the extent they were found to be reasonably segregable from the exempt portions of the records. Specifically, redactions have been made to protect the privacy interests of individuals named therein. Most of the redactions protect the images of third-party individuals, and in some places, pictured Agency employees, the disclosure of which would constitute a clearly unwarranted invasion of personal privacy under Exemption 6. 5 U.S.C. § 552(b)(6). See, e.g., Sack v. CIA, 53 F.Supp.3d 154, 173-74 (D.D.C. 2014) (finding that images of individuals constitute protectible privacy interests under Exemption 6).

For the purpose of assessing fees, we have placed you in Category D, the "all other requesters" category, because you do not fall within any of the other fee categories. Consistent with this fee category, you will be assessed charges to recover the reasonable direct costs for searching for the requested records, except that you will not be charged for the first two hours of search. NLRB Rules and Regulations, 29 C.F.R. § 102.117(d)(2)(ii)(D). Charges for all categories of requesters are $9.25 per quarter hour of professional time. 29 C.F.R. § 102.117(d)(2)(i).

Less than two hours of professional time was expended in searching for the requested material. Accordingly, there is no charge assessed for this request.

You may contact Marissa Wagner, the FOIA Attorney-Advisor who processed your request, at (202) 273-2957 or by email at [email protected], as well as the Agency's FOIA Public Liaison, for any further assistance and/or to discuss any aspect of your request. The FOIA Public Liaison, in addition to the AttorneyAdvisor, can further explain responsive and releasable agency records, suggest agency offices that may have responsive records, and/or discuss how to narrow the scope of a request in order to minimize fees and processing times. The contact information for the FOIA Public Liaison is:

FOIA Public Liaison National Labor Relations Board 1015 Half Street, S. E., 4th Floor Washington, D.C. 20570 Email: [email protected] Telephone: (202) 273-0902 Fax: (202) 273-FOIA (3642)

After first contacting the Agency, you may additionally contact the Office of Government Information Services (OGIS) at the National Archives and Records

June 8, 2021 Page 3

Administration to inquire about the FOIA dispute resolution services it offers. The contact information for OGIS is:

Office of Government Information Services National Archives and Records Administration 8601 Adelphi Road-OGIS College Park, Maryland 207 40-6001 Email: [email protected] Telephone: (202) 7 41-5770 Toll free: (877) 684-6448 Fax: (202) 741-5769

You may obtain a review of this determination under the NLRB Rules and Regulations, 29 C.F.R. § 102.117(c)(2)(v), by filing an administrative appeal with the Division of Legal Counsel (DLC) through FOIAonline at: https://foiaonline.gov/foiaonline/action/public/home or by mail or email at:

Nancy E. Kessler Platt Chief FOIA Officer National Labor Relations Board 1015 Half Street, S. E., 4th Floor Washington, D.C. 20570 Email: [email protected]

Any appeal must be postmarked or electronically submitted within 90 days of the date of this letter, such period beginning to run on the calendar day after the date of this letter. Any appeal should contain a complete statement of the reasons upon which it is based.

Please be advised that contacting any Agency official (including the FOIA Specialist, Attorney-Advisor, FOIA Officer, or the FOIA Public Liaison) and/or OGIS does not stop the 90-day appeal clock and is not an alternative or substitute for filing an administrative appeal.

Attachment: (206 pages)

Sincerely,

Isl S~ &, 'J::~

Synta E. Keeling FOIA Officer

Agenda Space Advisory Committee

November 15, 2013 • New Lease Award Winner

• Building Location

• Neighborhood Description

• Pro·ect Schedule and Next Ste s

National Labor Relations Board And the Winner is ..... 1015 Half St SE, Washington DC 20003

National Labor Relations Board Building Location

✓ Building located in the Capitol Riverfront District.

✓ Close proximity to U.S. Capital and the new baseball stadium.

✓ Access to a variety of restaurants, lounges and public parks.

✓ Space for Ground Floor Retail and Restaurant.

✓ Tenant Only state of the art Fitness Center.

✓ Features 400,000 square feet of office space.

✓ Three levels of underground parking.


Building Fronts L St, Half St and K St SE.

✓ Building offers fresh, stylish details, dramatic 360-degree city views.

✓ Penthouse level with Rooftop Terrace views of the US Capitol and Anacostia River.

✓ Building will feature Level IV Security.

✓ Environmentally-friendly features throughout the building.

✓ Green sustainable design aimed at LEED Gold certification.

National Labor Relations Board Buildin Location


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National Labor Relations Board Capitol Riverfront District

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National Labor Relations Board Getting There

Metrorail Green Line

• The Navy Yard - Ballpark stop is in the center of the Capitol Riverfront and has two station entrances/exits: New Jersey Ave.& M St., SE and Half St.& M St., SE.

• Red Line riders would transfer to the Green Line at Gallery Place. The DC Circulator Bus also provides quick access between the Capitol Riverfront and Union Station on Metro's Red Line.

• Yellow/Blue/Orange Line riders would transfer to the Green Line at L'Enfant Plaza.

National Labor Relations Board Getting There

By Metro Bus: Multiple Metro Bus routes also serve the Capitol Riverfront, including the A42, A46, A48, P1 , P2, V7, va, V9, and more.

By Car: The Capitol Riverfront is accessible from highways 1-395 and 1-295, New Jersey Avenue SE, M Street SE via Maine Avenue, South Capitol Street, and 8th Street, SE.

By Bike: Several bike trails, multi-use trails and streets with bicycle lanes feed into the Capitol Riverfront. More are being constructed as part of the Riverwalk Trail system.

National Labor Relations Board Capital Riverfront Neighborhood Profile

35,000 Daytime Population

31,906 Residents within one mile

3,874 Residents within the Ca itol Riverfront BID

69% % of residents with bachelor1s degree or higher within one mile

$93,115 Average HH income within one mile 2.25 million Average annual visitors

National Labor Relations Board Capitol Riverfront Office Tenants

Existing Office Tenants Include: • U.S. Naval NAVSEA Command • General Dynamics

• U.S. Dept. of Transportation HQ • Dutko Grayling

• Boaz Allen Hamilton • DC Department of Transportation

• Alion Science & Technology • Federal Aviation Administration

• Lockheed Martin • Sayres & Associates

• csc • Parsons Engineering

• BAE Systems • Gryphon Technologies

• Northrop Grumman • U.S. Bureau of Land Management

• District of Columbia Agencies • DC Water

National Labor Relations Board Capitol Riverfront Retail and Restaurants

Existing Restaurants/Retail tenants: • Starbucks • Kruba Thai & Sushi • Wagtime Too • CVS Pharmacy • Potbelly Sandwich Shop • Dominos Pizza • Five Guys • Lot 38 Espresso Bar • Capital One Bank • Subway • Port Cafe • SunTrust Bank • Justin's Cafe • Chicken Tortilla • Wells Fargo Bank • Cornercopia Deli & Market• Quiznos • Bank of America • Congressional Cleaners • Dogma Dog Daycare • Harry's Reserve • Sizzling Express

National Labor Relations Board Capitol Riverfront Retail and Restaurants

Recently Opened Retail • Gordon Biersch Brewery

Restaurant • Park Tavern at Canal Park • Bluejacket Brewery/restaurant by

Neighborhood Restaurant Group • Buzz Bakery & Lounge • Willie's Brew & Que • Wells Cleaners

Opening in 3Q - 4Q 2013 • Osteria Morini • Agua 301

Opening in mid 2014

AM !Ii • FITNESS

b '6ng c, .\ i. o r-, ..,

• Harris Teeter grocery store • VIDA Fitness ~ Harris Teeter. • Bang Salon • Aura Spa

National Labor Relations Board Capitol Riverfront Development Overvie,v

Existing/ Under Completed Construction*•

Q,ffice Square Feet 7,250,040 17,350

Re t a il Square F•eet 223,629 109,850

Residentia l U niits 2,760 924

H otel Room s 204 0

Tot'a l Square Feet 11,776,993 1,247,721

Estim a ted Total Cost • • • ~ • • • • j

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Planned TOTALS

8,004,780 15 .. 272"170

564,637 898 .. 116

6,176 9.,860

1,051 1,255

23,880,851 * 3& .. 905.-565*

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National Labor Relations Board Capitol Riverfront Future Development


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National Labor Relations Board Capitol Riverfront Residential Development

Over 2500 new residential units have been delivered and more units will begin construction in the next 12 - 24 months (red = under construction) •Camden South Capitol, 276 units •Riverfront on the Anacostia, 200 units • 1212 4th Street, 218 units •Urban Atlantic Square 882, 189 units •Park Chelsea, 430 units •Monument's Half Street, 320 units •Akridge at Half Street, 280 units •Ruben Co. 909 Half Street, 400 units • Toll Brothers on First Street, 250 units • The Yards, Parcel N, 325 units •Grosvenor Square 701, 285 units

Camden South Capitol

National Labor Relations Board Capitol Riverfront Parks and Trails

National Labor Relations Board Canal Park

National Labor Relations Board Canal Park

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National Labor Relations Board The Yards Park

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National Labor Relations Board Diamond Teague Park and Piers

National Labor Relations Board Diamond Tea ue Park and Piers

National Labor Relations Board The Riverwalk Trail

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Fuoure EGMENTS TRA JL S ,.. RIVERWAU< _..,.. A....-,

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National Labor Relations Board Headquarters Project Schedule

Headquarters Project Schedule

Duration Start Date

Design Intent Drawings 58 days Dec 2013

Construction Drawings 55 days Feb 2014

Construction 110 days Jul 2014

Acceptance of Space 1 day Jan 2015

Furniture and Equipment Installation 21 days Jan 2015

Move and Occupancy 10 days Jan 2015

Finish Date

Feb 2014

Jul 2014

Dec 2014

Jan 2015

Jan 2015

Jan 2015

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National Labor Relations Board Next Steps

Work lace Solutions

• Implement a Communications Plan to include: - The launch the new Total Workplace Solutions Webpage - Newsletters, Brochures, and Email updates - Monthly Space Advisory Committee meetings

• Validate Official Staffing Levels for each HQ Division/Office

• Schedule and Conduct Divisional Space Design Meetings

• Offer employees "Change Management" workshops by Studios Architecture

• Offer employees tours of local facilities with similar designs

National Labor Relations Board Questions

National Labor Relations Board

Work is progressing ... Work has been progressing at the NLRB's new Headquarters location at 1015 Half Street in SE Washington. Walls have gone up and wiring and lighting is being installed. In the meantime, the building fitness center has been outfitted with equipment, and CBS Sports has moved into their new space in the bu ilding.

Work is progressing, cont. Pictures taken at the new NLRB HQ s. ace on A. ri l 8, 2015

In the meantime . ..

Finishes for the new space have been selected

Headquarters library is being packed

National laborr Relations Board

W,hat~s nearby? As the move to the new Headquarters approaches, people may be wondering what will be in the area near the new building. Here is a sample of some of the shops and restaurants that will be in our new neighborhood.

In the building:

The Big Stick is a rustic, lodge

themed restaurant & sports bar serving a unique menu featuring specia lty sausages, sandwiches

and salads.

Also in the building:

Bonchon serves Korean

style chicken along with ot her Korean specialt ies.

Nearby: Justin's Cafe serves sa lads, sandwiches and Neapol itan pizza.

In the neighborhood:

Gordon Biersch brewery restaurant serves "sophisticated food and authentic German lagers."

Willie's

"brew + que" is a

barbeque restaurant that serves both barbequed meat and tofu.

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Nando's Peri-Peri is famous for its flame grilled Peri-Peri chicken. • Naodo's •

Perf-Peri,

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100 Montaditos is a Spanish restaurant chain that spec1a11zes in tapassized (i.e. small) sandwiches with interesting fi ll ings.

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Buzz Bakery Coffee & Lounge offers a full-service bakery and

coffee shop. Cakes, pies, cupcakes, cookies, chocolates and more.

Salads! Korean Tacos!

Last but not least ...

Nationals Park

Big league baseball and all of the excitement it brings will be on ly a few block away!

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New Fitness Center The new Headquarters building has a ful ly equipped fitness center on the fi rst floor. The new fitness center is ava ilable to all bu ilding tenants.

Circuit training equ ipment and free weights.

Treadmills

Ellipticals

Women's Locker room

Showers

Lockers

Sink area

Towels

National Laborr Relations Boarrd

So \Nhen are \Ne moving?

As all of you know, there are many variables and moving parts involved in major construction projects. There are all sorts of snags, glitches, hiccups, or setbacks that can come up along the way. With that in mind, it is, unfortunately, not possible to identify a firm move date at this point. However, based upon the latest communications with GSA, the building owner, and the construction team, it is clear we will not be able to move to our new HQ location by the end of May.

The biggest uncertainty is the timing of the manufacture and installation of our large furniture order. At this point, the estimate is that the furniture will be delivered on or about June 1. Many of the furniture pieces will need to be attached to the walls onsite, and that installation process is expected to take several weeks. After the furniture is installed, final work and inspections will need to take place to obtain an occupancy permit. Given the current construction schedule, it now seems most likely that we will physically move over to Half Street in late June, but the exact date is still fluid. We will certainly advise employees as soon as a more definitive schedule is available, so stay tuned!

We appreciate everyone's patience as we work through everything involved in the move. This is a major event that impacts everyone. Sorting through years of paperwork, books and binders, and packing up office materials and personal effects isn't fun. And we especially appreciate the effort and inconvenience for those who had to go through the "swing" move in December. Thank you all for your patience, and thank you in advance for the work to come as the actual move date approaches.

Parking update Parking in the building at 1015 Half Street, SE will be run by Colonial Parking. The garage

hours will be open from 6:00 am to 7:00 pm. Daily parking will be available for $11 per

hour, with a daily maximum of $16. At this time, Colonial Parking has no plans to offer

an "early bird" rate, but we will continue to request that they provide such a

discount. Monthly parking will cost $225/ month and will allow 24/ 7 access to the

garage. A limited number of tandem monthly spaces will be available for $165/month.

These spaces would have to be shared between two people who wou ld be wi ll ing to block

each other in and move each other's cars if necessary. A reserved monthly parking space

can be obtained for $450 per month.

Colonial Parking also provides monthly parking in the building for employees of the

Washington Nationals on game days. That means that the number of daily spaces avai lable

may be reduced on those days. Daily parkers who work in the building, however, will NOT

be required to leave the garage early on game days as had been rumored.

