COLLEGE OF DuPAGE

COLLEGE OF DuPAGE

Organizational & Regular

Board of Trustees Meeting @ 6:00 p.m.

April 25, 2019

NOTICE AND AGENDA

THE BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT #502, COUNTIES OF DuPAGE, COOK AND WILL, STATE OF ILLINOIS, WILL HOLD THE FOLLOWING ORGANIZATIONAL & REGULAR

MEETING OF THE BOARD IN THE STUDENT SERVICES CENTER (SSC), ROOM SSC-2200, MAIN CAMPUS, 425 FAWELL BLVD., GLEN ELLYN, ILLINOIS:

ORGANIZATIONAL & REGULAR BOARD MEETING THURSDAY, APRIL 25, 2019 6:00 P.M. ~ ROOM SSC-2200

AGENDA

PART A: Organizational

1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ANNOUNCEMENT OFFICIAL ELECTION RESULTS 2. PUBLIC COMMENT

3. OUTGOING STUDENT TRUSTEE

a. Recognition of Outgoing Student Trustee Sonia Paul b. Board Approval of Resolution of Appreciation for Sonia Paul

4. INCOMING STUDENT TRUSTEE

a. Student Election Results - Information b. Oath of Office – New Student Trustee Jasmine Schuett

5. OUTGOING TRUSTEES a. Recognition of Outgoing Trustee Joseph Wozniak b. Board Approval of Resolution of Appreciation for Joseph Wozniak c. Recognition of Outgoing Trustee Alan Bennett d. Board Approval of Resolution of Appreciation for Alan Bennett 6. INCOMING TRUSTEES a. Oath of Office – Annette K. Corrigan and Maureen Dunne b. Roll Call

7. ANNUAL REORGANIZATION OF THE BOARD a. Nomination and Election of Board Chairman b. Nomination and Election of Board Vice-Chairman c. Nomination and Election of Board Secretary

d. Appointment of Treasurer of the Board e. Determination of Regular Board Meetings, Dates and Locations f. Change of Authorized Bank Signatures g. Adoption of Board Policy Manual dated December 20, 2018 h. Appointment of Board Representative at Bid Openings

8. CLOSED SESSION (Room SSC2200)

9. RETURN TO OPEN SESSION / ROLL CALL

PART B: Regular 1. PUBLIC COMMENT 2. REPORTS

a. Chairman’s Report b. Student Trustee Report c. President’s Report d. Budget Committee Report e. Presidential Search Committee f. Audit Committee Report

3. INFORMATION a. Personnel Items b. Financial Statements c. Gifts & Grants Report d. Construction Change Orders e. Monthly Construction Update f. In-Kind Donations Report

4. CONSENT AGENDA a. ALEKS Placement, Preparation and Learning Test Units b. Intergovernmental Police Services Assistance Agreement between Felony Investigation Assistance Team (FIAT) and Community College District No. 502 c. Data Cabling for Security Cameras d. Welding Equipment for Manufacturing Tech Program e. Audit Services f. Computer Partnership Extension RTI g. CurricuNet Maintenance Agreement Renewal for FY20 h. Avaya/ESNA Officelinx Software Assurance Renewal i. Media Storage for MPTV – Re-Bid j. Design Services for Campus-Wide Facilities Condition Assessment k. Engineering Services for Emergency Generator at the Miller Homeland Security Center (HEC) l. SRC Elevator 3 and 4 Controller Replacement m. Continuing Education Catalog Printing n. Furniture for Administrative Building Renovation o. EMSI Career Coach p. Approval of Auxiliary Services and Outreach Committee Charter q. Notice of Public Hearing for FY2020 Budget r. Approval of Final Settlement Agreement in Victoria McClellan v. College of DuPage, 2013 L 00839 s. Minutes of the March 21, 2019 Regular Board Meeting t. Closed Session Minutes – CONFIDENTIAL – for Board only: (a) February 21, 2019, Closed Session #2

(b) March 21, 2019

u. Personnel Action Items v. Financial Reports

5. FOR APPROVAL: AlphaGraphics Wheaton Financial Report

6. TRUSTEE DISCUSSION

7. CALENDAR DATES / Campus Events

Thursday, May 16, 2019: Regular Board Meeting @ 6:00 p.m. – SSC-2200

8. CLOSED SESSION (if needed)

9. ADJOURN

CHRISTINE FENNE, SECRETARY BOARD OF TRUSTEES OF COMMUNITY COLLEGE

DISTRICT NO. 502, COUNTIES OF DuPAGE, COOK AND WILL, STATE OF ILLINOIS

Posted 4/23/19

Item 7 April 25, 2019

ANNUAL REORGANIZATION OF THE BOARD

a. Nomination and Election of Board Chairman b. Nomination and Election of Board Vice-Chairman c. Nomination and Election of Board Secretary d. Appointment of Treasurer of the Board e. Determination of Regular Board Meetings, Dates

and Locations f. Change of Authorized Bank Signatures g. Adoption of Board Policy Manual dated December

20, 2018 h. Appointment of Board Representative at Bid Openings

Item 7a April 25, 2019

COLLEGE OF DUPAGE ORGANIZATIONAL & REGULAR BOARD MEETING

REORGANIZATION OF THE BOARD

1. SUBJECT

Nomination and Election of Board Chairman.

2. REASON FOR CONSIDERATION

Each year, the Trustees nominate and elect their Board Chairman.

3. BACKGROUND INFORMATION

According to Board Policy 5-55, Election of Officers, “The Board of Trustees will annually elect or appoint a Chair, Vice-Chair, Secretary and Treasurer at its annual organizational meeting. The Board will elect from its membership a Chair and Vice-Chair. The Board may elect from its membership, as needed, a Co-Vice Chair. The Board will either elect a Secretary from the membership of the Board or appoint a Secretary who is not a member of the Board. The Board will appoint a Treasurer who is not a member of the Board, in accordance with Section 3-18 of the Illinois Public Community College Act 110 ILCS 805/3-18. All officers will be elected by a majority vote of the Board.”

According to Board Policy 5-75, Term of Office (Board Member Officers), “All officers of the Board of Trustees who are elected from the membership at an annual organizational meeting of the Board will serve until the next succeeding annual organizational meeting, unless an officer is unable to serve due to death, incapacity, resignation or removal from office. Removal of an officer before the next succeeding annual organizational meeting will be by majority vote of the entire Board of Trustees and will be based on a finding by the Board that the removal is in the best interests of the Board.”

4. RECOMMENDATION

That the Board of Trustees elects to serve as Chairman of the Board from April 25, 2019 until the next Organizational Board Meeting in April 2020.


SIGNATURE PAGE

Nomination and Election of Board Chairman

ITEM(S) ON REQUEST

That the Board of Trustees elects ______________________________ to serve as Chairman of the Board from April 25, 2019 until the next Organizational Board Meeting in April 2020.

Board Chairman Date

Board Secretary Date

Item 7b April 25, 2019



1. SUBJECT

Nomination and Election of Board Vice-Chairman.


Each year, the Trustees nominate and elect their Board Vice-Chairman.




4. RECOMMENDATION

That the Board of Trustees elects to serve as Vice-Chairman of the Board from April 25, 2019 until the next Organizational

Board Meeting in April 2020.


SIGNATURE PAGE

Nomination and Election of Board Vice-Chairman ITEM(S) ON REQUEST: That the Board of Trustees elects __________________________________ to serve as Vice-Chairman of the Board from April 25, 2019 until the next Organizational Board Meeting in April 2020.

Board Chairman Date


Item 7c April 25, 2019

COLLEGE OF DuPAGE ORGANIZATIONAL & REGULAR BOARD MEETING


1. SUBJECT

Nomination and Election of Board Secretary.


Each year, the Trustees nominate and elect their Board Secretary.




4. RECOMMENDATION

That the Board of Trustees elects to serve as Secretary of the Board from April 25, 2019 until the next Organizational Board Meeting in April 2020.


SIGNATURE PAGE

Nomination and Election of Board Secretary ITEM(S) ON REQUEST: That the Board of Trustees elects ___________________________________ to serve as Secretary of the Board from April 25, 2019 until the next Organizational Board Meeting in April 2020.

Board Chairman Date


Item 7d April 25, 2019



1. SUBJECT

Appointment of Treasurer.


Each year, the Board of Trustees appoints a Treasurer. This action is required under both the Illinois Public Community College Act as well as Board Policy.


According to Board Policy 5-55, Election of Officers, “The Board of Trustees will annually elect or appoint a … Treasurer at its annual organizational meeting... The Board will appoint a Treasurer who is not a member of the Board, in accordance with Section 3-18 of the Illinois Public Community College Act 110 ILCS 805/3-18.” Consistent with 110 ILCS 805/3-18, the Treasurer serves at the pleasure of the Board.

4. RECOMMENDATION

That the Board of Trustees appoints Scott Brady, Interim CFO, to serve as Treasurer from April 25, 2019 until no later than the next Organizational Board Meeting in April 2020.


SIGNATURE PAGE

Appointment of Treasurer ITEM(S) ON REQUEST:

That the Board of Trustees appoints Scott Brady, Interim CFO, to serve as Treasurer from April 25, 2019 until no later than the next Organizational Board Meeting in April 2020.

Board Chairman Date


Item 7e April 25, 2019



1. SUBJECT

Determination of Regular Board Meetings, Dates and Locations.


Each fiscal year, the Board must set their Regular Board Meeting schedule. This schedule must be published at the beginning of each College Fiscal Year in newspapers circulated within the College district.


The recommendation for Board Meeting dates, times and locations is based on the convenience of the College Board of Trustees.

4. RECOMMENDATION

That the Board of Trustees approves the following dates for their regularly scheduled Monthly Board of Trustees Meetings to be held at the College of DuPage, Main Campus, Student Services Center – Room SSC-2200, 425 Fawell Boulevard, Glen Ellyn, for Fiscal Year 2020:

JULY: 3rd Thursday, July 18, 2019

AUG: 3rd Thursday, August 15, 2019

SEPT: 3rd Thursday, September 19, 2019

OCT: 3rd Thursday, October 17, 2019

NOV: 3rd Thursday, November 21, 2019

DEC: 3rd Thursday, December 19, 2019

JAN: 3rd Thursday, January 16, 2020


FEB: 3rd Thursday, February 20, 2020

MARCH: 3rd Thursday, March 19, 2020

APRIL: 3rd Thursday, April 16, 2020

MAY: 3rd Thursday, May 21, 2020

JUNE: 4th Thursday, June 25, 2020


SIGNATURE PAGE

FY19 Board Meeting Dates

ITEM(S) ON REQUEST That the Board of Trustees approves the following dates for their regularly scheduled Monthly Board of Trustees Meetings to be held at the College of DuPage, Main Campus, Student Services Center – Room SSC-2200, 425 Fawell Boulevard, Glen Ellyn, for Fiscal Year 2020:

JULY: 3rd Thursday, July 18, 2019

AUG: 3rd Thursday, August 15, 2019

SEPT: 3rd Thursday, September 19, 2019

OCT: 3rd Thursday, October 17, 2019

NOV: 3rd Thursday, November 21, 2019

DEC: 3rd Thursday, December 19, 2019

JAN: 3rd Thursday, January 16, 2020

FEB: 3rd Thursday, February 20, 2020

MARCH: 3rd Thursday, March 19, 2020

APRIL: 3rd Thursday, April 16, 2020

MAY: 3rd Thursday, May 21, 2020

JUNE: 4th Thursday, June 25, 2020

Board Chairman Date


Item 7f

April 25, 2019

COLLEGE OF DuPAGE

ORGANIZATIONAL & REGULAR BOARD MEETING

BOARD APPROVAL

1. SUBJECT

Change of Authorized Bank Signatures.

2. REASON FOR CONSIDERATION Each year the trustees re-elect and appoint new officers.


Whenever there are changes in the composition of the College’s and/or the Board’s officers, the Secretary to the Board is required to complete Financial Institution Resolutions authorizing such changes.

4. RECOMMENDATION

That the Board of Trustees authorize the Board Chairman to complete Financial Institution Resolutions authorizing the following signatures for College accounts as of April 25, 2019. The following will be authorized signers for all accounts at financial institutions listed on the following page:

Item 7f

April 25, 2019

Institution Accounts* (last three digits)

JP Morgan/Chase Payroll (xxx981) Payable (xxx999) Concentration (xxx791) Federal Funds (xxx005) Credit Card Clearing (xxx074)

BMO Operating Cash (xxx011) Bonds Series 2013 (xxx029)

Illinois Funds LGIP Account (xxx577) *As of April 25, 2019

Disbursement Approvals Required In addition to any other approval requirements, including Board Policy 10-65 and Administrative Procedure 10-60, prior to releasing disbursements from the accounts listed above, the following must approve final release of disbursements. Payroll, Benefits, Utility, and Postage Payments

<$25,000 Treasurer. If Treasurer not available then Controller, President, Board Chairman, or Board Secretary.

>=$25,000 Same

All Other Disbursements

<$25,000 Treasurer. If Treasurer not available then Controller, President, Board Chairman, or Board Secretary.

>=$25,000 (1) Treasurer or Controller; AND (2) Board Chairman or Board Secretary. If Treasurer or Controller are not available, then the President can sign in their stead.

Staff Contact: Ellen Roberts, Interim VP Administration Scott Brady, Interim CFO and Treasurer

Item 7f

April 25, 2019

SIGNATURE PAGE FOR CHANGE OF AUTHORIZED BANK SIGNATURES

This resolution was adopted by the board on April 25, 2019.

Board Chairman Date


Item 7g April 25, 2019



1. SUBJECT

Adoption of Board Policy Manual last updated by the Board December 20, 2018.


The Board of Trustees Policy Manual is intended to provide overall guidance for the administration of College of DuPage.


At each Reorganizational Board Meeting, when there is a change in the make-up of the Board, the Trustees adopt the Board Policy Manual last updated by the Board of Trustees.

4. RECOMMENDATION

That the newly elected Board of Trustees adopt the Board Policy Manual, last updated December 20, 2018, of the Board of Trustees of Community College #502, College of DuPage, Glen Ellyn, IL.


SIGNATURE PAGE

Adoption of Board Policy Manual of Former Board ITEM(S) ON REQUEST:

That the newly elected Board of Trustees adopt the Board Policy Manual, last updated December 20, 2018, of the Board of Trustees of Community College #502, College of DuPage, Glen Ellyn, IL.

Board Chairman Date


Item 7h April 25, 2019

COLLEGE OF DUPAGE


BOARD APPROVAL

___________________________________________________________________ 1. SUBJECT

Appointment of Board Representatives at Bid Openings 2. REASON FOR CONSIDERATION

On April 20, 2017, the College’s Board of Trustees approved Board Policy 5-185, Board Representatives at Bid Openings. The policy requires that the Treasurer and General Counsel nominate a panel of at least four individuals to serve as the Board’s representatives at the College’s bid openings. The policy further requires that at least one representative must attend each bid opening “as an agent of the Board.” The attendant representative has a duty to report to the Chairperson of the Audit Committee “any irregularity in the bid opening process or noncompliance with applicable laws, rules, or procedures governing the bidding process.”


The Interim Treasurer and General Counsel have jointly considered candidates for the aforementioned panel and hereby nominate:

Elias Almazan, Chief Engineer, East Campus Dawn M. Birkland, College Curriculum Manager

Judith A. Coates, Learning & Organizational Development Manager Keith A. Conlee, Chief Security Officer

David W. Ditchfield, Chief Engineer, West Campus John R. Gandor, Facilities/Construction Accounting Manager

Philip T. Gieschen, Risk Management Coordinator Robert L. Hayley, Budget Manager

Craig A. Heavens, Programming Supervisor Joanne L. Ivory, Learning Resources Interim Dean

Richard A. Kulig, Network Services Manager


Michelle Olson-Rzeminski, Employment Manager Eugene A. Refakes, Accounting Operations & Financial Systems Manager

Michelle K. Resnick, Accounts Receivable Manager David Virgilio, Assistant Financial Controller

Christopher Wosachlo, Energy/Project Manager Keith J. Zeitz, Office and Classroom Technology Manager

The nominated individuals are reasonably independent of the College’s procurement process. The Purchasing Department will provide appropriate training of the individuals on the panel upon the approval of their appointment as Board representatives.

