Department of Public Works – Vote 5 – Annual Report 2008/09

Department of Public Works – Vote 5 – Annual Report 2008/09

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EASTERN CAPE

DEPARTMENT OF PUBLIC WORKS

VOTE 5

ANNUAL REPORT 2008/09


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TABLE OF CONTENTS

SUBMISSION OF THE ANNUAL REPORT TO THE EXECUTIVE AUTHORITY ........... 4

PART 1: GENERAL INFORMATION .............................................................................. 5

Introduction by the Head of Department ..................................................................... 5

Information on the Ministry .......................................................................................... 8

Vision and Mission ...................................................................................................... 11

Legislative and Other Mandates ................................................................................. 11

PART 2: PROGRAMME PERFORMANCE ................................................................... 13

Voted Funds ................................................................................................................ 13

Aim of the Vote ............................................................................................................ 13

Key Measurable objectives ......................................................................................... 13

Programmes ................................................................................................................ 13

Achievements .............................................................................................................. 14

Programme 1: Administration – Sub-Programme: Office of the MEC .................... 14

Programme 1: Administration – Sub-Programme: Management ............................ 15

Programme 1: Administration – Sub-Programme: Corporate Service ................... 19

Programme 2: Public Works – Other Infrastructure ................................................ 26

Programme 2: Public Works – Programme Office Support ..................................... 27

Programme 2: Public Works – Property Management ............................................. 31

Programme 3: Expanded Pubic Works Programme – Sub-Programme:

Programme Office Support ......................................................................................... 36

Service Delivery Environment and Challenges ......................................................... 39

Overview of the organisational environment for 2008/09 ......................................... 43

Policy development and legislative changes ............................................................ 44

Collection of departmental revenue ........................................................................... 44

Departmental expenditure .......................................................................................... 44

Capital investment & maintenance ............................................................................ 45

Asset Management ...................................................................................................... 45

PART 3: REPORT OF THE AUDIT COMMITTEE ........................................................ 49


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PART 4: ANNUAL FINANCIAL STATEMENTS .......................................................... 52

Report by the Accounting Officer to the Executive Authority and Provincial

Legislature of the Eastern Cape Province ................................................................. 53

Report of the Auditor-General .................................................................................... 67

Appropriation Statement ............................................................................................ 68

Notes to the Appropriation Statement ....................................................................... 76

Statement of Financial Performance .......................................................................... 78

Statement of Financial Position ................................................................................. 79

Cash Flow Statement .................................................................................................. 80

Accounting Policies .................................................................................................... 81

Notes to the Annual Financial Statements ................................................................ 89

Disclosure notes to the Annual Financial Statements............................................ 100

ANNEXURES .............................................................................................................. 110

PART 5: HUMAN RESOURCE MANAGEMENT ........................................................ 119

Introduction ............................................................................................................... 119

Expenditure ............................................................................................................... 119

Employment and vacancies ..................................................................................... 123

Job evaluation ........................................................................................................... 126

Employment changes ............................................................................................... 128

Employment equity ................................................................................................... 135

Signing of Performance Agreements by SMS Members ........................................ 141

Performance rewards ................................................................................................ 143

Foreign workers ........................................................................................................ 148

Leave utilisation for the period 1 April 2008 to 31 March 2009 .............................. 149

HIV/AIDS & Health promotion programmes ............................................................ 152

Labour relations ........................................................................................................ 154

Utilisation of consultants .......................................................................................... 158


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SUBMISSION OF THE ANNUAL REPORT TO THE EXECUTIVE AUTHORITY

It is with great pleasure that I present this Annual Report of the Department of Public Works for

the year ended 31 March 2009.

Mr B Gxilishe

Acting Head of Department

Date:


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PART 1: GENERAL INFORMATION

Introduction by the Head of Department

The financial year under review posed real challenges whilst it also presented us with exhilarating

opportunities that tested our mettle and steadfastness to discharge our mandate of serving our

clients and thus deliver services to the best of our abilities. The huge infrastructure investment by

government, which was boosted by the 2010 soccer World Cup, has stimulated both the private

and the public sectors to even greater heights, in their endeavour to surmount any debilitating

challenges to thwart their efforts of delivering services to the destitute masses of our country. The

Department of Public Works has not been left behind in all this enthralling excitement; it has been

in the forefront in the struggle to defeat the twin scourges of unemployment and poverty in the

Province.

As a Department, we thrive on challenges and we always relish opportunities to overwhelm any

stumbling blocks that seek to prevent us from attaining our predetermined objectives. We have

thus faced these challenges head on by initiating novel processes and procedures, ventured into

unchartered terrains and adopted innovative ways to mitigate these challenges in our quest to

render services equitably, effectively and efficiently. We also understand that in order for us to

succeed in all our efforts we need to strive to work collectively, to perceive the organisation as a

holistic system, constituted by invaluable individual members that contribute to the whole. This is

the essence of the learning organisation that we are striving to become.

At this stage let us provide a synoptic view of a few noteworthy achievements and challenges

emanating from the financial year under review:

With regards to job creation, through the Expanded Public Works Programme, the

Department managed to increase the number of jobs created from the target figure of 40

000 to 52 000, and training targets surged from 35 650 to 39 000, which is a huge

increase by any given standards. In addition to that we also managed to create 53 500

job opportunities, targeting the youth, women and 422 for people with disabilities. In total

28 203 of person days training were held in the Province. We are the second best

achievers in the entire country with regards to these targets. The Department is also

charged with the responsibility of coordinating EPWP projects in all spheres of

government, in addition to its contribution to the job creation utilising its own resources.

As far as the flagship project of the Department is concerned, namely the Accelerated

Professional and Trade Competencies Development Programme (APTCoD), we are

vigorously implementing our objectives of empowering our people to enable them to

acquire skills that would make them compete equitably in the job market. Consequently,


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in the year under consideration 34 trainee artisans passed trade test. This is a sterling

achievement if one takes cognisance of the stringency associated with passing trade

tests, which has resulted in very few people realising this dream in the past.

Another high point of the last financial year pertains to the Construction Incubator

Programme. We are ecstatic to pronounce that we have made tremendous strides in this

venture. The fact that the Department managed to recruit 162 companies into this

programme bears testimony to this assertion. Additionally, to further stimulate their

growth trajectory the Department awarded 84 contracts to these companies which, in

monetary terms, amounts to R 103 755 096 cash injection.

The Department has embarked on an earnest drive to ensure that the prescripts of the

Government Immovable Asset Management Act (GIAMA) become a cornerstone upon

which all property related decisions that seek to provide support to our client

Departments underscore this Act. In this regard, the support provided by the Department

in the development of their User Asset Management Plans (U-AMPS) so as to enable us

to complete the Custodian Asset Management Plan (C-AMP) is ample evidence that no

efforts would be spared to ensure that GIAMA becomes a reality. This endeavour would

certainly assist us in developing our Infrastructure Maintenance Strategy.

The issue of the credible Immovable Asset Register, which has long been perceived as

our Achilles‟ heel has progressed dramatically over the period under review. The

Department can now pride itself with an Asset Register that is readily available and has

been boosted by capturing 5737 more properties during the year under review.

Regarding the Rates and Taxes, which was a mandate that was devolved to our

Department we have managed to pay all invoices that were submitted to us by the

various municipalities. We are not only focusing on just paying them what is due to them,

we are also in the process of devising mechanisms of providing technical assistance to

the ailing municipalities that require urgent intervention in their billing systems.

We have also managed to complete huge projects that would have profound spin-offs for

the province and the people who would be served by these projects. The conversion of

the old Pick „n Pay Building into government offices in Bhisho, the house of Traditional

Leaders, which has just been completed. The Eastern Cape Legislature Chambers, to

name a few are just a sample of infrastructure projects we undertook to do and we

ultimately managed to complete.

As our contribution to the national crisis of energy shortages we also took energy saving

initiatives, in partnership with ESKOM we have rolled out these initiatives in all the

government buildings, starting with Qhasana, Dukumbana, Tyamzashe, and the

Legislature. To add impetus to that initiative, we also signed a Memorandum of

Understanding with a private enterprise, Eveready South Africa, to procure energy


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saving lamps and turbines from them, whilst they undertook to sell to sub-contractors at

reduced prices to ensure that they are sustainable.

Last but not least, in the financial year under review the Department went out of its way

to ensure that corporate governance is enhanced. One of the mechanisms designed to

address this issue relates to the appointment of Senior Managers, in general, but Top

Management, in particular. In order to fully grapple with this issue the Department had to

first acquire the services of a Chief Financial Officer (CFO) to ensure that the

organisation is on a sound footing with regards to discharging its fiscal responsibilities.

Subsequently, other key positions like the Senior Manager for Internal Audit, the post of

Regional Director for the Ukhahlamba Region, which was hitherto largely neglected,

were duly filled. Notwithstanding those attempts, there are still challenges of filling other

important positions, especially with women and people with disabilities, which we are still

struggling to overcome. However, all attempts are being made to ensure that

employment equity targets that seem to be elusive are strictly adhered to.

We would be failing in our duty if we do not acknowledge our indebtedness to the

dedicated employees of the Department of Public Works, without whose contribution we

would not have achieved any of the above achievements. We are also greatly indebted

to the Portfolio Committee for Public Works, who relentlessly and indefatigably provided

their profound support to ensure that there is, in the Department, what the Japanese

refer to as Kaizen, which implies continuous improvement.

Mr B Gxilishe


Date:


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Information on the Ministry

This brief report on the ministry provides the public with information regarding the work of the

MEC‟s office during the past financial year. The ministry‟s purpose is to provide political

leadership and strategic guidance to the department in respect of its efforts in executing its

mandate in pursuit of the attainment of broad government policy and service delivery objectives.

During the reporting period the ministry has been engaged in a variety of activities whose

substance finds resonance in the following themes:

Continuous provision of leadership to the Expanded Public Works Programme (EPWP)

Accelerated Professional and Trade Competency Development Programme (APTCoD)

Properties

Public Private Partnership (PPP‟s)

Taking government to the people

Bettering our relations with the media

The importance of our parliamentary democracy

Advance international relations to advance development

In pursuit of the Departments goal of turning the tide against poverty, the greatest enemy in our

time, the ministry has during the 2008/09 financial year committed itself to upscale the impact of

EPWP. This has resulted that the target of 52 000 employment opportunities being exceeded with

41 741.

Significant progress has thus been made in contributing towards the EPWP goal of creating 1

million employment opportunities nationally.

The Department had a very successful maiden EPWP month during September 2007. We visited

various communities throughout the province to highlight the successes and challenges of

EPWP. The departmental interventions through EPWP has not only provided employment and

skills to poor communities, but further strengthened the economic backbone of a number of small

towns.

Accelerated Professional and Trade Competency Development Programme (APTCoD)

Our Accelerated Professional and Trade Competency Development Programme (APTCoD),

which is a skills development programme - is showing signs of success. The business processes

has been completed and a protocol for APTCoD exists and is being implemented.


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The Incubator Programme, targeting 10 emerging contractors in each region with special

emphasis on youth and women owned contractors, has assisted in the targeted shifting from

lower grades on the CIDB register to higher grades. Some of the emergent contractors can now

compete for tenders of high value within the public and private sector. Contractors remain in this

programme for three years with full business mentorship.

To address the skills shortage we have currently 60 bursars who are at various tertiary institutions

in South Africa. A total of 16 bursary holders completed their studies at the end of the 2007

academic year and are being absorbed within the Department.

The Department targeted 500 young people throughout the Province who will receive short term

employment opportunities and training within the built environment, in line with the National Youth

Service programme.

Properties

The Department does have an operational asset register and is currently in the process of

implementing the Government Immovable Asset Management Act (GIAMA), Act 19 of 2007 in the

Province. In terms of the Act, the Department will facilitate the preparation of User Asset

Management Plans for all the 12 User Departments by 1 May 2010 and a Custodian Asset

Management Plan by the end of July 2010.

The process of implementing GIAMA includes further development and maintenance of a

consolidated asset register, which will contain at least 15 600 properties, which makes the

Eastern Cape Provincial Department the largest landlord in the Provincial and National

Governments, as well as certain parastatal organizations. This upgrading of the asset database

includes the verification of various property registers from both the Province and National

Government.

Public Private Partnership (PPP’s)

Due to a very high demand for suitable office accommodation at both Bhisho and Mount Ayliff,

the Eastern Cape Government agreed in 2006 to construct offices – Bhisho (39 000 square

meters) and Mount Ayliff (20 000 square meters) using the PPP model.

These PPP projects are aimed at addressing the Government‟s objective of providing integrated

office accommodation in order to contribute to the efficiency of the Provincial Government in

terms of workflow. The feasibility study is in process and will be completed in 5 months.


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Taking government to the people

The ministry has embarked on several imbizo‟s throughout the province. The intended outcome is

to take government to the people and to make a difference in the quality of life of individuals and

communities. The ministry has also been taking part in presidential and provincial Executive

Council imbizo‟s. The responses of the people were overwhelming. They interrogated the

political leadership and senior government officials; which is a clear indication that communities

do participate in our vibrant democracy.

Bettering our relations with the media

Several engagements with the media on departmental and political matters have been achieved.

These included media statements on critical operational matters, media briefings on substantive

policy and programmatic issues, and radio talk shows on key achievements and information

sharing. We engaged the media and public with a number of adverts and newspaper

supplements. We will continuously have to improve in this area in order to create an

understanding amongst the public of government programmes.

The importance of our parliamentary democracy

Our engagement with parliament or the Legislature is fundamental in order to improve our young

parliamentary democracy. The ministry has responded well to parliamentary questions. The MEC

also contributed through debates that ensued in the house which were on various developmental

issues.

Advance international relations to advance development

The MEC undertook study visits to Madagascar and China. The focus of these visits was on

infrastructure and economic development. Being the infrastructure delivery department, the

experience from these study trips has enriched the department‟s perspectives on the

infrastructure delivery paradigms. In this regard, we are continuously improving our service

delivery mandate.

Ms P Majodina

Member of the Executive Council

Date:


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Vision and Mission

Vision

A public institution that ensures the provision of sustainable, high quality and accessible

Infrastructure in the Eastern Cape Province

Mission

To achieve the optimal efficiency, convenience, lifespan, economic viability, safety and

appearance of any building of structure within our custodianship, by embodying the most

effective, labour intensive and economic means at our disposal, while contributing to the broader

government goals of job creation, poverty alleviation and fight against HIV and AIDS pandemic

Legislative and Other Mandates

In order to fulfil its legislative and other mandated functions, the department has, inter alia, the

following responsibilities.

To provide and manage infrastructure and accommodation requirements for the line

departments

To coordinate, monitor and evaluate the implementation of the Expanded Public Works

Programme in the Province

Schedule 4 of the Constitution, 1996 (Act 108 of 1996) lists Public Works as a functional area of

concurrent national and provincial legislative competence.

The following legislation is applicable to the department:

Constitution of the Republic of South Africa (Act 108/1996)

Eastern Cape Land Disposal Act

General Law Amendment Act (Act 102/1972)

Government Immoveable Management Act (Act 19/2007)

Construction Industry Development Board Act (Act 43/2000)

Preferential Procurement Policy Framework Act (Act 5/2000)

Division of Revenue Act (Act 1 of 2005)

Labour Relations Act (Act 66/1995)

Employment Equity Act (Act 55/1998)

Promotion of Access to Information Act (Act 2/2000)

Public Services Act (Act 103/1994) 1994


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Occupational Health and Safety Act (Act 85/1993)

Promotion of Administrative Justice Act (Act 3/2000)

Public Finance Management Act (Act 1/1999)

Inter-Governmental Relations Framework Act (Act 13/2005)

Eastern Cape Land Administration Act (Act 7/2000)

Property Transformation Charter

Supply Chain Management Framework


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PART 2: PROGRAMME PERFORMANCE

Voted Funds

Appropriation Main Appropriation

Adjusted Appropriation

Actual Amount Spent

Under Expenditure

968,801 968,801 915,292 53,509

Responsible Minister MEC for Public Works

Administering Dept Department of Public Works

Accounting Officer Head of Department

Aim of the Vote

The aim of the Department of Public Works is to provide and manage the accommodation,

housing, land and infrastructure needs of Provincial Government Departments, to drive the

implementation of the Expanded Public Works Programme and to promote the development and

transformation of the construction and property industries.

Key Measurable objectives

Strategic Goal Detail

1 To promote good governance

2 To improve service delivery within Public Works and contribute to improved

service delivery by client departments

3 To lead transformation of the construction and property industries of the

Eastern Cape and contribute to economic growth

4 To reduce poverty and unemployment

5 Create sustainable immoveable provincial assets through effective and efficient

immoveable asset management

Programmes

The department has structured itself into three programmes to enable the achievement of its

mandate and strategic goals. The programmes are:

Programme Sub-programme

1. Administration 1.1. Office of the MEC

1.2. Management

1.3. Corporate Services

2. Public Works 2.1. Programme Support

2.2. Property Management

2.3. Other Infrastructure

3. Community Based Public Works 3.1. Programme Support Office


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Achievements

The achievements of the department throughout the 2008/09 year have been individually detailed

within this part of the annual report under individual programmes. They are best addressed in the

context of the programme focus and goals established at the outset of the year.

Programme 1: Administration – Sub-Programme: Office of the MEC

Sub-

Programme:

MEC’s

Office

Strategic

objective

Output/Measurable

Objective Output performance measures/service delivery indicators

Actual performance against target

Target Actual

Office of the

MEC

Provide

sound

strategic

leadership in

implementing

the

departmental

mandate

Ensure effective

communication

between the

Executing Authority,

the Accounting

Officer and the

department

Number of

monthly meetings

with the HoD and

Managers

facilitated

12 25

Monitor responses

to parliamentary

questions at all

times

% of parliamentary

questions

responded to

100% 100%

Monitor

implementation of

cabinet, house

resolutions, and

Portfolio committee

recommendations

% of

recommendations

implemented by

the department

100% 100%

To organize

community outreach

programme/Imbizo's

Number of

Imbizo's organized

6 20

Reasons for major variations/Comments: Unscheduled meetings are held on a weekly basis

between the MEC and the HOD. The Top management minutes are discussed with the MEC.

Interventions and planning are derived from these interactions. The MEC upscaled his

engagements with the external stakeholders as part of his role as champion for Operation

Ixingephi.


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Programme 1: Administration – Sub-Programme: Management

Sub-

programme:

HOD’s

Office

Strategic

objective

Output/Measurable

objective Output performance measures/service delivery indicators

Actual

performance

against target

Target Actual

Office of the

Head of

Department

Provide

effective and

efficient

strategic

leadership

and

administrative

support to the

department

Develop and

implement

approved policies to

ensure

administrative

support

Policies

developed:

Yes/No

Yes Yes

Policies approved:

Yes/No

Yes Yes

Policies

implemented:

Yes/No

Yes Yes

Monitor the

implementation of

the audit plan to

address audit

queries

% of audit queries

addressed

70% 70%

Monitor the

development of

strategic plan, APP,

and operational

plans

Plans developed

to the required

quality: Yes/No

Yes Yes

Plan developed to

the required

formats: Yes/No

Yes Yes

Plans submitted

on time period:

Yes/No

Yes Yes

Monitor the

development and

submission of

reports

Reports developed

according to the

required quality:

Yes/No

Yes Yes

Reports developed

to the required

formats: Yes/No

Yes Yes

Reasons for major variations/Comments: Audit queries are addressed but not in good quality,

quality and time still remains as a problem.


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Sub-

Programme

Strategic

objective

Output/Measurable

objective

Output

performance

Measure /

Service delivery

indicator

Actual performance

against target

Target Actual

Strategic

Planning and

Research

Strengthen

planning

monitoring,

evaluation

and

reporting in

DPW

Establishing 5

Regional Strategic

planning Units by

2009.

Number of

resourced

strategic planning

units in regions.

5 3

Annual Coordination

and submission of

completed plans as

per Provincial

stipulated timeframes

% of extent of

adherence to

deadlines

100% 100%

Collaborate with HR

in implementing three

change management

Programme by 2009

Number of

change

management

activities

3 3

Conduct training on

credible planning to

all senior managers

by end 2009

% of senior

managers trained

on credible

planning

90% 90%

% credibility of

plans produced.

70% 70%

Improve reporting by

60% by 2009.

% report

submitted on time

50% 50%

4 Quarterly

reports

submitted.

4 4

1 annual report

submitted

1

1

% compliance to

quality criteria of

reporting

80% 30%


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Sub-sub-

Programmes Strategic

Objective

Output/Measurable

Objective

Output

performance

Measure /

Service delivery

indicator

Actual performance

against target

Target Actual

M & E

Promote and

implement

Monitoring

and

Evaluation

and

Reporting

Systems.

Develop M&E

capacity for the

department by 2009

% of Managers

trained in M & E

50% 30%

Number of

valuable reports

submitted

4 2

Ensure Alignment to

provincial priorities

like PGDP, HIPPs,

ASGISA and 24

APEX priorities by

2009

% Programme

plans aligned to

Provincial

Priorities.

60% 60%

Incorporate M&E

system in to

Programme planning

by 2009

% Programme

plans with M&E

plan incorporated

50% 0%

Sub –sub -

Programe

Strategic

Objective

Output/Measurable

Objective

Output

performance

Measure /

Service delivery

indicator

Actual performance

against target

Target Actual

Communica-

tions

Revitalize

the

communi-

cation unit

of the

department

Develop

departmental

communication

strategy by 2008

Communication

strategy

approved:

Yes/No

Yes No

Strategy

implemented:

Yes/No

Yes Yes

(partially

implem-

ented)

Implement 4

campaigns that would

contribute to building

a positive image of

the department by

2009

Number of

campaigns

implemented

4 5

Produce 4 different

communication

products to enhance

effective internal

communication in the

department by 2009

Number of

internal

communication

products

produced

4 2

Facilitate 4

stakeholder/commun-

Number of

Imbizo/

4 4


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ity engagements stakeholder

forum facilitated

Reasons for major deviations/Comments: Quality in reports is still a problem; we are going to

pay more attention next financial year focusing on improving quality of report. Challenge

experienced to recruit disabled people with Technical Skills. The incorporation of M& E systems

into program planning started a bit late. This resulted in it being moved to the next financial year.

Sub –sub -

Programme

Strategic

Objective

Output/Measurable

Objective

Output

performance

Measure /

Service delivery

indicator

Actual performance

against target

Target Actual

Research

Obtain

evidence

based

information

on

construc-

tion and

property

industry in

order to

formulate

appropriate

intervention

and

prioritize

accordingly

Develop research

strategy for the

Department by June

2008

Approved

research strategy

1 0

Implement research

strategy fully by 2009

% of

implementation

on strategy

50% 0%

Conduct research on

appropriate priority

research areas

emanating from

research strategy by

March 2009

no. of research

reports

completed

2 0

Convene quarterly

seminars on topical

issues

Number of

seminars

conducted

4 0

Establish research

links, partnerships

and collaborations

with different social

partners

MoU's signed

with relevant

partners: Yes/No

2

partner-

ship

agree-

ments

1

partner-

ship

agree-

ments

Special

Programmes

Unit

Co-

ordinate

Integration

of Gender,

Disabled

persons,

Youth,

Children

and elderly

sector

groups in

Programm-

es planning

and

implement-

Establish SPU's in all

Regions by March

2009.

Number of

established

SPU's in regions

5 3

Monitor the

implementation of

target beneficiation of

all special groups in

all Programmes by

2009

no. of women

benefited to

realize equity

30 29

Number of

disabled persons

benefited to

realise equity

20 12

Ensure

mainstreaming of

Special Programmes

into all Departmental

Number of

Programme plans

addressing

Gender,

2 1

(Gender)


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Programme 1: Administration – Sub-Programme: Corporate Service

Sub –sub -

Programme

Strategic

Objective

Output/Measurable

Objective

Output

performance

Measure / Service

delivery indicator

Actual performance

against target

Information

Communication

Technology

To support

organiza-

tional

strategy

through

effective

Information

Manage-

ment,

Systems

and

Technology

(IMST).

To fully implement

IT Governance

Framework by

2009.

% review of ISS

policies and

procedures

50% 100%

% of computer user

that have signed

user acceptance

form

80% 44%

To facilitate

effective network

infrastructure

maintenance by

2009

% of DPW offices

connected to

government

network

80% 100%

To ensure uptake

of Email (as a

business tool) by

2009.

User perception

survey - negative,

positive, excellent

Positive Positive

To ensure timeous

and effective IT

operations by 2009.

LAN & Desktop

Support rate (per

SITA ARS System

Reports)

70% 80%

User satisfaction

survey results

(negative, positive,

excellent)

Positive Positive

Support, research,

implementation and

maintenance of

systems by 2009

Systems

requirements

research report:

Yes/No

Yes Yes

Develop annually

post research

action plan

Post research

action plan

developed: Yes/No

Yes Yes

Reasons for major variations/Comments: A full review of ISS policies and procedures was

undertaken with the assistance of the Internal Audit and Risk Management Units. Detailed training

sessions were held on the ICT Acceptable Use Guideline and all users were issued with the form

tation Programmes. Disability, Youth

issues

Reasons for major deviations/Comments: Quality in reports is still a problem; we are going to

pay more attention next financial year focusing on improving quality of report. Challenge

experienced to recruit disabled people with Technical Skills. We had inadequate capacity to do

research within the department. Consequently, we decided to abandon the objective until we

develop enough capacity.


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Sub –sub -

Programme

Strategic

Objective

Output/Measurable

Objective

Output

performance

Measure / Service

delivery indicator

Actual performance

against target

for signature. However, as at 31 March 09 only 44% of the users had returned signed ICT

Acceptable Use Guideline forms to the DGITO Office.

100% of Regional Offices are connected to the Government Network. Only 40% of Sub-Regional

offices are connected. Sub-Regional offices have a limited number of Administrative Staff Members

and a cost versus benefit analysis deemed full connectivity of these offices uneconomical.

Currently alternative technology is being pursued to bring cost effective connectivity to these

offices."

Sub-

Programme

Strategic

objective

Output/Measurable

objective

Output

performance

measure / Service

delivery indicator

Actual performance

against target

Target Actual

Human

Resource

Management

Develop

effective

Human

Resource

Manage-

ment

practices in

line with

organisa-

tional

develop-

ment and

transforma-

tion

policies

Co-ordinate

management and

monitoring the

performance of

personnel on a

quarterly and

annual basis

Performance

contract signing

rate

85% 83%

Quarterly

Performance

Review completion

rate

85% 79%

Annual

performance

moderation in

place: Yes/No

Yes Yes

Moderation plan

implemented

Yes Yes

Moderation plan

reviewed

Yes No

Review the current

EE Plan by 2009

Current EE plan

reviewed: Yes/No

Yes No

Update workplace

analysis report

1 0

Implement the

reviewed EE plan

by 2009

% overall

compliance with

EE plan

40% 30%

Implement

employment equity

plan by 2009

% compliance with

EE targets

employed

50% 53%

% EE beneficiaries

(women) employed

25% 52%

% EE (black)

beneficiaries

employed

25% 99%


- 21 -

Sub-

Programme

Strategic

objective

Output/Measurable

objective

Output

performance

measure / Service

delivery indicator

Actual performance

against target

Target Actual

% disabled

persons employed

(Employment

Equity)

1.5% 0.7%

% of youth

employed

25% 70%

Implement best

practice HR

policies, plan and

procedures by 2009

HR plan in place

by 2008: Yes/No

Yes Yes

HR plan

implemented:

Yes/No

Yes Yes

HR plan reviewed:

Yes/No

No Yes

Organogram

responsive to the

departmental

strategy in place:

Yes/NO

Yes Yes

% posts per post

level evaluated

90% 70%

% reduction in

HRM related audit

queries concerning

leave, housing

subsidies, copies

of personnel

documents on file

65% 80%

% employee exits

finalized within 2

weeks.