For your information, there are 272 spaces in the new bui lding, compared to 445 in our

current building. This could lead to the garage not being able to accommodate daily

parking for employees who arrive later in the morning (monthly parkers, however, would be

guaranteed a spot.) In the event the garage is full, there are a variety of other parking

garages in the area, including garages operated by Colonial at 20 M Street, SE and 100 M

Street SE. There are also some outdoor street level lots not far away that may be cheaper.

Colonial Parking has asked that we give them an estimate as soon as possible of how

many employees plan to purchase monthly parking at the new building. If you expect you

will be seeking a monthly parking contract at the new building, please click here to enter

your information via Survey Monkey. This is not a commitment to purchase parking, just

an expression of interest. If you have any questions, you can direct them to Roxanne

Rothschild or Bob Schiff.

Of course, the Navy Yard metro station is nearby and Metro buses also serve the area.

Work at the new building is progressing Work continues to progress at the NLRB's new Headquarters build ing. Walls have been sheetrocked, and are being mudded, taped and painted. Ceil ing panels have been hung in most areas, and much of the lighting has been installed. Some of t he glass walls have gone up.

Cei lings are being mudded & taped Walls are being paint ed

Some glass walls have been installed

Glass awaiting installation

The breakroom cabinets have an interesting finish

Breakroom cabinets awaiting insta llation

National labor Relations Boaard

Modernizing Our Office Equipment

Mary Ellen Thurm in her NLRB office circa ???

Denise Pleasants with her soon t o be "o ld-t imey" desktop

computer and phone

Out with the Old ...

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. . . in with the New

What is ''Unified Communications''? The current way that we communicate has numerous challenges. We use multiple networks for our computer data, video, phone and mobile services. We currently use many different phone systems with different phone providers for the various offices around the country. We have limited data bandwidth for our network, and we don' t have instant messaging or video chat capabi lities. Only a limited number of employees have Agency-provided smartphones. All of these different devices, networks and providers result in a relatively high cost for our day-to-day communications.

Enter "unified communications." Unified communications means that all of our methods of communication, whether by voice (phone ca lls and voicemai l), messaging (email and chat), conferencing (audio, web and video) and collaboration (shared work environments) will be provided on one network.

Your laptop is your phone What?!? Yes, with the new communications system, your laptop will be your phone. Your laptop, in conjunction with a number of other

devices, will provide your new voice communications services.

When someone dia ls your phone number, you will be ab le to take that call on your smartphone, a persona l speakerphone,

a headset, or even just your laptop.* People will be able to reach you anywhere using your one phone number, whether you are in the office,

working from home, or on the road.

To move us into this "brave new world," new devices will be issued to all employees. Network bandwidth for Field offices will be more than doubled. In addition, upgraded laptops will be provided to all employees. Desktop and older Dell laptops will be replaced. Memory will be added to existing Lenovo laptops.

For the new network, we will be using "Skype for Business" for all voice communications and to provide video conferencing (from your laptop or a conference room), instant messaging and web conferencing. Voicemail messages and faxes will be accessible from

your computer via Outlook/ Office 365.

The kicker? All of these new services will be provided at the same or a lower cost than

what we pay now.

* Different phone devices will be avai lable depending on the the type of job you do.

How will this work? You can make or receive a call by using your laptop, with or without a supplementary device. To do t his, you would dial using the "dial pad" on your computer, or you wou ld click on a name in your Contacts. You can talk using your computer's speakers or use another device.

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Or scroll through the Contact s and and cl ick on a name to call t hat person,

like you would on a smartphone

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Switch your device

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You can easily switch between phone devices if you have mult iple devices

connected to your laptop

New devices The Agency will issue a mix of smartphones, headsets and other devices to work with your laptop.

Smartphones Smartphones are planned to be the primary phone device for positions that require voice and apps outside of the office. The Agency will be providing iPhone G's, with charging stands. The charging stand will sit on your desk, making the phone easy to find and keeping it charged.

Personal devices Wired and wireless headsets can be linked with laptops, desk phones, and smartphones. Personal speaker phones will also be avai lable.

Other devices Other phone devices will include desk phones, multi-line "receptionist" phones and conference room phones. Some desk phones will plug into your laptop or docking station with a USB connection. Other desk phones will attach directly to the network and won' t require a laptop to make ca lls.

What devices will I get? The devices you receive will depend on your ro le w ithin the Agency.

Connected Management - Supervisory duties require access outside of the office

and/ or outside of regu lar office hours.

Mobile Professionals - Duties take the person outside of the office: includes field

investigations, elections, court appearances, outreach efforts.

Full-time Work at Home - Duties are performed inside/outside home office;

includes AUs and Resident Agents.

In-Office Professional or Support Staff - Duties are performed within the

office or while teleworking; limited voice communication.

In-Office Administrative - Duties are performed within the office or while

teleworking; significant voice communication.

Specialized Support - Duties require access outside of the office and/or outside of regu lar office hours; includes information technology, facilities and security.

Demonstration Room A demonstration room has been set up on the 11th floor so that people can check out the new phone devices and try out the new voice communication system.

Click here for more info about Unified Communications and training materials: UC Info

And the winner is ...

Option 1 (by a landslide !)

As you know, offices in the new HQ building will have a glass wall that faces the inner

hallway. The glass walls will be great for allowing light to shine in and to create a more

open feel. The space committee members agreed that some sort of film coating shou ld be

applied to the glass office walls to provide privacy and reduce distractions for those who

are working in the offices. The film options were presented to the Space Committee for

voting. "Option 1" was selected by an overwhelming majority of the voters. It allows quite

a bit of light to shine through whi le providing privacy in the office. This type of film is

currently used in many of our regional offices.

Please note that there will also be a 6 inch strip of the film at the top of each wall to

obscure the light fixtures. The architect recommends th is because the ceiling lights in the

offices and adjacent hallways in the new building will not line up with each other and this

can look a bit odd when you look at it from a distance. But placement of the ceiling lights

will not be noticeable if a strip of window fi lm covers the top 6 inches of the glass walls.

The finished look will therefore match the representation above with the addition of a 6

inch strip of fi lm also running across the top of the glass walls.

Work at the new building continues Work continues to progress at the NLRB's new Headquarters building. Most walls have been painted and most of the lighting has been installed. Many glass walls have gone up. Break room cabinets have been installed. Carpet installation has begun.

Carpet being installed

Carpet tiles awaiting insta llation

Please note that overhead lighting has not yet been insta lled in a ll areas. Those offices that look darker in these photos are still lacking overhead lights and/or a ll of the white ceiling panels . Offices where the lights and ceiling panels have been insta lled look much lighter and brighter.

Offices with glass wa lls installed

Ceiling lights

Individual office

National labo1r Relations Boarrd

Breakrooms at the ne,N building

Above: new red glass "subway" -style tiles installed in a breakroom at the new building.

Left : close-up of breakroom cabinet finish

New breakroom appliances

REFRIGERATION

LFXS24623 Ufl:r-a.Capacity3 Door Fnndi Ooor Aemgerata-

STYLJSHLY SPACIOUS

All breakrooms will have refrigerators that dispense ice and filtered water, and

combination convection/microwave ovens.

If you dmk a refrigerator with top·of~the-line fearures mear-6 sacrificing st)te or space, this Ml malce ya.J recx>nsidec With~ 24 cu. ft, this 33" wide refrigerator has the ~ capacity in the market and rearures Gke a tall water dqienser with an Ice system that actual1)' frees up sh~ space. With that, and much more, 'JOO get the peace-of-mm of a 10-year lminld warranty en linear a,mpre.s:-;oc It's a refrigerator with something for everyone..

SYTlE ANO DESIGN

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ORGANIZATION

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PERFORMANCE

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GE Profile™ Series 1.5 Cu. Ft. Countertop Convection/Microwave Oven

features and Benefits • LS cu. ft. capacity . 1000 Watts (IEC-705 test procedure) • Convection cooking - Choose this setting when baking or

brownirig is desired • Sensor cooking controls - Au1oma1icolly adjusts time and power

for delicious cooking results • Easy-set control dial - Enjoy how simple the control dial makes

setting the oven or selecting recipes • Optional built-in trim kit - Achieve o custom appearance and

built-in convenience with a sleek. matching trim kit • Removable oven rock . Full-width cooking rack 0IIC>11s for

multi-level cooking simultaneously, allowing you to cook large quantities of your family's favorites

• Recessed turntable . Maximizes o,.,en space and flush design easily accommodates multi pie dishes

• Model PEB9159SFSS - Stainless steel

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Rooftop patio Employees will be able to enjoy t he rooftop patio and its lovely views.

Purge Campaign - way to go! A great big THANK YOU to everyone who worked hard to sort through t he stuff in t heir offices and work areas during last week's Purge Campaign! And a rea lly special THANK YOU to Case Records and Facilities for thei r tireless efforts to haul away our unwanted items!

Purge Campaign - keep it up! If you've made a good start in your office accumulation reduction effort, way to go! And as they said in t he '70's, "Keep on keepin' on"!

Due to popular demand, the various disposa l bins w ill remain in the hallways unti l further notice with t he exception of the locked paper sh red bins, which will remain in t he hallways on floors 9, 10 and 11.

Pict ures, top t o bottom:

Library items awaiting t he move.

Surplus office supplies sorted for

future use.

Discarded it ems sorted and boxed for removal.

Do you need a property pass to ta ke personal items home? You can get one here: property pass

(b)(6)

New computers

The computer server room being

set up at the new HQ building.

Meanwhile, at t he current HQ building, OCIO staff is busy configuring t he new computer equipment that has been ordered for t he unified communications roll-out.

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Work at the new building continues Work continues to progress at the NLRB's new Headquarters build ing. Most walls have been pa inted and most of the lighting has been installed. More glass walls have gone up. Carpet installation is progressing. Millwork around the elevat ors is being inst alled.

Glass walls and ca rpet inst alled

Doors coming soon!

Women's restroom

Carpet installation progressing

Wood trim pieces being installed in the elevator lobby

r

Individual offices before and after glass inst allation

Carpet inst alled in the offices is lighter in color t han t he hallway carpet (the light brown is paper put down t o prot ect t he hallway carpet

dur ing construction)

-WET PAINT • 1'/NTIJRA FRESCA -.-=


Tentative 111ove schedule (!) And now, what we've all been waiting for, the tentative move schedule. Assuming that the current construction schedule proceeds without any major hitches, and that an occupancy permit is received in a t imely fashion, the following is our projected move schedule. Please note that distribution of packing boxes and Pre-Move Briefings will proceed on these dates regardless of what happens with the construction schedule.

June 1

June 8

June 26

Ju ly 6

Packing boxes will be distributed

Pre-Move Briefings will be begin

Possible last day in current HQ building for some employees*

Possible date for employees to begin working at the new Headquarters building* *

* Some telework-ready employees may be asked to telework for one or more days before reporting to the new building.

** Some employees, most likely those who wil l be occupying the 3rd Floor of the new building, may be assigned to begin reporting there as early as July 1.

If you need assistance w ith packing, please call 273-4040 or send an email to [email protected].

If you will be out of the office during the period of the move

or immediately leading up to the move, please send an emai l to [email protected].

Your boxes will be awaiting you in your new office.

Pre-Move Briefings The Move Management Team will commence Pre-Move Briefings for all offices on June 8 in the Board Hearing Room. The schedule for these briefings will be announced shortly.

The Pre-Move Briefing will cover:

• Planned Schedule/Move Sequencing

• Property Accountability procedures (Check out - Check in)

• Distribution of labels

• Labeling instructions {it is very important that items are properly labeled!}

• Packing instructions

• Clean out procedures

• Post move Help Desk in the new building

Need help assembling the cardboard boxes? Check out this brief video: Box Assembly demo

Case Records If you've ever glimpsed inside the Case Records Unit (CRU), you may appreciate the amount of time that will be needed for the CRU team to achieve an orderly pack out and move of their vast collection of case files, microfi lm, index cards, reference materials, specialty supplies, and delicate equipment, such as the microfilm readers.

Case Records will be closed for reference at 5:00 pm on June 12.

Starting on June 15, all documents held by CRU will be packed up for the move to the new building. During the closure, no documents held by CRU will be available unti l one week after we move into the new bui lding (they will need a week to unpack after the move).

Luckily, most of the documents, transcripts and exhibits that you might need may already be right at your fingertips in NxGen. If you read better on paper, no worries! Anything in NxGen can be printed out. If something is not in NxGen, the CRU team, being the helpful folks that they are, will attempt a search, but their records, for the most part, will be

unavailable and you shou ld expect longer response times.

If you anticipate that during the period June 15 - mid-July you will need records currently held by CRU, please check now to

see whether you can get them from NxGen. If not, you can check them out now and pack them along with the rest of your current office items and fi les for the move to your new office. On the other hand, if you have case fi les that you can return to the CRU, please do so now so that they can log the cases as being returned and refi le them before packing.

Parking update The parking garage at the new HQ building will be open from 6:00 am t o 7:00 pm.

Daily parking will be avai lable for $11 per hour, with a daily maximum of $16. At t his

t ime, Colonial Parking has no plans to offer an "early bird" rate, but we will continue to

request that they provide such a discount.

Monthly parking will cost $225/month and will allow 24/7 access to the garage.

Reserved monthly parking can be obtained for $450 per month.

Tandem monthly parking - a limited number of tandem monthly spaces will be

ava ilable for $165/month. These spaces wou ld have to be shared between two people who

wou ld be will ing to block each other in and move each other's cars if necessary. Each

person in a tandem parking arrangement wou ld pay $165 per month.

Car pool monthly parking - with "car pool" monthly parking, two (or more) people

wou ld share a month ly parking contract . Each person wou ld be given an electronic pass for

getting into the garage, but only one of the parkers will be able to come in at a time (in

other words, once one person comes in, t he second person's card wouldn't work for entry

until t he first person leaves). The cost for car pool parking is t he standard $225 per month,

but t he month ly cost can be split by t he people using the pass. This option may be

workable for people who telework on different days.

If you are interested in either Tandem month ly parking or Car Pool monthly parking and

wou ld like assistance with find ing someone to share the arrangements with, you can send

an emai l to [email protected]. She w ill contact those who respond with the

names of other interested drivers so that you can see if you can work out a parking plan for

t he new build ing.