4. RECOMMENDATION

That the Board of Trustees appoint the individuals named above as Board representatives at bid openings of the College to serve until successors are appointed. Staff Contact: Ellen Roberts, Interim VP for Administrative Affairs John Kness, General Counsel


SIGNATURE PAGE FOR APPOINTMENT OF BOARD REPRESENTATIVES AT BID OPENINGS

ITEM(S) ON REQUEST

THAT THE BOARD OF TRUSTEES APPOINT THE FOLLOWING INDIVIDUALS TO SERVE AS BOARD

REPRESENTATIVES AT COLLEGE BID OPENINGS TO SERVE UNTIL SUCCESSORS ARE

APPOINTED:

Elias Almazan, Chief Engineer, East Campus Dawn M. Birkland, College Curriculum Manager

Judith A. Coates, Learning & Organizational Development Manager Keith A. Conlee, Chief Security Officer

David W. Ditchfield, Chief Engineer, West Campus John R. Gandor, Facilities/Construction Accounting Manager

Philip T. Gieschen, Risk Management Coordinator Robert L. Hayley, Budget Manager

Craig A. Heavens, Programming Supervisor Joanne L. Ivory, Learning Resources Interim Dean

Richard A. Kulig, Network Services Manager Michelle Olson-Rzeminski, Employment Manager

Eugene A. Refakes, Accounting Operations & Financial Systems Manager Michelle K. Resnick, Accounts Receivable Manager

David Virgilio, Assistant Financial Controller Christopher Wosachlo, Energy/Project Manager

Keith J. Zeitz, Office and Classroom Technology Manager

BOARD CHAIR DATE SECRETARY DATE


INFORMATION a. Personnel Items b. Financial Statements c. Gifts & Grants Reports d. Construction Change Orders e. Monthly Construction Update f. In-Kind Donations Report



BOARD INFORMATION

1. USUBJECT

Personnel Actions for Board Information.

2. UBACKGROUND INFORMATION

The following personnel actions are provided for information only:

a) Managerial Appointments

b) Classified Appointments

c) FOP Appointments

d) Managerial Promotions / Transfers

e) Classified Promotions / Transfers

f) Classified Resignations

Staff Contact: Mia Igyarto, Interim Vice President, Human Resources


APPOINTMENTS

UName UTitleU UDepartmentU UStart DateU UTypeU USalary

MANAGERIAL

John Mondelli Program Manager – Homeland Homeland Security 04/08/2019 New Hire $74,500 Security Training Institute Training Institute Full Time CLASSIFIED

Cynthia Anderson Student Services Specialist Student Affairs 04/01/2019 New Hire $52,000 Full Time Jacob Comstock Library Assistant I Library 04/01/2019 New Hire $18,099 Part Time Elizabeth Donovan Student Services Specialist Student Affairs 04/01/2019 New Hire $52,000 Full Time Gabriele Frahm Instructional Designer II Learning Technologies 04/29/2019 New Hire $63,000 Full Time Claire Granger Enrollment Associate – Campus Central 03/26/2019 New Hire $16,088 Administrative Assistant III Part Time Heidi Holmes Gallery Assistant Performing Arts 04/11/2019 New Hire $24,882 Part Time Efpril Klopfenstein Administrative Assistant III Centers 03/18/2019 New Hire $16,088 Part Time Emily LaCivita Testing Specialist Testing Center 04/15/2019 New Hire $20,592 Part Time


APPOINTMENTS - Continued


CLASSIFIED - continued

Maria Marzano Administrative Assistant III Registration Services 03/18/2019 New Hire $19,306 Part Time Amy McConnell Administrative Assistant V Academic Affairs 05/06/2019 New Hire $59,500 Full Time Kevin Medina Grounds Maintenance Worker I Facilities Operations 03/18/2019 New Hire $33,280 Full Time Nishi Mehta Administrative Assistant III Center for Access / 03/25/2019 New Hire $16,088 Accommodations Part Time Kimberly Oakley Student Services Specialist Student Affairs 04/01/2019 New Hire $52,000 Full Time Douglas Voegtle Program Specialist Ctr. For Entrepreneurship 03/18/2019 New Hire $21,840 Part Time Richard Zawodniak Corrective Repair Carpenter Facilities Operations 04/15/2019 New Hire $43,409 Full Time FOP

Gerard Grabowski Patrol Officer Police Department 04/01/2019 New Hire $52,457 Full Time Tim Nge Community Service Officer Police Department 04/29/2019 New Hire $46,904 Full Time


PROMOTIONS / TRANSFERS


MANAGERIAL

Amy Calhoun Internal Marketing & Marketing & Creative 03/04/2019 Transfer $91,680 Communications Manager Services Full Time Debbie Henderson Coordinator, Student Registration Services 04/01/2019 Promotion $59,000 Registration Services Full Time CLASSIFIED

Mary Devine Student Services Specialist Student Affairs 04/01/2019 Promotion $52,000 Full Time Shameica Hall Accountant II Financial Affairs & 04/01/2019 Promotion $53,868 Controller Full Time

RESIGNATIONS Years of UNameU UTitleU UDepartmentU UEnd DateU U TypeU UService

CLASSIFIED

Judy Cuff Administrative Assistant III Registration Services 04/25/2019 Resignation 5 Yrs. 6 Mons. Denise Kissee Administrative Assistant V Nursing and Health Science 04/04/2019 Resignation 4 Yrs. 8 Mos. Shelia Lally Administrative Assistant II Adjunct Faculty Support 03/14/2019 Resignation 0 Yrs. 4 Mos.


RESIGNATIONS - Continued Years of UNameU UTitleU UDepartmentU UEnd DateU U TypeU UService

CLASSIFIED - continued

Nicole Mancha Administrative Assistant IV Registration 04/18/2019 Resignation 1 Yrs. 0 Mos. Behrooz Salasel Supervisor, Academic Lab Office and Classroom Tech. 05/25/2019 Resignation 5 Yrs. 0 Mos. Donnie Keith Turner Financial Aid Representative Student Financial Assistance 03/29/2019 Resignation 1 Yrs. 11 Mos. Yashica Weeks Coordinator, Development Institutional Advancement 04/12/2019 Resignation 6 Yrs. 3 Mos.

Item 3b

April 25, 2019

COLLEGE OF DUPAGE


BOARD INFORMATION

___________________________________________________________________ 1. SUBJECT

Financial Statements: Schedule of Investments, General Fund – Budget and Expenditures, Operating Cash Available to Pay Annual Operating Expenses, and Tax Levy Collections. 2. REASON FOR CONSIDERATION Provided for Board information. 3. BACKGROUND INFORMATION

a) Schedule of Investments – This report is presented to the Board for information each month. It lists the Schedule of Investments for each of the College’s Funds. The report details the purchase and maturity dates and interest rate earned.

b) General Fund – Budget and Expenditures – This report is presented to the Board for information each month. It lists the budget-to-actual results for the current fiscal year for the General Fund.

c) Operating Cash Available to Pay Annual Operating Expenses – This report is presented to the Board for information each month. It shows the amount of operating cash and investments on hand and Board-approved fund balance restrictions compared to prior year annual operating expenses and presents the ratio of cash available to annual operating expenses.

d) Disposal of Capital Assets - This report is presented to the Board for information on a quarterly basis. This report lists the reason for the disposal, location, number of items and their respective dollar values.

e) Tax Levy Collections – This report is presented to the Board for discussion purposes on a quarterly basis (July, October, January, April). This report lists the tax receipts by counties and also by each of the funds that levy taxes.

f) Budgetary Position Additions – This report is presented to the Board for information on a monthly basis. This report lists the positions that have been added after the Annual Budget was adopted.

Staff Contact: Ellen Roberts, Interim VP Administration, Scott Brady, Interim

CFO and Treasurer, and David Virgilio, Interim Controller



BOARD INFORMATION

1. SUBJECT

Grants and Gifts Status Report.


The Board is provided with a monthly update of grants and gifts.


The attachment reports the current status of operational public and private grants to the College of DuPage and the College of DuPage Foundation, and status of cash donations and in-kind gifts to the College of DuPage Foundation.

Staff Contact: Karen M. Kuhn, M.S., CFRE

Executive Director, College of DuPage Foundation

Barbara S. Abromitis, Ed.D., CFRE Director, Grants

College of DuPage FoundationMonthly Gift Summary Report

March 1 - 31, 2019

Fund ID Fund Description Gift Count Cash Stock Pledge Balance Gifts-In-Kind Planned Total

R603 / 30 ACT-SO (Afro-Academic, Cultural, Technical and Scientific Olympics) Program Suppo 3 $30.00 $0.00 $0.00 $0.00 $0.00 $30.00R695 / 30 Athletic Department 3 $30.00 $0.00 $0.00 $0.00 $0.00 $30.00G932 / 35 Automotive Technology Scholarship 3 $30.00 $0.00 $0.00 $0.00 $0.00 $30.00R607B / 30 Belushi Artist-In-Residence Program 6 $58.14 $0.00 $0.00 $0.00 $0.00 $58.14D624 / 20 Buffalo Theatre Ensemble Program 2 $70.00 $0.00 $0.00 $0.00 $0.00 $70.00G268 / 35 Cancer Federation Scholarship 7 $266.00 $0.00 $0.00 $0.00 $0.00 $266.00G700 / 35 Carol Stream Community College Scholarship 6 $90.00 $0.00 $0.00 $0.00 $0.00 $90.00G475 / 35 Carter Carroll Excellence in History Award 1 $500.00 $0.00 $0.00 $0.00 $0.00 $500.00D690 / 20 Center for Entrepreneurship Fund for Workforce Development 3 $37.50 $0.00 $0.00 $0.00 $0.00 $37.50G273 / 35 Certificate of GED Scholarship 6 $75.00 $0.00 $0.00 $0.00 $0.00 $75.00G971 / 35 Chief George Graves Scholarship 3 $30.00 $0.00 $0.00 $0.00 $0.00 $30.00G302 / 35 Classified Personnel Committee (CPC) Scholarship 6 $38.07 $0.00 $0.00 $0.00 $0.00 $38.07R622 / 30 Cleve Carney Art Gallery Fund 4 $5,075.00 $0.00 $0.00 $0.00 $0.00 $5,075.00G827 / 40 Cleve Carney Endowed Art Fund 3 $15.00 $0.00 $0.00 $0.00 $0.00 $15.00G215 / 35 College of DuPage Faculty Association Scholarship 3 $30.00 $0.00 $0.00 $0.00 $0.00 $30.00G912 / 25 College of DuPage Foundation's Impact Scholarship 9 $71.55 $0.00 $0.00 $0.00 $0.00 $71.55G915 / 25 College of DuPage Foundation's Returning Adult Scholarship 12 $45.00 $0.00 $0.00 $0.00 $0.00 $45.00G918 / 25 College of DuPage Foundation's Single Parent Scholarship 30 $409.59 $0.00 $0.00 $0.00 $0.00 $409.59G904 / 25 College of DuPage Foundation's Textbook Scholarship 9 $75.00 $0.00 $0.00 $0.00 $0.00 $75.00D627 / 20 Culinary & Hospitality Program 16 $420.00 $0.00 $0.00 $0.00 $0.00 $420.00G974 / 35 Edwin and Barbara Dannewitz Perioperative Arena Scholarship 3 $60.00 $0.00 $0.00 $0.00 $0.00 $60.00G105 / 25 Eileen M. Ward Endowed Textbook/Instructional Materials Scholarship 3 $15.00 $0.00 $0.00 $0.00 $0.00 $15.00D703 / 30 Engineering Program Support 3 $30.00 $0.00 $0.00 $0.00 $0.00 $30.00G856 / 35 Eric Martinson Memorial Scholarship 1 $25.00 $0.00 $0.00 $0.00 $0.00 $25.00D692 / 20 Fashion Program 3 $30.00 $0.00 $0.00 $0.00 $0.00 $30.00R612 / 30 Fine Arts Program 3 $120.00 $0.00 $0.00 $0.00 $0.00 $120.00E225 / 20 Frida Kahlo Exhibition 3 $576.93 $0.00 $0.00 $0.00 $0.00 $576.93D704 / 30 FUEL Pantry Support 12 $88.50 $0.00 $0.00 $0.00 $0.00 $88.50D626 / 20 General Athletic Program 3 $11.55 $0.00 $0.00 $0.00 $0.00 $11.55G808 / 40 General Scholarship Endowment 3 $15.00 $0.00 $0.00 $0.00 $0.00 $15.00G900 / 25 General Scholarship Fund 120 $1,698.45 $0.00 $0.00 $0.00 $0.00 $1,698.45G589 / 35 George Macht Endowed Scholarship Fund 1 $75.00 $0.00 $0.00 $0.00 $0.00 $75.00G707 / 35 Glenbard High School District 87 Scholarship 6 $21.00 $0.00 $0.00 $0.00 $0.00 $21.00G926 / 35 Glenn Hansen Leadership Scholarship 9 $240.00 $0.00 $0.00 $0.00 $0.00 $240.00G406 / 35 Greg Joos Memorial Scholarship 3 $34.62 $0.00 $0.00 $0.00 $0.00 $34.62G959 / 35 H. J. Kleemann Engineering Scholarship 1 $300.00 $0.00 $0.00 $0.00 $0.00 $300.00G368 / 35 Hawthorn Garden Club Scholarship Fund 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00R646 / 30 Healthcare Instructional Support 1 $0.00 $0.00 $0.00 $4,999.00 $0.00 $4,999.00G708 / 35 Hinsdale Township High School District 86 Scholarship 3 $60.00 $0.00 $0.00 $0.00 $0.00 $60.00R648 / 30 Homeland Security Program Support 3 $11.55 $0.00 $0.00 $0.00 $0.00 $11.55D629 / 20 Horticulture Program 3 $30.00 $0.00 $0.00 $0.00 $0.00 $30.00D620 / 20 Horticulture Student Competition Support 4 $180.00 $0.00 $0.00 $0.00 $0.00 $180.00G201 / 35 Iyer Chemistry Scholarship 4 $215.38 $0.00 $0.00 $0.00 $0.00 $215.38G177 / 35 Jesse J. Lopez Give a Kid a Second Chance Scholarship 1 $4,000.00 $0.00 $0.00 $0.00 $0.00 $4,000.00G230 / 35 John Belushi Memorial Scholarships for Music and Theater 4 $65.00 $0.00 $0.00 $0.00 $0.00 $65.00

College of DuPage FoundationMonthly Gift Summary Report

March 1 - 31, 2019

Fund ID Fund Description Gift Count Cash Stock Pledge Balance Gifts-In-Kind Planned Total