85% 90%

Resolve 70%

disciplinary cases

within 3 months

% of disciplinary

cases resolved

within 3 months

70% 88%

% of supervisors

and managers

trained and able to

handle misconduct

and grievances

75% 11.7%

Conduct 4

awareness

campaigns for

employees

Number of

awareness

campaigns

conducted for

employees

4 6

To reduce the rate rate of <5% <1%


- 22 -

Sub-

Programme

Strategic

objective

Output/Measurable

objective

Output

performance

measure / Service

delivery indicator

Actual performance

against target

Target Actual

of staff absenteeism

absenteeism

Employee

assistance

responsive rate

<25

working

days

<10

working

days

Conduct 4 life skills

programmes by

March 2009

Number of life

skills programmes

conducted

4 11

Conduct 3

HIV/AIDS

awareness

campaigns by

March 2009

Number of

HIV/AIDS

awareness

campaigns

conducted

4 9

Condom

distribution rate.

24 000 23 000

Number of OH&S

incidents reported

<20 6

Create

environ-

ment

conducive

to

attracting

and

retaining

competent

staff

Reduce vacancy

rate to <8.5 by 2011

Skills development

Plan and report in

place

1 1

Staff developed in

keeping with

workplace skills

plan

HRD strategy in

place by 2009

1 0

HRD plan in place 1 0

Award Bursaries

according to scarce

skills category.

Number of

bursaries awarded

in scarce skills

categories

65 53

Monitor employees

making use of

development

opportunities in line

with their personal

development

% employees

making use of

development

opportunities that

are aligned with

their personal

development plan.

65% 20.5%

Skills audit report

in place

1 0

Reasons for major variations/Comments: The directorate‟s functioning was curtailed by a lack of

funds which ran out during the third quarter of the financial year. In this regard the planned skills

audit by an expert service provider could not take place. Similarly, staff was not allowed to go to

Regions and depots to ensure performance agreements are signed, validated, and reviews are

done. The planned training of managers and supervisors in handling misconduct cases could not

be completed after making a modest start. The department‟s recruitment plan had to be placed on

hold with appointments coming to a halt because of a lack of funds. This, in turn, affected the

closing of the employment equity gaps in race, sex, disability and youth. The bursary funds


- 23 -

Sub-

Programme

Strategic

objective

Output/Measurable

objective

Output

performance

measure / Service

delivery indicator

Actual performance

against target

Target Actual

remained static for the second year whilst the cost of studies and accommodation increased.

Consequently, fewer bursaries were allocated compared to the previous years. The lack of funds

also impacted adversely on other training programmes with fewer training opportunities than

previous years.

Sub-

Programme

Strategic

objective

Output/Measurable

objective

Output

performance

measure / Service

delivery indicator

Actual performance

against target

Target Actual

Finance Provide

strategic

financial

manage-

ment

support to

the

Accounting

Officer and

delegated

officials

Spend 100% of

budget allocation

with variance of less

than 1.5% for the

year

% expenditure to

budget allocation

98%

Expendi-

ture

100%

% difference

between

expenditure and

budget allocation

to total budget

allocation

2%

Variance

2%

To eliminate

unauthorised,

fruitless, wasteful

and irregular

expenditure of

100% budget

expenditure to be

<1% every year.

% budget

expenditure

98% 100.5%

% fruitless

expenditure

0% 0%

% unauthorized

expenditure

0% 0 %

%irregular

expenditure

0% 1.79%

To ensure that

creditors payments

are done within 30

days after receipt of

an invoice by 2009

number of invoices paid within 30 days of receipt OR

Average number of days that all invoices received

are paid

27 days 26 days

Monitor

implementation of

audit queries

number of audit

queries

implemented by

various

programmes

Accord-

ing to

target.

Work in

progress

to

resolve

the

matters.

80% of

the work

done.

Procure 80% goods

and services from

BEE entities by

% tenders

awarded to BEE

companies

70% 74.5%


- 24 -

Sub-

Programme

Strategic

objective

Output/Measurable

objective

Output

performance

measure / Service

delivery indicator

Actual performance

against target

Target Actual

2009

Reduce internal

control weaknesses

% reduction in

internal control

weaknesses

70% 20%

Reduce control risks

to low levels

low acceptable

control risk levels

Medium Medium

Obtain an

unqualified audit

opinion from

Auditor-General's

Office

Audit Management

letter issues

resolved

Empha-

sis of

matter on

Internal

Control

Issues

Work in

progress

to

resolve

the

matters.

80% of

the work

done.

Achieving

effective

financial

manage-

ment

through

revenue

collection,

timely

payment of

suppliers

and

credible

reporting

Collect at least

100% of own

revenue allocation.

% revenue

collected to own

revenue allocation.

100% 100%

Comply 100% with

all elements of

Treasury circular 18

Resolve revenue

reconciliations,

supporting

documents on

journals and

interdepartmental

balances

All

discre-

pancies

reconcile

-ed and

account-

ed for.

80%

Journal

entries

have

support-

ing docu-

menta-

tion

relating

to

misalloca

tion.

Reasons for major deviations/Comments: The annual target of reducing internal control

weakness is not met because the internal audit plan was not approved by the audit committee as

well a number of key staff members were not available owing to various reasons.

Sub-sub-

Programme

Strategic

objective

Output/Measurable

objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

Risk

Management

Strategic

direction for

audit

function

provided

To develop 3 year

rolling plans to

guide and direct the

audit function by

2009

Audit plan

developed:

Yes/No

Yes Yes

(Awaiting

approval)

Risk assessments

conducted:

Yes Yes –

80%


- 25 -

Sub-sub-

Programme

Strategic

objective

Output/Measurable

objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

Yes/No complete

Audit methodology

approved

Yes Yes

Indepen-

dent,

objective

audit

services

provided to

add value

and

improve

department

-tal

operations

To execute audit

services as per

audit plan per

financial year.

% of

implementation of

audits planned

100% 20%

Respond to ad hoc

assignments as per

requests by Audit

Committee and

management

Execution of

requests rate

80% 100%

Good

governance

processes

and ethical

behavior

enhanced

To co-ordinate

establishment of

governance

committees

% functionality of

committees.

100% 50%

No. of awareness

road shows

conducted.

4 4

Timely submission

of quarterly

progress reports to

the Audit Committee

Progress reports

presented at each

Audit Committee

quarterly

meetings.

4 3

Presentation of

quarterly progress

reports to

management

Progress reports

presented

quarterly

management

meetings.

4 2

Conduct follow-ups

on action plans by

management (both

from Internal Audit

& AG reports)

Control

improvements in

the areas of

concern

100% 50%

To conduct good

conduct and ethical

awareness

programs

throughout the

department

At least 4

awareness

programs per

annum (workshop,

published articles,

etc)

4 0

Effective

risk

manage-

To develop the

fraud prevention

plan by March 2009

Fraud prevention

plan developed.

Yes/No

1 1


- 26 -

Sub-sub-

Programme

Strategic

objective

Output/Measurable

objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

ment

processes

ensured

Develop risk

management

strategy by March

2009

Risk management

plan developed

Yes Yes

Risk management

workshop

conducted.

Yes Yes

To monitor the

implementation of

fraud prevention

and risk

management plan

by 2009

No. of risk reports

produced

4 4

Risk register in

place: Yes/No

Yes Yes

Fraud and

corruption reports

produced

4 2

Reasons for major deviations/Comments: The reasons for the deviations can be attributed

largely to two primary causes i.e.

(i) Lack of leadership in the internal audit and risk management units owing to the Senior

Manager – Internal Audit and Risk Manager positions being vacant for the major part of the

year.

(ii) Budgeting constraints.

Programme 2: Public Works – Other Infrastructure

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

Buildings

Maintenance

Effective

utilization

of in house

unit

focusing on

optimal

service

delivery

Repair and

renovations of 114

government houses

by 2009

Number of

government

houses

renovated

114 89

Projects,

65

complet-

ed and

24 under

construc-

tion

Implemen-

tation of

EPWP in

all building

Mainte-

nance

projects.

Major renovation of

26 Offices and depot

using EPWP

principles by 2009

Number of offices

and depots

renovated

26 41

Projects,

24

compet-

ed and

17 under

construc-

tion.


- 27 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

Install energy saving

technology for lights

in all government

administration

buildings by 2009

% of buildings

fitted with the

technologies

30% 30%

Implement

the

Building

Mainten-

ance Unit

Program-

me

Train 120 personnel

in-house team by

2009

Number of

personnel trained

120 0

Number of

personnel

assessed

551 551

Maintain 12 client

department buildings

by 2009

Number of client

department

buildings

maintained

12 12

Reasons for major variations/Comments: Inadequate Professional/ Technical staff. Lack of

expertise/mentorship for emerging contractors and Establishment of Prestige Unit at Head office.

Achievement:

Allocated Budget(R232,136,000)for the years is fully spent(R232,664,340)

Out of Major projects 24 are completed and 17 under construction

Out of 89 houses 65 are completed and 24 under construction

Total number of jobs created-2599

16 Projects have been implemented based on EPWP guideline and created 279 jobs of which 156 Youth and 89 Women

Various Adhoc maintenance contracts provided opportunity to previously disadvantaged contractors to get into the stream of construction

Installed around 250 air conditioners in various offices to improve the working condition/environment to officials

Proper planning is being done for 2009/10

Programme 2: Public Works – Programme Office Support

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

Programme

Office Support

New Works

Roll-out

Infrastruc-

ture

Delivery

Improve-

ment

Program-

me (IDIP)

Develop plans for

client departments

Infrastructure

Programme

implementation

plan developed

N/A Draft

IPIP

awaiting

final

IPMP

from

DOE.

DOH


- 28 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

IPIP for

2008/09

financial

year has

been

develop-

ed and it

is now in

use.

Assist 5 client

department in

developing IPMP's for

infrastructure

Programme

development Plans

(IPMP‟s) by 2009.

Number of

IPMP's

developed.

5 The

IPMP for

DOE is in

draft

DOH was

assisted

to

develop

its IPMP

for

2008/09

financial

year

One

IPMP

has been

develop-

ed for

“other

client

depart-

ments”

Number of

IPMP's approved.

5 The

IPMP for

DOE is in

draft

DOH

IPMP

develop-

ed for

2008/09

financial

year


- 29 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

One

IPMP

has been

approved

for “other

client

depart-

ments”

Develop IPIP's for 5

client departments

DPW implements for

by 2009

Number of IPIP's

developed.

5 Draft

IPIP

awaiting

final

IPMP

from

DOE.

DOH

IPIP for

2008/09

financial

year has

been

develop-

ed and it

is now in

use.

Number of IPIP's

approved

5 Draft

IPIP

awaiting

final

IPMP

from

DOE.

DOH

IPIP for

2008/09

financial

year has

been

formally

submit-

ed to

DOH for


- 30 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

adoption

and

approval

Develop 10 DPW /

Client department

Service Level

Agreements by 2009.

Number of SLA's

developed.

10 2

Number service

level agreements

signed

10 2

Assist 5 client

departments in

developing

infrastructure

management

plans

N/A 3

Implement

projects for the

client department

N/A DOE:

Projects

imple-

mented

and

various

stages of

comple-

tion.

DOH: 36

clinics

have

been

complet-

ed and 5

hospital

phases

have

been

complet-

ed and

have

been

handed

over

during

the

2008/09

financial

year.


- 31 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

Other

client

depart-

ments:

48

projects

complet-

ed and

handed

over

Develop and sign

DPW/DoE

department SLA

N/A 1

Reasons for major variations/Comments: Lack of co-ordination between DPW and client

departments.

Programme 2: Public Works – Property Management

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

Property

Management

Implement

best

practice

asset

manage-

ment

systems to

achieve

sound

property

administra-

tion and

manage-

ment

Ensure alignment of

disposal policy to

PGDP, Property

Transformation

Charter and National

policy directives by

2009

Revised disposal

policy approved

1 Policy 1 Policy

Develop 3

administration

policies (Leases,

Acquisition and

Housing Allocation)

by 2009

Number of

policies

developed

3 4

Number of

policies approved

3 0

Consolidate

provincial asset

registers and

migration to IE-works

Number of asset

registers verified

11

Provin-

cial and 4

National

4

National,

6 Provin-

cial.


- 32 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

by 2009

Number of

properties

verified

15 600 15 600

Implement Pro-active vesting strategy for the confirmation of vesting of Provincial S.L. in terms of Item 28(1) to the

constutionary 2011

Number of properties

updated in the

database.

2 250 1 549

Update immovable

asset register with

verified data for

15600 properties by

2009

Number of

database fields

updated per

property

7 800 5 737

Number of

properties

updated in the

database

7 800 8 081

Update immovable

asset register with

value added property

information by 2009

Develop

operational

framework for

land use

investigations on

provincial S. L.

100% 100%

State Land

Research

conduct land use

investigations on

S. L. per local

municipal area

8 5

Ensure devolution of

the payment of rates

and taxes on the

properties owned by

province by 2009

Payments

effected within 30

days of receipt

15 600

Proper-

ties

(estimate

-ed)

2 658

Consolidation of

properties to

streamline property

portfolio

Number of

consolidation

projects

completed

40

Projects

53

Manage

surplus

property

through

disposal,

lease

Reduce non-core

assets of 70

properties by 2009

Number of

disposed

properties

(approved by

executive

authority)

50 4


- 33 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

manage-

ment and

conversion

Number of

properties

identified for

conversion

20 54

Strategic

govern-

ment

accommod

ation

Program-

me

developed

Acquisition of 2 sites

for the

implementation of 2

PPP (Bhisho & Mt

Ayliff office parks) by

2009

Land registered

in the name of

Eastern Cape

Provincial

Government

2 sites 0

Provide professional

and technical support

for site clearing as

per request.

Number of sites

cleared

2 sites 0

Implement office

accommodation plan

to procure space of

by 20 000m² 2009

% of office space

procured

80% 115%

Facilitate the signing

of 1200 lease

agreements by 2009

Number of lease

agreement

signed

(depending on

expiring date)

1 200 1 023

Develop 5 custodian

asset management

plans with GIAMA

compliance for 5

client departments by

2009

Number of

custodian asset

management

plans compliant

to GIAMA (Act 17

of 2007)

developed

5 1

Conduct survey of un

-surveyed provincial

S. L. for 60 properties

by 2009

Number of

properties

surveyed

60

proper-

ties

42

proper-

ties

State Land

Research :

conduct land use

investigation on

state land per

local municipal

area

8 reports 5 reports

Investigation and

establishment of a

departmental GIS by

2009

Linkage of 25%

of the alpha-

numeric property

records to the

25% of

provincial

proper-

ties

25%


- 34 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

GIS linked.

Implement

strategies

and

Program-

mes to

support

SMME

develop-

ment and

empower-

ment

Implement incubator

Programme catering

for 10 SMME's per

region targeting

women and youth in

property industry by

2009

Number of

SMME's

developed.

5

SMME‟s

1

SMME‟s

Implement 3 business

or tourist related

projects targeting

women & youth by

2009

% of women

participating

15% 15%

Number of

properties

identified and

released for such

projects

9 proper-

ties

3

Implement 1

distributed B&B

concept targeting

youth & women by

2009

Number of

distributed B&B

1 0

Reasons for major variations/Comments: Besides the draft disposal policy, four additional draft

policies (Housing Allocation, Hiring & Letting, Acquisition and Maintenance) were developed and

are awaiting approval. 2 658 invoices with a value of R53 million were received only from

September 2008. The conditional grant of R119 million for rates and taxes was only devolved in

mid-September 2008 (1st of four batches). At least 80% of invoices were paid within 30 days. It

should be noted the invoices are receive on an annual basis from local municipalities, after the

various valuation rolls have been approved. The Department first verifies provincial ownership,

before payment is done. It has been a huge challenge for both the Department and the 38 local

municipalities to reconcile these invoices. At least 10 smaller municipalities were not in a position to

bill the State for rates, due to capacity problems in the municipalities and/or the fact that the

municipal valuation process was not complete. In the cases were invoices were not paid within 30

days after receipt, the challenges were mainly of difficulty in the verification process and invoices

that are incomplete or inaccurate with regard to property and valuation details

Although more than 300 properties have been identified for disposal only four was approved by the

Executive Authority for transfer. The disposal policy is still in draft format, and general disposals to

the open market were put on hold until the said policy is approved. A number of superfluous

properties identified for disposal were subject to land restitution claims and therefore the

Department was not in a position to proceed with such disposal submissions. Some properties

were also targeted for conversion and/or reallocation through lease agreements to other organs of

State and therefore not transferred.


- 35 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

The Mt Ayliff property (Erf 188/R) is subject to a land restitution claim and transfer could not occur

in terms of the Restitution of Land Rights Act, Act 22 of 1994. The Municipal Council of the Buffalo

City Municipality delayed approval for the release of the Bhisho site, Erf 4785/R, due to concerns

on the capacity of bulk services and the manner of disposal. The Council was not in favour of a

donation of the land and negotiations are continuing. The municipality insists on full market value

to an amount of R1 825 000. The Department however concluded the topographical and geo-

technical surveys of both sites as part of the feasibility studies conducted by the Transactional

Advisor.

The Department intended to procure only 16 000m², based on achievements in previous financial

years. However, due to increasing demand for office space by User Departments and the fact that

some Departments provided funding for such additional space, the Department was in a position to

procure 23 026m² of office space – 3 026m² more than planned.

The signing of income (revenue) lease is the responsibility of the Regions, who experience many

difficulties from occupants and tenants in the signing of these contracts. The Department

experience reluctance from many tenants in the Amathole Region to sign market related lease

agreements. Tenants were used to pay nominal rental in previous years and were now forced to

pay market rental as per PFMA requirement.

The development of User Asset Management Plans is the responsibility of the various User

Departments and not Public Works. The Department of Public Works only assists in the mentoring

of User Departments to develop such plans. Public Works is only responsible for the single User

Asset Management Plan, which is an amalgamation and analytical response to the various User

Asset Management Plans. The Department developed 4 trial User Asset Management Plans as a

pilot exercise, as per implementation plan from directive of National Public Works. Two additional

plans were 80% complete by the end of the Financial Year. The trail Custodian Plan (based on the

four 100% completed U-AMPs) was successfully completed. The GIAMA is only operational from 1

April 2010 in Provinces and the full U-AMPs and C-AMP were therefore not due during the period

under review.

The Property Incubator Programme only introduced late 2008 in the Province. Although various

properties and opportunities have been identified for such projects, implementation thereof will only

materialize in the next Financial Year. The Department has an existing lease with a woman who is

operating a tourism operation (camping and holiday resort) in Port St Johns. At least three

properties were made available to projects which has a social connotation.


- 36 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

Security

Management

Optimally

provide

building

services to

the

Provincial

govern-

ment

clients

To provide

continuous and

effective asset

protection services

Minimizing of

departmental

losses

Provin-

cial

tender.

Tender

awarded

RFID

system

tender

In

progress

Installa-

tion of 30

alarms

and 39

trelli-

doors.

Complet-

ed

In-house

security

manage-

ment and

adminis-

tration.

Complet-

ed

Vetting of

the

Security

Manager

by NIA.

Complet-

ed

Reasons for major variations/Comments: No major variations from the target have been

identified.

Programme 3: Expanded Pubic Works Programme – Sub-Programme: Programme Office

Support

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

EPWP Drive

Implementa

tion of

EPWP in all

sectors

Create 52000 job

opportunities by Up

scaling, EPWP

projects by 2009.

Number of Jobs

created.

52 000 93 741

Expand Training to

cover 390 000

person days by

2009.

Number of Person

days.

390 000 28 203

Enhance internal

capacity of

Number of EPWP

compliant projects

2 500 2 425


- 37 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service delivery

indicator

Actual performance

against target

Target Actual

Provincial

Government and

Municipalities by

appointing 2

technical support

staff to service 6

districts and 1 metro

by 2009.

registered.

Number of

technical support

staff appointed.

2 0

Number of

Municipalities

serviced.

7 0

Contribute to

National Youth

Service (NYS) by

appointing 322

youth to APTCoD

by 2009.

Number of Youth

appointed.

322 422

Profiling of

EPWP to

all levels of

government

operating

within the

Eastern

Cape and

to the

Private

Sector.

Enhance the profile

of EPWP through

media by

conducting

awareness

campaigns by 2009.

Number Outreach

campaigns

conducted.

2 19

Production of the

EPWP Bulletin

4 1

% of EPWP

boards on site

100% 70%

Developme

nt of

systems to

ensure

integrity of

qualitative

data and

the

production

of quality

reports.

To develop a

system to ensure

integrity of quality

data submitted by

2009.

EPWP Data

management

Information

System developed

& implement

Develop

and

impleme

nt

Develope

d and

impleme

nt-ed on

115

Projects

(in

progress

stage.)

Reasons for major variations/Comments: Appointing 2 technical staff supports staff to service 6

districts and 1 metro by 2009. Although we could not appoint the service providers due to financial

constraints. Nevertheless, we managed to get assistance from the National Department of Public

Works, whereby all 6 district municipalities, the metro and 17 local municipalities were provided

with technical support that ultimately contributed in the EPWP target being exceeded

Expand Training to cover 390 000 person days by 2009. Training in the EPWP is supposed to be

paid by the Department of Labour. In the 2008/09 financial year the Department of Labour did not

provide funds for training.


- 38 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service

delivery

indicator

Actual

performance

against target

Target Actual

Construction

Industry

Development

Programme

To contribute

and implement

National

Contractor

Development

Programme.

Facilitate the

improvement on

registration status of

contractors in grade 1-

6 targeting 125 of

registered contractors

by 2009.

No of

contractors

graduated to

the next level.

125 383

Develop 2 competitive

affirmable professional

firms by 2009.

Number of

firms develop

2 0

Develop 20 competent

small specialist

contractors by 2009.

Number of

specialist

contractor

developed

20 20

Facilitate

establishment of 1

competitive in-situ

materials

manufactures by 2009.

No of

competitive in-

situ materials

established.

1 1

Facilitate

establishment of 1

material virtual

warehouse by 2009.

No of materials

virtual

warehouse

established.

1 0

To implement

the

Accelerated

Professional

and Trade

Competencies

Development

(APTCoD)

Programme as

an intervention

to the scarcity

of artisans and

professionals.

Develop 300 Artisans

by 2009.

No of Artisans

trained

300 422

No of Artisans

passed trade

test.

30 22

Train 10 professionals

by 2009.

No of

professionals

trained

10 21

To implement

strategies and

Programmes

to support

SMME

Implement incubator

Programme catering

for 11 SMME's per

region targeting

women, youth and

No of youth

SMME's in

incubator

Programme

per region.

5 25


- 39 -

Sub

Programme

Strategic

objective

Output/Measurable

Objective

Output

performance

measure /

Service

delivery

indicator

Actual

performance

against target

Target Actual

development

and

empowerment.

disabled in

construction and

property industries by

2009.

No of women

SMME's in

incubator

Programme

per region

4 34

No of disabled

SMME's in

incubator

Programme

per region

2 10

Number of

incubator

contractors

19 68

Reason for major variation/Comments: Develop 20 competitive affirmable professional firms

by 2009. There were no projects to for the development of affirmable professional firms by 2009.

The variance in the no of materials virtual warehouse established is due to budget constraints

The variance for no of professionals trained is due to the recruitment of more professionals and

bursary holders.

Service Delivery Environment and Challenges

The Department of Public Works exists to contribute to the national effort of fighting poverty,

unemployment and underdevelopment within the context of stimulating economic growth and

development. This is done by effectively executing its mandate and responsibility of providing

provincial buildings infrastructure and maintaining the same, and exercising custodianship of

provincial property portfolio. In executing this mandate however, it has to ensure that the

construction industry, which is the vehicle to deliver this infrastructure, is transformed and

adequately developed and capacitated to do so. Similarly, the department has to ensure that

property is transformed so as to allow participation by the previously disadvantaged sections of

the population, the majority of which are women and young people.

Our province which is over 70% rural is synonymous to underdevelopment whose main feature is

infrastructure underdevelopment. The last decade however, has seen encouraging commitment

by government in the form of massive capital injection in infrastructure development. For

example, the total construction spend in 2002 exceeded R575,5 billion, of which 29,5% came

from public sector orders and tenders, 13% from public corporations and 56,9% from private

sector. The amount spent in South Africa on construction and construction related activities in

2002 amounted to 5,1% of GDP, up from 4,9% in 2001. Private sector spending has increased in


- 40 -

real terms in the last three years. Similarly, public sector spending has increased from R18bn in

2000 to R24,8bn in 2002 at constant price.

Investment perspectives hold that the current activity in the building industry amounts to some

R24,9bn per annum, and is expected to grow to between R32bn and R35bn by 2010. Similarly,

the current activity in engineering works is some R20,5bn and is expected to grow to about

R30bn by 2010.

The massive current and future investment in construction outlined above has brought with it a

number of interesting developments and challenges alike in the construction industry, but has

also encouraged new thinking within government and stimulated fresh innovative approaches in

the Department of Public Works in particular.

Currently the industry is experiencing a number of challenges in the wake of this huge

investment. These challenges include the capacity of the industry to absorb such massive capital

works and contractors that are drowning with work. There is however an interesting development

amidst this scenario playing itself out in an interesting paradoxical manner. While big and

established companies with the capacity are drowning because they cannot handle numerous

works, small and emerging contractors are finding it hard to benefit from this investment because

of the very capacity and their skills base.

Small and Emerging contractors are the hardest hit by the capacity and skills challenge

experienced by the entire industry. The CIDB registration process revealed that there are only

two contractors that can handle work of up to R100m, one contractor with no limit, while the

majority of emerging contractors can only handle work of up to R200 000.

Grade Limit (Rm) Active Suspended

1 0.2 533 73

2 0.5 61 7

3 1.5 14 4

4 3.0 38 4

5 5.0 10 1

6 10.0 16 2

x7 30.0 9 1


- 41 -

Grade Limit (Rm) Active Suspended

8 100.0 2 0

9 No Limit 1 0

TOTAL 776 92

Another challenge is in the area of infrastructure skills, artisans, and professionals.

According to the illustration above the country has been experiencing a decline in artisan

registration since the last 5 to six decades hitting lowest proportions in the 21st century. The

situation is similar with professionals (Engineering, Architects & Quantity Surveyors).

Both illustrations highlight the challenge that the country and the industry is faced with regarding

this skills base which inevitably impacts on the absorptive capacity of the industry in relation to

the investment injected by both private and public sectors. Various options have been pondered

as a response to this situation and these include developing comprehensive programmes and

plans to produce the required skills. This option points to sourcing ready made capacity form

abroad, in other words, import the skills.

88EX Allyson Lawless

ENGINEERS ENGINEERS

& TECHNOLOGISTS& TECHNOLOGISTS

0 50 100 150 200 250 300

24

29

34

39

44

49

54

59

64

69

Ag

e

Number per age group

Black

White

Provincial Government


- 42 -

The department of Public Works has chosen the former i.e. developing a comprehensive plan as

a response to this predicament, hence infrastructure skills development programme the flagship

of which is the acceleration of the development if Professional and Trade Competencies. The

Accelerated Professional and Trade Competencies Development (APTCoD) programme is

intended to produce professional, artisans, small specialist contractors, and small contractor

integrators. In this way, the response is not only the production of individual skills, but also the

development of capable and quality contractors.