Of course, the Navy Yard metro station is nearby and Metro buses also serve the area.

A peek in the new Parking Garage

Garage entrance

Below: Entrance sign

WELCOME TO

COLONIAL PARKING 1015 HAL F STREET SE

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Left: regu lar parking spaces

Above: reserved parking spaces

Left : handicapped parking spaces

Bike parking in the garage There is a large fenced in enclosure for bike parking on the first level of t he parking garage.

The enclosure is not locked, so you will need to bring your own bike lock.

Above: A view of the whole enclosure

Left and below: Bike racks w ithin t he enclosure

Also, there is a Capital Bikeshare station at p t and K Street SE, which is a little over a block away from the new bui lding.

www.capitalbikeshare.com

Current HQ Gym The current Headquarters exercise facility will close on June 1.

However, the locker rooms will remain open to NLRB

employees until we move. So if you exercise outside of the

exercise facility and need to use the locker room, it will

continue to be available.

Got old IT stuff? Do you have some o ld IT stuff hanging around your office?

Long forgotten back-up disks, old shared office equipment

that is no longer used, random IT cords, or the occasional

" I don't know what this is" item?

Beginning May 26th, OCIO will provide additiona l support

to address IT related purge efforts.

IT Stuff Computer storage media (floppy disks, CDs, magnetic tapes)

General non-used computer equipment (such as old monitors, keyboards, and misc. computer peripherals)

and IT odds and ends (cables and other whatnots)

What to do ... Place the items in the OCIO media recycle bin located outside Room 8059 (OCIO Help Desk area). The items will be erased and properly disposed of.

Email the Service Desk at [email protected].

Please provide a description of the items to be collected. A "service request" will be generated from your email. A Customer Support representative will contact you to arrange for pick up.

New iPhone distribution As a part of t he new Unified Communications roll out, iPhone G's will be assigned to employees who are in positions that require voice and apps outside t he office or beyond regular office hours.

The new iPhones will feature:

• 64 gigabytes of memory • Cellular service provided by AT&T • Agency Wi-Fi access and AT&T wireless "hotspot" access

How this will work

If you DO NOT currently have an Agency-issued iPhone

You will receive a new Agency iPhone 6 depending on your work functions. People with t he work functions described below will receive a new Agency iPhone.

Connected Management - Supervisory duties require access outside of the

office and/or outside of regula r office hours.

Mobile Professionals - Duties take the person outside of the office: includes

field investigations, elect ions, court appearances, outreach efforts.

Full-time Work at Home - Duties are performed inside/outside home office;

includes AUs and Resident Agents.

Specialized Support - Duties requ ire access outside of the office and/or outside of regu lar office hours; includes information technology, facilities and security.

If you will be receiving a new Agency iPhone for the first time

You may be asked to perform validation steps on your new iPhone to assist the technician with activation of t he new device.

You will be required to sign a receipt acknowledging t hat you received the new iPhone.

New iPhones - How this will work, cont.

If you currently have an Agency-issued iPhone

If you don~t currently have an Agency-issued iPhone you can skip this page!

You will receive a new iPhone 6. Your current cellphone number will be transferred to the new device. A techn ician will contact you to deliver the new iPhone and to assist you with activation. There are steps (listed below) that you wi ll be requ ired to perform to assist with setting up your new device.

You must remove any personal Apple iCloud accounts from your old iPhone prior to issuance of your new iPhone. Please note that this step is requ ired only if you have configured your Agency iPhone to use iCloud. To remove your persona l iCloud account from your Agency iPhone do the following:

1. From the Home screen, navigate to: Settings > iCloud. - If prompted, enter your Apple ID and password then tap "Sign In"

2. Tap "Delete Account" 3. Tap "Delete"

- If prompted, enter the Apple ID password then tap "Turn Off"

- If prompted, select the desired option "Delete from My iPhone"

If you experience any difficulty with performing t hese steps, contact the OCIO Service Desk at 202-273-1791.

You will be responsible for backing up any personal data on your current iPhone prior to issuance of your new iPhone. This includes pictures, music, and any other personal files.

You may be asked to perform validation steps on your new iPhone to assist the technician with activation of the new device.

You will be required to turn in your current iPhone upon receipt of your new iPhone.

You will be required to sign a receipt acknowledging that you received the new iPhone.

Work at the new building continues Work continues to progress at the NLRB's new Headquarters building. Walls have been painted and most of the lighting has been installed. Glass wal ls continue to go up and carpet installation is progressing. Millwork in the elevator lobbies is being installed. Door insta llation has begun.

Above: A door being insta lled

Above right: Wood panels being installed around the corner from the elevator lobby

Right: Wood trim installed in the elevator lobby.

Two breakrooms in different stages of

construct ion

Pictu red at right: The red subway tile now has white grout fil led in

Wood panels awa iting installation

Work is progressing - even at night! Our new offices will be on floors 3, 4, 5 and half of 6, shown below all lit up at night.

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National laborr Relations Boa1rd

Furniture has arrived! A big milestone has been reached! Steelcase has begun deliver ing and installing the office furn iture components at the new building.

The third floor offices are the furthest along in the construction process. Pictured below are furniture components being delivered to individua l offices on the thi rd floor.

Installation of work stations has begun. The framing for the work stations goes in first.

After the fram ing is erected, wiring for the stations is run within the frames.

Once the wiring is in place, frame covers will be installed over the frames.

Above right: work surfaces awaiting installation in the new work stations.

Pre-Move Briefings Invitations have gone out to offices for their Pre-Move Briefings. The briefings will be held in the Board Hearing Room. Please try to attend the briefing scheduled for your office as questions specific to your office may come up. However, if it is not possible for you to attend on your office's meeting date, you may attend another session.

Meeting Date

June 9 at 11:00 am

June 10 at 10:30 am

June 10 at 2:00 pm

June 11 at 11:00 am

June 11 at 2:00 pm

June 16 at 10:30 am

June 16 @ 2:30 pm

June 17 at 10:30 am

Offices

Faci lities, Employee Development, Admin ist ration Front Office,

OEEO, Library

Representation Appea ls, Solicitor's Office, Office of Public Affai rs, General Counsel, Office of Inspector General

Chai rman's st aff and staffs of Members Miscimarra, Hirozawa, Mcferran and Johnson, Office of t he Executive Secretary

Appeals, Appellate Court

Legal Counsel, Enforcement Lit, FOIA,

Advice, Operations

Security, Human Resources, Health Unit

OCIO, Case Records, Division of Judges, Washington Resident Office

Office of the Chief Financia l Officer

Water Clubs Please be advised t hat t he movers will not move Water Club water dispensers or water bottles to the new building. Please take the opportunity now to start whittling down your supply of water bottles, and make arrangements with your water service company t o pick up t he water dispenser and any remain ing bottles no later t han June 26.

You can make arrangements with your water service company to re-start your wat er deliveries after the move, assuming there is space available in your work area to accommodate the water dispenser and bottles. Please keep in mind that there will be refrigerators in all breakrooms in t he new bu ild ing that dispense filtered water and ice. As a resu lt , there may be less need for wat er clubs after the move. You may want to wait until after the move to assess t he need for on-going water club arrangements.

The iPhones are coming! The order for new iPhones has been placed, and they should arrive in two weeks. Distribution will start shortly t hereafter.

iPhone stands will be distributed at the new building.

You will have a choice as to the type of case you will receive for

your iPhone. Please see the Unified Communications (UC) page to see the case options available to you.

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One of the goals of the Unified Communications plan was to provide mobi le devices to employees who regularly work outside t he office.

As a result of t he new UC plan:

• The Washington Resident office previously had only one Agency iPhone. Now all Board Agents in the office will have iPhones.

• All 19 CCSLB attorneys, who regu larly work outside the office, will have Agency iPhones. Previously, none did.

Important : If you currently have an Agency iPhone, please see page 8 in last week's HQ Relocation newsletter for important information regarding what you will need t o do prior to turning in your current Agency iPhone.

Video conferences - a brief hiatus All video conferencing systems at Headquarters, except for the Board and GC Agenda

Rooms, will be shut down as of the end of the day on Thursday, June 18th• Starting on June 19th, t he video conference equipment in the current HQ bu ilding will be packed up for t he move to t he new building.

Once t here, t he equipment will need to be set up and tested. It is anticipated that some video conference equipment will be operationa l at the new bui lding when we move in on July 6th • Video conference equipment is expected to be operational in all conference and collaboration rooms in the new bu ilding by the end of August.

Everyone wil l not ice a significant improvement in video conferencing after all of the Field Offices are on the Agency's new unified communications net work. That milestone is expect ed by t he end of September.

National laborr Relations Boarrd

Things are coming together!

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Work is progressing rapidly at the new building!

Right: Office furniture and work stations are being assembled.

Above: Wood trim and tile in the elevator lobbies.

The elevator lobbies feature nice woodwork, wood paneling and stone tile.

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Building the workstations Above: It starts with metal framing and then wiring is installed.

After the wiring is complete, the frame covers are attached.

The work surfaces and drawers are then installed. Lots of parts are needed!

Assembling the furniture

There are lots of pieces to be assembled. Below: Pieces are staged awaiting assembly.

The furniture was specially designed and built to accommodate differences between the offices.

Above: Wallpaper is being installed in some areas.

Above: Applying trim on glass wall; doors awaiting insta llation Below: Conference rooms; work stations

Breakrooms Left: Counter and faucet installed in a breakroom.

Below: Close-up of breakroom wallpaper

Bottom: New fridge in a breakroom

Security at the new building Our new headquarters building will be occupied by a combination of public and private entities. At this point the tenants will be our Agency and CBS Radio. Several floors are sti ll vacant and presumably will be occupied at some point in the future.

Layered Security

Security at the new bui lding will include Federal Protective Services contract guards, security screening and badges for visitors, a Physical Access Control System ("PIV card reader" ) where we will scan our "PIV" cards (the white NLRB card with your picture), and security cameras. NLRB employees will use their PIV card to go from the lobby to their office.

PIV card reader at the new building

Visitors must check in with the guards and be escorted while in NLRB space. The visitor center will be located in the lobby of the new bui lding. The guards' phone numbers will still be (202) 273-2959 or (202) 682-0387.

PIV card readers will be located in the elevators and in many places around the new building to give us access to our space. For example, you will need to scan your PIV card to get into NLRB space from the elevator lobby on each floor. You will also need to scan your PIV card to enter our floors from the stairwell. So if you haven' t already gotten into the habit of carrying your PIV card with you, you will soon! NOTE: You initia lly may be given a separate card to use temporarily for the building entrance and the elevators as the building configuration continues. If this is necessary, the separate card will be issued to you prior to our departure from Franklin Court.

PIV card holders, lanyards and belt attachments can be obtained from the Security office. Security is currently located on the east side of the 5th floor. PIV card holders are specially designed to prevent your badge from being scanned by a third party. The PIV card can only be scanned when it is separated from the protective part of the holder.

Special Considerations

As in our current building, we will share the elevators in the new building with people who are not NLRB employees. However, if non-NLRB people get off the elevator on one of our floors in the new building, they will not be able to access our office areas. A PIV card is required to access NLRB-controlled space from the elevator lobby. Everyone should be alert for attempts by non-employees to "tailgate" (i.e., follow) us into NLRB space when we enter with our PIV cards. If someone attempts to enter NLRB space without proper identification, you should alert Security immediately.

In addition:

• Never prop open doors that are equipped with PIV card readers.

• Never give your PIV card to someone to use for getting in and out.

• If you lose your PIV card, notify Security immediately.

Parking/Commuting update

How to sign up for mon1thly parking at the new building

If you are interested in starting a regular or reserved monthly parking contract at the new

building, you can submit an application on line at www.ecolonial.com. If you are interested

in tandem space or car pool monthly parking, please contact [email protected].

When starting a new monthly parking contract, Colonial Parking will allow you to start the

contract either on the 1st of the month or the 15th of the month.

Questions can be addressed to for Colonial Parking

at our new building. • can be reached at

H.ow to end your monthly parking contract at our current building

If you have a monthly parking contract at 1099 14th Street NW

and you wish to cancel the contract before the move, you will

need to give at least 10 days' cancellation notice. You can

request cancellation effective either the 1st or the 15th of the

month (cancellation on other dates will not give you a price

break). To cancel, contactW>IGJll!of Penn Parking at

(b) (6) or email him [email protected].

How to update your transit benefits

If you take public transportation to work, your commuting costs will most likely change

when we move to the new bu ilding. HQ public transit subsidy users should complete and

submit an updated transit subsidy form reflecting their new commuting costs. Be sure to

use this form - all older forms are no longer valid for use. The completed form should be

routed to Matt [email protected] in HR. Changes to go into effect on July 1 should be

submitted no later than June 15.

Get ready (and excited) for the move to Unified Communications! The Unified Communications (UC) initiative is introducing brand new equipment and technologies to help you better collaborate wit h co-workers to foster a synergistic, productive work environment. Click on the links below to learn more about the UC initiat ive and the new technologies that will soon be rolled out across the agency!

Familiarize yourself with the new communication devices.

Communicate with your team more effectively and hold more productive meetings with Skype for Business.

Manage you r emails and ca lendar

more efficiently in Outlook 2013.

Learn how to easi ly create professional-looking

documents using t hemes, formatting tools, and sharing features in Word 2010.

Voicemail - clear it out! Do you have a bunch of saved voicemails in your voice mail box?!? Now is t he time to review them and delete them! The current voicemai l syst em will be going away on July 6 .

Please be sure to review and clear out ALL of your saved voicemail messages by that date. We will not be able to retrieve voicemai l messages from t he current system after July 6 . Please contact Rob White if you have any questions.

National labor- Relations Board

We're clearing out!

Andrew M artin takes a spin

around t he now nearly empty library space.

"Clearing Out" cont. on p. 11

-

Furniture Q&A Question: Will all of the office furniture be in place in the new building when we move in?

Answer: Mostly All of the furniture pieces that are considered to be part of

the "normal" furn iture package through GSA will be in place. This includes the desk, the

lateral fi les, the overhead storage and the pedestal. However, the extra bookcase,

wardrobe, shelving and lateral fi le cabinets that people chose outside of t he standard GSA

fu rniture package will be delayed. Those pieces will be insta lled once they are delivered,

probably after office hours. The picture below (taken last week on the 3 rd floor of the new

building) shows the office furniture that will be in every standard office when we move

in. Plus chairs, of course.