G927 / 35 John Modschiedler, Advisor Emeritus, Phi Theta Kappa Scholarship 3 $15.00 $0.00 $0.00 $0.00 $0.00 $15.00G711 / 35 Lake Park District 108 Scholarship 3 $15.00 $0.00 $0.00 $0.00 $0.00 $15.00G985 / 35 Lauren G. Morgan Forensics Scholarship 3 $15.00 $0.00 $0.00 $0.00 $0.00 $15.00R660 / 20 Library Development 1 $0.00 $0.00 $0.00 $6,136.00 $0.00 $6,136.00R659 / 20 Library Program Endowment 9 $57.00 $0.00 $0.00 $0.00 $0.00 $57.00R672 / 30 Lifelong Learning Program 3 $775.00 $0.00 $0.00 $0.00 $0.00 $775.00G155 / 25 Lifelong Learning Scholarship 3 $900.00 $0.00 $0.00 $0.00 $0.00 $900.00R840 / 30 Linda and Robert Jenkins Equipment Mgr Student Aides Support 6 $60.00 $0.00 $0.00 $0.00 $0.00 $60.00G714 / 35 Lyons Township High School District 204 Scholarship 3 $15.00 $0.00 $0.00 $0.00 $0.00 $15.00G940 / 35 Margarita Salazar Respiratory Therapy Scholarship 1 $25.00 $0.00 $0.00 $0.00 $0.00 $25.00R619 / 30 McAninch Arts Center General Fund 20 $211.55 $0.00 $0.00 $300.00 $0.00 $511.55G855 / 40 Michael and Sandra Meyers Scholarship Endowment 1 $0.00 $0.00 $20,000.00 $0.00 $0.00 $20,000.00D693 / 20 Music Program 3 $15.00 $0.00 $0.00 $0.00 $0.00 $15.00D660 / 20 New Philharmonic Orchestra 7 $170.00 $0.00 $0.00 $0.00 $0.00 $170.00G130 / 25 Nursing Alumni Scholarship 3 $30.00 $0.00 $0.00 $0.00 $0.00 $30.00G100 / 10 Resource for Excellence Fund 53 $3,137.75 $0.00 $0.00 $0.00 $0.00 $3,137.75R656 / 30 Ronald Lemme Lecture Series 3 $15.00 $0.00 $0.00 $0.00 $0.00 $15.00G469 / 35 Second Year Nursing Scholarship 9 $92.31 $0.00 $0.00 $0.00 $0.00 $92.31G115 / 25 Student Crisis Emergency Support 6 $52.50 $0.00 $0.00 $0.00 $0.00 $52.50G848 / 35 Student Life Leadership Award 3 $30.00 $0.00 $0.00 $0.00 $0.00 $30.00G931 / 35 Student Need Scholarship 3 $17.31 $0.00 $0.00 $0.00 $0.00 $17.31G989 / 35 Study Abroad - Criminal Justice Scholarship 3 $15.00 $0.00 $0.00 $0.00 $0.00 $15.00G520 / 35 Study Abroad Scholarships 15 $146.55 $0.00 $0.00 $0.00 $0.00 $146.55G967 / 35 The Christopher Drop Welding Scholarship 3 $21.00 $0.00 $0.00 $0.00 $0.00 $21.00G563 / 35 The Honorable Bonnie M. Wheaton Endowed Scholarship 3 $75.00 $0.00 $0.00 $0.00 $0.00 $75.00G326 / 35 Tom Galloway Memorial Scholarship 3 $24.00 $0.00 $0.00 $0.00 $0.00 $24.00G938 / 35 Troy Scholarship for Engineering 3 $37.50 $0.00 $0.00 $0.00 $0.00 $37.50G939 / 35 Troy Scholarship for Nursing 3 $37.50 $0.00 $0.00 $0.00 $0.00 $37.50D632 / 20 Veteran Services Program 11 $216.55 $0.00 $0.00 $0.00 $0.00 $216.55G135 / 25 Vocational Skills Program Support for Special Populations 9 $75.00 $0.00 $0.00 $0.00 $0.00 $75.00D697 / 20 WDCB Employer Matching Gift Revenue (EMG) 10 $2,412.00 $0.00 $150.00 $0.00 $0.00 $2,562.00D696 / 20 WDCB Individual Gifts 2,433 $118,768.45 $0.00 $0.00 $0.00 $0.00 $118,768.45D695 / 20 WDCB Underwriting 31 $20,431.20 $0.00 $12,219.00 $0.00 $0.00 $32,650.20G965 / 40 William W. Steele Memorial Scholarship Endowment 3 $120.00 $0.00 $0.00 $0.00 $0.00 $120.00R701 / 30 Youth Leadership Program and Scholarships 6 $45.00 $0.00 $0.00 $0.00 $0.00 $45.00

Grand Totals: $164,372.00 $0.00 $32,369.00 $11,435.00 $0.00 $208,176.00

3,018 Gift(s) listed2,593 Donor(s) listed

College of DuPage FoundationFiscal Year 2019 Gift Summary Report

Year-to-Date as of March 31, 2019

Fund ID Fund Description Gift Count Cash Stock Pledge Balance In-Kind Planned Total

G620 / 35 A.R.C. Memorial Scholarship 11 $215.00 $0.00 $0.00 $0.00 $0.00 $215.00R603 / 30 ACT-SO (Afro-Academic, Cultural, Technical and Scientific Olympics) Program Suppor 22 $189.97 $0.00 $0.00 $0.00 $0.00 $189.97G342 / 35 American Meteorological Society Scholarship 1 $2,400.00 $0.00 $0.00 $0.00 $0.00 $2,400.00G842 / 35 Archadeck of Chicagoland Scholarship 2 $1,600.00 $0.00 $0.00 $0.00 $0.00 $1,600.00R695 / 30 Athletic Department 14 $6,130.00 $0.00 $0.00 $0.00 $0.00 $6,130.00G588 / 35 August Zarcone Memorial Endowed Scholarship 4 $1,425.00 $0.00 $0.00 $0.00 $0.00 $1,425.00G825 / 40 August Zarcone Memorial Scholarship Endowment 1 $40.00 $0.00 $0.00 $0.00 $0.00 $40.00D612 / 20 Automotive Service Technology Program 11 $31.50 $0.00 $0.00 $1,543.09 $0.00 $1,574.59G932 / 35 Automotive Technology Scholarship 24 $181.50 $0.00 $0.00 $0.00 $0.00 $181.50G226 / 35 Batavia Plain Dirt Gardeners Scholarship 2 $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00R607B / 30Belushi Artist-In-Residence Program 40 $387.60 $0.00 $0.00 $0.00 $0.00 $387.60G921 / 35 Bordeaux French Study Abroad Scholarship 2 $1,100.00 $0.00 $0.00 $0.00 $0.00 $1,100.00G348 / 35 Brian Fugiel Memorial Scholarship 1 $501.00 $0.00 $0.00 $0.00 $0.00 $501.00G928 / 35 BTE Stage Management Scholarship 2 $1,650.00 $0.00 $0.00 $0.00 $0.00 $1,650.00D624 / 20 Buffalo Theatre Ensemble Program 43 $5,608.40 $0.00 $0.00 $0.00 $0.00 $5,608.40R693 / 30 Business and Technology Program 11 $3,510.00 $0.00 $0.00 $26,024.08 $0.00 $29,534.08G268 / 35 Cancer Federation Scholarship 40 $1,615.00 $0.00 $0.00 $0.00 $0.00 $1,615.00G853 / 35 Capper and Marilou Grant Paralegal Scholarship 2 $500.00 $0.00 $2,000.00 $0.00 $0.00 $2,500.00G700 / 35 Carol Stream Community College Scholarship 42 $1,075.00 $0.00 $0.00 $0.00 $0.00 $1,075.00G475 / 35 Carter Carroll Excellence in History Award 10 $590.00 $0.00 $0.00 $0.00 $0.00 $590.00G123 / 35 Catherine M. Brod Scholarship for Speech and Theatre 1 $100.00 $0.00 $0.00 $0.00 $0.00 $100.00D690 / 20 Center for Entrepreneurship Fund for Workforce Development 22 $6,768.00 $0.00 $0.00 $0.00 $0.00 $6,768.00G273 / 35 Certificate of GED Scholarship 37 $10,875.00 $0.00 $0.00 $0.00 $0.00 $10,875.00G971 / 35 Chief George Graves Scholarship 20 $200.00 $0.00 $0.00 $0.00 $0.00 $200.00G168 / 25 Christopher & Karen Thielman Culinary & Hospitality Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00G167 / 25 Christopher & Karen Thielman International Field Studies Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00G302 / 35 Classified Personnel Committee (CPC) Scholarship 44 $493.80 $0.00 $0.00 $0.00 $0.00 $493.80R622 / 30 Cleve Carney Art Gallery Fund 30 $21,680.00 $0.00 $0.00 $0.00 $0.00 $21,680.00G827 / 40 Cleve Carney Endowed Art Fund 21 $600.00 $0.00 $0.00 $0.00 $0.00 $600.00D706 / 20 COACH Program 1 $20,000.00 $0.00 $0.00 $0.00 $0.00 $20,000.00G215 / 35 College of DuPage Faculty Association Scholarship 15 $1,140.00 $0.00 $0.00 $0.00 $0.00 $1,140.00G906 / 25 College of DuPage Foundation's Achievers Scholarship 4 $550.00 $0.00 $0.00 $0.00 $0.00 $550.00G912 / 25 College of DuPage Foundation's Impact Scholarship 50 $595.77 $0.00 $0.00 $0.00 $0.00 $595.77G915 / 25 College of DuPage Foundation's Returning Adult Scholarship 91 $842.00 $0.00 $0.00 $0.00 $0.00 $842.00G918 / 25 College of DuPage Foundation's Single Parent Scholarship 193 $2,697.50 $0.00 $0.00 $0.00 $0.00 $2,697.50G904 / 25 College of DuPage Foundation's Textbook Scholarship 54 $470.00 $0.00 $0.00 $0.00 $0.00 $470.00R610 / 30 Community Education Farm Program 4 $334.61 $0.00 $0.00 $0.00 $0.00 $334.61D627 / 20 Culinary & Hospitality Program 58 $2,376.00 $0.00 $0.00 $0.00 $0.00 $2,376.00G309 / 35 Culinary Student Scholarship (Teen Culinary Challenge) 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00G977 / 35 DeLara Family Scholarship 1 $3,000.00 $0.00 $0.00 $0.00 $0.00 $3,000.00R629 / 30 Dental Hygiene Program 1 $250.00 $0.00 $0.00 $0.00 $0.00 $250.00G455 / 35 Donald Carter Memorial Scholarship 5 $361.00 $0.00 $0.00 $0.00 $0.00 $361.00G456 / 40 Donald Carter Memorial Scholarship Emdowment 1 $22,000.00 $0.00 $0.00 $0.00 $0.00 $22,000.00G306 / 35 Donald J. Craft Memorial Scholarship 2 $1,250.00 $0.00 $0.00 $0.00 $0.00 $1,250.00R699A / 30Dr. Donald and Helen (Gum) Westlake Endowed Fund for Student Productions 4 $650.00 $0.00 $0.00 $0.00 $0.00 $650.00G852 / 35 Dr. Edith S. Jaco Study Abroad Scholarship for Spanish Heritage Language Learners 1 $100.00 $0.00 $0.00 $0.00 $0.00 $100.00G857 / 35 Dr. Gina Santori Nursing Scholarship 1 $2,500.00 $0.00 $0.00 $0.00 $0.00 $2,500.00G847 / 35 Dr. Maureen N. Dunne Autism Student Success Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00




G975 / 35 Dr. Robert J. Frank Endowed Scholarship 1 $500.00 $0.00 $0.00 $0.00 $0.00 $500.00G320 / 35 DuPage Area Moms Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00G974 / 35 Edwin and Barbara Dannewitz Perioperative Arena Scholarship 11 $220.00 $0.00 $0.00 $0.00 $0.00 $220.00G105 / 25 Eileen M. Ward Endowed Textbook/Instructional Materials Scholarship 13 $655.00 $0.00 $0.00 $0.00 $0.00 $655.00G892 / 35 Eileen M. Ward Textbook/Instructional Materials Endowed Scholarship 4 $3,200.00 $0.00 $2,500.00 $0.00 $0.00 $5,700.00G460 / 35 Ellen Watt Memorial Scholarship 1 $10,000.00 $0.00 $0.00 $0.00 $0.00 $10,000.00D703 / 30 Engineering Program Support 25 $465.00 $0.00 $0.00 $0.00 $0.00 $465.00G856 / 35 Eric Martinson Memorial Scholarship 1 $25.00 $0.00 $0.00 $0.00 $0.00 $25.00G891 / 35 Esther Rowe Dodge Scholarship 2 $2,500.00 $0.00 $3,750.00 $0.00 $0.00 $6,250.00D692 / 20 Fashion Program 18 $150.00 $0.00 $0.00 $6,850.00 $0.00 $7,000.00R612 / 30 Fine Arts Program 22 $1,800.00 $0.00 $0.00 $1,000.00 $0.00 $2,800.00G347 / 35 Flexible Steel Lacing Endowed Scholarship 1 $3,500.00 $0.00 $0.00 $0.00 $0.00 $3,500.00G345 / 35 Floral Design Memorial Scholarship 1 $500.00 $0.00 $0.00 $0.00 $0.00 $500.00D625 / 20 Football Program 1 $2,088.12 $0.00 $0.00 $0.00 $0.00 $2,088.12E225 / 20 Frida Kahlo Exhibition 20 $59,078.86 $0.00 $0.00 $0.00 $0.00 $59,078.86D704 / 30 FUEL Pantry Support 80 $1,485.08 $0.00 $0.00 $0.00 $0.00 $1,485.08D626 / 20 General Athletic Program 13 $50.05 $0.00 $0.00 $0.00 $0.00 $50.05G808 / 40 General Scholarship Endowment 11 $55.00 $0.00 $0.00 $0.00 $0.00 $55.00G900 / 25 General Scholarship Fund 912 $76,195.03 $0.00 $0.00 $0.00 $0.00 $76,195.03G589 / 35 George Macht Endowed Scholarship Fund 2 $926.37 $0.00 $0.00 $0.00 $0.00 $926.37G826 / 40 George Macht Scholarship Endowment 2 $0.00 $48,753.12 $0.00 $0.00 $0.00 $48,753.12G707 / 35 Glenbard High School District 87 Scholarship 24 $81.00 $0.00 $0.00 $0.00 $0.00 $81.00G926 / 35 Glenn Hansen Leadership Scholarship 76 $3,050.00 $0.00 $0.00 $0.00 $0.00 $3,050.00G406 / 35 Greg Joos Memorial Scholarship 21 $230.80 $0.00 $0.00 $0.00 $0.00 $230.80G959 / 35 H. J. Kleemann Engineering Scholarship 3 $625.00 $0.00 $0.00 $0.00 $0.00 $625.00G368 / 35 Hawthorn Garden Club Scholarship Fund 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00R646 / 30 Healthcare Instructional Support 4 $100.00 $0.00 $0.00 $5,149.00 $0.00 $5,249.00R644 / 30 Hearing Impaired Program 2 $12.50 $0.00 $0.00 $1,500.00 $0.00 $1,512.50G708 / 35 Hinsdale Township High School District 86 Scholarship 15 $300.00 $0.00 $0.00 $0.00 $0.00 $300.00R648 / 30 Homeland Security Program Support 15 $57.75 $0.00 $0.00 $0.00 $0.00 $57.75R643 / 30 Honors Program 9 $45.00 $0.00 $0.00 $0.00 $0.00 $45.00D629 / 20 Horticulture Program 24 $302.81 $0.00 $0.00 $120.00 $0.00 $422.81D620 / 20 Horticulture Student Competition Support 46 $2,860.00 $0.00 $0.00 $0.00 $0.00 $2,860.00D701 / 20 HSTI Program Development and Training Program 9 $9.00 $0.00 $0.00 $0.00 $0.00 $9.00G201 / 35 Iyer Chemistry Scholarship 16 $676.90 $0.00 $0.00 $0.00 $0.00 $676.90G177 / 35 Jesse J. Lopez Give a Kid a Second Chance Scholarship 1 $4,000.00 $0.00 $0.00 $0.00 $0.00 $4,000.00G238 / 25 Jill Johnson Hall Memorial Scholarship 2 $3,625.00 $0.00 $1,375.00 $0.00 $0.00 $5,000.00G457 / 40 Jim Wolfson Memorial Scholarship Endowment 2 $25,000.00 $0.00 $0.00 $0.00 $0.00 $25,000.00G230 / 35 John Belushi Memorial Scholarships for Music and Theater 25 $550.00 $0.00 $0.00 $0.00 $0.00 $550.00G934 / 35 John K. and Nancy Ann Rutledge Pre-Nursing Scholarship 2 $2,000.00 $0.00 $1,000.00 $0.00 $0.00 $3,000.00G927 / 35 John Modschiedler, Advisor Emeritus, Phi Theta Kappa Scholarship 16 $1,075.00 $0.00 $0.00 $0.00 $0.00 $1,075.00G419 / 35 Keiser Accounting Endowed Scholarship 2 $1,000.00 $0.00 $3,000.00 $0.00 $0.00 $4,000.00G711 / 35 Lake Park District 108 Scholarship 20 $100.00 $0.00 $0.00 $0.00 $0.00 $100.00R703 / 30 Lakeside Pavilion Program 1 $250.00 $0.00 $0.00 $0.00 $0.00 $250.00G985 / 35 Lauren G. Morgan Forensics Scholarship 15 $75.00 $0.00 $0.00 $0.00 $0.00 $75.00R660 / 20 Library Development 2 $500.00 $0.00 $0.00 $6,136.00 $0.00 $6,636.00R659 / 20 Library Program Endowment 51 $365.00 $0.00 $0.00 $0.00 $0.00 $365.00R672 / 30 Lifelong Learning Program 18 $1,822.00 $0.00 $0.00 $0.00 $0.00 $1,822.00