The property industry is booming with property prices shooting the roof at a very high pace.

Economists speculate that this is going to be the case for some time in the period towards 2010

after which the prices will stabilise. The increases in house (property) prices over the last few

years have been phenomenal. These increases have spurred even more demand for property,

which, in turn, have driven prices even higher. The average increase in the price of houses sold

(new and old) form 2000 to 2003 was 17% a year. During the first three quarters of 2004 it cost

17% more to build a new house than it did last year. According to ABSA‟s statistics, the average

cost of buying a new house in South Africa in 1993 was R434 303. It is obvious that a sharp

increase in house prices is being caused by activity in the market for higher- priced properties. It

seems that much of the purchase of houses in the high end of the housing [property] market,

especially new developments, is speculative. Properties are changing hands fairly often.

Confirming this assertion and making some speculation the CIDB report says that the high rate of

vacancies in the office buildings is also affecting the performance of non-residential sector. The

number of building plans approved by local authorities and the number of completed works

suggests that the building [property] sector will make a bigger contribution to GDP growth in the

short term. In short, the property industry is contributing a lot to economic development of the

country right now. However, the ownership patterns are reflective of a highly untransformed

industry. The vast section of the population is not participating and therefore not benefiting from

this boom. The introduction of the property charter provides a platform and a tool to transform the

industry.

With its huge property portfolio the department of Public Works is charged with the responsibility

to lead not transformation in the industry, but also use its property muscle to stimulate economic

development and beneficiation in the disadvantaged communities. Our strategies programme,

and systems are therefore geared towards realising this objective. However, once again, the

department is challenged in the areas of the requisite skills and capacity befitting the property

sector. The department is nonetheless engaged in aggressive recruitment drive to address this

challenge.


- 43 -

Overview of the organisational environment for 2008/09

The Department‟s core area of business falls within the construction industry. The same industry

is heavily impacted by a severe shortage of skills. This same constraint has remained a negative

force against which the department has laboured for the past few reporting years. The skills

shortage is both an internal and external force with an apparent impact on service providers to

the department and also scarcity of required skills within the department itself. During this time

the department has implemented various processes and plans to mitigate the effect of not having

access to all the required professional skills needed to properly fulfil the mandated

responsibilities. An overview of the extent of the problem can be seen in the table below which

clearly portrays the vacancies that exist within the current department, specific to the construction

industry are spread thinly across the many projects and processes which the department drives

annually. The department has in response to this challenge developed a turnaround strategy.

This strategy will reduce the vacancy rate significantly and 2009/10 will be a better year.

Staff Categories

Number Average Annual

Change 2007/08 2008/09 2009/10

Total Staff Compliment 1993 1854 0 0

Prof and Managerial Posts 193 405 0 0

Prof and Managerial Posts Filled 187 216 0 0

Number of excess staff 19 0 0 0

Vacancies Table

The department is also responsible for a portfolio of state properties which are currently used as

residential properties. Rentals derived from these properties are collected by the department and

handed over to the Provincial Treasury on a monthly basis. The department is currently struggling

with the management of the resulting debtor accounts for which no comprehensive BAS

integrated lease & debtor management system is currently available. Consequently, a mix of

system and manual processes are employed to provide an interim solution to the system gap.

The Department has functioned without a senior manager of finance for the 2008/09 financial

year. This has left a noticeable gap in the finance department with existing personnel having to

step in and fill the gap. The finance unit has managed to perform well considering the key

vacancy. The department has also functioned with an acting head of the department for the 2008-

09 financial year.


- 44 -

Policy development and legislative changes

The department has spent much of the year preparing itself for the implementation of the

Government Immovable Asset Management Act (GIAMA), Act 19 of 2007. Preparation for this

has included various projects aimed at raising the availability and quality of information regarding

the state property portfolio for which the department is responsible. Some of these projects are

still underway and will continue into the 2009-10 financial year. The department will be

continuously updating the quality and integrity of its information and information management

processes.

Collection of departmental revenue

The department has collected well against its budgeted revenue. These collections are comprised

of lease revenue, sale of tender documents and scrap. The majority of the revenue relates to

lease income derived from state properties currently subject to leases. The collections have

shown steady improvement over the past few years. As the department improves its information

base and processes, the collection rates improve. The department is aware that there is still

much room for improvement and is confident that its collections will continue to improve.

Departmental Own

Actual

Collections

R’000

Budget

Collections

R’000

% Deviation

from

2008/09 2008/09 Target

Non- tax revenue

(Rentals, Tender Documents, Scrap)

12 270

11 910

3%

TOTAL DEPARTMENTAL RECEIPTS 12 270 11 910 3%

Departmental expenditure

The total expenditure for the 2008/09 financial year was within 0.2% of the target budget. The

actual expenditure per programme is detailed in the table below:


- 45 -

Programmes

Voted for

2008/09

R’000

Roll-overs

and

adjustments

R’000

Virement

R’000

Total

voted

R’000

Actual

Expenditure

R’000

Variance

R’000

Administration 203 182 - 806 203 988 203 988 -

Public Works 739 221 - (314) 738 907 685 398 53 509

Community Based

Public Works

26 398 - (492) 25 906 25 906 -

Total 968 801 - - 968 801 915 292 53 509

Capital investment & maintenance

The nature of the mandate of the Department of Public Works requires that the focus of the

department be on capital projects. These projects include both new works and maintenance and

form the core of Programme 2. The target and performance of the Department with regards to

capital investment and maintenance relating to both own premises and the required agency

functions performed on behalf of the client department are discussed in detail in the detailed

performance tables.

Asset Management

Regarding immovable asset management, the asset register has been populated with an

additional 5 737 properties. Valuations (market and rental values) have been completed for 574

properties during the year under review. Information on provincial state functions (school, clinics,

hospitals, etc) has been consolidated by the respective user departments. The custodianship of

provincial immovable properties has been delegated on the 13th June 2007 to the honourable

MEC for Public Works. This is in line with other provincial governments. The centralization of the

provincial asset register and land administration functions will contribute towards the fast tracking

in the release of superfluous state land for development purposes. The Department has also

embarked to migrate to iE-Works and is playing a leading role in its development and role-out to

all provinces.


- 46 -

The department also refocused its role and responsibility in the intergovernmental Provincial

State Land Committee (PSLDC) and is playing a leading role in the Committee. The confirmation

of vesting through item 28(1) to the Constitution is a very high priority for the Department as it is

the building block for the verification of the asset register. The department is very much

concerned with the slow pace of issuing of the certificates by the National Department of Land

Affairs. The department has however committed itself to fast track the process and verified 1200

properties through the PSLDC for vesting purposes. The Eastern Cape Province is still the

second best after Kwazulu- Natal with the number of properties confirmed vested, but a lot of

work is still to be done, especially in the areas of the former Transkei where there is a large

pockets of unsurveyed state land.

Four of the draft land administration related policies that were developed by the Directorate:

Property Management was adopted by the GIAMA Task Team on Policy Development for the

development similar policies on a national level.

The procurement of office accommodation will in future be guided by the results of the User Asset

Management Plans of User Departments and the subsequent allocation of budget by Provincial

Treasury to the User Departments. The Department will continue to assist User Department with

the procurement of lease accommodation with regard to local and satellite offices, although the

budget for these short to medium term leases are with the User Departments.

The Department commenced with the introduction of the Property Incubator Programme (PIP) in

the Province. Through this fascinating programme, the Department contributes to the objectives

of the Property Transformation Charter, in assisting and promoting black ownership and

entrepreneurs in the property sector. A very successful Property Transformation Seminar was

held on 9 March 2009 in Port Elizabeth. Although the Department has a BEE percentage of 26%

in its expense lease portfolio, the MEC set a target of 50% BEE representation by the end of the

next Financial Year. A number of white landlords already reacted very positive to this initiative

and is in process of setting up partnerships or disposal transactions with prospective individuals

from the designated groups.

The asset register has currently 8 081 properties (as on 31 March 2009). Since April 2007 the

asset register was cleaned (through reconciliations and ad hoc verifications) in-house and the

number of properties increased from 1 130 to the current figure (an increase of 6 951 records).

This is 3 293 more properties as on 30 September 2008, when the honorable Premier included

the enhancement of the asset in his Provincial Turnaround Plan.


- 47 -

The Department is currently in process of adding the properties used by user department to the

asset register. In terms of the turnaround strategy the records of six User Departments will be

captured by the end of the Financial Year. It is anticipated that at least 11 600 records will be in

the asset register after the reconciliation process is completed.

The verification process commenced in 2007 with the reconciliation of data received from Land

Affairs (PUBLAND-database of 25 000 records). It has been established that at least 10 368

records (registered land) falls within the custodianship of the Province. This excluded unsurveyed

and unregistered land. Records of 15 600 properties from the National Department of Public

Works which were used for the payment of rates and taxes were also received and verified in-

house. At least 4 200 properties were found not to be provincial state land for various reasons

and the verification of this list is currently continuing.

The asset register fields are now 100% complaint with the minimum standards of National

Treasury. The current properties in the asset register are at least 40% compliant with the GIAMA

minimum standards – this is on target as per milestone by National Public Works. The asset

register is therefore also GRAP-compliant. The asset register fields have been extended to cater

for additional information, e.g. land claim data, vesting data, etc. The fields in the asset register

were increased from 47 to 137 in co-operation with SITA.

The confirmation of vesting in terms of Item 28(1) to Schedule 6 of the Constitution (Act 108 of

1996) is a constitutional obligation to confirm ownership of State land in ether the National or

Provincial Government. An asset register can only be truly completed once the vesting exercise is

completed. The Minister for Agriculture and Land Affairs is responsible for the issuing of such

vesting (ownership) Certificates. It is the building block of any asset register and a prerequisite

before any transaction can occur on a Title Deed. The completion of at least 50% of the vesting is

part of the exemption that was given by the Auditor-General to Provinces on immovable assets.

The Department has confirmed the status of vesting of the properties in the asset register by

verifying it against the updated vesting list received from Land Affairs (Directorate: Public Land

Support Services) in October. The current status is that approximately 40% of the properties in

the asset register is confirmed vested or in the process of being issued with Item 28(1)

Certificates.

The challenge remains for those properties located in the communal areas, where the slow

process of surveying and the implementation of the Communal Land Rights Act will delay vesting.

These processes are unfortunately not in control of the Department. The Department engaged

with Land Affairs to identify mechanisms and strategies to fast track the confirmation of vesting.


- 48 -

Since October only 64 signed Certificates were received back from the DLA. The slow process of

receiving signed Certificates is a matter of concern which requires political intervention. The

outstanding Item 28(1) Certificates have a severe negative impact on the enhancement of the

asset register and the delivery of land for development such as small town revitalization.

An electronic internet-based vesting system has now been developed by National Land Affairs in

an effort to fast track and monitor vesting applications. The Eastern Cape played an instrumental

role in the developing phases of this system through sharing best practices. According to DLA the

roll-out of the system will commence from 1 May 2009. The implementation thereof will assist the

Province to monitor delays in the vesting process and fast track the issuing of certificates, as the

draft certificates will be generated electronically.


- 49 -

PART 3: REPORT OF THE AUDIT COMMITTEE

Report of the Audit Committee for the year ended 31 March 2009

We are pleased to present our report for the financial year ended 31st March 2009

1. Audit Committee Members and Attendance.

Name of the members Number of meetings attended

Ms T. Fuzani (Chairperson) 3 of 3

Mr S Nxusani (Member) 3 of 3

Mr S. Zamisa (Member) 2 of 3

Mr Zamisa resigned as an audit committee member on 29th August 2008.

One closed meeting was also held with the Office of Auditor-General during the year under

review.

2. Audit Committee Responsibility

The Audit Committee adopted the Audit Committee Charter read in conjunction with the internal

audit charter, as its terms of reference in discharging all its responsibilities as regulated therein.

The charter stipulates that it will be updated annually; comply with principles of good governance,

requirements of the PFMA and the Treasury Regulations.

The audit committee has an oversight function with regards to:

Financial Management and other reporting practices,

Internal controls and management of risks

Compliance with laws and regulations

The external audit and

The internal audit function

3. Report on the operations of the Audit Committee

The audit committee reports that it has complied with the Public Finance Management Act

(PFMA) and National Treasury regulations.


- 50 -

4. Internal audit risk and Risk management

The internal audit function was not effective during year under review. Risk based 3 year rolling

and annual audit plan was not in place during the year under review due risk management

strategy and risk assessment methodology not being in place. However an interim audit plan that

was based on AG findings from the previous year, Audit intervention completed projects and

management request was in place and approved by the audit committee.

Fraud prevention strategy was also not in place during the year under review. This has been

subsequently approved by management.

Issues mentioned above were also brought to the attention of the MEC and Provincial Treasury.

CFO support is assisting in finalization of risk assessment strategy and risk identification. This

will be used to formulate a risk based 3 year rolling and annual audit plan.

Furthermore the Fraud, audit, and risk management committee was also not effective during the

year under review.

5. The Effectiveness of Internal Control

The Audit Committee is of the opinion, based on the information given by management, the

internal auditors and discussion with independent external auditors that there is a huge

improvement in internal controls of the department.

However there are still areas of concern in internal controls that the department has to improve

on.

The audit committee has drawn attention of the department to issues raised under significant

findings in the report of the Auditor General in the previous years. Management has committed in

addressing these issues.

The position of the CFO which was vacant for the better part of the year under review was also

filled in March 2009. This will contribute in improving financial internal controls within the

department.

The audit committee is committed in assisting the department in improving its internal controls.


- 51 -

6. Evaluation of Annual Financial Statements

The Audit Committee has:

Reviewed the annual financial statements to be included in the annual report

Reviewed changes in accounting policies and practices;

The audit committee is not in a position to either concur with or accept the conclusion of the

Auditor General on the financial statements as the final reports have not been discussed with the

Auditor General and Management

THEMBISA FUZANI

CHAIRPERSON

DATE: 29 MAY 2009


- 52 -

PART 4: ANNUAL FINANCIAL STATEMENTS

EASTERN CAPE

DEPARTMENT OF PUBLIC WORKS

VOTE 5

Annual Financial Statements For the year ended 31 March 2009

EASTERN CAPE DEPARTMENT OF PUBLIC WORKS

VOTE5

REPORT ON THE FINANCIAL STATEMENTS

for the year ended 31 March 2009

- 53 -

Report by the Accounting Officer to the Executive Authority and Provincial Legislature of the

Eastern Cape Province

The Department presents this report in terms of the Public Finance Management Act and relevant

Treasury Regulations. This report offers the Accounting Officer an opportunity to fully account on the

financial activities for the year under review and the results thereof that are contained in detail in the

Annual Report. The Annual Financial Statements have been prepared in terms of the Guide to the

preparation of Annual Reports and Specimen Annual Financial Statements issued by National

Treasury.

1. General review of the state of financial affairs

1.1 Government Immovable Asset Management Act (GIAMA)

GIAMA was enacted in the 2007/08 year, its real practical and operational implications have

taken effect during the year under review in terms of the three year implementation timeframe set

out by the Proclamation of the President in April 2009. In view of these implications the

department has taken strategic decisions to begin implementing the Act, although it only

becomes enforceable during the 2010/2011 financial year. These include the review of

improvements in institutional arrangement of the entire directorate, upgrading it to a chief

Directorate to allow for specialisation and greater focus. Six policies have since been reviewed

and aligned to be complaint with the Act, including the Disposal Policy.

The Department has continued to provide assistance to client departments in the development of

the User Asset Management Plans (U-AMPS) to enable the completion of the Provincial

Custodial Asset Management Plan, of which a key deliverable is the Provincial Asset Register.

This will contribute to the development of a comprehensive Infrastructure Maintenance Strategy.

The Department has completed 5 trial U-AMPS.

1.2 Devolution of Rates and Taxes

The National Department of Public Works has through the Division of Revenue Act (DORA),

devolved the payment of rates and taxes to the department. Challenges with regard to the

payment of rates and taxes on properties that were not registered, ownership that could not be

been verified and municipalities that are unable to invoice the Department has prevented the full


VOTE5



- 54 -

implementation of this conditional grant. The approval to apply a portion of the grant to

operational costs related to its implementation was not forthcoming and this impacted negatively

on progress.

In an attempt to address the above, the department is has developed a Policy on the Payment of

Rates and Taxes and is finalising Service Level Agreements with Local Municipalities on the

payment of Rates and Taxes. The service level agreements (SLA) aim to govern the relationship

between the department and municipalities in terms of the operational process of paying rates

and taxes for properties identified through the Devolution of Rates and Taxes Conditional Grant.

The SLA governs the payment of rates and taxes on properties that are not owned by the

province, although utilised by government and for properties that the individual municipalities

have not been able to invoice the department for to date. The SLA also governs the process that

leads to the turning off of water and electricity to provincial buildings in periods of dispute. This

approach will help resolve a number of blockages, and challenges that may inconvenience and

compromise service delivery programmes of each partner amicably.

1.3 Infrastructure Delivery

During the year under review the Provincial Executive Council took a decision that confirmed the

department of Public Works as a preferred infrastructure implementing agency in the province.

This resolution has placed Public Works as the leading partner to drive infrastructure delivery in

the province. This will be achieved through the continued implementation of the Infrastructure

Delivery Improvement Plan (IDIP). Public Works funding constraints, duplication of effort and

resources across departments are proving to be significant challenges for Public Works delivering

on its mandate. This means among other things, reviving engagements with the client

departments who have since established their own infrastructure delivery capacity, with a view to

have this capacity transferred to Public Works. This will ensure that capacity within Public Works

is enhanced.

As a first step, the beefing up of the department‟s own capacity, reviewing its recruitment and

retention strategies and the continued use of its Project Management Teams (PMT) will be further

addressed in pursuit of its expanded mandate.


VOTE5



- 55 -

1.4 Transformation of the Property Industry

In line with the national programme to transform the property industry, the department is

implementing the Property Incubator Programme. This is a programme meant to develop

emerging property owners wherein the department is aiming at enforcing ownership and/ or

partnership in this industry through its lease portfolio. The department is finalising recruitment for

the first intake of the Property Incubator Programme. In terms of this programme there will be no

more leases or renewals for landlords who are not BEE Compliant.

The Department has, and will continue to convene Property Conferences to develop a

comprehensive strategy to address challenges in its attempts to transform the sector.

1.5 Office Accommodation for Client Departments

Public Works continues to champion the Strategic Government Accommodation initiatives which

seek to provide adequate accommodation to client departments while at the same time

contributing to the economic development of key nodes within underdeveloped towns in the

province.

The provision of office space is a major challenge for the department and indeed for the entire

provincial government. Various options are explored to resolve this challenge; key among these

is enforcing proper space planning. To achieve this, the department is finalising all departments

office space needs plans for the MTEF period. This also includes rationalising and reorganising

office accommodation according to the new developments. To pursue the long term solution for

space provision, the departments will once again present to EXCO the feasibility study for Bhisho

Government Complex (PPP) and Mt Ayliff One-Stop-Centre.

1.6 Transfer of the Roads function to Public Works Functions

The incumbent provincial administration has taken a decision to reconfigure departments. In

terms of this reconfiguration, the department of Public Works will be merged with Roads.

A Joint Task Team chaired by the Head of the recipient department, supported by the Provincial

Treasury and the Office of the Premier will facilitate the seamless migration of the departments to

the desired state.


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1.7 Significant events that have taken place during the year

The Property Incubator Programme is meant to develop emerging property owners wherein the

department is aiming at enforcing ownership and/ or partnership in this industry through its lease

portfolio. The department is finalising recruitment for the first intake of the Property Incubator

Programme.

Public Works organised a Provincial Contractors Conference. The conference resolutions were

used to inform programmes that would facilitate the development of contractors in the province.

1.8 Major projects undertaken or completed during the year

Project Status Location

EC legislature Chamber Complete Bhisho

Pick „n Pay Building

converted to office

accommodation

Complete Bhisho

State House phase 1 Complete Bhisho

Amathole Office Block A Complete East London

UKhahlamba Regional Office Complete Sterkspruit

1.9 Spending Trends

The spending trends for the financial year can be summarised as follows:

Programme 2008/2009 2008/2009 Difference Difference

Reasons for Over/Under Expenditure

R’000 R’000 R’000 % R’002

Budgeted Actual

Administration 203,988 203,988 0 100% None

Public Works 738,907 685,398 53,509 93%

The Devolution of Rates and Taxes Conditional

Grant will be rolled over to the next financial year.

The overspend on HRoPT cases has reduced the underspend amount on

the programme

Community Based Public Works Programme

25,906 25,906 0 100% None

Total 968,801 915,292 610,627 94%


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The comparison to prior year budgets can be summarised below:

Programme 2008/2009 2008/2009 2007/2008 Reasons for increase in budget allocation

R’000 R’000 R’000

Budgeted Actual Actual

Administration 203,988 203,988 156,426

The HRoPT allocation for the financial year has resulted in the

increased budget for the programme

Public Works 738,907 685,398 432,645

The Devolution of Rates and Taxes Conditional Grant, PPP funds and

the increased Accommodation Lease Expenditure has resulted in

the increased budget for the financial year

Community Based Public Works Programme 25,906 25,906 21,556

The increased focus on Accelerated Professional and Trade

Competencies Development (AptCoD) students has resulted in

the increased budget for the financial year

Total 968,801 915,292 610,627

Revenue

The departmental revenue collection budget was increased by 28% over the last financial year‟s

budget and the department through the initiation of the implementation of market related rentals

and the enforcement of escalations has marginally exceeded the budget by R360k.

Bank overdraft

The department has made exceptional progress this financial year in reducing its overdraft

position from R62,901k in the 2007/08 financial year to R3,619k in the 2008/09 financial through

sound financial governance.


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Virement

Virements of R 5,177k was made between programme 2 „Public Works‟ and Programme 3

„Community Based Public Works Programme‟. The first virement of R4 371k was to shift the

budget for the payment of stipend for APTCoD students which was originally allocated as part of

projects budget in programme 2 to programme 3 compensation of employees where this

programme is managed. The application to shift the funds was included as part of adjustment

estimate which was tabled by the Provincial Treasury to Legislature. The second virement, in the

amount of R806k was undertaken to shift funds from Programme 2&3 to Programme 1 to defray

over-expenditure.

2. Service rendered by the department

2.1 In line with the core functions and responsibilities the main services rendered by the

department include the following;

1. Provision of technical support and technical advisory support, project and contracts

management services to and on behalf of client departments. This service includes

quality control through provision of inspectorate services.

2. Give assistance to client departments in respect of routine and planned maintenance.

3. Acquisition and disposal of State owned properties through efficient negotiating and

management of leases on behalf of government departments.

4. Provide coordinating support to the implementation of the Expanded Public Works

Programme (EPWP)

5. Coordinate initiatives and programmes that would contribute towards the transformation

of the Construction of Property Industries.

6. Provide assistance to the emerging businesses in the construction and property sectors

towards their growth and development.

7. In carrying out its mandate, the Department of Public Works embodies the following

values

8. Employees‟ diversity and the continuous development

9. Professional and excellent customer service

10. Upholding and promotion of Batho Pele Principles


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2.2 Tariff policy

The department has been involved in the process to ensure that the cabinet decision of 2001 on

property rentals is implemented in context of GIAMA. The department maintains a tariff register

and is subject to update as the property registers are improved with new valuation information.

2.3 Free Services

There were no free services provided by the department during the year under review.

2.4 Inventories

The total inventories on hand at the close of the financial year was R1 689k from a previous year

figure of R1380k.

3. Capacity constraints

Capacity Constraints have been felt within the department throughout the year as budget has not

been available to fill established posts. The mandate from EXCO that the department extend its

scope from office accommodation to the preferred implementer of choice for the province in terms

of infrastructure has also exacerbated the capacity strain on the department.

Further to this the unfunded mandates of GIAMA and Devolution of Rates and Taxes has resulted

in severe capacity constraints for this financial year and for further financial years.

Further to this the shortage of contractors at the CIDB grades 4 to 9 within the construction

industry remains a concern to the department.

4. Utilisation of donor funds

No donor funds were used during the 2008/09 financial year.

5. Trading entities and public entities

The Department has no trading or public entity obligations nor does it have any listed or unlisted

investments/entities.


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6. Organisations to whom transfer payments have been made

The Devolution of Property Rates Grant was received by the Department for the first time in the

current financial year and amounted to R 119,638k of which R60 100k was paid to municipalities.

This presented implementation challenges for the Department as it was an unfunded mandate.

The Department was therefore unable to build the required capacity to administer the grant and

had to utilise the resources available.

At financial year end ten of the municipalities had not yet invoiced the Department for a variety of

reasons. The bulk of the under expenditure amounting to R 57,066k has been requested to be

rolled over to 2010 financial year. Included in this figure is an amount of R 13,000k for

Compensation of Employees and Goods and Services. Should this figure of R 13,000k be

approved it will greatly assist the Department in fast tracking the expenditure on the grant.

The table below contains a list of amounts paid to municipalities at financial year end.

Municipality Paid

R’000

Baviaans 223

Blue Crane Route 688

Buffalo City 22,276

Cacadu 10

Camdeboo 888

Engcobo 26

Ingquza 456

Inkwanca 204

Intsika Yethu 89

Inxuba Yethemba 1,411

King Sabata

Dalindyebo 12,381

Kouga 601

Koukamma 10

Lukhanji 2,079

Makana 2,605

Maletswai 242

Mnquma 274


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Municipality Paid

R’000

Ndlambe 176

Nelson Mandela Bay 13,956

Nkonkobe 1,065

Port St Johns 12

Sundays River Valley 207

Tsolwana 60

Umzimvubu 71

Total 60,010

7. Public private partnerships (PPP)

The Bhisho- King Williamstown revitalisation programme was enhanced with cabinet approval of

a PPP proposal and its registration with National Treasury. The PPP proposal includes the

funding of a Bhisho Government Office Park as a part of the Bhisho Development precinct.

Following the signing of the PPP terms of reference with the Transactional Advisor in February

2008, the following has been delivered to the department by the project team:

1. Needs Assessment Report has been completed

2. Options Analysis Report has been complete

3. The full feasibility study report will be presented to EXCO within the first quarter of the

new financial year

8. Corporate governance arrangements

Corporate Governance has been further enhanced during the financial year with the appointment

of a Head of Internal Audit. Internal Audit has played a significant role in the supporting internal

controls and the development and implementation of the Audit Intervention Plan.

The Audit Committee periodically meets with management, external auditors and internal

auditors. The Audit Committee has a written charter and terms of reference approved by the

Head of Department and has substantively fulfilled its mandate this year. Risk management plans

are drawn up and progress is monitored against these plans continually. Risk Assessment

workshops were conducted with all directorates to promote a proactive culture and accountability

with respect to risks. An ongoing process for identifying, evaluating and managing the significant

risks faced by the department has been in place for the year ended 31 March 2009.


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Management structures are also functional with Top Management, Senior Management Services,

Budget and Expenditure Committee, Budget Advisory Committee and Supply Chain Management

Committees fully functional.

9. Discontinued activities/activities to be discontinued

No programmes were discontinued during the year.