Above: Individual office f urniture in t he new build ing.

Left: Front view of the pedestal. It has a cushion on top to serve as extra seating.

Right: Side view of the pedestal. The handle helps for roll ing the unit.

Phone system Q&A

Question: At what point will our current phones turn off and Unified Communications kick in?

Answer: July 6 th The new desk phones and headsets for Unified

Communications will not work until we physically move to Half Street because they run on an entirely different type of phone system {VOiP or Voice Over Internet Protocol). Because of this, our phones at the current HQ building will be disabled early in the morning on the day we actua lly move to Half Street.

Question: Can we retrieve voicemail during the week of June 29 - July 2?

Answer: Yes We can continue to retrieve voicemails from the current system

until COB on July 6th. If you telework the week of July 29-July 2, you can get voicemails using the current system that week. Please be sure to review and clear out ALL of your saved voicemai l messages by COB on July 6.

Question: Will my current phone number follow me to the new building?

Answer: Yes Your phone number will be transferred ("ported" ) from Verizon to

the new Unified Communications system at the new building.

Question: When someone calls my office phone number, will it ring on my new Agency iPhone?

Answer: Yes Yes it will, after July 6th • The iPhone you will be issued will have its

own distinct phone number, but it will also ring when your 273-XXXX number rings. Your laptop and any personal device connected to your laptop (headset, persona l speaker phone, etc.) will also ring when someone calls your 273-XXXX number once we are in the new building.

After you get your new iPhone but before we actually move into the new bui lding, your new iPhone it will ring only when someone calls the iPhone number, not when someone calls your 273-XXXX number, unless you forward your 273 number to your iPhone number.

Also: If you currently have an Agency iPhone, that phone number wi ll be ported to the

new Agency iPhone you will be issued.

Teleworking with your PIV card If you're preparing for telework and don't have an RSA token, there's good news! Now you don't need one. You can telework with your PIV card! OCIO and Security can help if you need assistance.

Step 1 - DO THIS NOW!!

You must use your PIV card to logon while you are in the office at least once before you can use your PIV card to logon remotely. If you have never used your PIV card to logon to the system at work, do it now! Do the following:

• Connect the smart card reader to your computer, if necessary (most laptops already have card slots built into them so this doesn't apply to most people)

• Insert your smart card into the smart card reader • Press Ctrl+Alt+Delete • At the logon screen, click Switch User • Click the smart card icon, type your PIN, and then press Enter- DONE!

You will need to know your PIN associated with your PIV card. If you have forgotten your PIN, Security can assist you in resetting your PIN.

Step 2 - Use VPN to access the network remotely

VPN allows you to logon using either an RSA token or your PIV card .

----

,LJ Smartcard icon

If you currently have an RSA token ... you can continue to use the token OR use your PIV card for VPN access.

If you DO NOT have an RSA token ... you can use your PIV card for access. All users have the ability to use VPN remote access via their PIV card.

How to Change VPN to Use PIV Card logon Perform the following one-time steps to switch VPN to use your PIV card for logon.

• Insert your PIV Card into your laptop • Double-click the VPN icon on your desktop

• Click the [Properties] button. • On the Connections tab, click [Change]. • Select "Agency Provided-PIV" as the logon group. Click [OK] . • Click [OK] to save the changes and close the property page. All future VPN logons will

default to PIV Card logon.

How to Use Your PIV Card to Connect to VPN • Insert your PIV Card into your laptop • Double-click the VPN icon on your desktop • Select your PIV card certificate. Click [Connect] ". • Enter your PIN code. Click [OK]. • On the Security Warning pop-up, Click [Accept].

VPN icon

• Enter your network "username" and "password" credentials. Click [OK].

Last Day to Retrieve Voicemails -July &th! Do you have a bunch of saved voicemails in your voicemail box?!? Now is the time to review them and delete them !

The current HQ voicemail system will be going away at COB on July 6. Please be sure to review and clear out ALL of your saved voicemail messages by t hat date/time. You will not be able to retrieve voicemai l messages from t he current system after July 6.

Please contact Rob White if you have any questions.

Get ready (and excited) for the move to Unified Communications! The Unified Communications (UC) in itiative is introducing brand new equipment and technologies to help you better collaborate with co-workers to foster a synergistic, productive work envi ronment. Click on the links below to learn more about t he UC initiative and t he new technologies that will soon be rolled out across the agency!

Familiarize you rself with the new communication devices.

Communicate with your tea m more

effectively and hold more productive meetings with Skype for Business.

Manage your emails and calendar more efficiently in Outlook 2013.

Learn how to easily create professional-looking

documents using themes, formatting tools, and sharing featu res in Word 2010.

New Conference Room Names! After much deliberation, the following names were selected by the Chairman and General Counsel for the conference and collaboration rooms at the new building. A great big THANK YOU to everyone who submitted ideas for room names!!

Please note: the Board Hearing Room will remain t he Margaret A. Browning Hearing Room, and t he GC and Board Agenda rooms and the Operations "Chart Room" will retain their current names. That left 16 rooms to name.

The winners are ...

3rd FLOOR

Multi-purpose room (3041) - NLRB v. Jones & Laughlin Steel Corp.

Conference room (3003) - Wagner Act

Conference room (3004) -Taft-Hartley Act

Conference room (3005) - Landrum-Griffin Act

Collaborat ion room (3001) - Norris-LaGuardia Act

4t h FLOOR

Conference room (4002) - Charles Fahy

Conference room (4006) -A. Philip Randolph

Conference room (4007) - Ida Klaus

Collaborat ion room (4001) - Lucy Randolph Mason

Collaborat ion room (4004) - Benedict Wolf

5t h FLOOR

Conference room (5003) -J. Warren Madden

Conference room (5004) - Howard Jenkins, Jr.

Conference room (5006) - Betty S. Murphy

Collaborat ion room (5001) - John H. Fanning

Collaborat ion room (5005) - John C. Truesdale

6th FLOOR

Collaborat ion room (6055) - Henry Shore

Progress continues at Half Street

Right and Below: Racks for high-density

storage cabinets have been installed. High-density mobile shelving provides

significantly greater storage capacity per square foot of floor space. The shelves slide together and apart to give

access to needed f iles.

~- -..,

•• T --

Case Records and t he Library will be using high-density mobile shelving for their materials.

Below: New lateral fil ing cabinet s have been installed.

Individual offices are shaping up

Work stations are shaping up

Right: This workst ation has two arms installed to hold two computer monitors. It also has a task light off

t o t he right .

Below: Workstations nearing

completion.

Left: This workst ation has a wood-toned count er on t op of the workstat ion wa ll.

There is also has a st andalone cabinet w ith drawers and shelves off to the left.

Breakrooms

Left: Two refrigerators and built-in space for a microwave.

Below: Two refrigerators and an ice maker.

Bottom : New sink and faucet inst alled

I

~ (To]]] ~ ©1 ~ -.1:D ~-JJE !Jll~ I

Case Records has been hard at work too!

---

The Purge Campaign continues!

Marissa Wagner reviews fi les for t he purge.

Above: Pictures wrapped for t he trip home.

Right: Boxes waiting to be packed !

Polly Misra sorts th rough document s.

Shred boxes are being fi lled!

Shred bins on the loading dock prior to the shred truck’s arrival

What happens to all of that paper?!?

Shred bin is loaded onto the lift on the shred truck A shred bin is lifted into the truck

Boxes, boxes and more boxes!

~) &O set Member Johnson

Destination 5031

National Labor Relations Boarrd

TMIS IS IT! This is our LAST WEEK to purge, pack and prepare!

Unless your office has made other arrangements, Friday, June 26th will be our last day in the current HQ bu ilding!

Coming this Friday! watch for a special edition of t he newsletter containing information you'll need on Day 1 at the new build ing! Please also watch your email t he week of June 29-July 2 for any last m inute information about t he move.

=--------------------------==I

Accessing the new building Initially, you will use two security cards for access at the new building

PIV card From the first day, your PIV card will give you access to our space on each

floor from the elevator lobbies via Floor Access Entry Readers. Your PIV card will also

unlock suite and door entry readers within our space.

PIV card Suite/ Door Entry Readers Floor Access Entry Reader

Temporary card Temporari ly, we will need to use a separate Kastle key card to

get into the building outside of normal business hours (using the Main Building Entry Reader)

and at all times to go up and down in the elevators (using the Elevator Entry Readers). At

some point our PIV cards will work with the Main Building and Elevator Entry Readers.

Security hopes to have the temporary Kastle Keys avai lable for distribution by the middle of

this week. They will work in earnest to issue as many of these cards as they can before

Friday, June 26. Anyone who does not get their temporary access card by this Friday will be

able to get their card when they report to work at the new building the week of July 6.

-www.kastle.com

Kastle key card .___M_a_i_n_B_u_il_d_in_g_E_n_t_ry_R_e_a_d_e_r _ _.l I Elevator Entry Reader

Please be patient ...

We know there's a lot going on right now, and there will be a lot going on when we move into the new building.

So please be prepared for the following on Day 1 at the new building:

Not everything is going to work Everyone is working as hard as

possible to get things installed, put together and in place for our arrival in t he new bu ilding.

But it is inevitable that some things won' t work properly immediately. Faci lities and t he

OCIO will make every effort to ensure t hat everything will be fixed and in working order

either when we move in or as soon as possible t hereafter.

Not everything is going to be there There are some items, like the

t he extra furn iture pieces that people chose for their individual offices t hat will not be in

place on Day 1. Permanent room signs will not have been installed in the space, and

instead temporary paper signs will point us on our way. Some of the AV equipment in the

conference and collaboration rooms will not have been installed when we move in.

Faci lities, t he OCIO, and our contractor and vendors will be working hard to get all of these

items completed as quickly as possible in the new building. They will also work to install

t hese items in a way to minimize disruption.

There are going to be inconveniences We know t hat it can be

very inconvenient when t hings aren't in place and t hings don' t work right. You may not be

able to completely unpack because you are waiting for your add itional storage pieces to

arrive fo r your office. You will have new phone, voicemai l and fax services to figu re out,

and you w ill need to locate your shared printers and copiers. It may be annoying to have

to carry two security cards with you to ride the elevators and to get into our office space.

And it just simply may be hard initially to fi nd

your way around a new office environment.

We understand t hat there will be difficulties.

But please trust that we' re doing our absolute

best to make everyth ing come together as it

shou ld. And we greatly appreciate your

patience as we make t his major t ransition into

a brand new headquarters bui lding.

Please be patient ... . . . some IT specifics

Phone and voicemail systems Most of you have

attended demonstrations of the new Unified Communications (UC) system for

phone and voicemail services at the new HQ building. This new system Involves

many moving parts, and OCIO has been working diligently to bring this all together for

our move to the new building. However, the new system is still being deployed and all

functionality may not be available on Day 1. OCIO and its contractors will be working hard

to continue to implement functionality as soon as possible after we move in. OCIO will also

provide desk-side setup services for UC devices, and offer additional training on the system.

In the meantime, you can access information about the new UC program and phone

devices here. In addition, Skype for Business training material can be found at S4B Training.

Network printers and copiers Your laptop will require configuration to

allow you to print from the new and re-located printers and copiers at the new building.

OCIO plans to automate the majority of these installations. However, It will take some time

before everyone is connected to all of the printers they will ultimately be able to access.

Fax services A new online fax service will replace the old physical fax machines.

This service will deliver office faxes to group/shared mai lboxes. As with anything new, your

use of the service will improve with time and fine-tuning of the system.

Service desk support You may experience a delay in Service Desk response

times during the move. The Service Desk will prioritize responses to problems and roving

service teams will assist staff. However, we expect the sheer volume of HQ "move related"

calls and support of Field users will tax the Service Desk for the first 2-3 weeks post-move.

Conference rooms OCIO developed a new Conference Room Reservation

System for the new bui lding. Use of this new room reservation system will become easier

with on line training and as the system is fine-tuned.

Scanners/barcode scanning New scanners and a revised barcode

scanning system wil l provide Scan-to-Emai l, Scan-to-Network and Scan-to-Fax services.

Three monitor display If you currently have 2 external monitors and want

to use 3 monitors (2 externa l monitors plus your laptop monitor), additional hardware may

be required. Please alert the Service Desk if you want to use this option.

Teleworking with your PIV card If you're preparing for telework and don't have an RSA token, there's good news! Now you don't need one. You can telework with your PIV card! OCIO and Security can help if you need assistance.

Step 1 - DO THIS NOW (WHILE YOU ARE IN THE OFFICE)!!

You must use your PIV card to logon while you are in the office at least once before you can use your PIV card to logon remotely. If you have never used your PIV card to logon to the system at work, do it now! Do the following:

• Connect the smart card reader to your computer, if necessary (most laptops already have card slots built into them so this doesn't apply to most people)

• Insert your smart card into the smart card reader • Press Ctrl+Alt+Delete • At the logon screen, click Switch User • Click the smart card icon, type your PIN, and then press Enter- DONE!

You will need to know your PIN associated with your PIV card. If you have forgotten your PIN, Security can assist you in resetting your PIN.

----

LJ Smartcard icon

Step 2 - Access the network remotely (FROM OUTSIDE THE OFFICE)

VPN allows you to logon using either an RSA token or your PIV card.

If you currently have an RSA token ... you can continue to use the token OR use your PIV card for VPN access.

If you DO NOT have an RSA token ... you can use your PIV card for access. All users have the ability to use VPN remote access via their PIV card.

How to Change VPN to Use PIV Card logon Perform the following one-time steps to switch VPN to use your PIV card for logon.

• Insert your PIV Card into your laptop • Double-click the VPN icon on your desktop

• Click the [Properties] button. • On the Connections tab, click [Change]. • Select "Agency Provided-PIV" as the logon group. Click [OK] . • Click [OK] to save the changes and close the property page. All future VPN logons will

default to PIV Card logon.

How to Use Your PIV Card to Connect to VPN • Insert your PIV Card into your laptop • Double-click the VPN icon on your desktop • Select your PIV card certificate. Click [Connect] ". • Enter your PIN code. Click [OK]. • On the Security Warning pop-up, Click [Accept].

VPN icon

• Enter your network "username" and "password" credentials. Click [OK].