G155 / 25 Lifelong Learning Scholarship 18 $2,149.00 $0.00 $0.00 $0.00 $0.00 $2,149.00R840 / 30 Linda and Robert Jenkins Equipment Mgr Student Aides Support 20 $1,190.00 $0.00 $0.00 $0.00 $0.00 $1,190.00G714 / 35 Lyons Township High School District 204 Scholarship 20 $100.00 $0.00 $0.00 $0.00 $0.00 $100.00R705 / 30 MACtastic Treat Seats - Tickets for Kids and Families Endowed Program 2 $50.00 $0.00 $0.00 $0.00 $0.00 $50.00G988 / 40 MACtastic Treat Seats - Tickets for Kids and Families Endowment 2 $125.00 $0.00 $0.00 $0.00 $0.00 $125.00G940 / 35 Margarita Salazar Respiratory Therapy Scholarship 2 $50.00 $0.00 $0.00 $0.00 $0.00 $50.00G943 / 35 Marriott Chicagoland Business Council Hospitality Scholarship 1 $2,000.00 $0.00 $0.00 $0.00 $0.00 $2,000.00G993 / 40 Matt Rassier Memorial Scholarship Endowment 1 $150.00 $0.00 $0.00 $0.00 $0.00 $150.00R707 / 40 May and James Ryburn Endowment 1 $5.00 $0.00 $0.00 $0.00 $0.00 $5.00G445 / 35 Mayes/McLean Scholarship 1 $500.00 $0.00 $0.00 $0.00 $0.00 $500.00R619 / 30 McAninch Arts Center General Fund 300 $53,329.95 $0.00 $125.00 $10,118.53 $0.00 $63,573.48G800 / 40 McAninch Endowment for the Arts Fund 1 $2,500.00 $0.00 $0.00 $0.00 $0.00 $2,500.00D694 / 20 Meteorology Program 5 $2,350.00 $0.00 $0.00 $0.00 $0.00 $2,350.00G833 / 35 Michael and Sandra Meyers Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00G855 / 40 Michael and Sandra Meyers Scholarship Endowment 2 $5,000.00 $0.00 $20,000.00 $0.00 $0.00 $25,000.00G454 / 35 Morrissey Dental Hygiene Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00D693 / 20 Music Program 24 $560.00 $0.00 $0.00 $0.00 $0.00 $560.00G715 / 35 Naperville Community Unit School District 203 Scholarship 1 $25.00 $0.00 $0.00 $0.00 $0.00 $25.00D660 / 20 New Philharmonic Orchestra 226 $116,409.20 $1,008.58 $4,100.00 $0.00 $0.00 $121,517.78G996 / 35 Norman F. Hallis Memorial Scholarship for Automotive Technology Excellence 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00G130 / 25 Nursing Alumni Scholarship 25 $2,152.00 $0.00 $0.00 $0.00 $0.00 $2,152.00D702 / 30 Paralegal Program Support 10 $140.00 $0.00 $0.00 $0.00 $0.00 $140.00G992 / 35 Paralegal Studies Program Scholarship 12 $84.00 $0.00 $0.00 $0.00 $0.00 $84.00G980 / 40 Paul W. Hedburn and Katherine T. Hedburn Scholarship Endowment 1 $500,000.00 $0.00 $0.00 $0.00 $0.00 $500,000.00G429 / 35 Phi Theta Kappa Scholarship (Justine Kawalek Memorial) 1 $25.00 $0.00 $0.00 $0.00 $0.00 $25.00G983 / 35 Raymond and Virginia Link Vocational Scholarship 13 $2,035.00 $0.00 $0.00 $0.00 $0.00 $2,035.00G100 / 10 Resource for Excellence Fund 393 $52,219.92 $0.00 $0.00 $350.00 $0.00 $52,569.92G459 / 35 Robert Cuff Memorial Scholarship 3 $1,100.00 $0.00 $5,000.00 $0.00 $0.00 $6,100.00R656 / 30 Ronald Lemme Lecture Series 13 $2,155.00 $0.00 $0.00 $0.00 $0.00 $2,155.00G961 / 35 Ruth Walbeck Memorial Scholarship 2 $3,625.00 $0.00 $1,375.00 $0.00 $0.00 $5,000.00D680 / 20 Sculpture Program 1 $50.00 $0.00 $0.00 $0.00 $0.00 $50.00G469 / 35 Second Year Nursing Scholarship 51 $986.55 $0.00 $0.00 $0.00 $0.00 $986.55D608 / 20 Sonography Program 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00G982 / 35 Steve Clifton Memorial Scholarship 1 $100.00 $0.00 $0.00 $0.00 $0.00 $100.00G115 / 25 Student Crisis Emergency Support 40 $1,488.99 $0.00 $0.00 $0.00 $0.00 $1,488.99R702 / 30 Student Leadership Academy Program 9 $29.97 $0.00 $0.00 $0.00 $0.00 $29.97G848 / 35 Student Life Leadership Award 14 $1,325.00 $0.00 $0.00 $0.00 $0.00 $1,325.00R708 / 30 Student Life Program 1 $101.00 $0.00 $0.00 $0.00 $0.00 $101.00G931 / 35 Student Need Scholarship 15 $195.01 $0.00 $0.00 $0.00 $0.00 $195.01G989 / 35 Study Abroad - Criminal Justice Scholarship 21 $12,100.00 $0.00 $0.00 $0.00 $0.00 $12,100.00G520 / 35 Study Abroad Scholarships 74 $1,080.05 $0.00 $0.00 $0.00 $0.00 $1,080.05G967 / 35 The Christopher Drop Welding Scholarship 24 $610.00 $0.00 $0.00 $0.00 $0.00 $610.00G563 / 35 The Honorable Bonnie M. Wheaton Endowed Scholarship 21 $1,500.00 $0.00 $0.00 $0.00 $0.00 $1,500.00G326 / 35 Tom Galloway Memorial Scholarship 15 $2,050.00 $0.00 $0.00 $0.00 $0.00 $2,050.00G938 / 35 Troy Scholarship for Engineering 22 $350.00 $0.00 $0.00 $0.00 $0.00 $350.00G939 / 35 Troy Scholarship for Nursing 22 $300.00 $0.00 $0.00 $0.00 $0.00 $300.00G947 / 35 US Bank Scholarship Fund 2 $5,000.00 $0.00 $0.00 $0.00 $0.00 $5,000.00D632 / 20 Veteran Services Program 75 $2,364.75 $0.00 $0.00 $0.00 $0.00 $2,364.75




G527 / 35 Veterans Textbook Scholarship 1 $100.00 $0.00 $0.00 $0.00 $0.00 $100.00G135 / 25 Vocational Skills Program Support for Special Populations 57 $405.00 $0.00 $0.00 $0.00 $0.00 $405.00G529 / 35 Volunteers in Action (VIA) Endowed Scholarship 1 $125.00 $0.00 $0.00 $0.00 $0.00 $125.00D697 / 20 WDCB Employer Matching Gift Revenue (EMG) 48 $4,568.65 $0.00 $1,367.00 $0.00 $0.00 $5,935.65D700 / 20 WDCB Events 4 $152.00 $0.00 $0.00 $0.00 $0.00 $152.00D687 / 20 WDCB Future Fund 11 $121.91 $0.00 $0.00 $0.00 $0.00 $121.91D696 / 20 WDCB Individual Gifts 17,043 $690,990.87 $320.28 $0.00 $0.00 $0.00 $691,311.15D699 / 20 WDCB Merchandising 19 $515.15 $0.00 $0.00 $0.00 $0.00 $515.15D695 / 20 WDCB Underwriting 197 $151,464.00 $0.00 $15,304.00 $0.00 $0.00 $166,768.00G237 / 25 Wilbur Walker Dodge Memorial Scholarship 2 $2,500.00 $0.00 $2,500.00 $0.00 $0.00 $5,000.00G966 / 35 William W. Steele Memorial Endowed Scholarship 4 $160.00 $0.00 $0.00 $0.00 $0.00 $160.00G965 / 40 William W. Steele Memorial Scholarship Endowment 16 $640.00 $0.00 $0.00 $0.00 $0.00 $640.00R701 / 30 Youth Leadership Program and Scholarships 54 $413.06 $0.00 $0.00 $0.00 $0.00 $413.06

Grand Totals: $1,983,505.95 $50,081.98 $63,396.00 $58,790.70 $0.00 $2,155,774.63

21,483 Gift(s) listed6,612 Donor(s) listed

College of DuPageFY19 Grants Awarded Report

July 1, 2018 - June 30, 2019 Note: New Entries in Bold

Page 1 of 5

Grantor Project Title DepartmentProject

Director Type AmountStart Date End Date Description

Illinois Community College Board

Perkins Postsecondary Career & Technical Education Program

Academic Affairs Jonita Ellis State $1,435,390 7/1/2018 6/30/2019

State allocation to support the academic achievement of Career and Technical Education students in accordance with the FY19 Program Plan.

Illinois Community College Board CTE Leadership Culinary Charles

Boone State $50,000 1/1/2019 6/30/2020 Support for collaborative alignment of curriculum with culinary industry employers

IL Dept of Commerce & Economic Opportunity

FY19 Procurement Technical Assistance Center

Continuing Ed./Ctr. for Entrepren.

Rita Haake Fed/State $148,000 7/1/2018 6/30/2019

To support assistance for small business owners through the Center for Entrepreneurship. (Fed: $95,000; State: $53,000)


FY19 Adult Ed and Literacy Program

Continuing Education Daniel Deasy Federal

/State $2,538,990 7/1/2018 6/30/2019Federal and State allocated portion to support ABE/GED/ESL programming across the district.


Perkins Postsecondary Career & Technical Education Program

Academic Affairs Jonita Ellis Federal $1,403,193 7/1/2018 6/30/2019Federal Allocation restricted to support the academic achievement of CTE students in accordance with the FY 2019 Program Plan.

Corp. for Public Broadcasting

Community Service Grant WDCB Dan Bindert Federal $154,252 10/1/2018 9/30/2020 Community service grant to provide support for

WDCB Radio Station.

$5,729,825

ALLOCATED GRANTS

ALLOCATED GRANTS (Includes grants where it was necessary to develop a concept or project and follow comprehensive guidelines for proposal submission in order to receive allocated funds. Adherence to reporting requirements and ability to measure successful program outcomes determines the level of the award.)



Page 2 of 5

Grantor Project Title Department Project Director Type Amount

Start Date End Date Description

$0

COMPETITIVE REBATES

COMPETITIVE REBATES (Includes rebates from State, Federal and Private Agencies where the application was in competition with other proposals and awards were made to a select number of organizations based on the quality of the submission.)



Page 3 of 5


Director Type AmountStart Date End Date Description

National Security Agency

GenCyber Teacher Summer Camp

IT/Continuing Ed ucation

Chen/ Skarosi Federal $82,345 3/15/2019 2/28/2020

To help teachers (Grades 3-12) learn about cyber security, cybercrime, and cyber security careers


GenCyber Beginning Student Summer Camp

IT/Continuing Ed-Youth programs

Wagner/Konczyk Federal $55,044 3/15/2019 2/28/2020

To help students (Grades 6-12) learn about cyber security, cybercrime, and cyber security careers


GenCyber Advanced Student Summer Camp

IT/Continuing Ed-Youth programs

Wagner/Konczyk Federal $26,184 3/15/2019 2/28/2020

To help students (Grades 8-12) with advanced cyberesecurity experience increase their skills in cyber security, cybercrime, and cyber security careers

Nuts, Bolts, & Thingamajigs Foundation Gadget Girls Camp

Adv. Manuf. & Cont. Ed. Tumavich Found $2,500 1/1/2019 12/31/2019

Support for a one-week summer camp for middle-school aged girls

DuPage Foundation Frida Fest MAC Martinez Found $16,000 12/12/2018 11/1/2019 Support for a one-day cultural celebration of

Mexican heritageEcolab NPO Grants MAC Martinez Corp $2,810 10/1/2018 6/30/2019 Support for SchoolStage at the MacDepartment of Justice

Bulletproof Vest Partnership

Homeland Security Nehls Federal $1,168 5/29/2018 6/30/2019 Support for purchase of 2 vests

Arts Midwest Touring Fund MAC Martinez/Sarther Private $4,000 7/1/2018 6/30/2019 Support for Pilobus Dance Troupe

IRSVolunteer Income Tax Assistance (VITA) Business

Carlson/McBeth Federal $10,900 7/1/2018 6/30/2019

To provide support for expansion of the VITA program run by the Accounting Dept. each year.

Gene Hass Foundation Scholarship Grant Bus/Tech Jim Tumavich Private $20,000 7/1/2016 6/30/2017 To provide scholarships for advanced

manufacturing students.

Illinois Arts CouncilPublic Radio & TV Basic Grant WDCB Bindert State $9,420 9/15/2018 8/31/2019 general operating support for programs at

WDCB

Illinois Arts Council Partners In Excellence MAC Raffel/ Martinez State $48,100 9/15/2018 8/31/2019 General operating support for programs at the

MAC

National Endowment for the Arts

Arts Engagement in Amer. Communities MAC Martinez Federal $10,000 7/1/2018 6/30/2019

Provides funding for projects in all artistic disciplines that engages the public in diverse art programming in areas unrepresented in the NEA portfolio

DuPage Comm. Fnd - JCS Fund

JCS Fund Matching grant New Philharm. Martinez

/Cebula Found $30,000 7/1/2018 6/30/2019 Must raise $30,000; $15,000 will be dispursed after first $15K raised

COMPETITIVE GRANTS



Page 4 of 5

$318,471

COMPETITIVE GRANTS (Includes grants from federal, state and private grantors where the proposal was in competition with other proposals and awards were made to a select number of institutions based on the merits of the project and proposal.)



Page 5 of 5

SUB-AWARDS or IN KIND GRANTS


Director Type Value Start Date End Date Description

$0

$6,048,296

SUB-AWARD OR IN KIND GRANTS (Includes donations that have been granted to the institution for a particular period of time.)

FY19 Total Grants Awarded as of March 31, 2019

JULY 2018

Sodexo America, LLC20,000.00 Annual Gift20,000.00

AUGUST 2018

no activity

SEPTEMBER 2018

no activity

OCTOBER 2018

no activity

NOVEMBER 2018

no activity

DECEMBER 2018

no activity

JANUARY 2019

Pepsi Beverages Company51,000.00 Sponsorship Payment (per contract)51,000.00

FEBRUARY 2019

Pepsi Beverages Company1,000.00 Sustainability Support (per contract)1,000.00

March 2019

no activity

* Not processed through the COD Foundation

VENDOR DONATIONS RECEIVED BY THE COLLEGE*

YTD as of March 31, 2019


COLLEGE OF DuPAGE


BOARD INFORMATION

1

1. SUBJECT

Construction Change Orders for Board Information. 2. REASON FOR CONSIDERATION

Change orders will be funded from the designated project’s overall budget and fall within the approved budget. These change orders are presented for information because they fall below the $100,000 and percentage of contract thresholds established in Administrative Procedure 10-90 (Construction Contracts) for Board approval.


These Change Orders are issued for Board Information in accordance with Administrative Procedure 10-90.

a) Referendum-Related Projects College Requested Change: Innovation DuPage Furniture, Henricksen, #01

b) Capital Budget Projects None


2

SUMMARY OF CONSTRUCTION CHANGE ORDERS

a) REFERENDUM-RELATED PROJECTS

INNOVATION DUPAGE – HENRICKSEN #01: $6,887.68. College Requested change. After the furniture was bid, the College and the Village of Glen Ellyn agreed that a large hallway area on the second floor could be utilized by COD as additional waiting and work areas. This change order adds four (4) adjustable height tables and eight (8) stools to the second floor and converts six (6) tables on the first floor from fixed height to adjustable height models, providing greater flexibility for the staff and members in terms of furniture layout and usage.

b) CAPITAL BUDGET PROJECTS

None Staff Contact: Bruce Schmiedl, Facilities Director Ellen Roberts, Interim Vice President, Administrative Affairs

Contractor Original Contract Change Orders Amount to Date

Amount of This Change Order

New Contract Value

Henricksen $124,181.37 $0.00 $6,887.68 $131,069.05

Total this C.O. $6.887.68


COLLEGE OF DuPAGE


BOARD INFORMATION

1. SUBJECT

Construction Status Overview provided for Board Information. 2. REASON FOR CONSIDERATION

The attached spreadsheet provides a brief summary of the status of College construction projects in various phases of development. This is being submitted to update the Board on the progress of activities to date.