10. New/proposed activities

New Activity Cost Implication

Implementation of GIAMA This is currently an unfunded mandate and the department has

engaged ECPT and NPW for adequate funding for the

implementation of the mandate. Preliminary estimates indicate that

costs of implementation for the next two financial years will be

approximately R55 000k

Implementation of Devolution of

Rates and Taxes

This is currently an unfunded mandate and the department has

engaged ECPT and NPW for adequate funding for the

implementation of the mandate. Preliminary estimates indicate that

costs of implementation for the next two financial years will be

approximately R30 000k

11. Asset management

The movable asset register is GRAP compliant and complete and meets with the minimum

requirements set by National Treasury. The custodial asset register for the province has not been

fully updated as the implementation of GIAMA will become enforceable in the 2010/2011 financial

year for all provincial departments

12. Events after the reporting date

Merger of DPW and Road Function The merger will require new office

accommodation and a due diligence will be

needed to be undertaken to quantify the

financial requirements of the proposed


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merger

Request for the approval of the Roll-over of

the unspent portion of the Rates and Taxes

Conditional Grant

Due to the differing financial year-ends

between the department and the

municipalities, claims for the 08/09 rates and

taxes is still being received. Furthermore, the

need for the approval that a portion of the

grant be used for the operational costs linked

to the implementation of the grant.

13. Performance information

Good corporate governance requires that the department plan effectively, monitor performance

fairly and report accurately. The department has refined its goals and focussed on improved

alignment with well conceived and established objectives. The department has also managed to

develop a Performance Measurement Framework. This framework is in line with the treasury

reporting framework and further tracks implementation of departmental priorities. The framework

also outlines dataflow within the department as well as the integrated performance monitoring

role of finance and M&E. These changes have already shown positive results with improved

planning, performance measurement and reporting. Going forward, the framework will be

completed by the planning and budgeting framework which has just been finalised.

14. SCOPA resolutions

There were no SCOPA resolutions

15. Prior modifications to audit reports

Following the audit outcome for the financial year 2007-2008 a series of debriefs were held with

various roles players including the Auditor General. The preliminary planning for the audit process

for the financial year 2008-2009 began in August 2008 with a 2 day which included the MEC –

DPW and the Provincial Auditor - OAG.

Following the process undertaken above detailed plans have been finalised for the following

areas.


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Financial

Management

Supply Chain Management Property Management Transversal Projects

Journal

Management

Movable Asset Management

Immovable Asset

Management

Document

Management

Debtor Management

Retention of Exemption

Expense Lease

AFS Compilation Rates and Taxes

Management

Audit Management Revenue Management

These detailed plans focus on both the audit intervention and the process to be followed in the

forthcoming year.

To manage the implementation of the projects as identified, committees have been formed.

The following committee‟s have been formed to manage the Audit Intervention Programme:

Audit Steering Committee

The Audit Steering Committee‟s role will be the strategic management of the audit intervention.

The responsibilities of the Audit Steering Committee will be:

1. To mediate a resolution on any interpretation issues between the Auditor General and the

Department

2. To manage and resolve any disputes between the Auditor General and the Department

3. To review progress and give strategic direction where necessary in terms of the audit to

date

4. To remove risks and issues identified by the operational committee timeously so as not

effect deliverable timetables

5. To sample progress within projects through the internal audit function against reported

progress

6. To address matters of non performance or under performance immediately

Audit Intervention Project Committee

The Audit Intervention Project Committee will report to the Audit Steering Committee both on an

adhoc basis as well as formally at the monthly meetings of the Audit Steering Committee.

The Audit Intervention Project Committee will be by members who will be appointed by the

General Management of the Relevant Programs.

The Audit Intervention Project Committee (AIPC) will be responsible for the following:

1. Implementation of the projects identified above


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2. Responding to the Auditor General‟s (AG) Requests for Information (RFI‟s)

3. Management of internal resources and documentation management requirements for the

audit

4. Daily interaction with the AG

5. Representation on the Audit Working Committee

The Audit Technical Working Committee (AWC)

The Audit Technical Working Committee (AWC) will be responsible for the interaction and

relationship management with the Auditor General. The AWC will interact directly with the Audit

Manager and his delegates.

The AWC will be responsible for the following:

1. Ensuring operational differences between the department and the AG are resolved

2. Managing the relationship with AG to aid in a smooth audit for both parties

3. Responding to both audit and housekeeping requests of the AG

4. Resolve operational issues relating to availability of documentation timeously

16. Exemptions and deviations received from the National Treasury

The National Treasury issued an exemption to all Public Works Departments within South Africa

on the 16 May 2008 for a period of three financial years aimed at the implementation of GIAMA

and the development of Provincial Asset Registers by provincial Departments of Public Works.

The exemption has onerous milestones laid out that the departments needed to meet to ensure

that the exemption is retained. The impact of the exemption has meant that the Asset Register

would not be audited for the current financial year provided certain milestones were met. In terms

of the exemption milestones, the Department has committed itself to attaining these milestones

and submitted an application for the retention of the exemption to National Treasury via the

Eastern Cape Provincial Treasury.

In response to the application the National Treasury issued a letter dated to 31 March, headed

ACCOUNTING AND DISCLOSURE OF IMMOVABLE ASSETS FOR THE 2008/09 FINANCIAL

YEAR, received 7 May 2009 by the department. The content of the letter has resulted in a

dramatic change of scope for the Departments of Public Works to retain the exemption in terms of

disclosure. The National Treasury now requires a full disclosure of the custodial asset register for

this financial year. These new disclosure requirements are further exacerbated by National

Treasury‟s not issuing Accounting Policies and more critically the valuation models required to

update the Asset Registers of the provincial departments in terms of the future implementation of

GIAMA.


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Coupled to National Treasury not delivering the valuation models for the valuation of fixed assets

it is believed that the Provincial Department will not be able to fulfil the new disclosure

requirements and thus will not be able be able to retain the exemption. This will result in the

Department receiving a qualified audit report for the financial year of 2008/09 if the current view of

GIAMA implementation is enforced by National Treasury.

These issues that would result in us not being able to achieve the revised requirements as per

the National Treasury letter has been communicated proactively to the Eastern Cape Treasury as

per the prescripts of the PFMA. In light of the real implementation issues highlighted above the

department thus aligned itself with meeting the milestone objectives for the financial year in

review even though the GIAMA mandate remained unfunded. We believe that we have achieved

all milestones that are within the provinces sphere of influence. However in accordance with the

new requirements emanating from the National Treasury the need to disclose all assets that are

custodially verified to belong to the province in an asset register is unrealistic as the disclosure

requires a valuation which needs to be based on an approved valuation model which has not

been forthcoming from the National Treasury.

Due to the Government Infrastructure Asset Management Act (GIAMA) being operationalised

provincially in the 2010/2011 financial year the department for the current financial year has

reverted back to the Governing Legislation in terms of Disclosure of Immovable Assets, the

Generally Recognized Accounting Principles (GRAP) and specifically GRAP (17)(11).

17. Other

None.

18. Approval

The Annual Financial Statements set out on pages 17 to 66 have been approved by the

Accounting Officer.

………………………………

B. Gxilishe


29 May 2009


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Report of the Auditor-General


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APPROPRIATION STATEMENT


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Appropriation Statement

Appropriation per programme

2008/09 2007/08

APPRORIATION STATEMENT Adjusted

Appropriation

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure

Variance Expenditure

as % of

final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1. Administration

Current payment 193,187 390 804 194,381 194,381 - 100% 144,571 145,682

Transfers and subsidies 5,053 (395) - 4,658 4,658 - 100% 6,936 7,697

Payment for capital assets 3,614 28 2 3,644 3,644 - 100% 4,195 2,095

2. Public Works

Current payment 575,262 - (744) 574,518 581,208 (6,690) 101.2% 420,489 418,688

Transfers and subsidies 120,638 - (139) 120,499 60,871 59,628 50.5% - 59

Payment for capital assets 43,321 - 569 43,890 43,319 571 98.7% 12,965 13,898

3. Community Based Public

Works Programme

Current payment 26,398 - (492) 25,906 25,906 - 100% 21,576 21,540

Payment for capital assets - - - - - - - 100 16

Subtotal 967,473 23 - 967,496 913,987 53,509 94.5% 610,832 609,675

Statutory Appropriation

Current payment 1,328 (23) - 1,305 1,305 - 100% 880 926

TOTAL 968,801 - - 968,801 915,292 53,509 94.5% 611,712 610,601


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2008/09 2007/08

Final

Appropriation

Actual

Expenditure

Final

Appropriation

Actual

Expenditure

Reconciliation with statement of financial performance

ADD

Departmental receipts 360 - 2,474 -

Actual amounts per statement of financial performance (total revenue) 969,161 614,186

Actual amounts per statement of financial performance (total expenditure) 915,292 610,601


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Appropriation per economic classification

2008/09 2007/08

Adjusted

Appropriation

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments

Compensation of employees 318,135 22 (105) 318,052 322,837 (4,785) 101.5% 241,134 241,236

Goods and Services 476,712 368 (327) 476,753 477,214 (461) 100.1% 345,502 344,674

Financial transactions in assets and

liabilities

- - 571 571 1,444 (873) 252.9% - -

Transfers and subsidies

Provinces & Municipalities 119,638 - 119,638 60,010 59,628 50.2% - 9

Households 6,053 (395) (139) 5,519 5,519 - 100% 6,936 7,747

Payments for capital assets

Buildings and other fixtures - 39,194 - 39,194 39,194 - 100% 12,282 13,644

Machinery and Equipment 46,935 (39,166) - 7,769 7,769 - 100% 4,978 2,365

Total 967,473 23 - 967,496 913,987 53,509 94.5% 610,832 609,675

Statutory Appropriation

2008/09 2007/08

Direct changes against the

National/Provincial Revenue Fund

Adjusted

Appropriation

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Member of executive committee /

parliamentary officers

1,328

(23)

-

1,305

1,305

-

100%

880

926

Total 1,328 (23) - 1,305 1,305 - 100% 880 926


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Detail per Programme 1 – Administration

2008/09 2007/08

Detail per sub-programme Adjusted

Appropriation

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.1 Office of the MEC

Current payment 2,275 519 381 3,175 3,175 - 100% 2,557 3,200

Payment for capital assets - - - - - - - 76 -

1.2 Management

Current payment 72,157 (2,013) - 70,144 70,144 - 100% 63,613 61,367

Transfers and subsidies - 160 - 160 160 - 100% - 146

Payment for capital assets 2,009 (205) - 1,804 1,804 - 100% 1,578 756

1.3 Corporate Support

Current payment 118,755 1,884 423 121,062 121,062 - 100% 78,401 81,115

Transfers and subsidies 5,053 (555) - 4,498 4,498 - 100% 6,936 7,551

Payment for capital assets 1,605 233 2 1,840 1,840 - 100% 2,541 1,339

Total 201,854 23 806 202,683 202,683 - 100% 155,702 155,474


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Detail per Programme 1 – Administration

2008/09 2007/08

Economic classification Adjusted

Appropriation

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments

Compensation of employees 125,098 22 - 125,120 125,120 - 100% 85,593 85,933

Goods and services 68,089 368 804 69,261 69,261 - 100% 58,978 59,749

Transfers and subsidies

Provinces and municipalities - - - - - - - - 9

Households 5,053 (395) - 4,658 4,658 - 100% 6,936 7,688

Payments for capital assets

Buildings and other fixed structures - - - - - - - - 3

Machinery and equipment 3,614 28 2 3,644 3,644 - 100% 4,195 2,092

Total 201,854 23 806 202,683 202,683 - 100% 155,702 155,474


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DETAIL PER PROGRAMME


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Detail per Programme 2 – Public Works

2008/09 2007/08


Appropriation

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

2.1 Programme Office Support

Current payment 6,002 - (350) 5,652 11,166 (5,514) 197.6% 5,633 6,329

Payment for capital assets 43,321 (929) 569 42,961 42,390 571 98.7% 630 614

2.2 Property

Current payment 161,165 (1,326) (394) 159,445 159,445 - 100% 146,364 146,454

Transfers and subsidies 120,638 (37) (139) 120,462 60,834 59,628 50.5% - 59

Payment for capital assets - - - - - - - 2,598 3,568

2.3 Security

Current payment 408,095 1,326 - 409,421 410,597 (1,176) 100.3% 268,492 265,905

Transfers and subsidies - 37 - 37 37 - 100% - -

Payment for capital assets - 929 - 929 929 - 100% 9,737 9,716

Total 739,221 - (314) 738,907 685,398 53,509 92.8% 433,454 432,645


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Detail per Programme 2 – Public Works

2008/09 2007/08


Appropriation

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments

Compensation of employees 172,800 - 29 172,829 177,614 (4,785) 102.8% 146,343 146,050

Goods and services 402,462 - (773) 401,689 402,150 (461) 100.1% 274,146 272,638

Financial transactions in assets and liabilities

-

-

571

571

1,444

(873)

252.9%

-

-

Transfers and subsidies to:

Provinces and municipalities 119,638 - - 119,638 60,010 59,628 50.2% - -

Households 1,000 - (139) 861 861 - 100% - 59

Payment for capital assets

Buildings and other fixed structures - 39,194 - 39,194 39,194 - 100% 12,282 13,641

Machinery and equipment 43,321 (39,194) (2) 4,125 4,125 - 100% 683 257

Total 739,221 - (314) 738,907 685,398 53,509 92.8% 433,454 432,645


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Detail per Programme 3 – Community Based Public Works Programme

2008/09 2007/08


Appropriation

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

3.1 Programme Office Support

Current payment 26,398 - (492) 25,906 25,906 - 100% 21,576 21,540

Payment for capital assets - - - - - - - 100 16

Total 26,398 - (492) 25,906 25,906 - 100% 21,676 21,556

Detail per Programme 3 – Public Works Programme

2008/09 2007/08


Appropriation

Shifting of

Funds

Virement Final

Appropriation

Actual

Expenditure


as % of final

appropriation

Final

Appropriation

Actual

expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments

Compensation of employees 20,237 - (134) 20,103 20,103 - 100% 9,198 9,253

Goods and services 6,161 - (358) 5,803 5,803 - 100% 12,378 12,287

Payment for capital assets

Machinery and equipment - - - - - - - 100 16

Total 26,398 - (492) 25,906 25,906 - 100% 21,676 21,556


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NOTES TO THE APPROPRIATION STATEMENT

at ended 31 March 2009

- 76 -

Notes to the Appropriation Statement

1. Detail of transfers and subsidies as per Appropriation Act (after Virement):

Detail of these transactions can be viewed in note 7 (Transfers and subsidies) and

Annexure 1 (A-C) to the Annual Financial Statements.

2. Detail of specifically and exclusively appropriated amounts voted (after Virement):

Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual

Financial Statements.

3. Detail on financial transactions in assets and liabilities

Detail of these transactions per programme can be viewed in note 6 (Financial transactions in

assets and liabilities) to the Annual Financial Statements.

4. Explanations of material variances from Amounts Voted (after Virement):

4.1 Per Programme Final

Appropriation

Actual

Expenditure

Variance

R’000

Variance as a % of

Final Appropriation

Programme 1:

Administration

202,683 202,683 - 0%

No material variance

Programme 2: Public Works 738,907 685,398 53,509 7%

Payment of rates and taxes to municipalities can only be made once ownership, existence and value have

been established. 15,000 properties were devolved from National Public Works and the Department is

systematically verifying the properties. The financial year of municipalities and provincial government differ

as the municipal financial year only closes on 30 June of each year. As a result invoicing takes place late in

the financial year and at year end 10 municipalities had not yet invoiced the department for rates and taxes.

The department has applied for a roll over of the conditional grant.

Programme 3: Community

Based Public Works

Programme

25,906 25,906 - 0%

No material variance


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NOTES TO THE APPROPRIATION STATEMENT


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4.2 Per Economic classification Final

Appropriation

Actual

Expenditure

Variance Variance as a

% of Final

Appropriation

R’000 R’000 R’000 R’000

Current payments:

Compensation of employees 318,052 322,837 (4,785) (2)%

Goods and services 476,753 477,214 (461) 0%

Financial transactions in assets and

liabilities

571 1,444 (873) (153)%

Transfers and subsidies:

Provinces and municipalities 119,638 60,010 59,628 50%

Households 5,519 5,519 - 0%

Payments for capital assets:

Buildings and other fixed structures 39,194 39,194 - 0%

Machinery and equipment 7,769 7,769 - 0%


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STATEMENT OF FINANCIAL PERFORMANCE


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Note 2008/09 2007/08

R'000 R'000

REVENUE

Annual appropriation 1 967,496 610,832

Statutory appropriation 2 1,305 880

Departmental revenue 3 360 2,474

TOTAL REVENUE 969,161 614,186

EXPENDITURE

Current expenditure

Compensation of employees 4 324,142 242,162

Goods and services 5 477,214 344,674

Financial transactions in assets and liabilities 6 1,444 -

Total current expenditure 802,800 586,836

Transfers and subsidies 65,529 7,756

Transfers and subsidies 7 65,529 7,756

Expenditure for capital assets

Tangible capital assets 8 46,963 16,009

Total expenditure for capital assets 46,963 16,009

TOTAL EXPENDITURE 915,292 610,601

SURPLUS/(DEFICIT) FOR THE YEAR 53,869 3,585

Reconciliation of Net Surplus/(Deficit) for the year

Voted funds 53,509 1,111

Departmental revenue 13 360 2,474

SURPLUS/(DEFICIT) FOR THE YEAR 53,869 3,585


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STATEMENT OF FINANCIAL POSITION


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Note 2008/09 2007/08

R'000 R'000

ASSETS

Current assets 37,849 38,493

Fruitless and wasteful expenditure 10 30,543 30,543

Receivables 11 7,306 7,950

TOTAL ASSETS 37,849 38,493

LIABILITIES

Current liabilities 37,849 38,493

Voted funds to be surrendered to the Revenue Fund 12 25,650 (27,859)

Departmental revenue to be surrendered to the

Revenue Fund

13 1,464 (1,339)

Bank overdraft 14 3,619 62,901

Payables 15 7,116 4,790

TOTAL LIABILITIES 37,849 38,493

NET ASSETS - -


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CASH FLOW STATEMENT


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CASH FLOW Note 2008/09 2007/08

R'000 R’000

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts 981,071 623,462

Annual appropriated funds received 1.1 967,496 610,832

Statutory appropriated funds received 2 1,305 880

Departmental revenue received 3 12,270 11,750

Net (increase)/decrease in working capital 2,970 112,196

Surrendered to Revenue Fund (9,467) (15,690)

Current payments (802,800) (586,836)

Transfers and subsidies paid (65,529) (7,756)

Net cash flow available from operating activities 16 106,245 125,376

CASH FLOWS FROM INVESTING ACTIVITIES

Payments for capital assets 8 (46,963) (16,009)

Proceeds from sale of capital assets 3 - -

Net cash flows from investing activities (46,693) (16,009)

Net increase/(decrease) in cash and cash equivalents 59,282 109,367

Cash and cash equivalents at the beginning of the

period

(62,901)

(172,268)

Cash and cash equivalents at end of period 17 (3,619) (62,901)


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ACCOUNTING POLICIES


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The Financial Statements have been prepared in accordance with the following policies, which

have been applied consistently in all material aspects, unless otherwise indicated. However,

where appropriate and meaningful, additional information has been disclosed to enhance the

usefulness of the Financial Statements and to comply with the statutory requirements of the

Public Finance Management Act, Act 1 of 1999 (as amended by Act 29 of 1999), and the

Treasury Regulations issued in terms of the Act and the Division of Revenue Act, Act 2 of 2008.

1. Presentation of the Financial Statements

1.1 Basis of preparation

The Financial Statements have been prepared on a modified cash basis of accounting, except

where stated otherwise. The modified cash basis constitutes the cash basis of accounting

supplemented with additional disclosure items. Under the cash basis of accounting transactions

and other events are recognised when cash is received or paid.

1.2 Presentation currency

All amounts have been presented in the currency of the South African Rand (R) which is also the

functional currency of the department.

1.3 Rounding

Unless otherwise stated all financial figures have been rounded to the nearest one thousand

Rand (R‟000).

1.4 Comparative figures

Prior period comparative information has been presented in the current year‟s financial

statements. Where necessary figures included in the prior period financial statements have been

reclassified to ensure that the format in which the information is presented is consistent with the

format of the current year‟s financial statements.

1.5 Comparative figures - Appropriation Statement

A comparison between actual amounts and final appropriation per major classification of

expenditure is included in the Appropriation Statement.

2. Revenue

2.1 Appropriated funds

Appropriated funds are recognised in the financial records on the date the appropriation becomes

effective. Adjustments to the appropriated funds made in terms of the adjustments budget

process are recognised in the financial records on the date the adjustments become effective.


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ACCOUNTING POLICIES


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Total appropriated funds are presented in the Statement of Financial Performance.

Unexpended appropriated funds are surrendered to the Provincial Revenue Fund. Amounts

owing to the Provincial Revenue Fund at the end of the financial year are recognised in the

Statement of Financial Position.

2.2 Statutory Appropriation

Statutory appropriations are recognised in the financial records on the date the appropriation

becomes effective. Adjustments to the statutory appropriations made in terms of the adjustments

budget process are recognised in the financial records on the date the adjustments become

effective.

Total statutory appropriations are presented in the Statement of Financial Performance.

Unexpended statutory appropriations are surrendered to the Provincial Revenue Fund. Amounts

owing to the National/Provincial Revenue Fund at the end of the financial year are recognised in

the Statement of Financial Position.

2.3 Departmental revenue

All departmental revenue is paid into the Provincial Revenue Fund when received, unless

otherwise stated. Amounts owing to the Provincial Revenue Fund at the end of the financial year

are recognised in the Statement of Financial Position.

Amounts receivable at the reporting date are disclosed in the disclosure notes to the annual

financial statements.

2.3.1 Sales of goods and services other than capital assets

The proceeds received from the sale of goods and/or the provision of services is recognised in

the Statement of Financial Performance when the cash is received.

2.3.2 Sale of capital assets

The proceeds received on sale of capital assets are recognised in the Statement of Financial

Performance when the cash is received.

2.3.3 Financial transactions in assets and liabilities

Repayments of loans and advances previously extended to employees and public corporations

for policy purposes are recognised as revenue in the Statement of Financial Performance on

receipt of the funds.


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ACCOUNTING POLICIES


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Cheques issued in previous accounting periods that expire before being banked are recognised

as revenue in the Statement of Financial Performance when the cheque becomes stale. When

the cheque is reissued the payment is made from Revenue.

3. Expenditure

3.1 Compensation of employees

3.1.1 Short-term employee benefits

Salaries and wages comprise payments to employees (including leave entitlements, thirteenth

cheques and performance bonuses). Salaries and wages are recognised as an expense in the

Statement of Financial Performance when final authorisation for payment is effected on the

system (by no later than 31 March of each year). Capitalised compensation forms part of the

expenditure for capital assets in the Statement of Financial Performance.

All other payments are classified as current expense.

Short-term employee benefits that give rise to a present legal or constructive obligation are

disclosed in the disclosure notes to the financial statements. These amounts are not recognised

in the Statement of Financial Performance or Position.

3.1.2 Post retirement benefits

The department provides retirement benefits (pension benefits) for certain of its employees

through a defined benefit plan for government employees. These benefits are funded by both

employer and employee contributions.

Employer contributions (i.e. social contributions) to the fund are expensed when the final

authorisation for payment to the fund is effected on the system (by no later than 31 March of each

year). No provision is made for retirement benefits in the financial statements of the department.

Any potential liabilities are disclosed in the financial statements of the Provincial Revenue Fund

and not in the financial statements of the employer department.

The department provides medical benefits for certain of its employees. Employer contributions to

the medical funds are expensed when final authorisation for payment to the fund is effected on

the system (by no later than 31 March of each year).

3.1.3 Termination benefits

Termination benefits such as severance packages are recognised as an expense in the

Statement of Financial Performance as a transfer (to households) when the final authorisation for

payment is effected on the system (by no later than 31 March of each year).


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ACCOUNTING POLICIES


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3.1.4 Other long-term employee benefits

Other long-term employee benefits (such as capped leave) are recognised as an expense in the

Statement of Financial Performance as a transfer (to households) when the final authorisation for

payment is effected on the system (by no later than 31 March of each year).

Long-term employee benefits that give rise to a present legal or constructive obligation are


in the Statement of Financial Performance or Position.

3.2 Goods and services

Payments made for goods and/or services are recognised as an expense in the Statement of

Financial Performance when the final authorisation for payment is effected on the system (by no

later than 31 March of each year). The expense is classified as capital if the goods and services

were used for a capital project or an asset of R5000 or more is purchased. All assets costing less

than R5000 will also be reflected under goods and services.

3.3 Interest and rent on land

Interest and rental payments are recognised as an expense in the Statement of Financial

Performance when the final authorisation for payment is effected on the system (by no later than

31 March of each year). This item excludes rental for the use of buildings or other fixed

structures.

3.4 Financial transactions in assets and liabilities

Debts are written off when identified as irrecoverable. Debts written-off are limited to the amount

of savings and/or under spending of appropriated funds. The write off occurs at year-end or when

funds are available. No provision is made for irrecoverable amounts but amounts are disclosed as

a disclosure note.

All other losses are recognised when authorisation has been granted for the recognition thereof.

3.5 Transfers and subsidies

Transfers and subsidies are recognised as an expense when the final authorisation for payment

is effected on the system (by no later than 31 March of each year).

3.6 Unauthorised expenditure

When discovered unauthorised expenditure is recognised as an asset in the statement of

financial position until such time as the expenditure is either approved by the relevant authority,

recovered from the responsible person or written off as irrecoverable in the Statement of

Financial Performance.


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ACCOUNTING POLICIES


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Unauthorised expenditure approved with funding is recognised in the Statement of Financial

Performance when the unauthorised expenditure is approved and the related funds are received.

Where the amount is approved without funding it is recognised as expenditure, subject to

availability of savings, in the Statement of Financial Performance on the date of approval.

3.7 Fruitless and wasteful expenditure

Fruitless and wasteful expenditure is recognised as expenditure in the Statement of Financial

Performance. If the expenditure is recoverable it is treated as an asset until it is recovered from

the responsible person or written off as irrecoverable in the Statement of Financial Performance.

3.8 Irregular expenditure

Irregular expenditure is recognised as expenditure in the Statement of Financial Performance. If

the expenditure is not condoned by the relevant authority it is treated as an asset until it is

recovered or written off as irrecoverable in the Statement of Financial Performance.

3.9 Expenditure for capital assets

Payments made for capital assets are recognised as an expense in the Statement of Financial

Performance when the final authorisation for payment is effected on the system (by no later than

31 March of each year).

4. Assets

4.1 Cash and cash equivalents

Cash and cash equivalents are carried in the Statement of Financial Position at cost.

For the purposes of the Cash Flow Statement, cash and cash equivalents comprise cash on

hand, deposits held, other short-term highly liquid investments and bank overdrafts.

4.2 Receivables

Receivables included in the Statement of Financial Position arise from cash payments made that

are recoverable from another party.

Receivables outstanding at year-end are carried in the Statement of Financial Position at cost.

4.3 Inventory

Inventories purchased during the financial year are disclosed at cost in the notes.


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ACCOUNTING POLICIES


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4.4 Capital assets

4.4.1 Movable assets

A capital asset is recorded on receipt of the item at cost. Cost of an asset is defined as the total

cost of acquisition. Where the cost cannot be determined accurately, the movable capital asset is

stated at fair value. Where fair value cannot be determined, the capital asset is included in the

asset register at R1.