Progress continues at Half Street

Window film

Installation of w indow film has begun on the glass wa lls.

Pies of some shared offices

Individual offices

Right: This office has the cushion-topped pedestal, dual monitor stand, task light, and keyboard tray.

Above and left: Individual offices in various stages of completion.

Work stations

Above left and left: Nearly completed work stations.

Above: Work st ation stand alone cabinet . Notice the locks on the drawers and door.

Below: Work being completed on work stations.

Lots of work ongoing

W heels being insta lled on pedesta ls

Furniture pieces awaiting installation

More pies!

Right: Installation of slid ing high density storage shelving.

Below: Conference room with blue/ gray accent wall and decorative fabric inset piece above the (as yet unfinished) cabinets.

I 1

Below: Counter installed for the reception area in the Washington Resident Office space.

Below: A hallway with fil ing cabinets and interior offices.


MOVE-IN INFO Move Helpdesk Room 3005 (the Landrum-Griffin conference room} -Please come to this room if you need post-move assistance. There will also be a "lost and found" in th is room for any items that may have gone astray.

IT Service Desk 273-1791- Service desk assistance will be available by phone. In addition, Service Desk staff will be patrolling the floors offering help.

Your office Temporary paper signs and floor plans will be posted around the building directing you on you r way. In you r office, you r docking station, mon itor, keyboa rd, mouse, printer, speakers, etc. will be set up for you. Your labeled boxes will be in your office awaiting your arrival.

Monthly parking If you signed up for monthly parking, ta ke a ticket and pa rk in t he ga rage on you r fi rst day. Then go to the pa rking office (the security guard at the front desk ca n direct you there}. The parking manager will expla in

the policies of the garage and access card, and wil l give you your monthly parking card at that t ime.

MOVE-IN INFO

Unpacking your boxes If your office packed in heavy plastic crates rather t han in regu lar ca rdboa rd boxes, you will need to unpack all of your office's crates by Monday, July 13th . These crates need to be returned to t he moving vendor by t hat date.

Make sure you leave your office in the current building completely cleaned out by the end of the day on Friday, June 26th

Everything should have been packed, disposed of or taken home with you. Please put anything else in an appropriate disposal bin before you leave.

Watch your email June 29-July 2 !

Be sure t o watch your email t he week of June 29-July 2 in case there is any last minute informat ion about the move.

Don't forget - the last day to retrieve voicemails is July &th! Do you have a bunch of saved voicemai ls in your voicemail box?!? Now is the time to review them and delete them !

The current HQ voicemai l syst em will be going away at COB on July 6. Please be sure to review and clear out ALL of your saved voicemail messages by that date/ time. You wi ll not be able to retrieve voicemai l messages from t he current system after July 6.

Please contact Rob White if you have any questions.

DON'T FORGET YOUR PIV CARD!

DOE, JOHN J.

APR2016

On Day 1 you will need to swipe your

PIV card ONCE as you enter the building!

Security w ill be at a table in the lobby of the new build ing so t hat everyone can swipe their

PIV card once as they enter. This will enable the new build ing's security system t o recognize you

in the system going forward.

This is a ONE TIME ONLY requirement.

Accessing the new building Initially, you will use two security cards for access at the new building

PIV card From t he first day, your PIV card w ill give you access to our space on each

floor from the elevator lobbies via Floor Access Entry Readers. Your PIV card will also

unlock su ite and door ent ry readers w ithin our space.


Temporary card Temporari ly, we will need to use a separat e Kastle key card to

get into t he building out side of normal business hours (using the Main Building Entry Reader)

and at all t imes to go up and down in t he elevators (using t he Elevator Entry Readers). At

some point our PIV ca rds wil l work with the Main Bui lding and Elevat or Ent ry Readers.

Security has the temporary Kastle keys available for distribution. Please go to t he Securit y

office on the 5th fl oor before COB on Friday, June 26 to pick up your Kast le key. Anyone who

does not get their temporary access card by this Friday w ill be able to get their ca rd w hen

they report to work at t he new build ing the week of Ju ly 6.

-www.kastle.com

Kastle key card .___M_a_i_n_B_u_il_d_in_g_E_n_t _ry_R_e_a_d_e_r _ _.l I Elevator Entry Reader


TELEWORKING! A big THANK YOU to everyone who is te leworking this week!

OCIO and Faci lities is working hard to get everything set up for our arrival at the new building t he week of Ju ly 5th.

On Friday even ing, June 25th, the moving cont ractors began work to clea r out the old furn iture and pack up our computer equipment for the move to the new building. The movers worked diligently over the weekend and were able to remove 38 t ruckloads of furnitu re over t he weekend! They are making great progress, and hopefully everything will be packed up and moved out quickly and efficiently!

Also a great big THANK YOU to OCIO and Facil ities employees who will be working long hours this com ing week and over the hol iday weekend to get t hings ready for us at the new building.

Coming this Wednesday! Watch for a special edition of the newsletter on Wednesday, July 1st

containing important last minute information!!

Work is finishing up at Half Street

Glass wall privacy film

Insta llation of privacy film continues on the glass wa lls t hroughout t he offices.

The cut-out stripe pattern will be applied to the fi lm later.

Case Records - ready for action!

High Density Shelving has been installed in the Case Records Unit. It 's ready for

all of those boxes to be unpacked !

Progress pies of a shared office

Above: Last week's picture of a shared office where the desks are face-to-face. Below: This week's picture of the same office. The latera l file cabinets have been turned back to back, and a back-to-back raised hutch has been insta lled to separate the work areas.

Individual offices

The worker at right is installing coat hooks on t he

back of office doors.

This office has the cushion-topped pedestal, task light, and keyboard tray.

Finishing touches ...

Work stations

•

Above: Workst at ions showing the stand alone bookshelf, wardrobe and drawer units.

Right: A workstation with a n ice window location !

Above: A workstation with a task light, dual monitor stand, and fi ling t rays. Below the work surface is a rolling cush ion-topped file pedest al.

Breakrooms

Right : Breakroom with two refrigerators and an ice machine.

Breakroom tables have arrived.

Left : Breakroom sink with water faucet and hot water dispenser inst alled.

Women's Bathrooms

5 sinks, 6 stalls

Men's Bathrooms

5 sinks, 4 stalls, 2 urina ls

More pies!

Right: Conference room with blue/gray accent wall and decorative fabric inset piece above the cabinets.

Below and below right: Ricoh copiers have been moved over to the new bui lding. New network printers and scanners have also arrived (scanner in box at right, printer wrapped below).

Left: New top has been installed on the cabinets.

More pies!

Right and below: Wood paneling being installed in t he Board Hearing Room.

Below left and middle: Finishing work continues.

Below: Cleaning up work debris.

More pies! Built -in bookshelf components awaiting installation out side the Board Agenda room.

WELCOME!

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Our offices at the new building :; 11

will soon be ready and awaiting our arrival!

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LAST MINUTE INFO

Voicemail - NEW cl1ear o,ut deadline! Building management at Franklin Court has accelerated t he date by which our computer and phone servers need to be "decommissioned" at 1099 14th Street NW. This means that our voicemai l w ill need t o be cleared out earlier than we had previously thought.

New deadline: Review & delete all voicemails by COB on Thursday, July 2

Please note there will be no phone or voicemail service over the hol iday weekend. Service will resume the morning of July 6 when our phone numbers are "ported" to the new bu ild ing.

Thinki1ng of driv1ing to wor'k on July 6 o,r 7? Even if you don' t normally drive to work, some people may consider dr iving in for t heir first day in the new building on July 6th or 7th so t hey can bring their personal items back to the office. There is a Wash ington Nationals game scheduled for 7:05 pm on July 6 and 7, but we have been informed by the building's parking manager that game day parking rates do not start unt il 2:00 pm on those days. He also assures us that there shou ld be plenty of parking avai lable fo r those w ho want to park. The garage is open for daily parkers from 6:00 am to 7:00 pm and costs $16 per day. Please note that dai ly parkers w ho work in the building w ill not be booted out of t he garage to make room for game

parking on game days.

New phone system update

*IMPORTANT- PLEASE READ*

OCIO has been working hard to bring the new Skype for Business (SfB) system together,

but unfortunately it will not be ready for use on Day 1 at the new bui lding.

We expect the new SfB system will be up and running sometime in Ju ly. When it is ready,

OCIO will go office by office to set people up to use the new system, and you will have

the opportunity at that time to choose the personal phone device you wish to use.

Therefore, there is no need for employees to pick up phone equipment on Day 1, as previously planned.

In the meantime, unti l the SfB system is ready, OCIO will be implementing a temporary

phone solution for our first few days in the new bu ilding.

Temporary phone solution

Under the temporary phone solution, staff who have been issued Agency iPhones will use

their iPhones in their offices. Staff who regularly answer the phones for other people will

get their " receptionist" desk phones. Everyone else who would normally receive a

personal device (headset or personal speaker phone) will temporari ly receive a desk

phone. These phones wi ll already be installed at your desk when you arrive on July 6.

For everyone, your Agency phone number will automatically be routed to ring on your

phone device (iPhone or desk phone). You will not, however, be able to answer anyone

else's phone - on ly your phone number will ring on your phone. There wi ll be no ability to

use receptionist or group pick up, or transfer calls. We apologize for this inconvenience,

but the goal is for you to have a functioning phone in your office when you arrive.

Voicemail will be working on Day 1.

"Receptionist"

desk phone* Temporary desk phone

* Please note: some " Receptionist" desk phones will be assigned as temporary desk phones.

Glass wall privacy filmInstallation of privacy film continues on the glass walls of the individual offices throughout the new building. However, it is anticipatedthat the installation will not be complete at the time we move in on July 6th.Privacy film installation will continue throughout the first week we are in the newbuilding. In addition, the cut-out stripe pattern will be applied to the privacy film after it is installed. We appreciate your patience as the installation process continues.

Please be patient . . .

“Smart” lighting in window offices“Smart” lighting has been installed in window offices at the new building.In window offices, the overhead lights will automatically dim depending on the amount of sunlight that is coming through the windows at any given time.The dimming happens automatically and helps to save electricity. It also helps the building get its LEED (Leadership in Energy and Environmental Design) rating. LEED ratings encourage building owners and operators to be environmentally responsible and use resources efficiently. Please note that you will also have a “task light” in your office should you need it. If you have questions about the overhead lights in your office, please contact Facilities at 273-4040.

Please be aware . . .

Accessing the new building

Please see the NEW information in RED below

PIV card Your PIV card will give you access to our space on each floor from the

elevator lobb ies via Floor Access Entry Readers (the keypad pictured below right also reads

you PIV card). Your PIV card will also unlock suite and door entry readers with in our space.

NOTE: Your PIV card will already be programmed into the new security syst em so you won' t

have to swipe it when you arrive on the first day.

---

DOE, JOHN J .

APR2018


Temporary card Temporari ly, we will need to use a separate Kast le key card to

get into t he bui lding pr ior to 7:00 am or af ter 6:00 pm (using the Main Building Entry Reader)

and at all times to go up and down in t he elevators (using the Elevator Entry Readers). At

some point our PIV cards will work with the Main Bui lding and Elevator Entry Readers.

Security has t he Kastle keys. If you have not already picked up your Kastle key from Secur ity,

you can pick it up in the lobby of the new build ing when you arrive on July 6 or 7. After t hose

dates you will need to contact Security when you arrive at the new building for t he fi rst time.

--www.kasUe.com

Kastle key card I '-1 __ M_a_i_n_B_u_il_d_in_g_E_n_t _ry_R_e_a_d_e_r _ _.l I Elevator Entry Reader

Please be patient ...

We know there's a lot going on right now, and there will be a lot going on when we move into the new building.

So please be prepared for the following on Day 1 at the new building:

Not everything is going to work Everyone is working as hard as

possible to get things installed, put together and in place for our arrival in t he new bu ilding.

But it is inevitable that some things won't work properly immediately. Faci lities and t he

OCIO will make every effort to ensure t hat everything will be fixed and in working order

either when we move in or as soon as possible t hereafter.

Not everything is going to be there There are some items, like the

t he extra furniture pieces that people chose for their individual offices t hat will not be in

place on Day 1. Permanent room signs will not have been installed in the space, and

instead temporary paper signs will point us on our way. Some of the AV equipment in the

conference and collaboration rooms will not have been installed when we move in.

Faci lities, t he OCIO, and our contracto r and vendors will be working hard to get all of these

items completed as quickly as possible in the new building. They will also work to install

t hese items in a way to minimize disruption.

There are going to be inconveniences We know t hat it can be

very inconvenient when t hings aren't in place and t hings don' t work right. You may not be

able to completely unpack because you are wa iting for your additional storage pieces to

arrive fo r your office. You will have new phone, voicemail and fax services to figure out,

and you will need to locate your shared printers and copiers. It may be annoying to have

t o ca rry two security ca rds with you to ride the elevators and to get into our office space.

And it j ust simply may be hard initially to fi nd your way around a new office environment.

We underst and t hat t here will be difficulties.

But please trust that everyone is doing their absolute best to make everyth ing come

t ogether as it shou ld. And we greatly appreciate your patience as we make this major

transition into a brand new headquarters build ing.

Please be patient ... . . . some IT specifics

Network printers and copiers Your laptop will

requ ire configuration to allow you to print from the new and re-located

printers and copiers at t he new building. OCIO plans to automate the majority

of t hese printer installations. However, It will take some time before everyone is connected

to all of t he printers they will ultimately be able to use.

Fax services. A new online fax service has replaced t he o ld physical fax machines.

This service delivers office faxes to group/ shared mailboxes. As with anything new, your use

of t he service wil l improve with time and fi ne-tuning of t he system. There will be a

transition period while you learn how to use this new service.

Service desk support You may experience a delay in Service Desk response

times during the move. The Service Desk will prioritize responses to problems and roving

service teams will assist staff. However, we expect the sheer volume of HQ "move related"

calls and support of Field users will tax the Service Desk for t he first 2-3 weeks post-move.

Conference rooms OCIO developed a new Conference Room Reservation

System for t he new building. This new room reservation system will be available to you

from Day 1, but your use of t he system will become easier with online training and as the

system is fine-tuned.

Scanners/barcode scanning New scanners have been installed at the

new building and a revised barcode scanning system will provide Scan-to-Email, Scan-to

Network and Scan-to-Fax services.