The attached spreadsheet represents proposed projects, projects in progress and projects completed during this fiscal year. (See attached spreadsheet)

Staff Contact: Bruce Schmiedl, Director of Facilities

College of DuPage Construction Projects Update April 18, 2019

Board of Trustees Meeting

Project Name Origin/Scope Anticipated Benefit/Timing Actual Cost

Origin: Reported request from adjunct faculty for student meeting spaces.

Scope: Expand existing Adjunct Faculty office BIC 2A07 into adjoining small

classroom BIC 2500, to provide four additional faculty/student huddle spaces

and one supervisor office. All existing classes in BIC 2500 can be rescheduled to

alternate locations starting Fall 2018.

General Counsel Office Suite Renovation Origin: A request from College Leadership. $258,180

Scope: Expand existing office suite north into existing service vestibule and

portion of adjacent conference room and modify an existing office in order to

accommodate construction of one additional office, conference room and

secure storage.

Origin: Request for improvements from Conference & Events, Multi-Media

Services, Employment & Employee Relations, TLC, Admissions & Outreach,

Career Services, Student Life, and Public Services,.

Scope: Improve acoustics, lighting, sound system, electrical distribution/flexibility

and projection capabilities, and refit the existing obsolete master control room.

SRC North Entrance Replacement Origin: Request from Facilities, Administration and Public Safety $584,782

Scope: Remove existing deteriorated and obsolete revolving doors and

replace with new vestibule and canopy.

MAC 153 Renovation Origin: A request from Academic Leadership to update and remodel the room

to meet contemporary teaching needs.

$345,000

Scope: Reconfigure seven existing tiers with individual seating into four larger

tiers with collaborative seating, power and data to enable student groups to

connect to the classroom projector to present their work. Acoustics and finishes

will also be improved.

Library Media Lab Expansion Origin: Request by Library and Academic leadership $225,500

Scope: Convert and enlarge existing Library classroom SRC 2030 to media

lab space. Work will include shifting the east wall approximately six feet

east, constructing of two huddle rooms, two media edit booths and

providing sixteen edit stations/work carrels.

Waterleaf 1009C Office Conversion to Food Prep Origin: Request by Culinary Faculty and Academic Leadership $76,500

Scope: Convert existing former Purchasing/Market office 1009E to food

preparation by adding food prep counter, stain resistant wall materials,

electrical for slicers, grinders, etc., plus utensil sink and hand sink.

COMPLETED FY19

BIC Adjunct Office Expansion Current huddle space in BIC 2A07 (2 conference rooms) and HSC

1235 (zero conference rooms) is insufficient for faculty to meet

privately with students. This project will create huddle rooms in which

adjunct faculty can schedule time to meet and work with students.

Architect hired, construction drawings and bidding complete.

Contractor awards approved at the April 2018 Board meeting.

Completed August 31, 2018.

$302,400

Accommodate the addition of an assistant General Counsel to the

staff, together with a conference space and secure document

storage. Construction drawings and bidding complete. Contractor

awards approved at May 2018 Board meeting. Construction

commenced first week of June. Completed September 4 2018.

SRC 2000 Audio/Visual Upgrades The proposed improvements will correct existing technical

deficiencies and improve functionality, flexibility and expand

College presentation and event capabilities. The improvements will

enable the requesting providers to better serve the needs of

students, faculty, staff and community. RFQ/QBS process is

complete. Architectural services were approved at the April 20,

2017 Board meeting. Construction drawings are complete. Bidding

complete and approved at the February Board. Completed

September 28, 2018.

$1,700,000

Existing revolving doors are deteriorated and difficult to service and

cannot be secured or monitored by campus electronic security

system. New storefront systems will create a canopy and vestibule

providing protection from inclement weather for pedestrians and

bus patrons and enable all associated entrance doors to be

secured and monitored by the college electronic security system.

Contracts were approved at the September 2017 Board meeting.

Permits received December 18th. Opened for use October 1st.

Remaining metal panels delivered and installed. Project complete

second week of November.

Originally constructed in 1986 to teach theater and lighting, the only

upgrades have been to replace worn seats and routine

replacement of projection systems. The existing seven tiered space

does not allow flexibility to facilitate discussions or other types of

pedagogies that do not involve primarily lecture. The renovation

from seven tiers to four tiers will lend itself to collaboration between

students and provide sufficient workspace and access to power and

data to facilitate group projects. The renovation will also improve

exiting safety. Construction drawings and bidding complete.

Contractor awards approved at the April 2018 Board meeting.

Opened for classes August 20th. Remaining glass panels furnished

and installed. Project Complete first week of November.

Provide increased food preparation for an area that is currently

too cramped to properly serve current needs of students taking

classes in the Waterleaf kitchen. Construction drawings are

complete. Bidding is complete and approved at the June Board.

Construction completed first week of November.

Increasing demand for existing media lab resources and services

has created a need for additional space to provide expert help to

patrons and optimize space utilization. Construction drawings are

complete. Bidding is complete and approved at the June Board.

Project completed first week of November.

Page 1 of 4



Project Name Origin/Scope Anticipated Benefit/Timing Actual Cost

Origin: Request from College leadership to showcase academic and corporate

partners who consistently participate with COD to serve our students.

Scope: SRC/SSC corridor enhancements utilizing a combination of graphic and

electronic media displays. The enhancements will provide flexibility for regular

updating of materials and participating partnerships.

Student Transition Space BIC 3B03/3B05 Origin: Request by Academic Leadership $27,500

Scope: Create a partially enclosed, glazed Transitional Student Lounge in

currently open lounge space in BIC 3B03. Reconfigure existing furniture

within adjoining BIC 3B05 to create a multi-use mentoring environment.

BIC Renovation for ECEC Program Origin: Request by College and Academic Leadership. $105,538

Scope: Renovate existing BIC classrooms #2561, 2565 and 2575 to replicate

ECEC Program instructional spaces currently located in the former ECC

Building.

STEM Hall of Fame BIC 3E05/3E09 Origin: Request by Academic Leadership $100,000

Scope: Enlarge the existing science/STEM glass enclosed conference

room/lounge, re-open existing south curtain wall glazing to create a

clerestory to allow natural light into the space. Equip room with white

boards, power and data to improve functionality.

STEM Hall of Fame BIC 3E05/3E09 Origin: Request by Academic Leadership $100,000

Scope: Enlarge the existing science/STEM glass enclosed conference

room/lounge, re-open existing south curtain wall glazing to create a

clerestory to allow natural light into the space. Equip room with white

boards, power and data to improve functionality.

Project Name

SRC Northeast Entrance Replacement Origin: Request from Facilities, Administration and Public Safety $340,175

Scope: Remove existing deteriorated and obsolete revolving doors and

replace with new vestibule and canopy.

IN PROGRESS

Partnership Hall The enhancements will enable educational and corporate partners

to improve the quality of the presentations highlighting their

respective offerings to our students and will aid in the recruiting of

future COD students by presenting academic and career

relationships that exist at COD. Graphic design contract approved

by Board March 16, 2017. Stakeholder meetings complete.

Conceptual designs presented June 6th. Designs were presented to

the President October 20th. Bidding complete, and approved at the

May Board. Reached Substantial Completion at end of September

2018. Project completed December 14, 2018.

$260,750

COMPLETED FY19 (contd.)

Existing science/stem conference room/lounge is undersized and

is not adequately serving student needs. The expanded space will

improve functionality and provide students the opportunity to

better showcase the work of students involved in STEM

curriculum. Architectural drawings complete. Construction quotes

received, contract awarded. Construction in progress. Project

completed February 15, 2019.

Origin/Scope Anticipated Benefit/Timing Anticipated Cost

Existing revolving doors are deteriorated and difficult to service and

cannot be secured or monitored by campus electronic security

system. New storefront systems will create a canopy and vestibule

providing protection from inclement weather and enable all

associated entrance doors to be secured and monitored by the

college electronic security system. Bailey Edward Architects

selected after obtaining quotes from three architects with whom

that college has had satisfactory relationships. Bidding completed

and approved at the June Board. Construction started first week of

November. Anticipated completion April, 2019.

Provide a dedicated location for special needs high school

students throughout the district, to receive mentoring and

guidance as they prepare to transition into the College

environment. Scope drawings complete. Construction quotes

received, contract awarded. Project completed January 4,

2019.

Relocation of instruction spaces currently located in the ECC

Building will enable the ECEC program to continue instruction

while at the same time vacating existing space in ECC Building to

allow for the renovation of the building into administrative uses.

Architectural drawings complete. Project quotes received,

contract awarded. Project completed January 11, 2019.

Existing science/stem conference room/lounge is undersized and

is not adequately serving student needs. The expanded space will

improve functionality and provide students the opportunity to

better showcase the work of students involved in STEM

curriculum. Architectural drawings complete. Construction quotes

received, contract awarded. Project completed February 15,

2019.

Page 2 of 4



Project Name

Administrative Annex Building Renovation (former ECC) Origin: Request by College Leadership. $5,600,000

Scope: Renovate existing daycare center and early childhood classrooms

into administrative offices for Marketing, Business Affairs/Purchasing and

Planning and Research uses.

Cleve Carney Gallery Addition Origin: Request by Academic Leadership $2,496,000

Scope: Provide security enhancements to the existing gallery space and

enlarge the gallery by approximately 1,000-sf. New construction shall be

reinforced concrete floor, walls and roof for security purposes. Interior

finishes to match existing gallery. New secondary exit stair to be provided at

the north end for code required egress.

SRC 1144 Temporary Pathways Navigators Space Origin: Request by Academic Leadership $150,000

Scope: Modify existing conference room and adjacent underutilized lounge

area to create area for Pathways Navigators to begin servicing students.

Includes installation of 12 6x6 workstations, 1 Admin. Assistant workstation,

1 managers office and 3 huddle rooms.

Center for Student Success (Pathways Program Offices BIC 1st floor west) Origin: Request by Academic Leadership $3,000,000

Scope: Create permanent location for Pathways Program offices in

accordance with recommendations of the FMP. Includes construction of 40

Navigator offices, managers office and support staff workstations.

HEC Emergency Generator Origin: Request by College Leadership. $850,000

Scope: Engineer and install an emergency generator to provide sufficient

back-up power to facilitate full building operations in the event of a power

failure.

Project Name Origin/Scope Anticipated Benefit/Timing Anticipated Cost

BIC Academic Backfill (existing Marketing offices) Origin: Request by Academic Leadership $2,000,000

Scope: Create up to five flexible pilot classroom prototypes that enable

Faculty to adjust classroom settings via various furniture and technology

offerings.

Enlarging the existing gallery will enable the College to provide a

better presentation space for the upcoming Frida Kahlo exhibit

arriving May 2020. This addition, together with the required

security enhancements will position the College to receive other

high value art exhibits in the future and enhance the College

position as a place in the community to view important works of

art by other renowned artists. Project approved at February

Board Meeting. Schematic Design in progress. Anticipated

completion early May 2020.

Initiating design phase to create a location within BIC that is

convenient for student access and in efficient proximity to other

student resources. Schematic Design commencing. Anticipated

completion date TBD.

This temporary space will enable the College to begin serving

students sooner while awaiting existing space within BIC to be

freed up to create the Pathways permanent location. Bidding

complete and awarded at the February Board Meeting.

Construction in progress. Anticipate completion in June 2019.

PROPOSED

Piloting flexible classroom settings will enable Faculty to study and

determine optimal classroom settings and configurations that best

contribute to student success and completion in the future and

position the College to respond to evolving instructional

paradigms.

None of the buildings on the west campus are equipped with full

building back-up generators. In the event of a catastrophic power

outage on the east campus that incapacitated both ComEd utility

service and the Colleges emergency generator plant, the College

would be able to transfer critical operations to the HEC in order to

continue Operating the College. Anticipated completion date

to be determined.

Construction of new offices for administrative functions relocating

from BIC in order to free up space for the eventual location of

Pathways Program spaces. Proposals for architectural services

approved at the June Board. Design Development complete.

Construction drawings complete. Bidding complete, contract

awarded at February Board Meeting. Construction is in

progress with anticipated completion early August 2019.

IN PROGRESS (contd.)

Origin/Scope Anticipated Benefit/Timing Anticipated Cost

Page 3 of 4



Project NameHire-Ed Office & Cabinet Planning Room Origin: Request by College Leadership

Scope: Convert existing conference/planning room SRC 2137 into an office

for the new Hire-Ed program executive. Construct new glazed planning room

in open reception area of SRC 2135.

Provides new executive position with close proximity and access

to President. Replicating planning room prevents loss of functional

space for Cabinet level planning activities. Construction drawings

and bidding complete. Contractor awards approved at the May

2018 Board. The recreation of the Cabinet Planning Room is being

reconsidered. Hire-Ed Office complete. Planning Room being

reconsidered by leadership.

DEFERRED/CANCELLED

Cost of work

completed = $18,335

of $130,000 (order of

magnitude estimate

for all project work)

Anticipated Benefit and Reason for Deferment or

Cancellation Anticipated CostOrigin/Scope

Page 4 of 4

Item 3f

April 25, 2019


BOARD INFORMATION

1. SUBJECT

In-Kind Donations Report.


According to Board Policy 10-100, The Solicitation and Acceptance of

Contributions (Gifts) and Exchange Transactions, the Board of Trustees may

accept contributions to the College.


The In-Kind Donations Report is presented to the Board of Trustees for their acceptance. This report is a combination of gifts given directly to the College and gifts given to the College through the efforts of the College of DuPage Foundation.

4. RECOMMENDATION

That the Board of Trustees accepts the assets donated through the efforts of the College of DuPage Foundation, totaling $11,435.00 in capital gifts received between March 1 and March 31, 2019, as shown on the attached list of donations. (There were no gifts given directly to the College this quarter.)

In-Kind Donations ReportMarch 1 - 31, 2019

CAPITAL DONATIONS THROUGH THE COLLEGE FOUNDATION

*NOTE: The dollar value listed in these items represents an amount established by the donor. College of DuPage and College of DuPage Foundation do not appraise donated items.

Fund Description Date Constituent Name Estimated Value* Reference

Library Development 3/1/2019Rick Carney

1020 Wheaton PlWheaton, IL 60187-3570

$6,136.00 selection of art books, cast iron book stand

McAninch Arts Center General Fund 3/21/2019Carol Newton

609 Singer AveLemont, IL 60439

$300.00 bolt of fabric

Healthcare Instructional Support 3/25/2019St. Alexian Hospital1555 Barrington Rd

Hoffman Estates, IL 60169$4,999.00 Acuson Sequoia 512 ultrasound machine, model 0824587 (serial 659850)

$11,435.00

3 Gift(s) listed3 Donor(s) listed


CONSENT AGENDA

a. ALEKS Placement, Preparation and Learning Test Units b. Intergovernmental Police Services Assistance Agreement between Felony Investigation Assistance

Team (FIAT) and Community College District No. 502 c. Data Cabling for Security Cameras d. Welding Equipment for Manufacturing Tech Program e. Audit Services f. Computer Partnership Extension RTI g. CurricuNet Maintenance Agreement Renewal for

FY20 h. Avaya/ESNA Officelinx Software Assurance Renewal i. Media Storage for MPTV – Re-Bid j. Design Services for Campus-Wide Facilities Condition Assessment k. Engineering Services for Emergency Generator at

the Miller Homeland Security Center (HEC) l. SRC Elevator 3 and 4 Controller Replacement m. Continuing Education Catalog Printing


n. Furniture for Administrative Building Renovation o. EMSI Career Coach p. Approval of Auxiliary Services and Outreach Committee Charter q. Notice of Public Hearing for FY2020 Budget r. Approval of Final Settlement Agreement in Victoria McClellan v. College of DuPage, 2013 L 00839 s. Minutes of the March 21, 2019 Regular Board

Meeting t. Closed Session Minutes – CONFIDENTIAL – for Board only (a) February 21, 2019, Closed Session #2 (b) March 21, 2019 u. Personnel Action Items v. Financial Reports



BOARD APPROVAL

1. SUBJECT

ALEKS Placement, Preparation, and Learning Test Units


Purchases from single vendors that exceed the statutory limit of $25,000 must be approved by the Board of Trustees


The Testing Center began implementing ALEKS testing in April 2016. ALEKS math placement tests are given to new and returning students in a computerized free response format as a way to satisfy course prerequisites. ALEKS Placement testing is available at the College’s Glen Ellyn Testing Center, four off-campus Learning Commons locations, and various high schools in the district.