Subsequent expenditure of a capital nature is recorded in the Statement of Financial

Performance as “expenditure for capital asset” and is capitalised in the asset register of the

department on completion of the project.

Repairs and maintenance is expensed as current “goods and services” in the Statement of


4.4.2 Immovable assets

A capital asset is recorded on receipt of the item at cost. Cost of an asset is defined as the total

cost of acquisition. Where the cost cannot be determined accurately, the immovable capital asset

is stated at R1 unless the fair value for the asset has been reliably estimated.

Work-in-progress of a capital nature is recorded in the Statement of Financial Performance as

“expenditure for capital asset”. On completion, the total cost of the project is included in the asset

register of the department that legally owns the asset.

Repairs and maintenance is expensed as current “goods and services” in the Statement of


5. Liabilities

5.1 Voted funds to be surrendered to the Revenue Fund

Unexpended appropriated funds are surrendered to the National/Provincial Revenue Fund.

Amounts owing to the Provincial Revenue Fund at the end of the financial year are recognised in

the Statement of Financial Position.

5.2 Departmental revenue to be surrendered to the Revenue Fund

Amounts owing to the Provincial Revenue Fund at the end of the financial year are recognised in

the Statement of Financial Position at cost.

5.3 Bank overdraft

The bank overdraft is carried in the Statement of Financial Position at cost.


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ACCOUNTING POLICIES


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5.4 Payables

Recognised payables mainly comprise of amounts owing to other governmental entities. These

payables are recognised at historical cost in the Statement of Financial Position.

5.5 Contingent liabilities

Contingent liabilities are included in the disclosure notes to the financial statements.

5.6 Commitments

Commitments are not recognised in the Statement of Financial Position as a liability or as

expenditure in the Statement of Financial Performance but are included in the disclosure notes.

5.7 Accruals

Accruals are not recognised in the Statement of Financial Position as a liability or as expenditure

in the Statement of Financial Performance but are included in the disclosure notes.

5.8 Employee benefits

Short-term employee benefits that give rise to a present legal or constructive obligation are


in the Statement of Financial Performance or the Statement of Financial Position.

5.9 Lease commitments

Lease commitments are not recognised in the Statement of Financial Position as a liability or as

expenditure in the Statement of Financial Performance but are included in the disclosure notes.

Operating and finance lease commitments are expensed when the payments are made. Assets

acquired in terms of finance lease agreements are disclosed in the annexures and disclosure

notes to the financial statements.

6. Receivables for departmental revenue

Receivables for departmental revenue are disclosed in the disclosure notes to the annual

financial statements.

7. Related party transactions

Specific information with regards to related party transactions is included in the disclosure notes.


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ACCOUNTING POLICIES


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8. Key management personnel

Compensation paid to key management personnel including their family members, is included in

the disclosure notes.

9. Public private partnerships

A description of the PPP arrangement, the contract fees and current and capital expenditure

relating to the PPP arrangement is included in the disclosure notes.


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NOTES TO THE ANNUAL FINANCIAL STATEMENTS


- 89 -

1. Annual Appropriation

1.1 Annual Appropriation

Included are funds appropriated in terms of the Appropriation Act (and the Adjustments

Appropriation Act) for Provincial Departments:

Final

Appropriation

Actual Funds

Received

Funds not

requested/

not

received

Appropriation

received

2007/08

R’000 R’000 R’000 R’000

Programme 1:

Administration

202,683 202,683 - 155,702

Programme 2:

Public Works

738,907 738,907 - 433,454

Programme 3:

Community

Based Public

Works

Programme

25,906 25,906 - 21,676

Total 967,496 967,496 - 610,832

1.2 Conditional grants

Note

2008/09 2007/08

R’000 R’000

Total grants received

Annex

1A

119,638

-

2. Statutory Appropriation

2008/09 2007/08

R’000 R’000

Member of executive committee/parliamentary officers 1,305 880

Total 1,305 880

Actual Statutory Appropriation received 1,305 880


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3. Departmental revenue

Note 2008/09 2007/08

R’000 R’000

Tax revenue

Sales of goods and services other than capital

assets

3.1

11,763

10,466

Interest, dividends and rent on land 3.2 - 1

Financial transactions in assets and liabilities 3.3 507 1,283

Total revenue collected 12,270 11,750

Less: Own revenue included in appropriation 13 11,910 9,276

Departmental revenue collected 360 2,474

3.1 Sales of goods and services other than capital assets

Note 2008/09 2007/08

R’000 R’000

Sales of goods and services produced by the

department

11,680

10,418

Other sales 11,680 10,418

Sales of scrap, waste and other used current goods 83 48

Total 11,763 10,466

3.2 Interest, dividends and rent on land

Note 2008/09 2007/08

R’000 R’000

Rent on land - 1

Total - 1

3.3 Financial transactions in assets and liabilities

Note 2008/09 2007/08

R’000 R’000

Receivables 56 790

Stale cheques written back 117 -

Other Receipts including Recoverable Revenue 334 493

Total 507 1,283


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4. Compensation of employees

4.1 Salaries and Wages

Note 2008/09 2007/08

R’000 R’000

Basic salary 229,646 172,182

Performance award 4,467 4,406

Service Based 680 102

Compensative/circumstantial 10,394 2,139

Other non-pensionable allowances 39,275 30,800

Total 284,462 209,629

4.2 Social contributions

Note 2008/09 2007/08

R’000 R’000

Employer contributions

Pension 26,108 21,123

Medical 13,516 11,356

Bargaining council 56 54

Total 39,680 32,533

Total compensation of employees 324,142 242,162

Average number of employees 1,847 1,844

5. Goods and services

Note 2008/09 2007/08

R’000 R’000

Administrative fees 112 58

Advertising 2,293 4,438

Assets less then R5,000 5.1 242 1,002

Bursaries (employees) 416 298

Catering 1,705 2,004

Communication 11,208 8,431

Computer services 5.2 11,175 7,411

Consultants, contractors and agency/outsourced

services

5.3 63,048 17,898

Audit cost – external 5.4 3,022 3,028

Inventory 5.5 3,288 4,007

Maintenance, repairs and running costs 212,397 157,871


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- 92 -

Operating leases 92,380 72,485

Owned and leasehold property expenditure 5.6 26,446 20,900

Transport provided as part of the departmental

activities

16,631

9,291

Travel and subsistence 5.7 22,965 19,414

Venues and facilities 2,335 2,546

Training and staff development 2,681 4,057

Other operating expenditure 5.8 4,870 9,535

Total 477,214 344,674

5.1 Assets less than R5,000

Note 2008/09 2007/08

R’000 R’000

Tangible assets 242 997

Machinery and equipment 242 997

Intangible assets - 5

Total 242 1,002

5.2 Computer services

Note 2008/09 2007/08

R’000 R’000

SITA computer services 11,173 7,411

External computer service providers 2 -

Total 11,175 7,411

5.3 Consultants, contractors and agency/outsourced services

Note 2008/09 2007/08

R’000 R’000

Business and advisory services 24,638 9,834

Infrastructure and planning 38,005 7,214

Legal costs 405 747

Contractors - 103

Total 63,048 17,898

5.4 Audit cost – External

Note 2008/09 2007/08

R’000 R’000

Regularity audits 3,022 3,028

Total 3,022 3,028


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5.5 Inventory

Note 2008/09 2007/08

R’000 R’000

Fuel, oil and gas 21 2

Other consumable materials 1,119 1,520

Maintenance material 13 -

Stationery and printing 2,135 2,485

Total 3,288 4,007

5.6 Owned and leasehold property expenditure

Note 2008/09 2007/08

R’000 R’000

Municipal services 16,083 13,992

Property management fees 10,363 6,908

Total 26,446 20,900

5.7 Travel and subsistence

Note 2008/09 2007/08

Local 22,948 19,371

Foreign 17 43

Total 22,965 19,414

5.8 Other operating expenditure

Note 2008/09 2007/08

R’000 R’000

Learnerships 3,802 8,837

Professional bodies, membership and subscription

fees

34

19

Resettlement costs 801 679

Other 233 -

Total 4,870 9,535


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6. Financial transactions in assets and liabilities

Note 2008/09 2007/08

R’000 R’000

Debts written off 6.1 1,444 -

Total 1,444 -

6.1 Debts written off

Note 2008/09 2007/08

R’000 R’000

Nature of debts written off

Staff debtors 1,444 -

Total 1,444 -

6.2 Detail of theft

Note 2008/09 2007/08

R’000 R’000

Nature of theft

Computer and other equipment 45 -

Total 45 -

7. Transfers and subsidies

2008/09 2007/08

R’000 R’000

Note

Provinces and municipalities Annex 1B 60,010 9

Households Annex 1C 5,519 7,747

Total 65,529 7,756

8. Expenditure for capital assets

Note 2008/09 2007/08

R’000 R’000

Tangible assets 46,963 16,009

Buildings and other fixed structures 31.1 39,194 13,644

Machinery and equipment 29.1 7,769 2,365

Total 46,963 16,009


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8.1 Analysis of funds utilised to acquire capital assets – 2008/09

Voted funds Aid

assistance

Total

R’000 R’000 R’000

Tangible assets 46,963 - 46,963

Buildings and other fixed structures 39,194 39,194

Machinery and equipment 7,769 - 7,769

Total 46,963 - 46,963

8.2 Analysis of funds utilised to acquire capital assets – 2007/08

Voted funds Aid

assistance

Total

R’000 R’000 R’000

Total assets acquired 16,009 - 16,009

9. Unauthorised expenditure

9.1 Reconciliation of unauthorised expenditure

Note 2008/09 2007/08

R’000 R’000

Opening balance - 115,510

Less: Amounts approved by Parliament/Legislature

(with funding)

-

(115,510)

Unauthorised expenditure awaiting authorisation - -

10. Fruitless and wasteful expenditure

10.1 Reconciliation of fruitless and wasteful expenditure

Note 2008/09 2007/08

R’000 R’000

Opening balance 30,543 30,517

Less: Amounts condoned - 26

Current 25.1 - 26

Fruitless and wasteful expenditure awaiting

condonement

30,543

30,543


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Analysis of awaiting condonement per economic

classification

Current 30,543 30,543

Total 30,543 30,543

11. Receivables

2008/09 2007/08

R’000 R’000 R’000 R’000 R’000

Note

Less

than one

year

One to

three

years

Older

than

three

years

Total

Total

Claims recoverable 11.1

Annex

3

402

1,687

-

2,089

1,687

Recoverable

expenditure

11.2

149

-

-

149

-

Staff debt 11.3 646 2,275 1,774 4,695 6,179

Other debtors 11.4 373 - - 373 84

Total 1,570 3,962 1,774 7,306 7,950

11.1 Claims recoverable

Note 2008/09 2007/08

R’000 R’000

National departments 5 -

Provincial departments 2,084 1,687

Total 2,089 1,687

11.2 Recoverable expenditure (disallowance accounts)

Note 2008/09 2007/08

R’000 R’000

Salary Deductions- Pension 149 -

Total 149 -


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11.3 Staff debt

Note 2008/09 2007/08

R’000 R’000

Staff Debtors 4,639 5,975

Clearing account 56 204

Total 4,695 6,179

11.4 Other debtors

Note 2008/09 2007/08

R’000 R’000

Other debtors 373 84

Total 373 84

12. Voted funds to be surrendered to the Revenue Fund

Note 2008/09 2007/08

R’000 R’000

Opening balance (27,859) (28,970)

Transfer from statement of financial performance 53,509 1,111

Closing balance 25,650 (27,859)

13. Departmental revenue to be surrendered to the Revenue Fund

Note 2008/09 2007/08

R’000 R’000

Opening balance (1,339) 2,601

Transfer from Statement of Financial Performance 360 2,474

Own revenue included in appropriation 11,910 9,276

Paid during the year (9,467) (15,690)

Closing balance 1,464 (1,339)

14. Bank Overdraft

Note 2008/09 2007/08

R’000 R’000

Consolidated Paymaster General Account 17 3,619 62,901

Total 3,619 62,901


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15. Payables – current

Description

Note 2008/09

Total

2007/08

Total

Amounts owing to other entities

3,523

-

Advances received 15.1 3,527 3,323

Clearing accounts 15.2 60 218

Other payables 15.3 6 1,249

Total 7,116 4,790

15.1 Advances received

Note 2008/09 2007/08

R’000 R’000

Advances received 3,527 3,323

Total 3,527 3,323

15.2 Clearing accounts

Note 2008/09 2007/08

R’000 R’000

Clearing accounts 60 218

Total 60 218

15.3 Other payables

Note 2008/09 2007/08

R’000 R’000

Other payables 6 1,249

Total 6 1,249

16. Net cash flow available from operating activities

Note 2008/09 2007/08

R’000 R’000

Net surplus/(deficit) as per Statement of Financial

Performance

53,869

3,585

Add back non cash/cash movements not deemed

operating activities

52,376

121,791


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(Increase)/decrease in receivables – current 644 548

(Increase)/decrease in other current assets (61,086) 115,510

Increase/(decrease) in payables – current 2,326 (3,836)

Proceeds from sale of capital assets - -

Expenditure on capital assets 46,963 16,009

Surrenders to Revenue Fund (9,467) (15,690)

Own revenue included in appropriation 11,910 -

Other non-cash items 61,086 9,250

Net cash flow generated by operating activities 106,245 125,376

17. Reconciliation of cash and cash equivalents for cash flow purposes

Note 2008/09 2007/08

R’000 R’000

Consolidated Paymaster General account 14 (3,619) (62,901)

Total (3,619) (62,901)


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These amounts are not recognised in the Annual Financial Statements and are disclosed to

enhance the usefulness of the Annual Financial Statements.

18. Contingent liabilities

Note 2008/09 2007/08

R’000 R’000

Liable to Nature

Motor vehicle guarantees Employees Annex

2A

25 25

Housing loan guarantees Employees Annex

2A

1,424 1,424

Claims against the department Annex

2B

110,761 15,110

Other departments (interdepartmental unconfirmed

balances)

Annex

4

2,296

30

Total 114,506 16,589

19. Commitments

Note 2008/09 2007/08

R’000 R’000

Current expenditure

Approved and contracted 84,687 29,978

Approved but not yet contracted - 82,644

84,687 112,622

Capital expenditure

Approved and contracted 95,537 119,758

95,537 119,758

Total Commitments 180,224 232,380

20. Accruals

2008/09 2007/08

R’000 R’000

Listed by economic classification

30 Days 30+ Days Total Total

Compensation of employees - 57,497 57,497 -

Goods and services 19,719 16,061 35,780 22,169

Buildings and other fixed

structures

-

2,959

2,959

-

Machinery and equipment - - - 474

Total 19,719 76,517 96,236 22,643


VOTE5



- 101 -

Note 2008/09 2007/08

R’000 R’000

Listed by programme level

Administration 63,867 8,972

Public Works 32,191 13,540

Community Based Public Works Programme 178 131

Total 96,236 22,643

Note 2008/09 2007/08

R’000 R’000

Confirmed balances with other departments Annex 4 2,577 3,621

Total 2,577 3,621

21. Employee benefits

Note 2008/09 2007/08

R’000 R’000

Leave entitlement 12,049 11,606

Thirteenth cheque 8,948 7,525

Performance awards 4,339 4,394

Capped leave commitments 87,301 86,052

Total 112,637 109,577

22. Lease commitments

22.1 Operating leases expenditure

2008/09

Land

Buildings

and other

fixed

structures

Machinery

and

equipment

Total

Not later than 1 year - 77,435 3,871 81,306

Later than 1 year and not later

than 5 years

-

149,465

-

149,465

Later than five years - 4,322 - 4,322

Total lease commitments - 231,222 3,871 235,093


VOTE5



- 102 -

2007/08

Land

Buildings

and other

fixed

structures

Machinery

and

equipment

Total

Not later than 1 year - 66,766 3,137 69,903


than 5 years

-

52,912

-

52,912

Later than five years - 6,057 - 6,057

Total lease commitments - 125,735 3,137 128,872

22.2 Finance leases expenditure

2008/09

Land

Buildings

and other

fixed

structures

Machinery

and

equipment

Total

Not later than 1 year - - 4,518 4,518


than 5 years

-

-

4,436

4,436

Total present value of lease

liabilities

-

-

8,954

8,954

2007/08

Land

Buildings

and other

fixed

structures

Machinery

and

equipment

Total

Not later than 1 year - - 3,776 3,776


than 5 years

- -

7,821

7,821

Later than five years - - 132 132

Total present value of lease

liabilities

-

-

11,729

11,729

Leases are renewable at the option of the department. No purchase options are available for

leases and the escalation rate is 10% per annum on every anniversary of the lease. There is no

restriction imposed on the department through any lease agreements.


VOTE5



- 103 -

23. Receivables for departmental revenue

Note 2008/09 2007/08

R’000 R’000

Sales of goods and services other than capital assets 3,912 3,875

Total 3,912 3,875

23.1 Analysis of receivables for departmental revenue

Note 2008/09

R’000

Opening balance 3,875

Less: amounts received (10,397)

Add: amounts recognised 10,434

Closing balance 3,912

24. Irregular expenditure

24.1 Reconciliation of irregular expenditure

Note 2008/09 2007/08

R’000 R’000

Opening balance 68,719 115,139

Add: Irregular expenditure – relating to current year 17,389 18,505

Less: Amounts condoned (18,434) (64,925)

Less: Amounts not recoverable (not condoned) - -

Irregular expenditure awaiting condonation 67,674 68,719

Analysis of awaiting condonation per age

classification

Current year 343 18,505

Prior years 67,331 50,214

Total 67,674 68,719


VOTE5



- 104 -

24.2 Details of irregular expenditure – current year

Incident Disciplinary steps taken/criminal

proceedings

2008/09

R’000

Coega Development Corporation No disciplinary steps or criminal

proceedings taken

629

Consulting services No disciplinary steps or criminal

proceedings taken

12,342

Lease agreements No disciplinary steps or criminal

proceedings taken

4,075

Security and cleaning service No disciplinary steps or criminal

proceedings taken

269

Other goods and services No disciplinary steps or criminal

proceedings taken

74

Total 17,389

24.3 Details of irregular expenditure condoned

Incident Condoned by (condoning authority) 2008/09

R’000

Lease agreements Accounting Officer 4,075

Coega Development Corporation Accounting Officer 629

Consulting services Accounting Officer 13,730

Total 18,434

25. Related party transactions

The department performs administrative and project management functions on behalf of other

provincial department with respect to infrastructure projects. These administrative and project

management function performed by departmental officials are performed at zero value.

The procedures inherent in the procurement processes of the department require officials to

report any interest which they may have in any departmental transactions. No instances of

related party transactions have been identified by the department for the 2008/09 financial year.


VOTE5



- 105 -

26. Key management personnel

No. of

Individuals

2008/09 2007/08

R’000 R’000

Political office bearers 1 1,327 926

Officials:

Level 15 to 16 1 801 811

Level 14 (incl. CFO if at a lower level) 2 771 1,929

Family members of key management

personnel

-

-

82

Total 2,899 3,748

27. Public Private Partnership

Due to a very high demand for office accommodation in both Bhisho and Mt Ayliff, the

department submitted an application to the national treasury department for the registration of

two PPP projects to address this need. This application was granted in May 2007 and the

process of securing a suitable Transaction Advisor commenced in July 2007. The department

successfully secured the services of such an advisor in February 2008. This advisor is currently

in progress with the feasibility study of the PPP project.

Note 2008/09 2007/08

R’000 R’000

Current Expenditure

Goods and services (excluding lease payments) 10,066 -

Total 10,066 -

28. Provisions

Note 2008/09 2007/08

R’000 R’000

Potential irrecoverable debts

Staff debtors 2,408 3,196

Total 2,408 3,196


VOTE5



- 106 -

29. Movable Tangible Capital Assets

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR

ENDED 31 MARCH 2009

Opening

balance

Curr Year

Adjust-

ments to

prior year

balances

Additions Disposals Closing

Balance

R’000 R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 5,489 - 7,769 - 13,258

Computer equipment 4,587 - - - 4,587

Furniture and office equipment 902 - 4,204 - 5,106

Other machinery and equipment - - 3,565 - 3,565

TOTAL MOVABLE TANGIBLE

CAPITAL ASSETS

5,489

-

7,769

-

13,258

29.1 Additions

ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR

ENDED 31 MARCH 2009

Cash Non-cash (Capital

Work in

Progress

current

costs and

finance

lease

payments)

Received

current, not

paid

(Paid

current

year,

received

prior year)

Total

R’000 R’000 R’000 R’000 R’000

MACHINERY AND

EQUIPMENT

7,769 - - - 7,769

Furniture and office

equipment

4,204 - - - 4,204

Other machinery and

equipment

3,565 - - - 3,565

TOTAL ADDITIONS TO

MOVABLE TANGIBLE

CAPITAL ASSETS

7,769

-

-

-

7,769


VOTE5



- 107 -

29.2 Movement for 2007/08

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR

THE YEAR ENDED 31 MARCH 2008

Opening

balance

Current Year

Adjustments

to prior year

balances

Additions Closing

balance

R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 9,627 (6,503) 2,365 5,489

Computer equipment 5,665 (2,687) 1,609 4,587

Furniture and office equipment 3,962 (3,816) 756 902

TOTAL MOVABLE TANGIBLE

ASSETS

9,627 (6,503) 2,365 5,489

29.3 Minor assets

MINOR ASSETS OF THE DEPARTMENT FOR THE YEAR ENDED 31 MARCH 2009

Intangible

assets

Heritage

assets

Machinery

and

equipment

Biological

assets

Total

R’000 R’000 R’000 R’000 R’000

Minor assets - - 1,760 - 1,760

TOTAL - - 1,760 - 1,760

Intangible

assets

Heritage

assets

Machinery

and

equipment

Biological

assets

Total

Number of minor assets - - 3,309 - 3,309

TOTAL - - 3,309 - 3,309


VOTE5



- 108 -

30. Intangible Capital Assets

30.1 Movement for 2007/08

MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR

ENDED 31 MARCH 2008

Opening

balance

Current Year

Adjustments

to prior year

balances

Disposals Closing

balance

R’000 R’000 R’000 R’000

COMPUTER SOFTWARE 449 (449) - -

TOTAL 449 (449) - -

31. Immovable Tangible Capital Assets

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE

YEAR ENDED 31 MARCH 2009

Opening

balance

Current

Year

Adjust-

ments to

prior year

balances

Additions Disposals Closing

Balance

R’000 R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED

STRUCTURES

-

636,866

39,194

-

676,060

Dwellings - 3,732 - - 3,732

Non-residential buildings - 13,099 39,194 - 52,293

Other fixed structures - 620,035 - - 620,035

LAND AND SUBSOIL ASSETS - 384 - 384

Land - 384 - - 384

TOTAL IMMOVABLE TANGIBLE

CAPITAL ASSETS

-

637,250

39,194

-

676,444


VOTE5



- 109 -

31.1 Additions

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR

ENDED 31 MARCH 2009

Cash Non-cash (Capital

Work in

Progress

current

costs and

finance

lease

payments)

Received

current, not

paid

(Paid

current

year,

received

prior year)

Total

R’000 R’000 R’000 R’000 R’000

BUILDING AND OTHER

FIXED STRUCTURES

Non-residential buildings 39,194 - - - 39,194

TOTAL ADDITIONS TO

IMMOVABLE TANGIBLE

CAPITAL ASSETS

39,194

-

-

-

39,194

31.2 Immovable assets valued at R1

IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER FOR 31 MARCH 2009

Buildings

and other

fixed

structures

Heritage

assets

Land and

subsoil

assets

Investment

property

Total

R R R R R

R1 Immovable assets 666 - 7 - 673

TOTAL 666 - 7 - 673


- 110 -

ANNEXURE 1A

STATEMENT OF CONDITIONAL GRANTS RECEIVED

NAME OF

DEPARTMENT

GRANT ALLOCATION SPENT 2007/08

Division of

Revenue

Act/

Provincial

Grants

Roll

Overs

DORA

Adjustment

s

Other

Adjustment

s

Total

Available

Amount

received

by

departmen

t

Amount

spent by

departmen

t

% of

available

funds

spent by

departmen

t

Division

of

Revenue

Act

Amount

spent by

department

R’000 R’000 R'000 R'000 R’000 R'000 R'000 % R’000 R’000

Devolution of

Property Rate

Funds Grant

119,638

-

-

-

119,638

119,638

60,010

50.2%

-

-

Total 119,638 - - - 119,638 119,638 60,010 50.2% - -


- 111 -

ANNEXURE 1B

STATEMENT OF UNCONDITIONAL GRANTS AND TRANSFERS TO MUNICIPALITIES

NAME OF

MUNICIPALITY

GRANT ALLOCATION TRANSFER SPENT 2007/08

Amount

Roll

Overs

Adjust-

ments

Total

Available

Actual

Transfer

% of

Available

funds

Transferre

d

Amount

received

by

municipali

ty

Amount

spent by

municipalit

y

% of

available

funds

spent by

municipali

ty

Total

Available

R’000 R’000 R'000 R'000 R'000 % R'000 R'000 % R’000

Claims against

State Provincial

Departments

-

-

-

-

-

-

-

-

-

9

Mun B/Acc: Mun

Rates and Taxes

20,571

-

-

20,571

-

0%

-

-

100%

-

Nelson Mandela

Bay

32,750

-

-

32,750

13,955

43%

13,955

13,955

100%

-

Camdeboo 1,932 - - 1,932 888 46% 888 888 100% -

Blue Crane

Route

761 - - 761 688 90% 688 688 100% -

Ikwezi 259 - - 259 - 0% - - 100% -

Makana 10,558 - - 10,558 2,605 25% 2,605 2,605 100% -

Ndlambe 273 - - 273 176 64% 176 176 100% -

Sundays River

Valley

801

- -

801

207

26%

207

207

100%

-

Baviaans 217 - - 217 223 103% 223 223 100% -

Kouga 622 - - 622 602 97% 602 602 100% -

Koukamma 83 - - 83 10 12% 10 10 100% -

Cacadu

Municipalities

10

-

-

10

10

100%

10

10

100%

-


- 112 -

NAME OF

MUNICIPALITY


Amount

Roll

Overs

Adjust-

ments

Total

Available

Actual

Transfer

% of

Available

funds

Transferre

d

Amount

received

by

municipali

ty

Amount

spent by

municipalit

y

% of

available

funds

spent by

municipali

ty

Total

Available

R’000 R’000 R'000 R'000 R'000 % R'000 R'000 % R’000

Mbhashe 27 - - 27 - 0% - - 100% -

Mnquma 246 - - 246 274 111% 274 274 100% -

Great Kei 123 - - 123 - 0% - - 100% -

Amahlathi 270 - - 270 - 0% - - 100% -

Buffalo City 23,509 - - 23,509 22,276 95% 22,276 22,276 100% -

Ngqushwa 273 - - 273 - 0% - - 100% -

Nkonkobe 1,980 - - 1,980 1,065 54% 1,065 1,065 100% -

Nxuba 654 - - 654 - 0% - - 100% -

Inxuba

Yethemba

1,973 - - 1,973 1,411 72% 1,411 1,411 100% -

Tsolwana 119 - - 119 60 50% 60 60 100% -

Inkwanca 444 - - 444 204 46% 204 204 100% -

Lukhanji 2,146 - - 2,146 2,079 97% 2,079 2,079 100% -

Intsika Yethu 114 - - 114 89 78% 89 89 100% -

Emalahleni 110 - - 110 - 0% - - 100% -

Engcobo 106 - - 106 26 25% 26 26 100% -

Sakhisizwe 114 - - 114 - 0% - - 100% -

Elundini 482 - - 482 - 0% - - 100% -

Senqu 276 - - 276 - 0% - - 100% -

Maletswai 252 - - 252 242 96% 242 242 100% -

Gariep 1,127 - - 1,127 - 0% - - 100% -

Ntabankulu 976 - - 976 - 0% - - 100% -

Port St Johns 162 - - 162 12 7% 12 12 100% -

Nyandeni 194 - - 194 - 0% - - 100% -


- 113 -

NAME OF

MUNICIPALITY


Amount

Roll

Overs

Adjust-

ments

Total

Available

Actual

Transfer

% of

Available

funds

Transferre

d

Amount

received

by

municipali

ty

Amount

spent by

municipalit

y

% of

available

funds

spent by

municipali

ty

Total

Available

R’000 R’000 R'000 R'000 R'000 % R'000 R'000 % R’000

Mhlontlo 190 - - 190 - 0% - - 100% -

King Sabata

Dalindyebo

14,722

-

-

14,722

12,381

84%

12,381

12,381

100%

-

Ingquza - - - - 456 0% 456 456 100% -

Umzimvubu 209 - - 209 71 34% 71 71 100% -

119,638 - - 119,638 60,010 50% 60,010 60,010 100% 9


- 114 -

ANNEXURE 1C

STATEMENT OF TRANSFERS TO HOUSEHOLDS

HOUSEHOLDS

TRANSFER ALLOCATION EXPENDITURE 2007/08

Adjusted

Appropriat

ion

Act

Roll

Overs

Adjust-

ments

Total

Available

Actual

Transfer

% of

Available

funds

Transferre

d

Appro-

priation

Act

R'000 R'000 R'000 R'000 R'000 % R'000

Transfers

Social Benefits 3,696 - - 3,696 3,696 100% 5,876

Bursaries Non-employees 999 - - 999 999 100% 1,871

Claims Against the State 824 - - 824 824 100% -

Total 5,519 - - 5,519 5,519 100% 7,747


- 115 -

ANNEXURE 2A

STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2008 – LOCAL

Guarantor

institution

Guarantee in

respect of

Original

guaranteed

capital

amount

Opening

balance

1 April

2008

Guarantees

draw

downs

during the

year

Guarantees

repayments/

cancelled/

reduced/

released

during the

year

Revaluations Closing

balance

31 March

2009

Guaranteed

interest for

year ended

31 March

2009

Realised

losses not

recoverable

i.e. claims

paid out

R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000

Motor vehicles

ABSA 125,465 25 - - - 25 - -

Housing

Various - 1,424 - - - 1,424 - -

Total 125,465 1,449 - - - 1,449 - -


- 116 -

ANNEXURE 2B

STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2009

Nature of Liability

Liabilities incurred

during the year

Liabilities paid/cancelled/reduced during the

year

Liabilities recoverable(Provide

details hereunder)