Three monitor display 1fyou

currently have 2 external monitors and want

to use 3 monitors (2 external monitors plus

your laptop monitor), additional hardware may

be requ ired. Please contact the Service Desk if

you want to use this option.

Work at the new building continues Work continues to progress at the NLRB's new Headquarters building. Glass walls continue to go up and carpet installation is progressing. Millwork and stone t ile is being insta lled in the elevator lobbies. Door and wood paneling installation continues.

Above: stone t ile being insta lled in an elevator lobby

Top right: stone t ile has been completed on these two walls

Middle right: close up of stone ti le

Bottom right: wood paneling

Breakrooms

Work continues on the breakrooms. Cabinets are in place. Tile is being cut and set. Glass wa lls and doors are being installed for the breakrooms.

Above: This long room wi ll have breakroom cabinets and appliances on one side (to the left) and copy machines on the other side (to the right). Below right: Breakroom refrigerators have arrived.

\

Above: Glass doors have been installed on conference rooms. Wood doors will be installed on offices.

- --· ...,._-_ -_ -----,...

Multiple views out of our new (and newly cleaned !) windows.


Wel,come to our new h1ome -the Capitol Riverfront

The Capitol Riverfront features 1.5 miles of river frontage stretching north to the U.S. Capitol. Prominent landmarks in the Riverfront include the U.S. Navy Yard, the U.S. Department of Transportation Headquarters, Nationals Park, Half Street entertainment district, and The Yards.

Historically the Capitol Riverfront was anchored by the Washington Navy Yard, the longest continually operating naval facility in the country. From the 19th Century until the end of WWII, the riverfront was a lively wharf with vibrant commercial districts, streetcars, and a riverfront residential community. After WWII, the Washington Navy Yard reduced its operations, which slowed the area's economic activity and around the same time, the elevated portion of the SESW Freeway was completed, creating a physical barrier between Capitol Hill and the River.

A 1995 Base Realignment and Closure (BRAC) decision to consolidate NAVSEA operations to the Navy Yard refocused attention on the Capitol Riverfront. The Capitol Riverfront also benefited from significant public and private sector investments due in large part to a 2003 initiative to clean up and develop the Anacostia River's waterfront area. The Capitol Riverfront neighborhood is now a vibrant new mixed-use community and riverfront destination.

Looking for things to do?

You're in luck! There's lots to do here!

Capitol Riverfront Monthly Calendar of Events - There's a huge variety of

activities in the area, includ ing yoga, fi tness classes, food festiva ls and more !

http://www.capitolriverfront.org/calendar

Summer Fitness Classes started May 19 - The Capitol Riverfront BID and

partners VIDA Fitness and DC BFIT are hosting a series of summer workouts and exercise classes in Yards Park and Canal Park from May 19th through September 12th.

The fitness classes are free and open to the public and are offered Monday through Saturday, with a special family fitness class one Sunday per month. The following classes can be enjoyed throughout t he summer:

Monday:

Tuesday:

6:30 pm High Energy class in Canal Park from DC BFIT

7:00 pm Vinyasa Yoga in Ya rds Park from VIDA Fitness

Wednesday: 6:30 am Yoga class in Canal Park;

Thursday:

Friday:

Saturday:

6:30pm High Energy class in Yards Park from DC BFIT

7:00 pm Zumba in Yards Park from VIDA Fitness

6:30 am High Energy class in Ya rds Park from DC BFIT

8:30 am Boot Camp in Yards Park from DC BFIT

3rd Sunday of each month: 1:30 pm Family Fitness in Canal Park from DC BFIT

Mark your calendar for everyday fit ness on the Riverfront!

Capitol Riverfront Movies in the Park See the stars beneath t he stars! The Capitol Riverfront's Thursday Night Movies returns to

Canal Park from June t hrough August. This year's lineup was selected or inspired by public

demand, and celebrates characters w hose decisions shape the world, space, and time!

The movie starts at sundown, but you are invited to come early around 7:00 pm, bring a

picnic, and enjoy t he show!

July 9: Bring It On

July 16: LEGO M ovie

July 23: Willy Wonka & The Chocolate Factory

July 30: Big Hero 6

August 6: Pitch Perfect

August 13: The Goonies

August 20: Guardians of the Galaxy

August 27: To Kill A M ockingbird

September 3: The Sound of Music

Friday Night Concert Series The Friday Night Concert Series at the Yards Park returns for its fifth year, starting at 6:30

pm, eflch week. The schedule of musical acts:

July 10: Hand Painted Swinger

July 17: W esley Spangler

July 24: Justin Traw ick

July 31: White Ford Bronco

August 7: Morrison Brothers

August 14: Jeff From Accounting

August 21: Lloyd Dobler Effect

August 28: Special Guest TBA in August!

September 4: Crowded Streets

September 11: Sara Gray

/

/

Farmer's Market!

Were you afraid you'd miss the Farmers Market from the old building? There's one here too!

Department of Transportation Farmers Market-Third and M Streets SE Tuesdays 10:00 am to 2:00 pm, May 5th - Nov. 24th

Sign up now for the new Fitness Center! If you wou ld like to have access to the Fitness Center at the new bui lding, you will need to fill out and sign an "Agreement for Tenant Use of Fitness Facility." A full copy of the agreement can be found at the end of this newsletter. There

is no cost for you to use the new Fitness Center.

You need to sign pages 4 and 6 of the agreement (page 4 also needs to be signed by a witness). Your supervisor or office manager needs to sign page 5 to attest that you are indeed an NLRB employee. Be sure to also initia l the bottom right corner of every page of the agreement.

After you have completely filled out and signed the agreement, you can either give it to

, the building manager at the new building, or scan the signed document

and emai l it to @dtz.com. Once ill receives your signed agreement ill will program your Kastle card to give you access to the Fitness Center. The Fitness Center is

located on the 1st Floor to the right of the guard's desk.

After your workout? Ice cream!

Ice Cream Jubilee

Since opening Ice Cream Jubilee in the Capitol Riverfront last year, entrepreneur Victoria Lai has quickly established her scoop shop as one of DC's best. Voted best ice cream shop by Washingtonian Magazine and Washington City Paper readers, Ice

Cream Jubilee offers creative flavors like Caramel Popcorn and Thai Iced Tea along side childhood classics Bold Vanilla and Chocolate Chocolate.

Ice Cream Jubi lee is located in the Lumber Shed Building at 301 Water Street, SE. Stop in this summer for a refreshing scoop of delicious ice cream !

The first issue of the HQ Relocation newsletter was sent out on Monday, April 13, 2015. Since that time, we have all worked hard to purge, pack and prepare for this move all while

sti ll doing our regular jobs, and everyone's efforts have been phenomenal!

It has been 12 weeks since the first newsletter, and here we are now in the new build ing. This is the 15th newsletter and the last. We hope it's been helpful! Below is the content from the second newsletter that issued on April 20, 2015 covering restaurants and shops in the area. Now that we are actually in the new build ing this should be worth revisiting!

Thanks to everyone who has helped with content for the newsletter along the way. A big thank you to Jared Cantor and Dave Berry for their ideas for t his final issue celebrating the many things to do in our new neighborhood. (FYI - Jared also reports that Buffalo Wild

Wings will be opening nearby soon too! ).

As the move to the new Headquarters approaches, people may be wondering what will be in the area near the new building. Here is a sample of some of the shops and restaurants that will be in our new neighborhood.

1 block away:

The Big Stick is a rustic, lodge

themed restaurant & sports bar serving a menu featuring specialty sausages, sandwiches and salads.

In the building:

Bonchon serves Korean

style chicken along with other Korean specialt ies.

Nearby: Justin's Cafe serves salads, sandwiches and Neapolit an pizza.

In the neighborhood:

Gordon Biersch brewery restaurant

serves "sophisticated food and authentic German lagers."

Willie's

"brew+ que" is a barbeque restaurant that serves both

barbequed meat and tofu.

Nando's Peri-Peri is famous for it s flame grilled Peri-Peri chicken.

100 Montaditos is a Spanish restaurant cha in that specializes in tapassized (i.e. small) sandwiches with interesting filli ngs.

• Navdo's • Peri-Peri

Buzz Bakery Coffee & Lounge offers a f ull-service bakery and

coffee shop. Cakes, pies, cupcakes, cookies, chocolates and more.

Salads! Korean Tacos!

Last but not least ...

Nationals Park

Big league baseball and all of t he excitement it brings will be on ly a few block away!

Save The Date! 2nd Annual NLRB Night at the Ballpark

Friday, September 18 Washington Nationals vs. M iami Marlins

Initial Page 1 of 6

AGREEMENT FOR TENANT USE OF FITNESS FACILITY

IN CONSIDERATION of being permitted to utilize the 1015 Half Street Fitness Facility (hereafter "Fitness Facility") for the purpose of using the exercise equipment located therein and health related facilities and services, I agree, on behalf of myself, my personal representatives, assigns, heirs, and next of kin, to the following:

1. I HEREBY RELEASE, WAIVE, DISCHARGE, AND COVENANT TO NOT SUE the owners of the

Fitness Facility (the "Owners"), their agents, employees, contractors and all other personnel providing services on the premises, (individually and collectively referred as to as the "Released Parties"), from any and all liability to me, my personal representatives, assigns, heirs, and next of kin for any and all claims, demands, obligations, losses, expenses, costs or damages on account of injury to me or my death, or damage to or loss of or to any of my property, at any time now or in the future, arising out of the use of the Fitness Facility or while I am in the Fitness Facility premises from any cause whatsoever (individually and collectively, the "Released Matters"). I voluntarily and knowingly assume the risk of all such injury, death, damage, expense, claim or loss.

2. I HEREBY AGREE TO INDEMNIFY AND SAVE AND HOLD HARMLESS AND DEFEND (with

counsel agreed to by the Released Parties), the Released Parties, and each of them, from any and all claims, demands, obligations, losses, liability, obligations, damages, costs or expenses, including but not limited to attorneys' fees, which the Released Parties may incur related to any Released Matters. I HEREBY INDEMNIFY, RELEASE AND HOLD HARMLESS THE RELEASED PARTIES FROM ANY CLAIM OR LAWSUIT BY ME, MY FAMILY, ESTATE, HEIRS OR ASSIGNS, ARISING OUT OF OR RELATING TO MY USE OF THE FITNESS FACILITY OR ANY EQUIPMENT THEREIN, INCLUDING BUT NOT LIMITED TO CLAIMS FOR PERSONAL INJURY, PROPERTY DAMAGE OR WRONGFUL DEATH.

3. I expressly agree that the foregoing release, discharge, covenant not to sue, waiver and indemnity is intended to be as broad and inclusive as is permitted by the laws of the District of Columbia.

4. I expressly acknowledge and agree that any personal trainers on the premises of the Fitness Facility are a separate and distinct entity from the herein‐stated Released Parties and are not supervised in any way by Owners, and I understand and agree that the Released Parties are not liable or responsible in any way for the actions of such personal trainers.

5. I agree that use of the Fitness Facility is permitted solely under the terms of this agreement and in consideration of mutual promises and releases made herein. I understand and agree that the Fitness Facility and its facilities are separate and distinct from the related services and related facilities which are provided to me as a tenant or any employee of a tenant of the 1015 Half Street building, and are separate and distinct from the services and facilities which are contained under my or my employer's lease agreement and which re compensated for through the rent paid under any lease for the building. I agree

Initial Page 2 of 6

that I may be a member of the Fitness Facility only while I am a tenant (or employee of a tenant) at 1015 Half Street, and that my membership, if not earlier terminated, shall terminate immediately upon my leaving 1015 Half Street as a tenant or employee of a tenant. I understand and agree that the Owners and their agents, in their sole discretion, may change the hours of operation, the equipment, the facilities and services provided, or any other aspect of the Fitness Facility, including its continued operation, without any liability therefore and without any reduction or set off against the rent which I or my employer pays under a separate lease agreement.

6. I promise to comply with the following regulations, and any amendments thereto and

additional regulations established by the Released Parties in the future from time‐to‐time governing the use of the Fitness Facility, and I understand and agree that the Released Parties have the right, at their sole discretion, to establish any rules, regulations or policies which they determine are useful and I promise I will comply with such rules, regulations or policies:

A. Only authorized tenants or employees of tenants who have executed an

Agreement for Tenant Use of 1015 Half Street Fitness Facility for the use of the facility (hereafter "Members") may use the Fitness Facility. NO MEMBER SHALL ADMIT, BRING OR PERMIT ANY GUEST, CHILDREN OR VISITORS TO COME INTO OR USE THE FITNESS FACILITY, AND SUCH VIOLATION SHALL RESULT IN IMMEDIATE TERMINATION OF THIS AGREEMENT WITH THE MEMBER.

B. Each Member shall be liable for any property damage and or personal

injury at the Fitness Facility caused by the Member. It shall be the obligation of the Member to pay for any costs related to such damage or injury upon presentation of an invoice therefor.

C. Members shall advise the Released Parties of any and all problems regarding the maintenance of exercise equipment and any other part or aspect of the Fitness Facility in which a Member observes a problem. Released Parties, however shall assume no liability for any repair or maintenance of the exercise equipment or the facilities, and Members assume complete risk of the use of the equipment and facilities in the Fitness Facility.

D. Members shall review and follow all posted instructions regarding the operation of all equipment and the facilities.

E. The Fitness Facility and the Released Parties shall not be responsible to Members for articles lost or stolen in the Fitness Facility or lockers, or for loss or damage to any other property.

Initial Page 3 of 6

F. The Released Parties reserve the right to close the Fitness Facility to Members if the number of people using the Fitness Facility exceeds the capacity of the facility. In addition, the Released Parties reserve the right to modify or close the Fitness Facility to Members without prior notice at any time, as deemed desirable by the Released Parties from time‐to‐time.

7. I understand that using the Fitness Facility may be inherently dangerous. I acknowledge and assume the risk of all activities that I voluntarily choose to participate in at the Fitness Facility.