The State of Illinois has negotiated an agreement with McGraw-Hill Global Education, LLC (MHE) for its public institutions of higher education to purchase tests at a cost determined on volume of use statewide, but not to exceed a per-unit price of $20. The College purchases ALEKS PPL Units from MHE at a unit cost of $15.00 per unit. On October 18, 2018 the Board of Trustees approved the purchase of ALEKS units in the amount $100,000. The cost for ALEKS PPL Units is projected to exceed the total approved spend by approximately $24,500 due to additional testing at area high schools as part of the Math Transition Program and for additional ALEKS Tests administered to College of DuPage students for placement into college courses. Therefore, we are requesting approval to increase the funds for ALEKS Placement Tests by $24,500 for a total value of $124,500. This approval will ensure that we can sufficiently cover costs for ALEKS testing in FY19.

Item 4a

April 25, 2019

Budget Status FY2019

Annual Budget

YTD Spend

Available Balance

Testing: Instructional Service Contract 01-30-14230-5308001 $215,500 $153,091 $62,408

ALEKS Spent (March 31, 2018 – October 31, 2018) $73,320

ALEKS Projected Expenses (November 1, 2018 – March 31, 2019)

$51,000

Projected Total Cost $124,320

Approved request on October 18, 2018 $100,000

Projected Additional Funds Needed $24,500

Additional FY2019 Request

$24,500

This purchase supports the following goals of the Strategic Long Range Plan: 2.1 Empower students to design/customize their education to meet their specific

educational goals and needs. 3.1 Enhance and expand opportunities to support student learning needs,

including helping students identify a course of study, recognize their specific goals, and assist them to overcome their weaknesses.

3.6 Ensure that current College policies and procedures lead to improved student outcomes.

These purchases comply with State Statute, Board Policy and Administrative Procedures. Contracts for goods or services which are economically procurable from only one source, such as for the purchase of magazines, books, periodical pamphlets and reports are exempt from bidding under Illinois Public Community College Act, 110 ILCS 805/3-27.1 (l).

Item 4a

April 25, 2019

4. RECOMMENDATION

That the Board of Trustees approves a $24,500 increase in fiscal year 2019 funds allocated to the ALEKS Placement Tests from McGraw-Hill Global Education, LLC, ALEKS Corporation, 15460 Laguna Canyon Road, Irvine, CA 92618, for a total contract expenditure not to exceed $124,500.

Staff Contact: Diane Szakonyi, Manager of Learning Support Services Lisa Stock, Associate Vice President, Academic Affairs

Item 4a

April 25, 2019

BOARD APPROVAL

SIGNATURE PAGE FOR

ALEKS Placement, Preparation, and Learning Test Units

ITEM(S) ON REQUEST That the Board of Trustees approves a $24,500 increase in fiscal year 2019 funds allocated to the ALEKS Placement Tests from McGraw-Hill Global Education, LLC, ALEKS Corporation, 15460 Laguna Canyon Road, Irvine, CA 92618, for a total contract expenditure not to exceed $124,500.

BOARD CHAIR DATE

BOARD SECRETARY DATE



BOARD APPROVAL

1

1. SUBJECT

Authorization of Intergovernmental Police Services Assistance Agreement between the Felony Investigation Assistance Team (FIAT) and Community College District No. 502.


Board approval is required to validate a 2019 Intergovernmental Police Service Assistance Agreement with FIAT


College of DuPage recognized that in certain situations the use of law enforcement personnel and equipment to perform law enforcement duties outside of territorial limits or jurisdiction where such officers are legally employed is desirable and necessary in order to preserve and protect the welfare of the public. The attached is an agreement to permit mutual aid service in the event of an emergency. This would be a new agreement between FIAT and the College, with a cost of participation of $3,500 per year. The parties seek authorization of the agreement by the College of DuPage Board of Trustees.

4. RECOMMENDATION

That the Board of Trustees authorizes the Intergovernmental Police Services Assistance Agreement between the Felony Investigation Assistance Team (FIAT) and Community College District No. 502 permitting the use of mutual aid services.

Staff Contact: Joseph Mullin, Chief of Police


2

BOARD APPROVAL

SIGNATURE PAGE FOR

Authorization of Intergovernmental Police Services Assistance Agreement between the Felony Investigation Assistance Team (FIAT) and Community College District

No. 502 ITEM(S) ON REQUEST That the Board of Trustees authorizes the Intergovernmental Police Services Assistance Agreement between the Felony Investigation Assistance Team (FIAT) and Community College District No. 502 permitting the use of mutual aid services.

BOARD CHAIR DATE


1 of 5

INTERGOVERNMENTAL POLICE SERVICE ASSISTANCE AGREEMENT

Recitals

WHEREAS, there exists an Intergovernmental Police Service Assistance Agreement

(“1998 Agreement”) providing for the use of law enforcement personnel and equipment to

perform law enforcement duties outside of the territorial limits or jurisdiction of the unit of local

government where such officers are legally employed within the Illinois counties of DuPage,

Cook and Will; and

WHEREAS, the 1998 Agreement has never been updated, modified, or changed since its

inception; and

WHEREAS, to provide more flexibility and efficiency in the administration,

management, and provision of mutual aid powers and resources, the signatory public agencies to

the 1998 Agreement seek to replace the 1998 Agreement in its entirety with this

Intergovernmental Police Service Assistance Agreement (“IPSA Agreement”) while still

providing for a transition period under which the 1998 Agreement will remain in effect; and

WHEREAS, to carry out the intent and purposes of the 1998 Agreement, the 1998

Agreement established the Felony Investigation Assistance Team (“FIAT”) with authority to

adopt rules and regulations governing mutual aid; and

WHEREAS, FIAT is (i) governed by an executive board with authority to review and

endorse membership in FIAT, (ii) funded through annual dues, and (iii) comprised of operational

components; and

WHEREAS, the parties executing this IPSA Agreement intend for FIAT to continue to

administrater mutual aid services subject to the terms and conditions of this IPSA Agreement;

and

WHEREAS, Article VII Section 10 of the Constitution of the State of Illinois authorizes

and encourages units of local government to contract or otherwise associate among themselves

and with the State to obtain or share services and to exercise, combine, or transfer any power or

function; and

WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., authorizes

and encourages cooperative agreements between units of Illinois state and local government; and

WHEREAS, the powers contained and provided by Article VII, Section 6 of the

Constitution of the State of Illinois, the Illinois Municipal Code, 65 ILCS 5/1-1-1, et seq., the

Counties Code, 55 ILCS 5/1-1001, et seq., and/or such further authority under Illinois law are

shared and allow for the execution of contracts for mutual aid by the signatory public agencies to

this IPSA;

2 of 5

NOW THEREFORE, the undersigned public agencies do hereby enter into this IPSA

Agreement with one another and agree as follows:

Section 1. Incorporation of Recitals.

The Recitals stated above are incorporated into and shall constitute a part of this IPSA

Agreement.

Section 2. Purpose.

It is recognized that in certain situations the use of law enforcement personnel and

equipment to perform law enforcement duties outside of the territorial limits or jurisdiction of the

unit of local government where such officers are legally employed is desirable and necessary in

order to preserve and protect the health, safety and welfare of the public.

Section 3. Power and Authority.

A. Rendering and Requesting Aid. Each unit of local government approving this

IPSA Agreement (“Participating Agency”) agrees to render and request mutual law enforcement

personnel, equipment, resources and facilities (“Resources”) to and from other Participating

Agencies to the extent such Resources not required for adequate protection of the Participating

Agency. The judgment of each Participating Agency rendering aid as to the amount of

Resources available shall be final.

B. Command and Employment. Law enforcement personnel of a Participating

Agency commanded by their superior authority to perform duties under this IPSA Agreement

within the jurisdiction of a requesting Participating Agency shall be under the direction and

authority of the chief law enforcement officer, or his or her designee, of the requesting

Participating Agency. However, at all times such law enforcement personnel from a responding

Participating Agency shall remain employees of the responding Participating Agency and such

Agency shall be solely responsible for all compensation, benefits, and insurance coverages owed

such employees.

C. Reimbursement. Except as otherwise agreed to in writing between a requesting

and responding Participating Agency, all Resources provided under this IPSA Agreement shall

be provided without reimbursement to the responding Participating Agency from the requesting

Participating Agency.

Section 4. Insurance and Indemnification.

A. Insurance. Each Participating Agency shall procure and maintain, at it sole and

exclusive expense, insurance coverages which cover the Participating Agency, its Resources, and

any liability for providing such Resources to a requesting Participating Agency in no less than

the minimum amounts as follows:

3 of 5

1. Commercial General Liability (Including contractual liability coverage):

$1,000,000 combined single limit per occurrence for bodily injury, and property

damage and $1,000,000 per occurrence for personal injury. The general

aggregate shall be twice the required occurrence limit. Minimum General

Aggregate shall be no less than $2,000,000 or a project/contract specific

aggregate of $1,000,000.

2. Business Automobile Liability: $1,000,000 combined single limit per accident

for bodily injury and property damage.

3. Workers' Compensation and Employers' Liability: Workers' Compensation

coverage with statutory limits and Employers' Liability limits of $500,000 per

accident.

4. Each Agency shall bear the responsibility for its own insurance even in the event

of inadequate, nonexistent or exhausted coverage.

B. Indemnification. Each Participating Agency agrees that it shall be responsible for

defending itself and indemnifying its own officers or employees in any action or dispute arising

in connection with, or as a result of, this IPSA Agreement. The requesting Participating Agency

also agrees that this IPSA Agreement shall not give rise to any liability or responsibility for the

failure of any other Participating Agency to respond to any request for assistance.

Section 5. Felony Investigation Assistance Team.

A. Authority. The Felony Investigation Assistance Team (“FIAT”) authorized by the

1998 Agreement shall continue to carry out the mutual aid roles and responsibilities of the

Participating Agencies and is not a separate, independent public agency under 5 ILCS 220/2. All

Participating Agencies shall be members of FIAT. FIAT shall be governed by an executive

board that shall be responsible for developing bylaws, rules and regulations to carry out the terms

and conditions of this IPSA Agreement provided such rules and regulations are not inconsistent

with the terms of this IPSA Agreement. Participating Agencies agree to abide by all rules and

regulations properly adopted and approved by FIAT’s executive board. Each Participating

Agency agrees not to hold itself out as an agent of FIAT and will instruct each of its employees

that they are not to hold themselves out as employees or agents of FIAT.

B. Defense. In the event that FIAT is named as a party to a lawsuit, claim or action

as a separate party, either individually or in addition to other Participating Agencies, the agency

requesting aid shall be responsible, at its sole cost, for the defense of FIAT in such lawsuit, claim

or action.

C. Indemnification. To the extent permitted by law, the indemnification of FIAT

from and against any liability, damage, cost, including plaintiff's attorney's fees, or expenses

assessed against FIAT shall be shared equally between each Participating Agency named as a

party to the lawsuit, claim or action.

4 of 5

Section 6. Effective Date and Term. This IPSA Agreement shall become effective

upon its adoption by ordinance by at least two units of local government. Upon adoption of an

ordinance approving this IPSA Agreement, a unit of local government shall be deemed a

Participating Agency. Additional units of local government may become Participating Agencies

upon prior approval of the FIAT executive board which approval shall not be unreasonably

withheld. The effectiveness of an adoption of an ordinance approving this IPSA Agreement is

conditioned upon such ordinance simultaneously providing for the withdrawal of the

Participating Agency from the 1998 Agreement, if applicable. The 1998 Agreement shall remain

in effect until it is terminated as provided in Section 9(a) of the 1998 Agreement.

Section 7. General Conditions.

A. Amendment. No amendment or modification to this IPSA Agreement shall be

effective unless and until the amendment or modification is in writing and properly approved by

each Participating Agency.

B. Binding Effect and Assignment. The rights and obligations in this IPSA

Agreement bind the Participating Agencies and may not be assigned or transferred.

C. Third Party Beneficiary. No claim as a third party beneficiary under this IPSA

Agreement by any person, firm, or corporation shall be made or be valid against a Participating

Agency.

D. Governing Laws and Venue. This IPSA Agreement will be governed by,

construed and enforced in accordance with the internal laws, but not the conflicts of laws rules,

of the State of Illinois. The exclusive venue for the enforcement of the provisions of this IPSA

Agreement or its construction or interpretation shall be in a court of law located in DuPage

County, Illinois.

E. Entire Agreement. This IPSA Agreement constitutes the entire agreement

between the Participating Agencies and supersedes all prior agreements and negotiations

between them, whether written or oral relating to the subject matter of this IPSA Agreement.

F. Waiver. The failure of a Participating Agency to exercise at any time any rights

under this IPSA Agreement shall not be deemed or construed as a waiver of that right, nor shall

the failure void or affect a Participating Agency’s right to enforce such rights or any other rights.

SIGNATURE PAGES ATTACHED

5 of 5

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the

date and year above written.

College of DuPage

By:

_______________________________________ ____________________

Date

Board President

Attest:

_______________________________________ ____________________

Date

Board Member

FELONY INVESTIGATION ASSISTANCE TEAM

By:

_______________________________________ ____________________

Chairman of the Board Date

By:

_______________________________________ ____________________

Vice Chairman of the Board Date



BOARD APPROVAL

1

1. SUBJECT

Data Cabling for Security Cameras


A single purchase exceeding the statutory limit of $25,000 must be approved by the Board of Trustees.

3. BACKGROUND INFORMATION The College seeks to enhance its video surveillance system on campus. Areas of coverage in the BIC, SRC, and SSC were designed and installed in 2011-2012. At that time, analog, low-resolution cameras were the standard. By upgrading to new camera technology, the College will benefit from higher resolution images, simplified installation, enhanced video control, and wider viewing angles. This purchase represents the installation of Ethernet cabling to support the new cameras. Camera hardware will be procured separately. As part of this project additional locations are being added to provide better coverage of public hallways and common areas. We anticipate this work to be completed by the end of June 2019. A legal notice for an Invitation for Bids was published on February 20, 2019 in the Daily Herald; the invitation was also posted on the College of DuPage Purchasing Website, and distributed to in-district Chambers of Commerce and to the College of DuPage Center for Entrepreneurship. Sixteen (16) vendors were directly solicited. Twenty-nine (29) vendors downloaded the bid document. A Pre-Bid meeting was held on February 28, 2019 at 2:00 p.m. in the College of DuPage Berg Instructional Center Room (BIC 1B03A). A public opening of the bids was held on March 20, 2019 at 4:00 p.m. in the College of DuPage Purchasing Department Conference Room (BIC 1B03A). The following individuals were in attendance: John McGarry (COD Buyer/Facilitator), Anne Marie Dando (COD Purchasing Assistant/Recorder), Jacoby Radford (COD Purchasing Manager), Keith Zeitz (COD Manager, Office & Classroom Technology), Michelle Resnick (COD Manager, Accounts Receivable/Agent of the Board) and representatives from two (2) companies. Four (4) bids were received. One (1) women/minority owned business submitted a bid.


2

The recommended award is to the lowest responsible bidder. The following is a recap of the of the bid tabulation:

Vendor Total Base Bid

Ficek Electric & Communication Systems, Inc $37,519.00

Advanced Wiring Solutions $45,725.00

JMA Construction, Inc. $61,950.00

Peak Electric, Inc. $85,746.00

Budget Status

This purchase supports Goal #8 of the Strategic Long Range Plan: Infrastructure- Maintaining, improving and developing structures, systems, and facilities necessary for the delivery of high quality education and meaningful cultural events; as well as Strategic Objective 8.2 to revise, integrate, and implement the Information Technology Strategic Plan in order to enhance student success, maximize institutional effectiveness and ensure hardware and software are reliable, secure (from data breaches) and are user friendly to students, employees and other stakeholders. This purchase complies with State Statute, Board Policy and Administrative Procedures.

4. RECOMMENDATION That the Board of Trustees awards the Data Cabling for Security Cameras bid to the lowest responsible bidder Ficek Electric & Communication Systems, Inc., 12 Gunia Drive, PO Box 1456, La Salle, Illinois 61301 for the total amount of $37,519.00.