Opening Closing

Balance Balance

01/04/2008 31/03/2009

R’000 R’000 R’000 R’000 R’000

Claims against the department

Claims against the department 15,110 97,160 (1,509) - 110,761

Total

15,110

97,160

(1,509)

- 110,761


- 117 -

ANNEXURE 3

CLAIMES RECOVERABLE

Government Entity

Confirmed balance outstanding

Unconfirmed balance outstanding Total

31/03/2009 31/03/2008 31/03/2009 31/03/2008 31/03/2009 31/03/2008

R’000 R’000 R’000 R’000 R’000 R’000

Department Education - - 6 6,893 6 6,893 Office of the Premier - 50 73 - 73 50 National Public Works - - 1,377 1,377 1,377 1,377 Social Development - - 175 54 175 54 Health - - 2 6 2 6 Local Government - - 14 - 14 - Sport, Recreation, Arts & Culture - - 149 - 149 - Provincial Treasury - - 12 - 12 - Other - - 281 - 281 -

TOTAL -

50 2,089

8,330

2,089 8,380


- 118 -

ANNEXURE 4

INTER-GOVERNMENT PAYABLES

GOVERNMENT ENTITY

Confirmed balance outstanding Unconfirmed balance outstanding TOTAL

31/03/2009 31/03/2008 31/03/2009 31/03/2008 31/03/2009 31/03/2008

R’000 R’000 R’000 R’000 R’000 R’000

DEPARTMENTS Current Justice 2,139 2,520 1,635 - 3,774 2,520 Health - 380 205 - 205 380 Public Works - - 48 27 48 27 Office of the Premier – Eastern Cape

-

10

10 -

10 10

Provincial Treasury – Eastern Cape 340

195

-

-

340 195

Roads & Transport 98 381 308 - 406 381 South African Police Services - - 35 3 35 3 Safety and Liaison - 135 - - - 135 Provincial Treasury – Free State

-

-

5

-

5 Office of the Premier – Limpopo

-

-

10

-

10 Community and Safety – Western Cape

-

-

32

-

32 Social Development - - 8 - 8

Total 2,577 3,621 2,296 30

4,873

3,651


- 119 -

PART 5: HUMAN RESOURCE MANAGEMENT

Introduction

The statistics and information published in this part of the annual report are required in terms of Chapter 1, Part III J.3 of the Pubic Service Regulations, 2001

and have been prescribed by the Minister for the Public Service and Administration for all departments within the Public Service.

The statistical tables provide high-level information on key human resource issues. The information aims to empower legislatures, the media, the public and

other key stakeholders to monitor whether the Department of Public Works:

Is exercising the powers granted under Public Service and Public Finance legislation responsibly

Is achieving national transformation priorities

Annual reports are produced after the end of the financial year. This is aimed at strengthening the accountability of the Department to key stakeholders.

Expenditure

HR OVERSIGHT - APRIL 2008 to MARCH 2009 - Eastern Cape - Public Works

Table 5.2.1: Personnel Costs by Programme

Programme Total Voted

Expenditure

(R'000)

Compensation

of Employees

Expenditure

(R'000)

Training

Expenditure

(R'000)

Professional

and Special

Services

(R'000)

Compensation

of Employees

as percent of

Total

Expenditure

Average

Compensation

of Employees

Cost per

Employee

(R'000)

Employment

Programme 1: Administration 126,448 126,425 1959 0 63 72 1854

Programme 3:Community based

Public Works programme 20,103 20,103 0 0 74.9 9 1854

Programme 2: Public Works 172,829 177,614 0 0 25.6 94 1854

Total as on Financial Systems (BAS) 319,380 324,142 1,959 0 35.5 175 1854


- 120 -


TABLE 5.2.2 - Personnel costs by Salary band

Salary Bands Compensation of Employees Cost (R'000)

Percentage of Total Personnel

Cost for Department

Average Compensation

Cost per Employee (R)

Total Personnel Cost for

Department including Goods

and Transfers (R'000)

Number of Employees

Lower skilled (Levels 1-2) 26,573 8.2% 76 333,996 348

Skilled (Levels 3-5) 59,138 18.2% 107 333,996 553

Highly skilled production (Levels 6-8) 136,783 42.2% 206 333,996 665

Highly skilled supervision (Levels 9-12) 69,607 21.5% 328 333,996 212

Senior management (Levels 13-16) 12,175 3.8% 553 333,996 22

Contract (Levels 1-2) 20 0.0% 0 333,996 0

Contract (Levels 3-5) 725 0.2% 81 333,996 9

Contract (Levels 6-8) 3,966 1.2% 180 333,996 22

Contract (Levels 9-12) 6,424 2.0% 338 333,996 19

Contract (Levels 13-16) 2,536 0.8% 634 333,996 4

Abnormal Appointment 6,195 1.9% 18 333,996 344

TOTAL 324,142 100% 147 333,996 2,198


- 121 -


TABLE 5.2.3 - Salaries, Overtime, Home Owners Allowance and Medical Aid by Programme

Programme Salaries

(R'000)

Salaries as

% of

Personnel

Cost

Overtime

(R'000)

Overtime as

% of

Personnel

Cost

HOA

(R'000)

HOA as %

of

Personnel

Cost

Medical Ass.

(R'000)

Medical

Ass. as % of

Personnel

Cost

Total

Personnel

Cost per

Programme

(R'000)

Programme 1:

Administration 80,376 72.8 621 0.6 2,716 2.5 4,581 4.1 110,444

Programme 2: Public Works 144,229 70.3 19 0 6,606 3.2 8,179 4 205,240

Programme 3: Community

based Public Works

programme 8,583 46.9 0 0 229 1.3 490 2.7 18,311

TOTAL 233,188 69.8 640 0.2 9,551 2.9 13,250 4 333,995


- 122 -


TABLE 5.2.4 - Salaries, Overtime, Home Owners Allowance and Medical Aid by Salary Band

Salary bands Salaries

(R'000)

Salaries as

% of

Personnel

Cost

Overtime

(R'000)

Overtime

as % of

Personnel

Cost

HOA

(R'000)

HOA as %

of

Personnel

Cost

Medical

Ass.

(R'000)

Medical

Ass. as %

of

Personnel

Cost

Total

Personn

el Cost

per

Salary

Band

(R'000)

Lower skilled (Levels 1-2) 18,427 68 39 0 1,881 7 1,593 6 27,198

Skilled (Levels 3-5) 42,837 72 190 0 2,996 5 3,110 5 59,615

Highly skilled production (Levels 6-

8) 99,124 71 333 0 3,574 3 6,466 5 140,322

Highly skilled supervision (Levels 9-

12) 49,890 68 74 0 842 1 1,813 3 73,439

Senior management (Levels 13-16) 9,874 74 0 0 250 2 250 2 13,403

Contract (Levels 1-2) 20 100 0 0 0 0 0 0 20

Contract (Levels 3-5) 713 99 4 1 0 0 0 0 717

Contract (Levels 6-8) 3,911 99 0 0 0 0 0 0 3,944

Contract (Levels 9-12) 5,991 90 0 0 8 0 19 0 6,627

Contract (Levels 13-16) 2,401 93 0 0 0 0 0 0 2,580

TOTAL 233,188 71 640 0 9,551 3 13,251 4 327,865


- 123 -


Employment and vacancies

TABLE 5.3.1 - Employment and Vacancies by Programme at end of period

Programme Number of

Posts

Number of

Posts Filled

Vacancy Rate Number of

Posts Filled

Additional to

the

Establishment

Programme 1: Administration 851 540 36.5 88

Programme 2: Public Works 2602 1267 51.3 198

Programme 3: Community based Public Works programme 104 47 54.8 3

TOTAL 3557 1854 47.9 289

TABLE 5.3.2- Employment and Vacancies by Salary Band at end of period

Salary Band Number of

Posts

Number of

Posts Filled

Vacancy Rate Number of

Posts Filled

Additional to

the

Establishment

Lower skilled (Levels 1-2), Permanent 1193 669 43.9 92

Skilled (Levels 3-5), Permanent 818 298 63.6 49

Highly skilled production (Levels 6-8), Permanent 1087 617 43.2 95

Highly skilled supervision (Levels 9-12), Permanent 377 194 48.5 8

Senior management (Levels 13-16), Permanent 28 22 21.4 1

Contract (Levels 3-5), Permanent 9 9 0 9




TOTAL 3557 1854 47.9 289


- 124 -


TABLE 5.3.3 - Employment and Vacancies by Critical Occupation at end of period

Critical Occupations Number of

Posts

Number of

Posts Filled

Vacancy Rate Number of Posts

Filled Additional to

the Establishment

Administrative related, Permanent 68 46 32.4 2

All artisans in the building metal machinery etc., Permanent 1549 700 54.8 107

Appraisers-valuers and related professionals, Permanent 86 43 50 2

Architects town and traffic planners, Permanent 27 14 48.1 2

Artisan project and related superintendents, Permanent 42 27 35.7 1

Attorneys, Permanent 1 0 100 0

Auxiliary and related workers, Permanent 7 1 85.7 1

Building and other property caretakers, Permanent 44 14 68.2 2

Bus and heavy vehicle drivers, Permanent 55 32 41.8 3

Cartographers and surveyors, Permanent 6 5 16.7 0

Cartographic surveying and related technicians, Permanent 51 24 52.9 2

Cleaners in offices workshops hospitals etc., Permanent 176 139 21 73

Client inform clerks, Permanent 5 2 60 0

Communication and information related, Permanent 3 2 33.3 0

Emergency services related, Permanent 1 1 0 0

Engineering sciences related, Permanent 21 11 47.6 6

Engineers and related professionals, Permanent 51 20 60.8 7

Finance and economics related, Permanent 1 0 100 0

Financial and related professionals, Permanent 91 45 50.5 0

Financial clerks and credit controllers, Permanent 105 60 42.9 7

Fire fighting and related workers, Permanent 2 2 0 0


- 125 -


Posts

Number of

Posts Filled

Vacancy Rate Number of Posts

Filled Additional to

the Establishment

Mechanical engineering technicians, Permanent

5

3

40

0

Messengers porters and deliverers, Permanent

5

4

20

0

Motor vehicle drivers, Permanent 11 9 18.2 0

Other administrator & related clerks and organisers,

Permanent

6

3

50

0

Other administrative policy and related officers, Permanent 7 4 42.9 0

Other information technology personnel., Permanent 14 9 35.7 2

Other occupations, Permanent 1 1 0 0

Quantity surveyors & related professionals not classed

elsewhere, Permanent

32 20 37.5 9

Risk management and security services, Permanent 17 8 52.9 0

Road trade workers., Permanent 1 1 0 1

Road workers, Permanent 11 8 27.3 8

Safety health and quality inspectors, Permanent 13 6 53.8 1

Secretaries & other keyboard operating clerks, Permanent 33 23 30.3 3

Security officers, Permanent 387 198 48.8 0

Senior managers, Permanent 31 26 16.1 4

TOTAL 3557 1854 47.9 289


- 126 -


Job evaluation

TABLE 5.4.1-Job Evaluation


Posts

Number of

Jobs

Evaluated

% of Posts

Evaluated

Number of

Posts

Upgraded

% of

Upgraded

Posts

Evaluated

Number of

Posts

Downgraded

% of

Downgraded

Posts Evaluated

Lower skilled (Levels 1-2) 1193 0 0 0 0 0 0

Contract (Levels 3-5) 9 0 0 0 0 0 0

Contract (Levels 6-8) 23 0 0 0 0 0 0

Contract (Levels 9-12) 20 0 0 0 0 0 0

Contract (Band B) 1 0 0 0 0 0 0

Contract (Band D) 1 0 0 0 0 0 0

Skilled (Levels 3-5) 818 0 0 0 0 0 0

Highly skilled production (Levels 6-8) 1087 0 0 0 0 0 0


12) 377 1 0.3 0 0 0 0

Senior Management Service Band A 8 0 0 0 0 0 0

Senior Management Service Band B 18 0 0 0 0 0 0

Senior Management Service Band C 2 0 0 0 0 0 0

TOTAL 3557 1 0 0 0 0 0

TABLE 5.4.2 - Profile of employees whose positions were upgraded due to their posts being upgraded

Beneficiaries African Asian Coloured White Total

Female 0 0 0 0 0

Male 0 0 0 0 0

Total 0 0 0 0 0

Employees with a Disability 0 0 0 0 0


- 127 -


TABLE 5.4.3 - Employees whose salary level exceed the grade determined by Job Evaluation [i.t.o PSR 1.V.C.3]

Occupation Number of

Employees

Job Evaluation

Level

Remuneration

Level

Reason for

Deviation

No of

Employees in

Dept

0 0 0 0 0 0

0 0 0 0 0 0

Total 0 0 0 0 0

Percentage of Total Employment 0 0 0 0 0

TABLE 5.4.4 - Profile of employees whose salary level exceeded the grade determined by job evaluation [i.t.o. PSR 1.V.C.3]

Beneficiaries African Asian Coloured White Total

Female 0 0 0 0 0

Male 0 0 0 0 0

Total 0 0 0 0 0

Employees with a Disability 0 0 0 0 0


- 128 -


Employment changes

TABLE 5.5.1 - Annual Turnover Rates by Salary Band

Salary Band Employment at

Beginning of

Period (April

2008)

Appointments Terminations Turnover Rate

Lower skilled (Levels 1-2), Permanent 727 9 20 2.8

Skilled (Levels 3-5), Permanent 257 24 39 15.2

Highly skilled production (Levels 6-8), Permanent 650 57 25 3.8

Highly skilled supervision (Levels 9-12), Permanent 135 11 8 5.9

Senior Management Service Band A, Permanent 17 1 0 0

Senior Management Service Band B, Permanent 1 0 2 200


Contract (Levels 3-5), Permanent 7 47 44 628.6

Contract (Levels 6-8), Permanent 15 34 25 166.7


Contract (Band A), Permanent 1 1 0 0

Contract (Band C), Permanent 1 0 0 0

TOTAL 1823 197 171 9.4


- 129 -


TABLE 5.5.2 - Annual Turnover Rates by Critical Occupation

Occupation Employment at

Beginning of

Period (April

2008)


Administrative related, Permanent 40 6 3 7.5

All artisans in the building metal machinery etc., Permanent 856 7 44 5.1

Appraisers-valuers and related professionals, Permanent 1 1 1 100

Architects town and traffic planners, Permanent 0 3 0 0

Artisan project and related superintendents, Permanent 55 0 2 3.6

Building and other property caretakers, Permanent 9 0 0 0

Bus and heavy vehicle drivers, Permanent 45 0 3 6.7

Cartographers and surveyors, Permanent 4 0 0 0

Cartographic surveying and related technicians, Permanent 10 1 0 0

Cleaners in offices workshops hospitals etc., Permanent 68 9 4 5.9

Communication and information related, Permanent 5 1 0 0

Computer programmers., Permanent 0 0 0 0

Custodian personnel, Permanent 8 0 0 0

Engineering sciences related, Permanent 28 5 4 14.3

Engineers and related professionals, Permanent 22 1 2 9.1

Finance and economics related, Permanent 0 0 0 0

Financial and related professionals, Permanent 38 4 1 2.6

Financial clerks and credit controllers, Permanent 16 10 3 18.8

Fire fighting and related workers, Permanent 3 0 0 0

Food services aids and waiters, Permanent 1 0 0 0

Housekeepers laundry and related workers, Permanent 0 2 0 0

Human resources & organisational development & relate

professionals, Permanent 11 8 2 18.2

Human resources clerks, Permanent 36 2 3 8.3

Human resources related, Permanent 8 8 4 50


- 130 -


Beginning of

Period (April

2008)


Inspectors of apprentices works and vehicles, Permanent 79 5 6 7.6

Library mail and related clerks, Permanent 17 52 47 276.5

Light vehicle drivers, Permanent 2 0 0 0

Logistical support personnel, Permanent 30 17 3 10

Material-recording and transport clerks, Permanent 24 2 2 8.3

Mechanical engineering technicians, Permanent 1 1 0 0

Messengers porters and deliverers, Permanent 4 0 0 0

Meteorologists statistical & related technicians, Permanent 1 0 0 0

Motor vehicle drivers, Permanent 5 2 0 0

Other administrators & related clerks and organisers,

Permanent 35 4 4 11.4

Other administrative policy and related officers, Permanent 96 2 1 1

Other information technology personnel., Permanent 7 4 0 0

Other occupations, Permanent 58 0 1 1.7

Quantity surveyors & related professionals not classed

elsewhere, Permanent 3 12 7 233.3

Rank: Unknown, Permanent 2 0 0 0

Regulatory inspectors, Permanent 1 0 0 0

Risk management and security services, Permanent 0 1 0 0

Road trade workers., Permanent 1 0 0 0

Road workers, Permanent 21 0 0 0

Safety health and quality inspectors, Permanent 5 0 0 0

Secretaries & other keyboard operating clerks, Permanent 29 9 7 24.1

Security guards, Permanent 24 0 2 8.3

Security officers, Permanent 64 16 9 14.1

Senior managers, Permanent 16 2 2 12.5

Trade labourers, Permanent 28 0 4 14.3

Trade related, Permanent 3 0 0 0


- 131 -


Beginning of

Period (April

2008)


Water plant and related operators, Permanent 3 0 0 0

TOTAL 1823 197 171 9.4

TABLE 5.5.3 - Reasons why staff are leaving the department

Termination Type Number Percentage of

Total

Resignations

Percentage of

Total

Employment

Total Total

Employment

Death, Permanent 40 23.4 2.2 171 1832

Resignation, Permanent 14 8.2 0.8 171 1832

Expiry of contract, Permanent 75 43.9 4.1 171 1832

Discharged due to ill health, Permanent 2 1.2 0.1 171 1832

Dismissal-misconduct, Permanent 7 4.1 0.4 171 1832

Retirement, Permanent 33 19.3 1.8 171 1832

TOTAL 171 100 9.3 171 1832

Resignations as % of Employment

9.3


- 132 -


TABLE 5.5.4 - Promotions by Critical Occupation


Beginning of

Period (April

2008)

Promotions to

another Salary

Level

Salary Level

Promotions as

a % of

Employment

Progressions

to another

Notch within

Salary Level

Notch

progressions

as a % of

Employment

Administrative related 40 8 20 17 42.5

All artisans in the building metal machinery etc. 856 14 1.6 476 55.6

Appraisers-valuers and related professionals 1 5 500 1 100

Architects town and traffic planners 0 0 0 2 0

Artisan project and related superintendents 55 6 10.9 31 56.4

Building and other property caretakers 9 0 0 10 111.1

Bus and heavy vehicle drivers 45 0 0 41 91.1

Cartographers and surveyors 4 0 0 3 75

Cartographic surveying and related technicians 10 0 0 3 30

Cleaners in offices workshops hospitals etc. 68 0 0 31 45.6

Client inform clerks 1 0 0 0 0

Communication and information related 5 0 0 0 0

Computer programmers. 0 0 0 0 0

Custodian personnel 8 0 0 2 25

Engineering sciences related 28 8 28.6 2 7.1

Engineers and related professionals 22 2 9.1 5 22.7

Finance and economics related 0 0 0 0 0

Financial and related professionals 38 7 18.4 15 39.5

Financial clerks and credit controllers 16 4 25 15 93.8

Fire fighting and related workers 3 0 0 2 66.7

Human resources & organisational development & related

professionals 11 2 18.2 12 109.1

Human resources clerks 36 2 5.6 23 63.9

Human resources related 8 9 112.5 8 100

Inspectors of apprentices works and vehicles 79 17 21.5 22 27.8


- 133 -


Beginning of

Period (April

2008)

Promotions to

another Salary

Level

Salary Level

Promotions as

a % of

Employment

Progressions

to another

Notch within

Salary Level

Notch

progressions

as a % of

Employment

Language practitioners interpreters & other communicators 0 1 0 0 0

Library mail and related clerks 17 0 0 7 41.2

Light vehicle drivers 2 0 0 4 200

Logistical support personnel 30 5 16.7 24 80

Material-recording and transport clerks 24 0 0 13 54.2

Mechanical engineering technicians 1 0 0 0 0

Messengers porters and deliverers 4 0 0 3 75

Meteorologists statistical & related technicians 1 0 0 1 100

Motor vehicle drivers 5 2 40 2 40

Other administrators & related clerks and organisers 35 1 2.9 17 48.6

Other administrative policy and related officers 96 0 0 17 17.7

Other information technology personnel. 7 0 0 1 14.3

Other occupations 58 0 0 21 36.2

Quantity surveyors & related professionals not classed 3 1 33.3 2 66.7

Rank: Unknown 2 0 0 0 0

Regulatory inspectors 1 0 0 0 0

Risk management and security services 0 1 0 1 0

Road trade workers. 1 0 0 1 100

Road workers 21 0 0 7 33.3

Safety health and quality inspectors 5 1 20 5 100

Secretaries & other keyboard operating clerks 29 1 3.4 4 13.8

Security guards 24 0 0 8 33.3

Security officers 64 6 9.4 46 71.9

Senior managers 16 0 0 9 56.3

Trade labourers 28 0 0 13 46.4

Trade related 3 1 33.3 0 0

Water plant and related operators 3 0 0 1 33.3

TOTAL 1823 104 5.7 928 50.9


- 134 -


TABLE 5.5.5 - Promotions by Salary Band

Salary Band Employment

at

Beginning

of Period

(April 2008)

Promotions

to another

Salary

Level

Salary Level

Promotions

as a % of

Employment

Progressions

to another

Notch within

Salary Level

Notch

progressions

as a % of

Employment

Lower skilled (Levels 1-2), Permanent 373 0 0 217 58.2

Skilled (Levels 3-5), Permanent 556 12 2.2 327 58.8

Highly skilled production (Levels 6-8), Permanent 669 22 3.3 322 48.1

Highly skilled supervision (Levels 9-12), Permanent 176 67 38.1 52 29.5

Senior management (Levels 13-16), Permanent 20 2 10 9 45

Contract (Levels 6-8), Permanent 21 0 0 1 4.8

Contract (Levels 9-12), Permanent 14 1 7.1 0 0

Contract (Levels 13-16), Permanent 3 0 0 0 0

TOTAL 1832 104 5.7 928 50.7


- 135 -


Employment equity

TABLE 5.6.1 - Total number of Employees (incl. Employees with disabilities) per Occupational Category (SASCO)

Occupational Categories Male,

African

Male,

Colour-

ed

Male,

Indian

Male,

Total

Blacks

Male,

White

Female,

African

Female,

Colour-

ed

Female,

Indian

Female

Total

Blacks

Female,

White

Total

Legislators, senior officials and

managers, Permanent 9 3 1 13 5 2 0 0 2 1 21

Professionals, Permanent 187 11 3 201 27 189 7 1 197 8 433

Clerks, Permanent 61 0 0 61 1 119 4 2 125 3 190

Service and sales workers,

Permanent 109 1 0 110 2 19 0 0 19 0 131

Craft and related trades workers,

Permanent 803 12 0 815 14 33 0 0 33 0 862

Plant and machine operators and

assemblers, Permanent 53 0 0 53 0 0 0 0 0 0 53

Elementary occupations, Permanent 114 0 0 114 0 49 0 0 49 0 163

Other, Permanent 1 0 0 1 0 0 0 0 0 0 1

TOTAL 1337 27 4 1368 49 411 11 3 425 12 1854

Employees with disabilities 11 0 0 11 0 3 0 0 3 0 14


- 136 -


TABLE5. 6.2 - Total number of Employees (incl. Employees with disabilities) per Occupational Bands