8. I acknowledge that I should seek advice from qualified medical authorities for an

assessment of my physical condition prior to engaging in any activity at the Fitness Facility. I agree that it is my continuing obligation to monitor my physical condition and discontinue use of the Fitness Facility if I or my physician determines that it is not in my best interest to continue using the Fitness Facility. I further warrant the following statements are true and correct, and understand that the Released Parties have relied on these statements as a condition precedent to giving me permission to enter and use the Fitness Facility:

A. No oral representation, statements, or inducements apart from the

foregoing written Agreement have been made;

B. I am 18 or more years of age;

C. I am in a good condition of health and am able to use the exercise equipment contained within the Fitness Facility without restriction. I warrant and represent that I have no disability, impairment or ailment preventing me from engaging in active or passive exercise or that will be detrimental to my health, safety or physical condition if I do so engage or participate. I agree that the Fitness Facility and the Released Parties assume no responsibility for any injury or illness caused by any physical condition I may have whether known or unknown to me. I shall not use the Fitness Facility facilities if I am under any physician's care without express approval of my physician and the Released Parties. I EXPRESSLY AGREE THAT IF I HAVE ANY REASON TO BELIEVE I HAVE A PHYSICAL IMPEDIMENT TO AN EXERCISE THEN I WILL NOT UNDERTAKE SUCH EXERCISE WITHOUT FIRST HAVING A PHYSICIAN REVIEW SUCH EXERCISE. (The Fitness Facility recommends that all Members obtain physical examinations prior to using the facility. Those Members who have a previous history of cardiovascular disease or related health illnesses are especially urged to obtain such examinations.) I understand that there is no staff on site at the Fitness Facility and no member of the building staff has had any training that would qualify them to dispense medical advice or prescribe treatment, and I acknowledge that no such representation has been made.

Initial Page 4 of 6

D. I assume full responsibility and risk of bodily injury, death, or property damage or loss due to or as a result of any occurrence or circumstance while using the Fitness Facility or the exercise equipment or any other equipment located in the Fitness Facility.

E. This Agreement may be modified only by an instrument in writing, signed by the Member and a duly authorized representative of the Owners. Any agreements with the Member which are not set forth in this agreement, or in a written amendment as aforesaid, shall not be valid and any oral agreements or oral changes to this agreement shall not be valid.

F. This Agreement is granted in exchange for valuable consideration and is legally binding upon myself, my heirs, successors and assigns. I acknowledge that I am of sound mind and that I have fully read and understand the contents of this Agreement and that I enter into it of my own free will. I HAVE READ THIS AGREEMENT, UNDERSTAND IT, AND SIGN IT VOLUNTARILY.

G. This Agreement is binding on me without the necessity of the Owners' signature appearing on it.

IN WITNESS WHEREOF, this Agreement for Tenant Use of 1015 Half Street Fitness Facility is executed

on this day of , 20 _.

WITNESS BY: MEMBER SIGNATURE:

Printed Name

Kastle Key #_

Male Female

Initial Page 5 of 6

Certification of Tenant

The undersigned authorized Office Manager or representative of tenant certifies that a) the Member named herein is an employee of , b) is employed at 1015 Half Street, SE, and c) is approved for membership in the Fitness Facility.

AUTHORIZED TENANT SIGNATURE

Printed Name

Initial Page 6 of 6

FITNESS FACILITY RULES & REGULATIONS

• To ensure a comfortable atmosphere for everyone, please be courteous and respectful to others. No abusive or provocative language.

• Members must wear appropriate attire inclusive of shirt or top, shorts and or pants, and appropriate shoes (neither street shoes or black‐soled shoes of any kind are permitted, with the exception of black‐soled running shoes).

• No bare feet allowed outside of locker/shower rooms. • During peak hours (or while others are waiting), limit your time on the treadmill, stationary cycle,

etc. to 30 minutes. • Wipe down each piece of equipment for the next user. • Do not drop weights. Equipment must be handled with care. • Return weights/mats to proper area. • All towels that are property of the building must remain in the Fitness Facility. • Please dispose of used towels in bins located in the locker rooms. • Please pick up your towels, water bottles, newspaper and magazines. • Any property of the Fitness Facility shall not be removed for the fitness area for any reason. • Members may use a locker, based on availability. All property must be removed from

lockers immediately following workouts. Those in violation are subject to removal. • Changing into exercise attire must be done in the locker/shower room • Doors shall not be propped open. • Members shall pay for any loss or damage to property for which they are responsible. • Members are fully responsible for personal items that are lost, stolen, or damaged at the • Fitness Facility. • Members shall not bring any food into the fitness club at any time. Beverages consumed during workout

must be in a container with a lid. Member must clean any spills immediately. • Smoking is NOT permitted in the entire building.

Please note that any Member who disregards and/or breaks the Rules & Regulations of the Fitness Center will have all building amenity privileges revoked, including but not limited to the Fitness Center and the Rooftop Terrace, indefinitely.

By signing below, Member has read and agreed to the Rules & Regulations of the Fitness Center above.

MEMBER SIGNATURE:

Printed Name: Date:


Settlin1g in? We're here, we' re (mostly) unpacked, and we now have phones. Things are getting back to

normal.

So where is the rest of our furniture?

Prior to the move, people in private offices were given a selection of extra furniture pieces to choose from for their new offices. Once we moved into our new space, however, some people decided they really didn't need the extra furniture and opted out. This was fine because we hadn't yet been able to order the additional furniture pieces, so cancellations were not a problem. But some people still want/need the additional pieces.

So when will we get it?

We're not sure. Our previous understanding about GSA acquisition of these additional furniture pieces has hit a major snag. We are trying to ensure that we will get good quality furniture pieces that will match in size and color (as closely as possible) with the pieces that we already have in the offices.

What?!?

Yes, we agree that this shouldn't be so difficult, and we really wish it wasn't. Unfortunately, the current state of our discussions with GSA require our Agency heads to communicate with the GSA Administrator. We hope there will be a successful and timely resolution. However, please be advised that it doesn' t appear likely that the additional furniture will be ordered and arrive any time before October, at the earliest. We are very sorry about this as we know that some people cannot fully unpack until the additional furniture arrives. We are doing our best to get quality products of the right size and color ordered as expeditiously as possible and we will keep you posted on our progress as we go forward.

New phone system OCIO has now rolled out Skype for Business (SfB) to all employees in HQ. OCIO is still working to set up all of the conference rooms.

Making calls with the new phone system

You can make or receive a call using your laptop, with or without a phone ' device. To do this, click the SfB icon (at left) on your computer.

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Using Contacts to make calls:

Click on the silhouette of a person. This shows you your Contacts.

Click on a person's name under Contacts to call them, like you would on a smartphone.

Making a call :

Click the "dot pattern" in the window that pops up when you open SfB. This w ill give you a dial pad. You can use the dial pad to dial the number you are calling.

Or type the person's name in t he " Find someone or dial a number" line. Then click "Call."

You can talk using your computer' s speakers or a phone device.

• -t 1no ,omtont or dial I numbt•

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GROUPS STATtr.; RELATIONSl-iJPS NEW

. harma, Hari

u_ 7t;( Thompson, Scott (1TB)

Turner, Albert T.

hite, Rob E.

Q.

To add people to your Contacts list , please see this instructional video: Adding Contacts in SfB

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(b ) (6)

am out of the office & will return on Monday May Uth. It... •

anulis, Jane

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Invite by Name or Phone Number

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Abruzzo, Jennifer - Ir+ .:i 1T,cding ln.:iaf\c ':i mins e Oiputy Gene1;il Counsel, Dr11s1on of lEgal Counsel

Griffin, Ridlard F. -Tna(ll\t s 11n~

Gcncml Counsc~ Offkc of General Counsd

Setliff, Roben tnaa:Ne 35 m1ns fl.l:.b,le

Chltf or .Starr, 60,ud Cflalnnan Pea,cie

Carthon, Mildred -AY\~Y 3S rrin:.

Conference calls:

Mult iple people can be added to a call.

Call the first person, then :

1. Click the si lhouette figure in the upper r ight with the + sign by it .

2. A pop-up window allows you to invite the next person, either from a Contact list or by t yping in a name or phone number.

3. You can continue adding participants to the ca ll in this way.

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::.~ 3 Part icipants .,llf U C J.'t

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+ 1 (703) 989 · H80

Switching phone devices during a call:

While on a call, you can cl ick the "Devices" button. A pop-up window will show you your currently connected phone devices. Click on the device you w ould like to use.

Cool tip: Note the volume control under the

Getting th,e most out of SfB We all realize t here is much to learn to fully use the many featu res of our new unified communications system. Pa rt of that process will involve the OCIO "walking around" and assisting staff. Part will be the subject matter experts who w ill surface in most offices - we're talking to you, JC, JR, BS, and soon to be others. Your active involvement in learn ing the SfB system will yie ld great results. To help get you there, the OCIO has provided online training, which can be accessed here.

Training topics include:

Beginner Training:

• Set up & test Skype for Business Audio

• Make and Receive a Video Call

• Add a Contact

• Send an Instant Message (IM)

• Change you r Skype for Business Pictu re

Intermediate Training:

• Quick Start Gu ide - Meetings

• Quick Start Gu ide - Video

• Quick Start Guide - Sharing and Col laboration

• Join a Meeting

• Tips and Tricks for Runn ing More Effective Meetings

Advanced Training: Skype for Business Step-by-Step

2 nd Annual NLRB Night at the Ballpark

Friday, September 18th

Washington Nationals vs. Miami Marlins

Tickets are $20 and include a drink (wat er, soda or beer)

Pay for your tickets by August 28th !

For tickets, contact:

Mark Arbesfeld 273-0600 Amy Bryant 273-1922 Bryan Burnett 273-2555 Daniel Da lio 273-4185 Ray Hankins 273-3790 Mark Ka laris 208-3076 Bob Schiff 273-1735 Joan Sullivan 273-3742

Help Us Knockout Hunger in the Washington Metro Area

by donating non-perishable items

Back by popular demand - this year’s Campaign includes:

Silent AuctionBake Sale

Wednesday Wakeup (breakfast)Thirsty Thursday (beverages)

and

THE ULTIMATE BATTLE OF THE OFFICES *

*(The Office of the Executive Secretary has won the Battle of the Offices for the last several years. But this year the OES has graciously agreed to run the campaign AND

bow out of this year’s competition, so this is your office’s CHANCE TO WIN!)

Watch your email for information about upcoming events!

Questions? Contact Gary Shinners or Farah Qureshi

feds feed families

Most Wanted Items High Fiber, Low Sugar, Low Sodium

Canned Tuna, Salmon, or

Chicken

Hot and Cold Cereal oatmeal, cheerios, corn

flakes, raisin bran

Peanut Butter

Pasta and Rice whole wheat

Pasta Sauce

Toiletries are also appreciated: Shampoo • Conditioner Brushes • Combs • Soap

Toothpaste • Toothbrushes Denta l floss • Deodorant

Canned Fruits in light syrup or its

own juices

Canned or Dry Beans

Canned Vegetables low sodium, no salt added

New in the Neighborhood Don't forget to check out the "New in the Neighborhood" chat room on the intra net . There's lot s of up-to-date information about the area, including deals, restaurants, special event s, things to do, parking, what 's coming soon, et c.

Be sure t o check back regu larly, and post t o let your colleagues know about w hat's new!

It 's on the " rotator" on the home page of t he Insider, and can also be reached here.

Just a sampling of what's online ... o Scarlet Oak has opened nearby for lunch, dinner and happy hour ! (below left)

o Harris Teeter daily deli specia ls+ order ahead !

o Restaurant "Due South" com ing to t he Lumber Shed

o $1 sa ndwiches at 100 Montaditos on Wednesdays

o Buffalo Wild Wings starting construction

o Cafe at BAE Systems building (below)

From: Crayton, TroyTo: ML-HQ-Everyone (R)Subject: Headquarters Relocation Project Update (6/2/14)Date: Monday, June 2, 2014 3:47:05 PM

All,

Following negotiations with the PA and NLRBU, as well as close consultations with the GeneralServices Administration (GSA), WDG Architecture, and Agency management, the Facilities andProperty Branch is happy to announce the layout and design of the new Headquarters office space isnearing completion. The space design was primarily based on the GSA Workplace RecommendationReport; however, due to a number of architectural design challenges arising from the shape of thebuilding and the large number of structural columns located throughout the facility, revisions to theoriginal recommended layout were required. Nonetheless, we worked diligently to complete athorough assessment of all space requirements for Divisional work spaces and support areas toinclude conference rooms, reception areas, break rooms, storage rooms, file rooms, as well asprivacy requirements specific to our business processes and procedures. The final space design andan updated project schedule will be posted on the Total Workplace Solutions webpage by the end ofthis week.

The next step in the project is to work closely with the GSA Project Management Team and WDGArchitecture to complete the Design Intent Drawings (DIDs). DIDs provide detailed specificationsfor the electrical, mechanical, audio visual, telecommunications, security, and furniture requirementsfor each room in the building. DIDs subsequently become the Construction Drawings (CDs) and arescheduled to be completed in October 2014. In light of the late finalization of the lease for the newbuilding, as well as challenges encountered in the design process, the actual build-out andconstruction of the new space is now scheduled for November 2014 through April 2015. Thephysical move is currently scheduled to take place in May 2015.

Over the next few weeks the Facilities and Property Branch will offer employees pre-constructiontours of the new building. On the designated tour days, participants should meet in the lobby no laterthan 8:55. The passenger minibus, which will be located on 14th St near the Brown Bag outdoorseating area, will depart promptly at 9:00. In addition, a nationally recognized design firm – StudiosArchitecture (www.studios.com) -- will be assisting Agency stakeholders with interior designdecisions. Studios will provide examples of the office design we are striving to achieve, which willinclude modular furniture options, office technology, ergonomic considerations, and other amenitiesof our new workspace. Also, please continue to monitor the Total Workplace Solutions webpage onthe NLRB homepage which will provide updated information on the space and neighborhood as wemove through the Headquarters relocation project. (http://insider.nlrb.gov/facilities-property-branch/total-workplace-solutions)

If you have any questions, please feel free to contact me. Questions may also be directed to yourSpace Advisory Committee Representative or union representative.