Staff Contact: Donna Berliner, Director, Information Technology Services

FY2018 FY2019

YTD Annual YTD Available

GL Account Spend Budget Spend Balance

01-90-90111-5304004 656,766$ 2,030,499$ 1,305,512$ 724,987$

IT Plan: IT Maintenance Services

FY2019 Request 37,519$

*YTD Spend equals actuals plus committed as of 4/1/19.


3

BOARD APPROVAL

SIGNATURE PAGE FOR

Data Cabling for Security Cameras

ITEM(S) ON REQUEST That the Board of Trustees awards the Data Cabling for Security Cameras bid to the lowest responsible bidder Ficek Electric & Communication Systems, Inc., 12 Gunia Drive, PO Box 1456, La Salle, Illinois 61301 for the total amount of $37,519.00.

BOARD CHAIR DATE




BOARD APPROVAL

1

1. SUBJECT

Welding Equipment for the Welding Technology Program.



3. BACKGROUND INFORMATION This purchase is for ten (10) Miller Dynasty 280 DX, CPS Multiprocess welding machines that will be used by over 175 students per academic term in all welding based classes. Miller is a United States based welding company which commands a leading share of the market in sales for welding equipment and welding technology. Miller is one of the industry standards for welders and welding equipment. This welding package will allow for any welding process that is electrically based here at the College of DuPage. Miller is the only company currently to offer this solution at this price point and still give superior welding capacity and ease of use. The accessories included in this purchase are part of the entire package needed to offer a full range of possible instruction. The accessories, along with the Dynasty 280DX, will provide the newest and most current technology in the advanced welding industry. Miller welding equipment is an industry leader in innovation and constantly delivers high quality, purpose driven equipment and gear to make the welding process better for the end user. We believe that this purchase will increase student learning with similar teaching platforms, and will attract individuals from companies desiring their employees to gain necessary skills. A legal notice for an Invitation for Bids was published on February 20, 2019 in the Daily Herald; the invitation was also posted on the College of DuPage Purchasing Website, and distributed to in-district Chambers of Commerce and to the College of DuPage Center for Entrepreneurship. Fourteen (14) vendors were directly solicited. A public opening of the bids was held on March 20, 2019 at 3:00 p.m. in the College of DuPage Purchasing Department Conference Room (BIC 1B03A). The following individuals were in attendance: John McGarry (COD


2

Buyer/Facilitator), Susan Castellanos (COD Buyer/Recorder), Michelle Resnick (COD Accounts Receivable Manager/Agent of the Board) and representatives from one (1) company. Four (4) bids were received. No women/minority owned businesses submitted a bid. One bid was rejected and considered non-responsive. American Welding & Gas failed to submit a completed Certification Form as required by the specification of the bid submission. The recommended award is to the lowest responsible bidder. The following is a recap of the of the bid tabulation:


Terrace Supply Company $90,628.10

Airgas, LLCVendor $93,961.35

Technology International, Inc. $117,970.00

Budget Status

This agreement supports the following goals and objectives of the College’s Strategic Long Range Plan goal #2: Value Added Education. It offers instruction beyond the standard expectations by adding resources that will increase the mastery of welding proficiency, which is required in the welding industry to gain meaningful employment. (2.9) This agreement also supports goal #6: Innovativeness. This agreement will offer the most advanced technology in welding equipment used by today’s welding industry. This purchase complies with State Statute, Board Policy and Administrative Procedures.

FY2018 FY2019



01-10-00285-5806001 33,608$ 105,437$ 14,809$ 90,628$

Welding: Equipment-Instructional




3

4. RECOMMENDATION That the Board of Trustees awards the Welding Equipment bid to the lowest responsible bidder Terrace Supply Company, 1397 West Glenlake Avenue, Itasca, Illinois 60143 for the total amount of $90,628.10. Staff Contact: James Filipek, Associate Professor, Manufacturing Technology

Eric Gasiorowski, Instructor, Manufacturing Technology


4

BOARD APPROVAL

SIGNATURE PAGE FOR

Welding Equipment for the Welding Technology Program

ITEM(S) ON REQUEST That the Board of Trustees awards the Welding Equipment bid to the lowest responsible bidder Terrace Supply Company, 1397 West Glenlake Avenue, Itasca, Illinois 60143 for the total amount of $90,628.10.

BOARD CHAIR DATE




BOARD APPROVAL

1

1. SUBJECT

Audit Services


A contract exceeding the statutory limit of $25,000 must be approved by the Board of Trustees.

3. BACKGROUND INFORMATION This Request for Proposal represents a three-year contract for Professional Auditing Services for the fiscal years ending June 30, 2019, 2020, and 2021 with two (2) additional one-year extension options. The audit will include an examination of the books and records of all funds of College of DuPage, including capital assets and long-term debt. The audit also includes the WDCB Radio Station, and the preparation, review, and signing of the Federal and State Form 990-T tax returns. Following the completion of the audit, the audit firm will submit a statement to the Board of Trustees of the scope and findings of the audit and include a management letter listing recommendations regarding internal controls and accounting practices. This contract consolidates all of the audits required for the College and the IRS Form 990-T tax returns into one contract as follows: • Comprehensive external audit of financial statements, ICCB requirements,

and Single Audit compliance requirements. • WDCB Radio Station audit • Illinois Board of Higher Ed Coop Work Study Program • 990-T tax returns for the College A legal notice for a Request for Proposals (RFP) was published on February 6, 2019 in the Daily Herald; the invitation was also posted on the College of DuPage Purchasing Website, and distributed to in-district Chambers of Commerce and to the College of DuPage Center for Entrepreneurship. Fifty-four (54) vendors were directly solicited. Thirty (30) vendors downloaded the RFP document. A Pre-Proposal meeting was held on February 14, 2019 at 2:00 p.m.


2

in the College of DuPage Purchasing Department Conference Room (BIC 1B03A). A public opening of the RFPs was held on March 7, 2019 at 3:00 p.m. in the College of DuPage Purchasing Department Conference Room (BIC 1B03A). The following individuals were in attendance: John McGarry (COD Buyer/Facilitator), Anne Marie Dando (COD Purchasing Assistant/Recorder), Jacoby Radford (COD Purchasing Manager), David Virgilio (COD Interim Controller), Maki Jursinic (COD Accounting Supervisor), Scott Brady (COD Interim CFO/Treasurer), and Eugene Refakes (COD Accounting Operations/Financial Systems Manager/Agent of the Board). Seven (7) proposals were received. No women/minority owned businesses submitted a bid. An evaluation committee consisting of the following four (4) employees assessed the submitted proposals.

David Virgilio, Interim Controller Scott Brady, Interim Chief Financial Officer/Treasurer Maki Jursinic, Accounting Supervisor John Gandor, Finance/Construction Accountant Manager

Proposals were evaluated based upon criteria set forth in the RFP; the scoring matrix below reflects the averages of all individual scores:

30% weight 35% weight 35% weight

Firm Name

Crowe 20 6.00 20 7.00 10 3.50 50.00 16.50 5

Plante & Moran 17 5.10 16 5.60 11 3.85 44.00 14.55 7

CliftonLarsonAllen 20 6.00 19 6.65 16.5 5.78 55.50 18.43 1

RSM 18.5 5.55 15.5 5.43 16.5 5.78 50.50 16.75 4

Sikich 20 6.00 16.5 5.78 16.5 5.78 53.00 17.55 2

BKD 17.5 5.25 13 4.55 20 7.00 50.50 16.80 3

Baker Tilly 16 4.80 12.5 4.38 20 7.00 48.50 16.18 6

Winner selected on highest WEIGHTED score

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2019-R0015 Audit Services

Evalution Criteria Categories

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ted

Sco

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Qualifications

Sco

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1 -

20

Capability to

meet/exceed

expectations W

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d

Sco

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Proposed Fees

Sco

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1 -

20

Tota

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ted

Sco

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Ran

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Sco

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Evaluation Results


3

Budget Status

This purchase supports the Strategic Long Range Plan Goal: (1) Accountability: College of DuPage is committed to being transparent, answerable, and responsible to all stakeholders. This purchase complies with State Statute, Board Policy and Administrative Procedures.

4. RECOMMENDATION That the Board of Trustees approves the award of a three-year contract with two (2) one-year renewals for Audit Services to CliftonLarsonAllen, LLP., 1301 West 22nd Street, Suite 1100, Oak Brook, Illinois 60523 for a total amount not to exceed $357,050.00. Staff Contact: Ellen Roberts, Interim Vice President for Administrative Affairs

Scott Brady, Interim CFO and Treasurer David Virgilio, Interim Controller

FY2019 Proposed FY2020



01-80-00757-5301001 108,807$ 135,000$ -$ 135,000$

Financial Affairs: Audit Services Exps.

FY2020 Request 115,480$

Future Commitments (FY2021-22) 241,570$

Total Request 357,050$

*FY2020 Budget not yet adopted. YTD Spend as of 04/02/2019.


4

BOARD APPROVAL

SIGNATURE PAGE FOR

Audit Services

ITEM(S) ON REQUEST That the Board of Trustees approves the award of a three-year contract with two (2) one-year renewals for Audit Services to CliftonLarsonAllen, LLP., 1301 West 22nd Street, Suite 1100, Oak Brook, Illinois 60523 for a total amount not to exceed $357,050.00.

BOARD CHAIR DATE


Item 4f April 25, 2019


BOARD APPROVAL

1

1. SUBJECT

Computer Partnership Agreement



3. BACKGROUND INFORMATION At the September 25, 2014 Board of Trustees meeting, the board approved a five year agreement, with two (2) one-year extension options, with Riverside Technologies Inc. (RTI) to provide HP desktop computers, notebook computers, tablet computers, server storage, network devices, displays and related support services. The selection of Riverside Technologies Inc was a result of a Request for Proposal (RFP) process that evaluated product, cost, corporate performance and competency, service and support, partnership opportunities, and compliance with the requirements of the RFP. The College benefited from this multi-year agreement through consistency of equipment, competitive volume pricing, and enhanced ability to meet the technology needs of both academic and administrative areas by shortening the procurement process. To reduce the Total Cost of Ownership (TCO) of technology, it is extremely important to standardize all systems purchased by the College with regard to training, operation, maintenance, and support. Product stability, system quality, adhesion to industry standards, self-maintenance programs, and support are critical factors in reducing the TCO. Internal review of pricing received has confirmed that the College has saved significant funds on purchasing new computer hardware systems. To date, in FY19 alone, we estimate a savings in excess of $131,000 on the purchase of PCs and laptops and a savings of $103,000 on network equipment. The partnership has significantly reduced the TCO for our technology purchases.


2

Information Technology budgeted $1,997,438 for purchases from Riverside Technologies Inc (RTI) in FY19. The FY20 spend will be presented to the board in July 2019 following approval of the FY20 budget.

4. RECOMMENDATION That the Board of Trustees awards two (2) one-year contract extension options through September 24, 2021 for the Computer Partnership Agreement with Riverside Technologies, Inc. (RTI), 105 Gateway Drive, North Sioux City, SD.

Staff Contact: Donna Berliner, Director, Information Technology Services Ellen Roberts, Interim Vice President, Administrative Affairs


3

BOARD APPROVAL

SIGNATURE PAGE FOR

Computer Partnership Agreement

ITEM(S) ON REQUEST That the Board of Trustees awards two (2) one-year contract extension options through September 24, 2021 for the Computer Partnership Agreement with Riverside Technologies, Inc. (RTI), 105 Gateway Drive, North Sioux City, SD.

BOARD CHAIR DATE




BOARD APPROVAL

1. SUBJECT

CurricUNET maintenance agreement renewal and payment for FY20 2. REASON FOR CONSIDERATION

Contracts that exceed the statutory limit of $25,000 must be approved by the Board of Trustees


The CurricUNET system is an automated curriculum development and approval tracking system used by community colleges throughout the State of Illinois and by the Illinois Community College Board. Faculty use this system to propose new curriculum and revise current curriculum. Faculty and administrators use the system as the approval process for all curriculum. Curriculum that is approved by using the workflows in this system is then used by staff members to populate our course catalog. The College’s current maintenance agreement with CurricUNET expires on June 30, 2019, and renews automatically each year until the College provides written notification of termination within no less than 90 days of expiration. While under this agreement, curriQunet will continue to host the CurricUNET software and data, provide College of DuPage with user support, system maintenance, technical services, and options to explore additional modules. The annual maintenance, support and hosting fees are as follows:

Fiscal Year

Cost Percent Increase

FY15 $23,840.00

FY16 $24,203.00 1.5%

FY17 $25,000.00 3.2%

FY18 $25,000.00 0.0%

FY19 $25,764.38* 0.0%*

Note: * Payment was late for FY19, so additional $764.38 was assessed; however, base rate did not increase.

FY20 $25,000.00 0.0%

Item 4g

April 25, 2019

Budget Status

Since the College has utilized CurricUNET for well over 15 years, the College plans to issue a Request for Proposals (RFP) to explore options available for a curriculum management software. The goal is to select a curriculum management software by early Spring of 2020 and implement it for FY21. This plan has been included in the Information Technology Strategic Plan for FY20 and submitted for approval in the FY20 budget. Therefore, we recommend the College extends the CurricUNET contract through FY20, at a total cost of $25,000, to allow the College adequate time to conduct the RFP process and implement the selected system prior to July 1, 2021. This purchase supports Objective #2.3 of the Strategic Long Range Plan: review, revise and develop curricular offerings to assure high quality education and alignment with the current and emerging employee skill needs of local businesses and employers. This purchase complies with state statute, Board Policy and Administrative procedures. Contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software, and services; of data processing equipment is exempt from bidding under Illinois Public Community College Act, 110 ILCS 805/3-27.1.

4. RECOMMENDATION

That the Board of Trustees approves the one (1) year renewal of the maintenance agreement for CurricUNET with curriQunet, 1600 John Adams Parkway, Suite 200, Idaho Falls, ID 83401 for a total of $25,000. Staff Contacts: Dawn Birkland, Manager, Curriculum and Centralized Scheduling

Deb Secara, Supervisor, Centralized Scheduling




01-80-00757-5301001 25,000$ 26,000$ -$ 26,000$

Centralized Scheduling: Maintenance Services Expenses



Item 4g

April 25, 2019

BOARD APPROVAL

SIGNATURE PAGE FOR

CurricUNET Maintenance Agreement Renewal

ITEM(S) ON REQUEST That the Board of Trustees approves the one (1) year renewal of the maintenance agreement for CurricUNET with curriQunet, 1600 John Adams Parkway, Suite 200, Idaho Falls, ID 83401 for a total of $25,000.

BOARD CHAIR DATE



COLLEGE OF DUPAGE REGULAR BOARD MEETING

BOARD APPROVAL

1

1. SUBJECT

Avaya/ESNA Officelinx Software Assurance Renewal


The Board of Trustees must approve contracts exceeding the statutory limit of $25,000.

3. BACKGROUND INFORMATION The College of DuPage recently implemented the Avaya/ESNA voice mail solution for voice messaging and collaboration. The system provides voice mail, fax, auto attendant menus and integration with Outlook to voice users on campus. This implementation included one year of support, which ends on May 11, 2019. Avaya sells software support through their certified partners. Integration Partners is our current contracted Avaya PBX maintenance provider and supports all our Avaya products. Integration Partners are our first level of support for all PBX issues, including ESNA voice mail; however, the two contracts (PBX and ESNA) are not co-terminus. To maintain consistency in support of our Avaya products, we are requesting a one-year contract with Integration Partners to cover the maintenance and support of the Avaya/ESNA voice mail solution; the term of the contract is May 12, 2019 to May 11, 2020. Budget Status

This purchase supports the Strategic Long Range Plan Goal #8 Infrastructure: Maintaining, improving and developing structures, systems, and facilities necessary for the delivery of high quality education and meaningful cultural events;

FY2018 FY2019



01-90-16465-5304004 78,275$ 163,000$ 87,946$ 75,054$

O&M Telephone: IT Maintenance Services




2

specifically Objective #8.4 revise, integrate and implement the Information Technology Strategic Plan in order to enhance student success, maximize institutional effectiveness and ensure hardware and software are reliable, secure (from data breaches) and are user friendly to students, employees and other stakeholders. This purchase complies with State Statute, Board Policy and Administrative Procedures. Contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software, and services are exempt from bidding under Illinois Public Community College Act, 110 ILCS 805/3-27.1 (f).