Occupational Bands Male,

African

Male,

Colour-

ed

Male,

Indian

Male,

Total

Blacks

Male,

White

Female,

African

Female,

Colour-

ed

Female,

Indian

Female,

Total

Blacks

Female,

White

Total

Top Management, Permanent 1 1 0 2 1 1 0 0 1 0 4

Senior Management, Permanent 8 1 2 11 4 2 1 0 3 0 18

Professionally qualified and

experienced specialists and mid-

management, Permanent 127 10 1 138 21 48 1 1 50 3 212

Skilled technical and academically

qualified workers, junior management,

supervisors, foremen, Permanent 396 13 1 410 14 223 8 2 233 7 664

Semi-skilled and discretionary

decision making, Permanent 488 0 0 488 2 63 0 0 63 0 553

Unskilled and defined decision

making, Permanent 300 0 0 300 1 48 0 0 48 0 349

Contract (Top Management),

Permanent 1 0 0 1 0 0 0 0 0 0 1

Contract (Senior Management),

Permanent 1 1 0 2 0 0 0 0 0 1 3

Contract (Professionally qualified),

Permanent 7 1 0 8 6 4 0 0 4 1 19

Contract (Skilled technical),

Permanent 6 0 0 6 0 15 1 0 16 0 22

Contract (Semi-skilled), Permanent 2 0 0 2 0 7 0 0 7 0 9

TOTAL 1337 27 4 1368 49 411 11 3 425 12 1854


- 137 -


TABLE 5.6.3 – Recruitment


African

Male,

Colour-

ed

Male,

Indian

Male,

Total

Blacks

Male,

White

Female,

African

Female,

Coloured

Female,

Indian

Female,

Total

Blacks

Female,

White

Total








Semi-skilled and discretionary

decision making, Permanent 18 0 0 18 0 6 0 0 6 0 24

Unskilled and defined decision


Contract (Senior Management),

Permanent 0 0 0 0 0 0 0 0 0 1 1


Permanent 5 0 0 5 2 4 0 0 4 0 11

Contract (Skilled technical),

Permanent 11 0 0 11 0 22 1 0 23 0 34


Contract (Unskilled), Permanent 1 0 0 1 0 1 0 0 1 0 2

TOTAL 71 1 1 73 4 117 2 0 119 1 197


- 138 -


TABLE 5.6.4 - Promotions


African

Male,

Colour-

ed

Male,

Indian

Male,

Total

Blacks

Male,

White

Female,

African

Female,

Colour-

ed

Female,

Indian

Female,

Total

Blacks

Female,

White

Total

Top Management, Permanent 0 0 0 0 1 0 0 0 0 0 1








Semi-skilled and discretionary decision


Unskilled and defined decision making,

Permanent 192 0 0 192 0 25 0 0 25 0 217


Permanent 1 0 0 1 0 0 0 0 0 0 1

Contract (Skilled technical), Permanent 0 0 0 0 0 1 0 0 1 0 1

TOTAL 831 13 2 846 26 154 4 1 159 1 1032



- 139 -


TABLE 5.6.5 - Terminations


African

Male,

Colour-

ed

Male,

Indian

Male,

Total

Blacks

Male,

White

Female,

African

Female,

Colour-

ed

Female,

Indian

Female,

Total

Blacks

Female,

White

Total


Professionally qualified and experienced

specialists and mid-management,

Permanent 5 1 0 6 1 1 0 0 1 0 8




Semi-skilled and discretionary decision


Unskilled and defined decision making,

Permanent 18 0 0 18 0 2 0 0 2 0 20


Permanent 4 0 0 4 1 1 0 0 1 0 6

Contract (Skilled technical), Permanent 11 0 0 11 0 13 1 0 14 0 25


Contract (Unskilled), Permanent 1 0 0 1 0 1 0 0 1 0 2

TOTAL 104 2 0 106 3 61 1 0 62 0 171


- 140 -


TABLE 5.6.6 - Disciplinary Action

Disciplinary action Male,

African

Male,

Colour-

ed

Male,

Indian

Male,

Total

Blacks

Male,

White

Female,

African

Female,

Colour-

ed

Female,

Indian

Female,

Total

Blacks

Female,

White

Total

Dismissal 5 0 0 5 0 1 0 0 1 0 6

Final written warning 10 0 0 10 0 6 0 0 6 0 16

No outcome 6 0 0 6 0 0 0 0 0 0 6

Suspended without payment 6 0 0 6 1 0 0 0 0 0 7

Written warning 0 0 0 0 1 0 0 0 0 0 1

TOTAL 27 0 0 27 2 7 0 0 7 0 36

TABLE 5.6.7 - Skills Development

Occupational Categories Male,

African

Male,

Colour-

ed

Male,

Indian

Male,

Total

Blacks

Male,

White

Female,

African

Female,

Coloure

d

Female,

Indian

Female,

Total

Blacks

Female,

White

Total

Legislators, Senior Officials and Managers 0 0 0 0 0 0 0 0 0 0 0

Professionals 0 0 0 0 0 0 0 0 0 0 0

Technicians and Associate Professionals 0 0 0 0 0 0 0 0 0 0 0

Clerks 0 0 0 0 0 0 0 0 0 0 0

Service and Sales Workers 0 0 0 0 0 0 0 0 0 0 0

Skilled Agriculture and Fishery Workers 0 0 0 0 0 0 0 0 0 0 0

Craft and related Trades Workers 0 0 0 0 0 0 0 0 0 0 0

Plant and Machine Operators and

Assemblers 0 0 0 0 0 0 0 0 0 0 0

Elementary Occupations 0 0 0 0 0 0 0 0 0 0 0

TOTAL 0 0 0 0 0 0 0 0 0 0 0



- 141 -


Signing of Performance Agreements by SMS Members

TABLE No. 5.7.1 – Signing of performance agreements by SMS Members as on 30 September 2008

SMS Level Total Number of Funded SMS Posts Per Level

Total Number of SMS Members Per Level

Total Number of Signed Performance Agreements Per Level

Signed Performance Agreements as % of Total Number of SMS Members Per Level

Director-General/Head of Department

1 (level 15) 1 (level 14 employee acting in the post)

1 100%

Salary Level 16, but not HOD n/a n/a n/a n/a

Salary Level 15 1 1 1 100%

Salary Level 14 3 2 2 100%

Salary Level 13 22 18 18 100%

TOTAL 27 22 22 100%

TABLE No. 5.7.2 – Reasons for not having concluded Performance Agreements for SMS members as on 30 September 2008

1. -

2. -

TABLE No. 5.7.3 – Disciplinary steps taken against SMS members for not having concluded Performance Agreements for SMS members as on 30

September 2008

1. -

2. -


- 142 -


TABLE No. 5.7.4 –SMS posts information as on 31 March 2009

SMS Level Total Number of Funded SMS Posts Per Level

Total Number of SMS Posts Filled Per Level

% of SMS Posts Filled Per Level

Total Number of SMS posts Vacant Per Level

% of SMS Posts Vacant Per Level

Director-General/Head of Department

1 (level 15) 1 (secondment from National Dept of Public Works)

100% 0 0%

Salary Level 16, but not HOD

n/a n/a n/a n/a n/a

Salary Level 15 1 1 100% 0 0%

Salary Level 14 5 2 40% 3 60%

Salary Level 13 24 22 92% 2 8%

TOTAL 31 26 84% 5 16%


- 143 -


Performance rewards

TABLE 5.8.1 - Performance Rewards by Race, Gender and Disability

Demographics Number of Beneficiaries

Total Employment Percentage of Total

Employment

Cost (R'000) Average Cost per Beneficiary

(R’000)

African, Female 167 408 9.01% 1,395 8

African, Male 323 1326 17.42% 2,472 8

Asian, Female 1 3 0.05% 5 5

Asian, Male 2 4 0.11% 56 28

Coloured, Female 5 11 0.27% 78 16

Coloured, Male 9 27 0.49% 127 14

Total Blacks, Female 173 422 9.33% 1,478 9

Total Blacks, Male 334 1357 18.02% 2,656 8

White, Female 5 12 0.27% 37 7

White, Male 18 49 0.97% 264 15

Employees with a disability 4 14 0.22% 32 8

TOTAL 534 1854 56.15% 4,467 8


- 144 -


TABLE 5.8.2 - Performance Rewards by Salary Band for Personnel below Senior Management Service


Beneficiaries

Total

Employment

Percentage of

Total

Employment

Cost (R'000) Average Cost

per

Beneficiary (R)

Lower skilled (Levels 1-2) 74 348 21.3 250 3,378

Skilled (Levels 3-5) 134 553 24.2 578 4,313

Highly skilled production (Levels 6-8) 228 665 34.3 2,004 8,789

Highly skilled supervision (Levels 9-12) 95 212 44.8 1,465 15,421

Contract (Levels 3-5) 0 9 0 0 0

Contract (Levels 6-8) 0 22 0 0 0

Contract (Levels 9-12) 1 19 5.3 18 18,000

Abnormal Appointment 0 344 0 0 0

TOTAL 532 2172 24.5 4,315 8,111


- 145 -


TABLE 5.8.3 - Performance Rewards by Critical Occupation

Critical Occupations Number of Beneficiaries

Total Employment

Percentage of Total

Employment

Cost (R'000)

Average Cost per

Beneficiary (R'000)

Administrative related 28 59 47.46% 368 13

All artisans in the building metal machinery etc. 149 731 20.38% 857 6

Appraisers-valuers and related professionals 7 17 41.18% 76 11

Architects town and traffic planners 2 6 33.33% 15 8

Artisan project and related superintendents 23 58 39.66% 281 12

Building and other property caretakers 7 16 43.75% 24 3

Bus and heavy vehicle drivers 20 42 47.62% 104 5

Cartographers and surveyors 2 5 40.00% 37 18

Cartographic surveying and related technicians 4 9 44.44% 37 9

Civil engineering technicians 0 1 0.00% 0 0

Cleaners in offices workshops hospitals etc. 32 91 35.16% 120 4

Client inform clerks 1 1 100.00% 5 5

Communication and information related 0 4 0.00% 0 0

Computer programmers. 1 1 100.00% 5 5

Custodian personnel 2 2 100.00% 39 19

Engineering sciences related 10 27 37.04% 189 19

Engineers and related professionals 8 24 33.33% 143 18

Finance and economics related 0 1 0.00% 0 0

Financial and related professionals 28 54 51.85% 330 12

Financial clerks and credit controllers 12 55 21.82% 103 9

Fire fighting and related workers 1 2 50.00% 6 6

General legal administration & rel. professionals 0 1 0.00% 0 0

Housekeepers laundry and related workers 0 2 0.00% 0 0

Human resources & organisational development & relate professionals 14 32 43.75% 155 11

Human resources clerks 24 38 63.16% 158 7


- 146 -


Total Employment

Percentage of Total

Employment

Cost (R'000)

Average Cost per

Beneficiary (R'000)

Human resources related 16 37 43.24% 270 17

Information technology related 1 1 100.00% 38 38

Inspectors of apprentices works and vehicles 27 68 39.71% 257 10

Language practitioners interpreters & other communicators 0 2 0.00% 0 0

Library mail and related clerks 6 24 25.00% 41 7

Light vehicle drivers 3 4 75.00% 13 4

Logistical support personnel 26 75 34.67% 234 9

Material-recording and transport clerks 7 19 36.84% 36 5

Mechanical engineering technicians 0 3 0.00% 0 0

Messengers porters and deliverers 2 3 66.67% 7 4

Meteorologists statistical & related technicians 0 1 0.00% 0 0

Motor vehicle drivers 1 6 16.67% 7 7

Other administrators & related clerks and organisers 9 28 32.14% 54 6

Other administrative policy and related officers 20 44 45.45% 242 12

Other information technology personnel. 2 8 25.00% 16 8

Other occupations 3 28 10.71% 13 4

Quantity surveyors & related professional not classed elsewhere 1 15 6.67% 5 5

Rank: Unknown 0 1 0.00% 0 0

Risk management and security services 1 5 20.00% 10 10

Road trade workers. 0 1 0.00% 0 0

Road workers 1 12 8.33% 7 7

Safety health and quality inspectors 3 6 50.00% 26 9

Secretaries & other keyboard operating clerks 3 23 13.04% 28 9

Security guards 2 15 13.33% 9 5

Security officers 19 107 17.76% 76 4

Senior managers 0 20 0.00% 0 0

Trade labourers 5 14 35.71% 20 4

Trade quality controllers 1 1 100.00% 5 5


- 147 -


Total Employment

Percentage of Total

Employment

Cost (R'000)

Average Cost per

Beneficiary (R'000)

Trade related 0 3 0.00% 0 0

Water plant and related operators 0 1 0.00% 0 0

TOTAL 534 1854 28.80% 4,467 8.37

TABLE 5.8.3 - Performance Rewards by Critical Occupation (Continued)


Beneficiaries

Total

Employment

Percentage

of Total

Employment

Cost

(R'000)

Average

Cost per

Beneficiary

(R)

Senior managers 0 20 0 0 0

Trade labourers 5 14 35.7 20 4,000

Trade quality controllers 1 1 100 5 5,000

Trade related 0 3 0 0 0

Water plant and related operators 0 1 0 0 0

TOTAL 25 146 17.1 99 3,960

TABLE 5.8.4 - Performance Related Rewards (Cash Bonus) by Salary Band for Senior Management Service

SMS Band Number of

Beneficiaries

Total

Employment

Percentage

of Total

Employment

Cost

(R'000)

Average

Cost per

Beneficiary

(R)

% of SMS

Wage Bill

Personnel

Cost SMS

(R'000)

Band A 2 0 0 48 2,400 0.4 10,814

Band B 0 21 0 0 0 0 0

Band C 0 2 0 0 0 0 0

Band D 0 3 0 0 0 0 0

TOTAL 2 26 7.7 48 2,400 0.4 10,814


- 148 -


Foreign workers

TABLE 5.9.1 - Foreign Workers by Salary Band

Salary Band Employment

at Beginning

Period

Percentage

of Total

Employ-

ment at

End of

Period

Percentage

of Total

Change

in

Employ-

ment

Percentage

of Total

Total

Employment

at Beginning

of Period

Total

Employment

at End of

Period

Total

Change in

Employ-

ment

Highly skilled supervision

(Levels 9-12) 5 45.5 1 10 -1 100 11 10 -1

Contract (Levels 9-12) 5 45.5 9 90 0 0 11 10 -1

TOTAL 10 90.9 10 100 -1 100 11 10 -1

TABLE 5.9.2 - Foreign Workers by Major Occupation

Major Occupation Employment

at Beginning

Period

Percentage

of Total

Employ-

ment at

End of

Period

Percentage

of Total

Change

in

Employ-

ment

Percentage

of Total

Total

Employment

at Beginning

of Period

Total

Employment

at End of

Period

Total

Change in

Employ-

ment

Professionals and managers 5 45.5 10 100 -1 100 11 10 -1

TOTAL 5 45.5 10 100 -1 100 11 10 -1


- 149 -


Leave utilisation for the period 1 April 2008 to 31 March 2009

TABLE 5.10.1 - Sick Leave for Jan 2008 to Dec 2008

Salary Band Total Days % Days with

Medical

Certification

Number of

Employees

using Sick

Leave

% of Total

Employees

using Sick

Leave

Average

Days per

Employee

Estimated

Cost

(R'000)

Total

number of

Employees

using Sick

Leave

Total

number of

days with

medical

certification

Lower skilled (Levels 1-2) 1819 93.6 197 17.6 9 340 1119 1703

Skilled (Levels 3-5) 2637 95.5 289 25.8 9 606 1119 2518


8) 3750 87.7 455 40.7 8 1,786 1119 3287


12) 1109 86.4 137 12.2 8 974 1119 958

Senior management (Levels 13-16) 66 95.5 11 1 6 146 1119 63

Contract (Levels 3-5) 13 38.5 5 0.4 3 4 1119 5

Contract (Levels 6-8) 62 54.8 18 1.6 3 27 1119 34

Contract (Levels 9-12) 32 87.5 5 0.4 6 36 1119 28

Contract (Levels 13-16) 6 0 2 0.2 3 17 1119 0

TOTAL 9494 90.5 1119 100 8 3,936 1119 8596


- 150 -


TABLE 5.10.2 - Disability Leave (Temporary and Permanent) for Jan 2008 to Dec 2008

Salary Band Total Days % Days with

Medical

Certification

Number of

Employees

using

Disability

Leave

% of Total

Employees

using

Disability

Leave

Average

Days per

Employee

Estimated

Cost

(R'000)

Total

number of

days with

medical

certification

Total

number of

Employees

using

Disability

Leave

Lower skilled (Levels 1-2) 145 100 10 25.6 15 27 145 39

Skilled (Levels 3-5) 143 100 17 43.6 8 35 143 39


8) 264 100 10 25.6 26 134 264 39


12) 85 100 2 5.1 43 57 85 39

TOTAL 637 100 39 100 16 253 637 39

TABLE 5.10.3 - Annual Leave for Jan 2008 to Dec 2008

Salary Band Total Days

Taken

Average days

per Employee

Number of

Employees

who took leave

Lower skilled (Levels 1-2) 9809.16 26 372

Skilled (Levels 3-5) 15090.32 26 580

Highly skilled production (Levels 6-8) 16331 23 705

Highly skilled supervision (Levels 9-12) 4923 22 224

Senior management (Levels 13-16) 475 20 24

Contract (Levels 3-5) 41 3 12




TOTAL 47179.48 24 1961


- 151 -


TABLE 5.10.4 - Capped Leave for Jan 2008 to Dec 2008

Salary Band Total days of

capped leave

taken

Average

number of

days taken per

employee

Average

capped leave

per employee

as at 31

December

2008

Number of

Employees

who took

Capped leave

Total number

of capped

leave available

at 31

December

2008

Number of

Employees as

at 31

December

2008

Lower skilled (Levels 1-2) 466 8 137 59 41962 306

Skilled (Levels 3-5) 864 11 169 80 80636 476

Highly skilled production (Levels 6-8) 475 8 181 63 88247 488

Highly skilled supervision (Levels 9-12) 88 5 151 17 19904 132

TOTAL 1893 9 165 219 230749 1402

TABLE 5.10.5 - Leave Payouts

Reason Total Amount

(R'000)

Number of

Employees

Average

Payment per

Employee (R)

Capped leave payouts on termination of service for

2008/09 728 124 5871

Current leave payout on termination of service for

2008/09 18 6 3000

TOTAL 746 130 5738


- 152 -


HIV/AIDS & Health promotion programmes

TABLE 5.11.1 - Steps taken to reduce the risk of occupational exposure

Units/categories of employees identified to be at high risk of contracting HIV & related diseases (if any) Key steps taken to

reduce the risk

Employees disclose their status voluntarily. None disclosed. -

TABLE 5.11.2 - Details of Health Promotion and HIV/AIDS Programmes

Question Yes No Details, if yes

1. Has the department designated a member of the SMS to implement

the provisions contained in Part VI E of Chapter 1 of the Public Service

Regulations, 2001? If so, provide her/his name and position.

Yes

CJJ Heydenrych, Senior Manager: HRM

2. Does the department have a dedicated unit or have you designated

specific staff members to promote health and well being of your

employees? If so, indicate the number of employees who are involved

in this task and the annual budget that is available for this purpose. Yes

8 units; R2,528,671

3. Has the department introduced an Employee Assistance or Health

Promotion Programme for your employees? If so, indicate the key

elements/services of the programme. Yes

Prevention; advocacy; information sharing sessions; information booklets,

posters, presentations, build-up events; observation of calendar events, e.g.

STIs, condom week, world AIDS day. Men's health awarenesses; TB

awarenesses; breast cancer awarenesses; peer education training

presentations; candle light; care and support

4. Has the department established (a) committee(s) as contemplated

in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations,

2001? If so, please provide the names of the members of the

committee and the stakeholder(s) that they represent. Yes Safety officers; coordinators; peer educators; lay councillors

5. Has the department reviewed the employment policies and

practices of your department to ensure that these do not unfairly Yes

A systematic review is underway


- 153 -

Question Yes No Details, if yes

discriminate against employees on the basis of their HIV status? If so,

list the employment policies/practices so reviewed.

6. Has the department introduced measures to protect HIV-positive

employees or those perceived to be HIV-positive from discrimination?

If so, list the key elements of these measures. Yes

Prevention; advocacy; information sharing sessions; information booklets,

posters, presentations, build-up events; participation in calendar events, e.g.

STIs, condom week, world AIDS day. Men's health awarenesses; TB

awarenesses; breast cancer awarenesses; peer education training

presentations; candle light; care and support

7. Does the department encourage its employees to undergo

Voluntary Counselling and Testing? If so, list the results that you have

achieved. Yes Ability to better assist the affected employees and their families

8. Has the department developed measures/indicators to monitor &

evaluate the impact of your health promotion programme? If so, list

these measures/indicators. Yes Not yet documented

TABLE 5.12 - Collective Agreements

Subject Matter Date

0 0

TABLE 5.13 - Misconduct and Discipline Hearings Finalised

Outcomes of disciplinary hearings Number Percentage of

Total

Total

Dismissal 6 16.2 37

Final written warning 16 43.2 37

No outcome 7 18.9 37

Suspended without payment 7 18.9 37

Written warning 1 2.7 37

TOTAL 37 100 37


- 154 -


Labour relations

TABLE 5.14.1 - Types of Misconduct Addressed and Disciplinary Hearings

Type of misconduct Number Percentage of

Total

Total

Absent from work without reason or permission 5 13.5 37

Assault/attempts or threatens to assault a person 1 2.7 37

Conduct self in improper/unacceptable manner 1 2.7 37

Contravenes any code of conduct for state 5 13.5 37

Fails to comply with or contravenes an act 7 18.9 37

Possesses or wrongfully uses property of state 2 5.4 37

Steals bribes or commits fraud 12 32.4 37

Wilfully or negligently mismanages finances 4 10.8 37

TOTAL 37 100 37

TABLE 5.14.2 - Grievances Lodged

Number of grievances addressed Number Percentage of

Total

Total

Not resolved 14 73.7 19

Resolved 5 26.3 19

TOTAL 19 100 19

TABLE 5.14.3 - Disputes Lodged

Number of disputes addressed Number % of total

Upheld 0 0

Dismissed 0 0

Total 0 0


- 155 -


TABLE 5.14.4 - Strike Actions

Strike Actions Total

Total number of person working days lost 0

Total cost(R'000) of working days lost 0

Amount (R'000) recovered as a result of no work no pay 0

TABLE 5.14.5 - Precautionary Suspensions

Precautionary Suspensions Total

Number of people suspended 0

Number of people whose suspension exceeded 30 days 0

Average number of days suspended 0

Cost (R'000) of suspensions 0


- 156 -


TABLE 5.14.6 – Training Needs identified

Occupational Categories Gender Employment Learnerships Skills

Programmes

& other short

courses

Other forms

of training

Total

Legislators, senior officials and managers Female 3 0 4 - 4

Male 19 0 18 - 18

Professionals Female 82 0 47 - 47

Male 97 0 53 - 53

Technicians and associate professionals Female 100 0 36 - 36

Male 103 0 54 - 54

Clerks Female 121 0 59 - 59

Male 69 0 26 - 26

Service and sales workers Female 5 0 54 - 54

Male 101 0 31 - 31

Skilled agriculture and fishery workers Female 0 0 0 - 0

Male 0 0 0 - 0

Craft and related trades workers Female 45 0 19 - 19

Male 888 0 247 - 247

Plant and machine operators and assemblers Female 0 0 0 - 0

Male 53 0 53 - 53

Elementary occupations Female 41 0 20 - 20

Male 127 0 41 - 41

Gender sub totals Female 397 0 239 - 239

Male 1457 0 523 - 523

Total 1854 0 762 - 762


- 157 -


TABLE 5.14.7 - Injury on Duty

Nature of injury on duty Number % of total

Required basic medical attention only 2 66.7

Temporary Total Disablement 1 33.3

Permanent Disablement 0 0

Fatal 0 0

Total 3


- 158 -

6. Utilisation of consultants

Schedule of appointment of Consultants

Built – Environment Consultants are appointed to manage projects for DPW and client

departments such as Department of Education and the Department of Health.

The appointment of consultants is based on gazetted fee rates that regulate the fees that

consultants are paid.

Consultant Ref No. Brief Description Date Appointment Amount – R

Adendorff Architects Arch SCMU5-08/09-0539 Architectural services 09/12/2008 1 000 000

Afri-Coast Engineers EE 0846(1)-07/08 Electrical Engineer 26/05/2008 75 000

Afri-Coast Engineers EE 0846(1)-07/08 Electrical Engineer 26/05/2008 75 000

Afrika Dynamics JV Ikhwezi V3

CE & SE SCMU5-08/09-0570

Civil and Structural Engineering Services 09/12/2008 1 400 000

Afrikon CE SCMU5-08/09-0597 Civil Engineering Services 12/03/2008 200 000

Afriplan Associates Architects Arch 0846(1)-07/08 Architect 26/05/2008 150 000

Afriplan Associates Architects Arch 0846(1)-07/08 Architect 27/05/2008 150 000

Afriplan Associates Architects

Arch SCMU5-08/09-0532 Architectural Services 08/08/2008 600 000





Africa Geo Enveronmental Services (EL)

GE SCMU5-08/09-0656

Geotechnical Engineering Services 31/03/2009 30 000

Albrecht Knight Mvulana & Associates

ME SCMU5-08/09-0548

Mechanical Engineering Services 27/08/2008 120 000

Albrecht Knight Mvulana & Associates

ME SCMU5-08/09-0549


Albrecht Knight Mvulana and Associates

EE SCMU5-08/09-0578

Electrical Engineering Services 09/12/2008 415 125

Albrecht Knight Mvulana and Associates

EE SCMU5-08/09-0574


Albrecht Knight Mvulane

EE SCMU5-06/07-0025


Albrecht Knight Mvulane

ME SCMU5-08/09-0640


Albrecht Knights Mvulana & Associates

EE SCMU5-08/09-0556



ME SCMU5-08/09-0537 Mechanical Engineering 08/05/2008 82 000


- 159 -




Albretch Knight Mvulana EE 0504-08/09

Appoint Albrecth Knight Mvulana as Electrical / Mechanical Engineers on the Project 06/03/2008 250 000

Albretch Knight Mvulana EE 0504-08/09 05/05/2008 250 000

Albretch Knight Mvulana EE 0543-06/07


Anthony Rudman Consulting

EE SCMU5-08/09-0532



EE SCMU5-08/09-0564



EE SCMU5-08/09-0588


Archworxs Architects and Project Managers

Arch SCMU5-08/09-0337 Architectural Services 16/02/2009 7 485 000

Archworxs cc Arch SCMU5-08/09-0584 Architectural Services 09/12/2008 150 000

Arcus Gibbs EE SCMU5-08/09-0508


Arcus Gibbs EE SCMU5-08/09-0540

Electrical Engineering Services: 09/12/2008 110 000

Arcus Gibbs CE SCMU5-08/09-0597 Civil Engineering Services 17/02/2009 200 000

Arthur T. Bisiwe Quantity Surveyors

QS SCMU5-08/09-0620( A) Quantity Surveyors Services 02/06/2009 17 500

Aseda Consulting Engineers

SE SCMU5-08/09-0534 SE

Structural Engineering services 08/12/2008 180 000

Aseda Consulting Engineers

SE SCMU5-08/09-0556


Bartsch Architects cc Arch 0844(1)-07/08 Architectural School building 20/04/2008 20 000

Bartsch Architects cc Arch SCMU5-08/09-0591

Architectural Engineering Services 09/11/2008 100 000

Bham Tayob Khan Marunda QS 0501(1)-08/09 Quantity Surveyors Services 16/04/2008 180 000

Bham Tayob Khan Matunda

QS SCMU5-08/09-0592 Quantity Surveying Services 10/07/2008 1 000 000

Bham Tayob Khan Matunda QS 0501(1)-08/09 Quantity Surveying Services 06/03/2008 180 000