Thanks,

Troy CraytonChief, Facilities and Property BranchNational Labor Relations Board1099 14th Street, NW, Suite 6100Washington, DC 20005Office: (202) 273-4045Cell: (202) 560-9712

From: Crayton, TroyTo: ML-HQ-Everyone (R)Subject: Headquarters Relocation Update - February 2015Date: Thursday, February 19, 2015 7:14:41 AM

All,The Facilities and Property Branch is pleased to announce that construction in the new HeadquartersFacility is underway. The construction contract was awarded to DFS Construction Corporation(www.dfs-cc.com), which will serve as the Prime Contractor and will be teaming with WDGArchitecture to complete the NLRB project. In 2011, DFS Construction was recognized by theWashington Business Journal as a Top 25 Interior Construction Company and we look forward toworking with them. There are still a number of details to be worked out but we expect the GeneralServices Administration (GSA), Federal Acquisitions Service (FAS), to award task orders for ourfurniture, Information Technology (IT) infrastructure, Security, and Audio/Visual requirements in thenext few weeks. These vendors must join our project team as soon as possible so that all of therequired materials can be ordered and received in a timely manner to ensure there is no delay to theoverall project schedule. Construction is currently scheduled to be completed in the May/Junetimeframe.CBS Radio Inc. is scheduled move its regional headquarters, including six local radio stations, to theHalf Street location in the first week of March. The broadcaster signed a lease for 33,042 SF on thesecond floor of the 10-story building, as well as 3,000 SF on the building's ground floor for use as aperformance studio. Washington’s first Bon Chon Chicken is scheduled to open at the Half Streetlocation in April. The popular Korean fried chicken restaurant chain will also include a sports bar anda large seating area for dining. The new building’s fitness center is currently under construction andis scheduled to open in the March/April timeframe. Also, the building ownership is in negotiationswith potential tenants for space on the 6th and 7th floors. Floors 8 thru 10 are still available.Meanwhile, we have to do everything we can NOW to ensure we are prepared for the physical moveof over 500 employees to the Half Street location. The key to a smooth office move is to break downthe office relocation project into a series of simple tasks and checks to ensure that the office move ismanaged efficiently and effectively, from both a financial and operational perspective. We recentlypresented a comprehensive “Relocation Strategy” to the Headquarters Space Advisory Committeethat detailed the actions required for a successful relocation effort. The schedule of move relatedactivities is as follows.

- Move Contract Award (April 1): The contract for move services is scheduled to beawarded by April 1, 2015 and will include packing assistance for common areassuch as file/supply rooms and libraries/reading rooms.- Warehouse Relocation to Landover (March 2 – April 15): Begin to pack and relocate itemsfrom the concourse warehouse to the Landover warehouse inpreparation for the HQ move.- Individual Office and Workstation Selections (April 1 -30): Office and workstationselections should be conducted during this time period to allow Facilities andProperty Branch to create a master from/to list required for the big move.- Packing of common areas (April 1 – May 15): Areas affected will be all common area filerooms, supply rooms, case records, main library, and the smalllibraries/reading rooms located within the various divisions.- Physical relocation of recycles books and records (April 15- May 15): This will affect only

the books and records that will be processed for recycling and records.Please note that there will be a total of 14 sets of bound Board volumes located in the newfacility. Further information on the disposition of our remainingBoard volumes will be forthcoming in the next few weeks.- Phased closure of the Fitness Center (Beginning 1 May): This will allow Facilities and

Property Branch time to process excess fitness equipment.- Physical move of NLRB Employees (May/June): The plan is to move approximately 100employees per day until relocation is completed. The precise start datefor this process remains to be determined.

It is extremely important for us to do a good "housecleaning job" so that obsolete material can bediscarded now. It will take several weeks of dedicated activities to properly reduce the amount ofunneeded materials prior to our move. We are asking all employees to immediately start the processof cleaning out their offices and dispose of everything you will not be taking to the new office. Thisclean out effort is one of many important aspects of the relocation process that can save the agencytime and money by reducing the cost of packing and moving unnecessary items and the time neededto properly clean out the building after the move.The Facilities and Property Branch is in the process of scheduling a series of All Hands Staff Meetingswith each Division. These meetings are designed to provide additional guidance on the relocationprocess and address any special requirements your Division may have. We look forward to workingwith all of you and truly appreciate your cooperation during the upcoming transition to the newfacility. If you have any questions, please feel free to contact me.Thanks,Troy CraytonChief, Facilities and Property BranchNational Labor Relations Board1099 14th Street, NW, Suite 6100Washington, DC 20005Office: (202) 273-4045Cell: (202) 560-9712

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: HQ Relocation newsletterDate: Tuesday, April 14, 2015 9:23:28 AM

All:Please visit the HQ Relocation Newsletter on the Insider to see the progress being made at the newHQ building in D.C.!HQ Relocation NewsletterThanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: FW: New HQ Relocation newsletterDate: Monday, April 20, 2015 11:39:55 AM

Correction:“The Big Stick” restaurant is not in the new building but rather about a block away toward NationalsPark. Thank you Jared Cantor and Jeremy Belin for catching this! : )Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L. Sent: Monday, April 20, 2015 11:20 AMTo: ML-HQ-Everyone (R)Subject: New HQ Relocation newsletterAll:Please visit the new HQ Relocation Newsletter on the Insider to check out what’s in the area nearthe new HQ building!HQ Relocation newsletter 4/20/2015Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: New HQ Relocation newsletterDate: Monday, April 20, 2015 11:20:04 AM

All:Please visit the new HQ Relocation Newsletter on the Insider to check out what’s in the area nearthe new HQ building!HQ Relocation newsletter 4/20/2015Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: New HQ Relocation newsletterDate: Monday, April 27, 2015 11:15:06 AM

All:Please visit the latest HQ Relocation Newsletter on the Insider to see the newly equipped fitnesscenter in the new Headquarters building!HQ Relocation Newsletter 4/27/2015Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: Next week is "Purge Campaign" week!Date: Monday, May 4, 2015 4:26:43 PMAttachments: Purge Campaign poster.pdf

All:Next week is “Purge Campaign” week! In preparation for the upcoming relocation, this isthe time for everyone to jump start (or resuscitate) their clean-up/clear out efforts.During the week of May 11-15, 2015 , there will be four bins in the hallways by theelevators on the east and west side with the following designations:

1. Secure Shred Bin2. Binders Only3. Trash Only4. Building recycling

Bins will be placed on floors 5, 8 , 9, 10 and 11.Please see the attached flyer for more information. If you have any questions, pleasecontact Cecilia Penn-Diallo ([email protected]) or Chiquita Brazil([email protected]).Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

NLRB HQ

May 11- 15, 2015 9 a.m. - 3 p.m.

Campaign

Bins for secure shredding, trash, binders and recyclables will be located nearthe elevators on each floor.

Questions Contact: • Cecilia Penn-Diallo • [email protected] Chiquita Braz.ii • [email protected]

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: This week"s HQ Relocation newsletterDate: Monday, May 4, 2015 11:50:56 AM

All:Please check out this week’s HQ Relocation newsletter on the Insider. It addresses the burningquestion on everyone’s mind – when are we going to move?!?Plus a parking update for the new building – please read and respond if you are consideringpurchasing a monthly parking contract at the new building.This week’s newsletter can be found here.Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: FW: Next week is "Purge Campaign" week!Date: Friday, May 8, 2015 3:58:32 PMAttachments: Purge Campaign poster.pdf

image002.jpg

Don’t forget that next week is the

Purge Campaign!The Office of Inspector General has thrown down the gauntlet

with their impressive Purge Campaign preparation (see pic below).Can your office “out purge” the IG?!?

IMG_2160.JPG

From: Rothschild, Roxanne L. Sent: Monday, May 04, 2015 4:27 PMTo: ML-HQ-Everyone (R)Subject: Next week is "Purge Campaign" week!All:Next week is “Purge Campaign” week! In preparation for the upcoming relocation, this isthe time for everyone to jump start (or resuscitate) their clean-up/clear out efforts.During the week of May 11-15, 2015 , there will be four bins in the hallways by theelevators on the east and west side with the following designations:

1. Secure Shred Bin2. Binders Only3. Trash Only4. Building recycling

Bins will be placed on floors 5, 8 , 9, 10 and 11.Please see the attached flyer for more information. If you have any questions, pleasecontact Cecilia Penn-Diallo ([email protected]) or Chiquita Brazil([email protected]).Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

NLRB HQ

May 11- 15, 2015 9 a.m. - 3 p.m.

Campaign

Bins for secure shredding, trash, binders and recyclables will be located nearthe elevators on each floor.

Questions Contact: • Cecilia Penn-Diallo • [email protected] Chiquita Braz.ii • [email protected]

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: HQ Relocation newsletter 5/11/2015Date: Monday, May 11, 2015 10:41:53 AM

The latest HQ Relocation newsletter is now available on the Insider.This week’s newsletter includes:

· Coming soon – “Unified Communications”!· The winner of the glass wall film coating contest!· And of course, more new building work progress pics! Including (drumroll please) . . . carpet!

Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: FW: HQ Relocation newsletter 5/11/2015Date: Monday, May 11, 2015 11:15:03 AMAttachments: HQ RELOCATION newsletter 5-11-15.pdf

FYI – the newsletter is # 2 on the Insider rotator on the home page. But it is also attached for yourconvenience.Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L. Sent: Monday, May 11, 2015 10:42 AMTo: ML-HQ-Everyone (R)Subject: HQ Relocation newsletter 5/11/2015The latest HQ Relocation newsletter is now available on the Insider.This week’s newsletter includes:

· Coming soon – “Unified Communications”!· The winner of the glass wall film coating contest!· And of course, more new building work progress pics! Including (drumroll please) . . . carpet!

Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: This week"s HQ Relocation newsletterDate: Monday, May 18, 2015 11:41:00 AMAttachments: HQ RELOCATION newsletter 5-18-15.pdf

Check out this week’s HQ Relocation newsletter! (attached and available on the Insider)A view from the top – pictures of the rooftop patio at the new building!The new breakrooms are shaping up!And of course, new building work progress pics!Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: HQ Relocation newsletter - 5/26/2015Date: Tuesday, May 26, 2015 11:30:15 AMAttachments: HQ RELOCATION Newsletter 5-26-15.pdf

The new HQ Relocation Newsletter is now available on the Insider.In this week’s newsletter:The tentative move schedule!Case Records is closing!Parking update at the new building, including bike rack info!New iPhone distribution!And more . . . !Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: HQ Relocation Newsletter - 6/1/2015Date: Monday, June 1, 2015 2:16:31 PMAttachments: HQ RELOCATION Newsletter 6-1-15.pdf

All:This week’s HQ Relocation newsletter is now available on the Insider.In this issue:

Furniture for the new building has arrived!

Pre-move briefings

Water clubs – an update

New iPhones are coming!Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: This week"s HQ Relocation newsletterDate: Monday, June 8, 2015 12:25:58 PMAttachments: HQ RELOCATION Newsletter 6-8-15.pdf

All:This week’s HQ Relocation newsletter is now available on the Insider.In this week’s issue:

· Things are coming together! Lots of new pictures!

· Parking/commuting update

· Security at the new building

· More on Unified Communications, and it’s time to clear out your voicemail!Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: Newsletter correctionDate: Tuesday, June 9, 2015 11:38:05 AM

All:Please note that an incorrect phone number was listed in this week’s HQ Relocation newsletter. Ithas been corrected in the version that is accessible on the Insider.The “Security at the new building” write-up should have said the following (the corrected phonenumber is in red below):

The visitor center will be located in the lobby of the new building. The guards’phone numbers will still be (202) 273-2959 or (202) 682-0386.The phone number that had been listed in the article, (202) 682-0387, is a phone number that iscurrently used by the security guards. This number will not be ported over to the new building,however, as it is “owned” by Franklin Court. We will be porting the other numbers listed above asthey are phone numbers that we currently pay for.Thank you,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: This week"s HQ Relocation NewsletterDate: Monday, June 15, 2015 11:02:03 PMAttachments: HQ RELOCATION Newsletter 6-15-15.pdf

All:

Attached is this week's HQ Relocation Newsletter

In this issue:

We're clearing out!Furniture Q&ANew Phone System Q&AHow to work remotely with just your PIV card!New progress pictures!

Thanks,

Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: HQ Relocation newsletters - past issuesDate: Tuesday, June 16, 2015 2:53:46 PM

All:If you would like to access any of the past issues of the HQ Relocation newsletters, they can befound on the Insider by clicking on Administration / Facilities and Property / Total WorkplaceSolutions. The past issues (there have been 10 issues so far!) can be found under “PopularResources” on the right side of the page.Or just click this link: HQ Relocation newsletter – past issuesThanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: This week"s HQ Relocation newsletterDate: Monday, June 22, 2015 12:44:08 PMAttachments: HQ RELOCATION Newsletter 6-22-15.pdf

Attached is this week’s HQ Relocation newsletter.In this issue:This is it!! Our last week in the current building!!What you need to know to access the new buildingHow to telework with your PIV cardPictures of the glass wall film and shared office spaces!Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: HQ Relocation Newsletter for Friday, June 26thDate: Friday, June 26, 2015 9:31:23 AMAttachments: HQ RELOCATION mini Newsletter 6-26-15.pdf

Attached is a mini HQ Relocation newsletter for Friday, June 26th

In this issue:Important info you will need to know for Day 1 at the new building!Things to do NOW before the move!Don’t forget your PIV card when you arrive at the new building!Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: HQ Relocation newsletterDate: Monday, June 29, 2015 4:14:28 PMAttachments: HQ RELOCATION Newsletter 6-29-15.pdf

All:This week’s HQ Relocation newsletter is attached.In this issue:Thank you for teleworking!Lots of progress pics – things are wrapping up!ALSO: Please watch for a special edition of the newsletter on Wednesday this week with importantlast minute information!Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Rothschild, Roxanne L.To: ML-HQ-Everyone (R)Subject: New HQ Relocation newsletter - last minute info!Date: Thursday, July 2, 2015 12:56:43 PMAttachments: HQ RELOCATION mini Newsletter 7-2-2015.pdf

All:Attached is the last “pre-move” HQ Relocation newsletter with last minute information aboutvoicemail, our new phone system, parking, PIV cards, etc. Please read this newsletter to getimportant new information!Thanks,Roxanne RothschildAssistant General CounselNational Labor Relations Board1099 14th Street NW, Suite 10100, Washington, DC [email protected] | 202-273-3703

From: Marks, EricTo: ML-HQ-Everyone (R)Subject: HQ Relocation Newsletter - 7/6/2015Date: Monday, July 6, 2015 11:43:07 AMAttachments: HQ RELOCATION Newsletter 7-6-2015.pdf

Welcome to the new building! Attached is the last HQ Relocation newsletter.

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