Bham Tayob Khan Matunda QS 0818(1)-07/08

Quantity Surveying Fencing: Fencing to Schools 27/05/2008 60 000

Bham Tayob Khan Matunda QS 0780(1)-07/08

Quantity Surveying Services for the fore mentioned district 13/06/2008 400 000

Bham Tayob Khan Matunda

QS SCMU5-08/09-0506 Quantity Surveying Services 08/05/2008 400 000

Bham Tayob Khan Matunda QS





- 160 -





QS SCMU5-08/09-0557 Quantity Surveying services 08/12/2008 300 000





Bigen Afrika CE SCMU5-08/09-0598 Civil Engineering Services 12/03/2008 300 000

Bigen Afrika SE SCMU5-08/09-0539


Bisiwe van Niekerk QS SCMU5-08/09-0524 Quantity Surveying Services 08/05/2008 23 000

Bowie Lloyd & Huebsh



PV SCMU5-08/09-0545

Property Valuation services in Grahamstown for 13 Sites 08/12/2008 45 500


PV SCMU5-08/09-0611 Property Valuing Services 12/03/2008 7 000

Brinkman Ndayi Mc Call






BVI Consulting CE&SE SCMU5-08/09-0592

Civil and Structural Engineering Services 10/07/2008 800 000

BVI Consulting Engineers

EE SCMU5-08/09-0607


BVI Consulting Engineers

EE SCMU5-08/09-0583


C A Du Toit EE SCMU5-08/09-0608


C&R Consulting Engineers

EE SCMU5-08/09-0539

Electrical Engineering services 09/12/2008 250 000

C.A. Du Toit EE SCMU5-08/09-0576


C.A. Du toit EE SCMU5-08/09-0587


C.A. Du toit ME SCMU5-08/09-0587


CA Du Toit ME SCMU5-08/09-0592


Camdekon Engineers

CE&SE SCMU5-08/09-0508

Civic and Structural Engineering Services 08/05/2008 150 000

Carifro EE SCMU5-08/09-0541

Electrical / Mechanical Engineering Services 09/12/2008 20 000

Carifro EE SCMU5-08/09-0542


Carifro Consulting EE SCMU5-08/09-0538


Carifro Consulting Engineers EE 0500(1)-08/09

Electrical / Mechanical Engineer for Security, access control & monitoring 13/06/2008 30 000


- 161 -


Carifro Consulting Engineers



EE SCMU5-08/09-0581



EE SCMU5-08/09-0585


Carifro Electrical and Engineers

SCMU5-08/09-0576 EE


Clarence Bobbie & Partners


Clarence Bobbie & Partners

QS SCMU5-08/09-0615 (A) Quantity Surveying Services 02/06/2009 14 000

Clarence Bobbies & Partners

QS SCMU5-08/09-0632© Quantity Surveying Services 02/11/2009 30 000





Clarence Bobby & Partners


Clarence Bobby & Partners


Clincscales Maughan Brown

EE SCMU5-08/09-0515



EE SCMU5-08/09-0517



EE SCMU5-08/09-0536

Electrical Engineering services 07/08/2008 100 000


ME SCMU5-08/09-0547



ME SCMU5-08/09-0564



EE SCMU5-08/09-0586


Clincscales Maughan Brown ME 0846 (1)- 07/08 Mechanical Engineering 26/05/2008 50 000

Clincscales Maughan Brown ME 0846(1)-07/08 Mechanical Engineering 26/05/2008 50 000

Clincscales Maughan Brown ME 0848(1)-07/08

Mechanical / Electrical Eng. For Kitchen Equipment & Services 06/03/2008 45 000

Clincscales Maughan Brown ME 0848-07/08

Mechanical / Electrical Eng. For Kitchen Equipment & Services 16/04/2008 45 000

Consult Three Arch 0780(1)-07/08 Architectural Services 13/06/2008 400 000

COSEC SE SCMU5-08/09-0571


COSEC SE/CE SCMU5-08/09-0647


D A Architectural Design CC

Arch SCMU5-08/09-0556



- 162 -


DA Architectural Design cc (Mthatha Office)


Daniels and Costa SCMU5-08/09-0532 SE/CE


DFR Engineers EE 0844(1)-07/08 Electrical Engineering Service 19/9/2008 10 000

DFR Engineers EE 0832(1)-07/08 Electrical School building 30/06/2008 40 000

DFR Engineers EE 0809(1)-07/08 Electrical Engineering Services for Cofimvaba 13/06/2008 100 000

DFR Engineers EE 0841(1)-07/08 Electrical School building 29/05/2008 20 000

DFR Engineers EE 0841(1)-07/08

Electrical Engineering Services for the fore mentioned Schools 13/06/2008 20 000

DFR Engineers EE 0842(1)-07/08

Electrical Engineer Services for the fore mentioned Schools 13/06/2008 30 000

DFR Engineers EE SCMU5-08/09-0579


DFR Engineers EE SCMU5-08/09-0577


Digaan Sambumbu & Associates Arch 0505-08/09

Appoint Digaan Sambumbu & Associates as Architects & Principal Agents 13/06/2008 600 000

DLV Phambili EE 0765-07/08 Electrical and upgrade of Itembelihle Clinic in Cala 13/04/2008 72 000

Dombo Du Plessis & Partners

CE/SE SCMU5-08/09-0607


Dombo Du Plessis & Partners

SE&CE SCMU5-08/09-0585

Structural & Civil Engineering Services 18/9/2008 150 000

DPV Quantity Surveyors QS 0574(1)-06/07

Quantity Surveyors Services for Design of the forementioned centre at Mount Frere 30/06/2008 120 000

DPV Quantity Surveyors

QS SCMU5-08/09-0617 ( b) Quantity Surveying Services 02/06/2009 17 500

Dubbber & Associates cc

SE & CE SCMU5-08/09-0586

Structural and Civil Engineering Services 18/9/2008 150 000

Element Consulting Engineers


ESB Architects Arch SCMU5-08/09-0608 Architectural Services 23/03/2009 1 200 000

Eye Sizwe Consulting Engineers EE 0834(1)-07/08 Electrical School building 29/05/2008 30 000

Eyesizwe Consulting Engineers

EE SCMU5-08/09-0555



EE SCMU5-08/09-0591



ME SCMU5-08/09-0546



ME SCMU5-08/09-0547



- 163 -



ME SCMU5-08/09-0570

Mechanical Engineering Services 09/12/2008 1 000 000

Francis William Jones Kgole

QS SCMU5-08/09-0629(A) Quantity Surveying Services 02/11/2009 10 000




EE SCMU5-08/09-0558



QS SCMU5-08/09-0615( B) Quantity Surveying Services 02/06/2009 10 500

Francis William Jones Kgole QS SCMU-08/09-0528 Quantity Surveying Services 08/05/2008 23 000


QS SCMU5-08/09-0621 (b) Quantity Surveying Services 02/06/2009 17 500



Francis William Jones Kgole Quantity Surveyors


FST Consulting CE 0574(1)-06/07

Civil Engineering Services for Design of the forementioned centre at Mount Frere 30/06/2008 36 000

FST Consulting SE SCMU5-08/09-0597

Structural Engineering Services 12/03/2008 120 000

FST Consulting SE SCMU5-08/09-0598


FST Consulting CE 0576(1)-06/07

Civil Engineering Services for Design of the forementioned centre at Qumbu 30/06/2008 36 000

FST Consulting CE 06/07-0575

Civil Engineering Services for Design of abovementioed centre at Idutywa 30/06/2008 36 000

FST Engineers CE SCMU5-08/09-0509

Civil Engineering services at S.S.Gida Hospital 30/06/2008 40 000

Gerald Fitzpatrick Quantity Surveyors QS 0505-08/09

Appoint Gerald Fitzpatrick Quantity Surveyors as QS on the Project 13/06/2008 500 000

GG&G Consulting Engineers

CE SCMU5-08/09-0537 Civil Engineering 08/05/2008 80 000


CE SCMU5-08/09-0573 Civil Engineering Services 09/11/2008 300 000

GG&G Consulting Engineers SE 0504-08/09

Appoint GG & G Consulting Engineers as Structural / Civil Engineers on the Projects 13/06/2008 250 000

GG&G Consulting Engineers SE 0504-08/09

Appoint GG & G Consulting Engineers as Structural / Civil Engineers on the Projects 05/05/2008 250 000



Hepple Property Valuers

PV SCMU5-08/09-0545

Property Valuation services in Port Elizabeth 08/12/2008 17 500

HHO Afrika SE/CE SCMU5-08/09-0648



- 164 -


HHO Afrika (Mthatha Office)

SE SCMU5-08/09-0596


Hlubi Property Valuers

PV SCMU5-08/09-0545 Property Valuation services in 08/12/2008 10 500

HSC Consulting CE SCMU5-08/09-0565 Civil Engineering Services 27/08/2008 50 000

HSC Consulting CE & SE SCMU5-08/09-0591


HSC Consulting SE SCMU5-08/09-0542


HSC Consulting SE SCMU5-08/09-0558


Ikamva Architects Arch 0733-07/08

An architect to provide basic architectural services and designs 13/04/2008 90 000

Ikamva Architects Arch 0837(1)-07/08

Architectural Services for the fore mentioned School Building 13/06/2008 60 000

Ikamva Architects Arch 0839(1)-07/08

Architectural Services for the fore mentioned School Building 13/06/2008 60 000

Ikamva Architects Arch SCMU5-08/09-0543 Architectural Services 08/12/2008 70 000

Ikamva Architects Arch SCMU5-08/09-0559


Ikamva Electrical EE 0505-08/09

Appoint Ikamva Electrical as Electrical / Mechanical Engineer on the Project 13/06/2008 300 000

Ikamva Electrical SCMU5-08/09-0516(EE)

Appointment of Electrical Engineer for the above services 02/06/2008 630 000

Ikamva Electrical EE SCMU5-08/09-0575


Ilangalethu Cons. CC T/A R&G Consultants

QS SCMU5-08/09-0623( c) Quantity Surveying Services 02/06/2009 17 500

Iliso Consulting (Pty)Ltd

CE/SE SCMU5-08/09-0608


Iliso Consulting (Pty)Ltd

SE & CE SCMU5-08/09-0583


Iliso Consulting Engineers

SE SCMU5-08/09-0518


Ilitha Quantity Surveyors cc


Imbono FJA Architects Arch 0832(1)-07/08 Architectural School building 27/05/2008 80 000

Imbono FJA Architects Arch 0847(1)-07/08 Architect 26/05/2008 200 000

Imbono FJA Architects Arch 0847(1)-07/08 Architect 26/05/2008 200 000

Imbono FJA Architects Arch 0832(1)-07/08 Architectural Services 19/9/2008 80 000

Imbono FJA Architects Arch 0841(1)-07/08 Architectural Services 19/9/2008 40 000

Imbono FJA Architects



- 165 -






Impendulo Design Architects


Imvelo Quantity Surveyors

QS SCMU5-08/09-0618 ( c) Quantity Surveying Services 02/06/2008 21 000

Indwe QS QS SCMU5-08/09-0529 Quantity Surveying Services 08/05/2008 23 000

Indwe QS QS SCMU5-08/09-0619 Quantity Surveying Services 06/02/2009 23 500

Ingwe Pro Mas Construction


Ingwe Promas Consultant EE 0772(1)-07/08


Initio Bee Property Valuers & Constru

PV SCMU5-08/09-0545

Property Valuation services in Port Elizabeth 08/12/2008 3 500

Inyathi Quantity Surveying


Inyathi Quantity Surveying QS 0795(1)-07/08

Quantity Surveyor Services for the fore mentioned School Building 13/06/2008 80 000

Inyathi Quantity Surveying QS 0796(1)-07/08 Quantity Surveying Services 29/05/2008 40 000









ISA & Partners SE/CE SCMU5-08/09-0644


Isidingo Consulting QS SCMU5-08/09-0630 Quantity Surveying Services 02/11/2009 10 000

Isidingo Consulting QS SCMU5-08/09-0556 Quantity Surveying Services 08/12/2008 330 000

ITM Architects Arch 0501(1)-08/09 Architectural Service 16/04/2008 160 000

ITM Architects Arch 0501(1)-08/09 Architects Services 16/04/2008 160 000

ITM Architects Arch 0834(1)-07/08 Architectural School building 29/05/2008 60 000

ITM Architects Arch SCMU5-08/09-0555 Architectural Services 08/12/2008 137 500

Ivo Huisman Engineers

SE SCMU5-08/09-0518


Jefferson & Green (Pty) Ltd

SE SCMU5-08/09-0609


John Davies Consulting QS 0848(1)-07/08

Quantity Surveyors For Alterations, Restoration and Redecoration 06/03/2008 30 000

John Davies Consulting QS 0848(1)-07/08



- 166 -


Kantey & Templer PTY LTD

SE & CE SCMU5-08/09-0587


Katami Consulting cc EE SCMU5-08/09-0560


Katami Consulting cc EE SCMU5-08/09-0580


Khanyisa Property & Management Services PV 0773(1)-07/08

To Establish the current market value of the 4 Properties for disposal purposes 29/05/2008 10 000

Khwezi V3 SE&CE SCMU5-08/09-0645


KWMH Quantity Surveyors


KWMH Quantity Surveyors


Lakhanya Quantity Surveyors




Lakhanya Quantity Surveyors QS 0576(1)-06/07

Quantity Surveyor Services for Design of the forementioned centre at Qumbu 30/06/2008 120 000








QS SCMU5-08/09-0623 ( A) Quantity Surveying Services 02/06/2009 21 000



Lathitha Consulting Engineers


Lethole Coast QS QS SCMU5-08/09-0625 Quantity Surveying Services 02/11/2009 10 000



Lindile Mteza & Associates

QS SCMU5-08/09-0634(B) Quantity Surveying Services 02/11/2009 15 000

Lindile Mteza & Associates QS 0811(1)-07/08 Quantity Surveying Services 29/05/2008 350 000








- 167 -



QS SCMU5-08/09-0590

Quantity and Project Management Services 10/07/2008 400 000


QS SCMU5-08/09-0623( b) Quantity Surveying Services 02/06/2009 17 500

Lukhozi Consulting Engineers

SE SCMU5-08/09-0567



SE&CE SCMU5-08/09-0582



SE SCMU5-08/09-0614


Lwandle Consultants QS 0799(1) -07/08 Quantity Surveying Services for the fore mentioned district 13/06/2008 60 000

Lwandle Consultants QS 0800(1)-07/08

Quantity Surveying Services for the fore mentioned District School 13/06/2008 40 000

Lwandle Consultants QS SCMU5-08/09-0527 Quantity Surveying Services 08/05/2008 23 000

Lwandle Consultants QS SCMU5-08/09-0617( A) Quantity Surveying Services 02/06/2009 21 000

Maneli Cotterell Davies

QS SCMU5-08/09-0620(b) Quantity Surveying Services 02/06/2009 17 500

Manong & Associates

CE SCMU5-08/09-0510

Civil Engineering services at Isilimela,Cazibe,Greenville 30/06/2008 100 000

Manong & Associates SE 0839(1)-07/08


Manzi Quantity Surveyors


Manzi Quantity Surveyors

QS SCMU5-08/09-0621( c) Quantity Surveying Services 02/06/2009 17 500

Marcus Burri QS SCMU5-08/09-0636 Quantity Surveying Services 02/11/2009 5 000

Marcus Burri QS SCMU5-08/09-0637(A) Quantity Surveying Services 02/11/2009 10 000

Mazwana Maqethuka Peirson Associates

QS SCMU5-08/09-0642 Space Planning Services 27/02/2009 271 707


QS SCMU5-08/09-0638© Quantity Surveying Services 02/11/2009 15 000

Mazwana Maqethuka Peirson Associates QS 0812(1)-07/08 Quantity Surveying Services 11/11/2008 350 000




QS SCMU5-08/09-0632 (B) Quantity Surveying Services 02/11/2009 20 000




QS SCMU5-08/09-0621 (A) Quantity Surveying Services 02/06/2009 21 000


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QS SCMU5-08/09-0618 ( b) Quantity Surveying Services 02/06/2009 17 500




QS SCMU5-08/09-0612 Space Planning Services 12/09/2008 155 473

Mazwana Maqetuka Peirson & Associates QS 0815(1)-07/08

Quantity Surveying: Fencing to Schools 27/05/2008 60 000

Mazwana Maqetuka Peirson & Associates QS 0816(1)-07/08


Mcoteli Mulders Architects Arch 0783-07/08 An Architectural Services 01/04/2008 600 000

MD Van Sulkwyk & Portgieter QS 0847(1)-07/08 Quantity Surveyors 30/06/2008 100 000

Mokate Monk & Du plessis










Mokate Monk & Du Plessis


Mokate Monk & Du Plessis

PM SCMU5-08/09-0655

Project Management and Space Planning Services 16/03/2009 75 000

Mokate Monk & Duplessis QS 0500(1)-08-09


Mokate Monk & Duplessis QS 0500(1)-08-09

Quantity Surveyor for Alterations and Redecoration 16/04/2008 40 000

Mokate Monk & Duplessis QS 0762-07/08

Project Manager for phase 3 Raip Infrastructure Delivery 21/04/2008 300 000

Molemo Development Engineers

SE/CE SCMU5-08/09-0652


Moors Milne & Kievet Arch. ECTS Inc


Mosi-oa-Tunya Engineers Group

EE SCMU5-08/09-0557

Mechanical and Electrical Engineering Services 08/12/2008 400 000

Mpande Architects Arch 0835(1)-07/08 Architectural School building 29/05/2008 60 000

Mpande Architects Arch & PA SCMU5-05/06-0103

Architectural and Principal Agent services 03/03/2009 300 000

Muhle Unlimited Design cc

QS SCMU5-08/09-0620( C) Quantity Surveying Services 02/06/2009 17 500


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Naren Mistry Beveridge Architects


Nduluka Consulting Engineers EE 0504(1)-07/08 Electrical Engineering 13/06/2008 100 000




Nduluka Consulting Engineers EE 0780(1)-07/08


Ngonyama Okpanum & Associates Arch 0762(1)-07/08 Architectural Services 24/07/2008 200 000

Ningi Consulting Engineers

EE SCMU5-08/09-0506


Ningi Consulting Engineers

EE/ME SCMU5-08/09-0614

Electrical / Mechanical Engineering Services 26/01/2009 24 000

Ninham Shand (Pty) Ltd

GE SCMU5-08/09-0606

Geotechnical Engineering Services 12/03/2008 30 000

Ninham Shand Construction

SE SCMU5-08/09-0572


Njilo- Njilo Engineers (Mthatha Office)

ME SCMU5-08/09-0538


Njilo-Njilo Consulting EE SCMU5-08/09-0570

Electrical Engineering Services 09/12/2008 1 000 000

Njilo-Njilo Consulting Services EE 0837(1)-07/08 Electrical School building 29/05/2008 30 000

NN Architects Arch SCMU5-08/09-0537 Architectural Services 08/05/2008 120 000

Nonty Dazana Quantity Surveyors

Quantity Surveyor Services for the fore mentioned School Building 30/06/2008 60 000

Nungu Trading 688 / Khula Valluation

PV SCMU5-08/09-0568 Property Valuation Services 27/08/2008 8 000

Nungu Trading 688 T/ A Kula Valuation Services PV 0845 (1)-07/08

Valuation of Crown Hotel to determine the Market Value + market rental for office accommodation 16/04/2008 10 000

Nungu Trading 688/ Khula Valuation

PV SCMU5-08/09-0610 Property Valuation Services 12/02/2008 10 000

Nzelenzele LS 0503(1)-08/09 Land Surveying Services 16/04/2008 65 000

Nzele-Nzele Preston & Medcalf (EL Office)

LS SCMU5-08/09-0570 Land Surveying Services 26/01/2009 224 435

Nzenzele Preston & Medcalf inc LS 0503(1)-08/09

There are 3 schools in Farm Mnyameni no 2362, Land Surveyor to Identify Portions of the three schools 05/05/2008 65 000

Omkhai Consulting Engineers


Omkhai Consulting Engineers



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Osmond Lange Architects and Ikemeleng JV Architects

Arch SCMU5-07/08-0207

Architectural Engineering Services 18/8/2008 40 000 000

Palmer Flatela & Associates: It Rejected this Appointment QS SCMU5-08/09-0521 Quantity Surveying Services 08/05/2008 23 000

Pierre Webber QS QS SCMU5-08/09-0638(B) Quantity Surveying Services 02/11/2009 10 000

Pulana Baxter and Associates


R&G Consulting QS 0801(1)-07/08 Quantity Surveying 29/05/2008 60 000

R&G Consulting QS 0801(1)-07/08 Quantity Surveying 29/05/2008 60 000

R&G Consulting QS SCMU5-08/09-0628 Quantity Surveying Services 03/12/2009 10 000

Raj Maharaj Arch 0810(1)-07/08 Architectural Services 27/05/2008 250 000

Raj Maharaj Architects


Raj Maharajah Architects


Rens & Leonard QS QS SCMU5-08/09-0653 Quantity Surveying Services 03/12/2009 500 000

RJ Waters & Associates EE 0771-07/08

To provide Electrical Engineering Devices 01/04/2008 150 000

Roeleveld Quantity Surveyor QS 0502(1)-08/09

Quantity Surveying services Project Management Services 16/04/2008 20 000

Roeleveld Quantity Surveyor QS 0728-07/08

Prepare Generic Tender documents for Rapid Delivery of Conventional Schools 21/04/2008 120 000

Roeleveld Quantity Surveyor QS 0850(1)-07/08

Quantity Surveying Services To Manage Mud Structure School Programme 16/04/2008 100 000

Roeleveld Quantity Surveyor QS 0850-07/08

Quantity Surveying services to Manage Mud Structure School Programs 29/05/2008 100 000

Roeleveld Quantity Surveyor



QS SCMU5-08/09-0539 Quantity Surveying services 09/12/2008 500 0000



Roeleveld Quantity Surveyors






Ronald Hicks Arch SCMU5-08/09-0588

Architectural Services and Principal Agent services 09/12/2008 500 000

Rousseau Probert Elliot


Rovert Consulting cc QS SCMU5-08/09- Quantity Surveying Services 02/06/2009 17 500


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0620 (D)

s. Vena & Associates LS 0778-07/08

Consolidate even: 264, 265, 266, 267, 268, 269 Mt Frere Hospital 29/05/2008 3 000

s. Vena & Associates


s. Vena & Associates


Sebego Maloka & Viljoen Civil Engineers

SE SCMU5-08/09-0555


Sektor Consulting SE/CE SCMU5-08/09-0649 Civil and Structural Services 03/12/2009 200 000

Sektor Consulting SE SCMU5-08/09-0507


Selatile Moloi Consulting Engineers

SE/CE SCMU5-08/09-0639


Selatile Moloi Consulting Engineers

SE SCMU5-08/09-0538


Sheltamatiks Architects cc Arch 0576(1)-06/07

Architectural Services for Design of the forementioned centre at Qumbu 30/06/2008 144 000

Sheltamatiks Architects cc Arch 06/07-0575

Architectural Services for Design of abovementioned centre at Idutywa 30/06/2008 144 000

Sinakho Consulting Engineers

SE/CE SCMU5-08/09-0646 Civil and Structural Services 03/12/2009 200 000

Siseko Quantity Surveyors DW 3-03/04

Erection of Pre-Fabricated District Offices at Mount Frere 01/04/2008 194 000

Siseko Quantity Surveyors


Siseko Quantity Surveyors


Sivest SA(Pty)ltd CE SCMU5-08/09-0557 Civil Engineering Services 08/12/2008 600 000

Sivest SA(Pty)ltd SE SCMU5-08/09-0641


Siyakhula Quantity Surveyors QS 0504-08/09

Appoint Siyakula Quantity Surveyors as QS on the Projects 13/06/2008 350 000

Siyakhula Quantity Surveyors QS 0504-08/09

Appoint Siyakula Quantity Surveyors as QS on the Projects 05/05/2008 350 000

Siyakhula Quantity Surveyors

QS SCMU5-08/09-0618 ( c) Quantity Surveying Services 02/06/2009 17 500

SKC SE/CE SCMU5-08/09-0650


SKC Maleswai Engineers CE 0769(1)-07/08 Civil Engineer Services 29/05/2008 55 000

Smale & Partners Arch 0811-07/08 Architectural Engineering Services 27/08/2008 250 000

Soka & Associates Arch 0574(1)-06/07 Architectural Services for Design of the forementioned 30/06/2008 144 000


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centre at Mount Frere

SSI Engineers EE SCMU5-08/09-0592


SSI A DHV Company ME 0849(1)-07/08

Designs HVAC Air Conditioning and Ventilation for the above Offices 16/04/2008 150 000

SSI A DHV Company SE 0505-08/09

Appoint SSI A DHV Company as Structural/ Civil Engineer on the Project 13/06/2008 300 000

SSI A DHV Company SE 0842(1)-07/08 Engineering Schools Building 29/05/2008 15 000

SSI Engineers SE/CE SCMU5-08/09-0651


Stemele & Bosch EE SCMU5-08/09-0558


Stemele & Bosch ME SCMU5-08/09-0514 Mechanical Engineering 08/05/2008 150 000

SVP QS QS SCMU5-08/09-0530 Quantity Surveying Services 08/05/2008 23 000

Thabo Senyolo & Partners QS 0771-07/08

To Provide Quantity Surveying Services 01/04/2008 300 000

Thembeka Quantity Surveyors QS 0821(1)-07/08


Thembela Architects Arch 0500(1)-08/09 Architects for Interior Design 06/03/2008 60 000



Thembela Architects Arch 0848-07/08 Architects for Interior Design 06/03/2008 45 000

Thembela Architects Arch SCMU5-08/09-0541 Architectural Services 09/12/2008 35 000




Theunissen Jankowitz Arch 0504-08/09

Appoint Theunissen Jankwitz Architects as Architects and team Leaders on the Project 13/06/2008 400 000

Theunissen Jankowitz Arch 0504-08/09

Appoint Theunissen Jankwitz Architects as Architects and team Leaders on the Project 05/05/2008 400 000

THM Civil and Structural Engineers

SE SCMU5-05/06-0238

Basic Structural / Civil Engineering services 03/03/2009 300 000

THM Civil and Structural Engineers

CE & SE SCMU5-05/06-01

Civil and Structural Services to Monitor and Review the Drawings 03/03/2009 150 000

THM Civil and Structural Engineers SE/CE 0781(1)-07/08

Structural / Civil Engineering services required at Tower Hospital 05/05/2008 15 000

UWP Consulting Engineer SE 0755-07/08

Structural Engineer for assessment of existing office 15/04/2008 350 000

UWP Consulting Engineer SE 0703(1)-07/08

Design Water & Reticulation & Earthworks for Parking 16/04/2008 105 000


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UWP Consulting Engineer

SE SCMU5-08/09-0559


UWP Consulting Engineers ( Mthatha Office)


UWP Consulting Engineers

SE SCMU5-08/09-0566


Van Der Walt & Du Plessis


Van Der Walt & Du Plessis


Van Der Walt & Du Plessis QS 0806(1)-07/08 Quantity Surveying Services 29/05/2008 20 000

Vincent & Fensham QS SCMU5-08/09-0523 Quantity Surveying Services 08/05/2008 23 000

Vokon Africa Consulting EE 0835(1)-07/08

Electrical Engineering School Building 15/04/2008 30 000

Vokon Africa Consulting EE 0843(1)-07/08

Electrical Engineering Services for the fore mentioned School Building 13/06/2008 30 000

Vokon Africa Consulting (Mthatha Office)

EE SCMU5-08/09-0596


X3 Architects Arch SCMU5-08/09-0607 Architectural Services 23/3/2009 1 200 000

Department of Public Works – Vote 5 – Annual Report 2008/09

Documents

Transcript of Department of Public Works – Vote 5 – Annual Report 2008/09