4. RECOMMENDATION

That the Board of Trustees approves a one year software assurance contract for the Avaya/ESNA Officelinx solution with Integration Partners, 9855 Crosspoint Blvd., Suite 104, Indianapolis, Indiana 46256 in the amount of $33,480.00.

Staff Contact: Donna Berliner, Director, Information Technology Services Ellen Robert, Interim Vice President, Administrative Affairs


3

BOARD APPROVAL

SIGNATURE PAGE FOR

Avaya/ESNA Officelinx Software Assurance Renewal

ITEM(S) ON REQUEST That the Board of Trustees approves a one year software assurance contract for the Avaya/ESNA Officelinx solution to with Integration Partners, 9855 Crosspoint Blvd., Suite 104, Indianapolis, Indiana 46256 in the amount of $33,480.00.

BOARD CHAIR DATE


Item 4i April 25, 2019


BOARD APPROVAL

1

1. SUBJECT

Shared Storage Media for Motion Picture Television Department (Re-Bid)



3. BACKGROUND INFORMATION The Motion Picture/Television department has Shared Mass Storage space with various departments over the last ten years, most notably being Graphic Design and Photography. During this time storage space has evolved from 1TB shared to our current virtual storage of 23TB. During the last three years, and with the launch and success of the Courier TV News Network, the MPTV department and CNTV have used at least 17TB of space, leaving the other departments with not enough space for their projects. We are constantly reviewing our used space to determine what can be pulled off and placed on portable hard drives, which is not a plausible solution. We currently have close to 17TB stored elsewhere causing bottlenecks when students need to use footage from past projects for new stories. The current capital requests look to offer greater storage capacity and at the same time provide for a separate, dedicated network for this storage solution. The new system will provide 240TB of storage, which is scalable, and will allow for additional hard drive space to be added should this become necessary. All of this is a hardware purchase solution. A legal notice for an Invitation for Bids was published on March 13, 2019 in the Daily Herald; the invitation for Bid Number 2019-B0020A was also posted on the College of DuPage Purchasing website and distributed to the College of DuPage Center for Entrepreneurship and in-district Chambers of Commerce. Twenty-three (23) vendors were directly solicited. Eleven (11) vendors downloaded the bid documents. A pre-bid meeting was held on March 20, 2019 at 1:00 p.m. in the College of DuPage Purchasing Department Conference Room (BIC 1B03A). A public opening was held on April 2, 2019 at 2:00 p.m. in the College of DuPage Purchasing Department Conference Room (BIC 1B03A). The following


2

individuals were in attendance: Jacoby Radford (COD Purchasing Manager/Recorder), Susan Castellanos (COD Buyer/Facilitator), Keith Zeitz (COD Manager, Office and Classroom Technology /Agent of the Board), Glenn Glinke (COD Program Support Specialist/Arts, Communications & Hospitality) and representatives from three (3) firms. Three (3) bids were received. One (1) woman/minority owned business submitted a bid.

The following is a tabulation of the results:


Key Code Media Inc. $121,727.00

AVI Systems 141,889.00

*Brightstar Networks Corporation $689,985.00

*Woman/Minority Owned Business Recommended award in bold Budget Status

2. This purchase supports the Strategic Long Range Plan Goal # 6.3 and 8.4

6.3 Leverage College technology in innovative ways for the benefit of students and the community at large. 8.4 Revise, integrate and implement the Information Technology Strategic Plan in order to enhance student success, maximize institutional effectiveness, and ensure hardware and software are reliable, secure (from data breaches) and are user friendly to students, employees, and other stakeholders.

This purchase complies with State Statute, Board Policy and Administrative Procedures.


3

4. RECOMMENDATION That the Board approve the purchase of Shared Storage Media and supporting equipment for Motion Picture Television Department from Key Code Media, Inc. 270 S. Flower St., Burbank, CA 91502 for a total amount of $121,727.00.

Staff Contact: Glenn Glinke, Program Support Specialist, Arts, Communication and Hospitality

Charles E. Boone, Dean Arts, Communication and Hospitality


4

BOARD APPROVAL

SIGNATURE PAGE FOR

Shared Storage Media for Motion Picture Television Department

ITEM(S) ON REQUEST That the Board approve the purchase of Shared Storage Media and supporting equipment for Motion Picture Television Department from Key Code Media, Inc. 270 S. Flower St., Burbank, CA 91502 for a total amount of $121,727.00.

BOARD CHAIR DATE BOARD SECRETARY DATE

Item 4j April 25, 2019

1


BOARD APPROVAL

1. SUBJECT

Design Services for Campus-Wide Facilities Condition Assessment. 2. REASON FOR CONSIDERATION

Construction contracts greater than $25,000 require Board of Trustees approval.

3. BACKGROUND INFORMATION The Comprehensive Facilities Condition Assessment will be a primary tool for the College to determine the existing condition of all College facilities, verify the remaining service life of such facilities, prepare capital budgets, and develop long range plans for repairing/replacing such systems/ components as they approach the end of their useful service lives.

A Qualification Based Selection (QBS) process was used to select the most qualified firm. A legal notice for a Request for Qualifications (RFQ # 2019-R0014) was published on December 21, 2019, in the Daily Herald; the RFQ was also posted on the College of DuPage Purchasing website, and distributed to in-district Chambers of Commerce and to the College of DuPage Center for Entrepreneurship. Eleven (11) vendors were directly solicited. Fifty-four (54) vendors downloaded the RFQ documents. A public opening was held on January 24, 2019, at 11:00 a.m. in the College of DuPage Purchasing Department Conference Room (BIC 1B03A). The following individuals attended: Jacoby Radford (COD Purchasing Manager/Facilitator), Susan Castellanos (COD Purchasing Buyer/Recorder), Craig Heavens (COD Programming Supervisor, Information Technology /Agent of the Board), and Don Inman (COD Senior Project Manager/Facilities). Eleven (11) proposals were received. Two (2) women/minority-owned businesses submitted proposals. Two (2) submittals were received after the specified RFQ deadline. These submittals were rejected and returned to the vendors unopened.


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An internal Selection Committee comprised of Jacoby Radford – Purchasing Manager/Purchasing Department; Dirk Heid - Manager, Building and Grounds, Facilities; Dave Ditchfield - Chief Engineer, Facilities; Don Inman - Senior Project Manager, Facilities; and Bruce Schmiedl - Director of Facilities evaluated the eleven responses against predetermined performance criteria. The three highest ranking firms were then interviewed. The evaluation matrix below reflects the overall weighted scores for the ranked firms:

Selection Criteria Weighted

Percentage CannonDesign emg McKinstry

Relevant Experience/Qualifications Facility Assessment

30% 2.76 2.64 2.46

Firm Resources/Staff Team 25% 2.20 1.90 1.80

Satisfactory Client Performance with Similar work

15% 1.32 1.26 1.17

Proposed Completion Schedule 15% 1.26 1.26 1.32

Project Understanding & Methodology & reporting

10% 0.88 .78 0.76

Financial Stability 5% 0.26 0.26 0.26

Total Points (scale 1-10) 100% 8.68 8.10 7.77

In keeping with the QBS process, the College negotiated contract terms with the highest ranked firm, CannonDesign, Inc. Contracted services will include thorough examination and assessment of all buildings and improvements on the Glen Ellyn, Carol Stream, Naperville and Westmont Campuses resulting in long-term repair and replacement recommendations and associated cost estimates. Budget Status

This contract supports the Strategic Long Range Plan Goal #8 Infrastructure: Maintaining, improving and developing structures systems

FY2018 FY2019



02-70-00702-5302001 10,086$ 490,000$ 286,139$ 203,861$

Facilities: Consultants Expenses

FY2019 Request 149,754$



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and facilities necessary for the delivery of high quality education and meaningful cultural events. This contract complies with State Statute, Board Policy and Administrative Procedure.

4. RECOMMENDATION

That the Board of Trustees authorizes the College Administration to award the contract for Design Services for Campus-Wide Facilities Condition Assessment to CannonDesign, Inc., 225 North Michigan Avenue, Suite 1100, Chicago, Illinois 60601, for the service fee of $149,754.00.

Staff Contact: Bruce Schmiedl – Director of Facilities Ellen Roberts – Interim VP of Administrative Affairs


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SIGNATURE PAGE

Design Services for Campus-Wide Facilities Condition Assessment

ITEM(S) ON REQUEST

That the Board of Trustees authorizes the College Administration to award the contract for Design Services for Campus-Wide Facilities Condition Assessment to CannonDesign, Inc., 225 North Michigan Avenue, Suite 1100, Chicago, Illinois 60601, for the service fee of $149,754.00.

.

________________________________________________________________ Board Chair Date ________________________________________________________________ Secretary Date

Item 4k April 25, 2019

COLLEGE OF DUPAGE


BOARD APPROVAL

1

1. SUBJECT

Engineering Services for Emergency Generator at the Miller Homeland Security Center (HEC)


Contracts exceeding the statutory limit of $25,000 must be approved by the Board of Trustees.

3. BACKGROUND INFORMATION The College of DuPage is improving emergency preparedness and disaster response. A product of forming an effective emergency response action plan is the introduction of comprehensive backup emergency power generation at the Miller Homeland Security Center (HEC). This location will enable uninterrupted critical response services by the College’s Police Department and would enable COD leadership to establish emergency operations on the west campus in the event that the east campus was incapacitated. The HEC does not have back-up generation and relies on local utility services to support building operations. The College has also established inter-governmental agreements with DuPage County to provide back-up facilities for critical government functions during extreme emergencies. For example, during the 2012 NATO Summit in Chicago, numerous state, federal, and military agencies used the Robert J. Miller Homeland Security Education Center at College of DuPage as the State Forward Operations support center. The implementation of comprehensive back-up emergency power at the HEC would allow COD to support our operations and, if necessary, other agencies during crisis and disaster response in the event of catastrophic utility disruption. A legal notice for a Request for Qualifications (RFQ # 2019-R0013) published on December 21, 2018, in the Daily Herald; the RFQ was posted on the College of DuPage Purchasing website, and distributed to in-district Chambers of Commerce and to the College of DuPage Center for Entrepreneurship. Nine (9) vendors were directly solicited. Forty-one (41) vendors downloaded the RFP documents. A public opening was held on January 23, 2019, at 2:00 p.m. in the College of DuPage Purchasing Department Conference Room (BIC 1B03A).


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The following individuals attended: Jacoby Radford (COD Purchasing Manager/Facilitator); Susan Castellanos (COD Purchasing Buyer/Recorder); and Judy Coates (COD Manager, Learning & Organizational Development/Agent of the Board). Five (5) proposals were received. Two (2) women/minority-owned businesses submitted proposals. Proposals were received from the following vendors: Amsco Engineering, Inc., Enercon Ltd. dba Grumman Butkus Associates, Globetrotters Engineering Corporation, Kluber, Inc., and RTM Engineering Consultants, LLC. An evaluation committee consisting of the following four (4) employees assessed the submitted proposals:

Elias Almazan – Chief Engineer, East Campus/Facilities Phil Gieschen – Coordinator/Risk Management Bruce Schmiedl – Director of Facilities Chris Wosachlo – Energy, Project Manager/Facilities

The proposals were evaluated based upon criteria set forth in the RFQ. The initial evaluation identified the top three firms, which were then interviewed by the evaluation committee. The three highest ranking firms were then re-evaluated. The evaluation matrix below reflects the overall weighted scores for the ranked firms:

Selection Criteria Weighted

Percentage AMSCO

Engineering RTM

Grumman Butkus

Relevant Qualification and Experience 30% 2.70 2.48 2.4

Firm Resources/Staff Team 25% 2.19 2.19 2.00

Performance w/ similar clients, References, Examples

15% 1.35 1.31 1.24

Proposed Schedule/Timeline 15% 1.28 1.24 1.09

Project Understanding and Methodology 15% 1.35 1.31 1.24

Total Points (scale 1-10) 100% 8.86 8.53 7.96

In keeping with the QBS process, the College negotiated contract terms with the highest ranked firm, AMSCO Engineering. Contracted services will include the necessary electrical, architectural and civil design services required to install the new emergency generator that will serve the Miller Homeland Security Education Center (HEC).


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Budget Status

This contract supports the Strategic Long Range Plan Goal #8 Infrastructure: Maintaining, improving and developing structures systems and facilities necessary for the delivery of high quality education and meaningful cultural events. This contract complies with State Statute, Board Policy and Administrative Procedure.

4. RECOMMENDATION That the Board of Trustees authorizes the College Administration to award the contract for Engineering Services for HEC Emergency Generator to AMSCO Engineering, 5115A Belmont Avenue, Downers Grove, IL 60515, for the service fee of $61,850.00.

Staff Contact: Bruce Schmiedl – Director of Facilities Ellen Roberts – Interim VP of Administrative Affairs

FY2018 FY2019



03-90-39039-5807001 -$ 375,000$ -$ 375,000$

Emergency Generator: Equipment - Service




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SIGNATURE PAGE

Engineering Services for the Emergency Generator at the Miller Homeland Security Center (HEC) Project

ITEM(S) ON REQUEST

That the Board of Trustees authorizes the College Administration to award the contract for Engineering Services for HEC Emergency Generator to AMSCO Engineering, 5115A Belmont Avenue, Downers Grove, IL 60515, for the service fee of $61,850.00.

BOARD CHAIR DATE


Item 4l April 25, 2019

COLLEGE OF DUPAGE


BOARD APPROVAL

1

1. SUBJECT

SRC Elevators #3 and #4 Controller Replacement



3. BACKGROUND INFORMATION Upgrades for SRC Elevators #1, #3 and #4 were originally bid in November, 2018 with SRC Elevators #3 and #4 bid as alternate bids for the replacement of obsolete controllers. However, bids came in higher than expected, with alternate bids pushing the total cost over the budgeted amount. Therefore, the previous recommendation was to initially accept only the base bid for the modernization of SRC Elevator #1. However, the obsolete controllers in SRC Elevators #3 and #4 continue to be a significant operational concern. To ensure the safe and continued operation of these elevators, funds will be drawn from the Emerging Projects budget to complete this work. Replacement controller pricing for SRC Elevators #3 and #4 was included as alternate bids in the SRC Elevator #1 Renovation Bid Package; pricing submitted was reviewed and confirmed as valid. Anderson Elevator submitted the lowest bids for Alternates 1 and 2 and was contacted to determine if they would perform the alternate bid work. Anderson elevator declined and submitted a formal request to withdraw their bid. Colley Elevator Company was the next lowest responsible bidder and agreed to perform the alternate bid work. Therefore, the recommendation is to accept Alternate Bid 1 and Alternate Bid 2 for controller upgrades to SRC Elevators #3 and #4 submitted by Colley Elevator Company. A legal notice for an Invitation for Bids was published on November 21, 2018 in the Daily Herald; the invitation, Bid Number 2019-B0017 was also posted to the


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College of DuPage Purchasing website and distributed to the College of DuPage Center for Entrepreneurship and in-district Chambers of Commerce. Eleven (11) vendors were directly solicited. A public opening was held on December 18, 2018 at 2:00 p.m. in the College of DuPage Purchasing Department Conference Room (BIC 1B03A). The following individuals were in attendance: John McGarry (COD Buyer/Facilitator), Jacoby Radford (COD Purchasing Manager/Recorder), Ellen Roberts (COD Director Business Affairs), David Ditchfield (COD Chief Engineer, West Campus), and Elias Almazan (COD Chief Engineer, East Campus/Agent of the Board). Four (4) bids were received. No woman/minority owned business submitted a bid. The following is a tabulation of the results:

Vendor Student Resource Center Elevator #1 Base Bid

Urban Elevator Service, LLC $90,495.00

Colley Elevator Company $117,022.00

Suburban Elevator Company $120,258.00

Anderson Elevator $149,800.00

Vendor Alternate 1 Elevator #3 Bid

Alternate 2 Elevator #4 Bid

Anderson Elevator $42,000.00* $42,000.00*

Colley Elevator Company $48,818.00 $46,613.00

Urban Elevator Service, LLC $48,936.00 $46,741.00

Suburban Elevator Company $54,640.00 $52,845.00

*Bid withdrawn Budget Status

This purchase supports the Strategic Long Range Plan Goal # 8 Infrastructure:

FY2018 FY2019



02-90-20130-5804001 -$ 196,906$ 101,474$ 95,432$

Elevator Renovation: Building Remodeling Exps.




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Maintaining, improving and developing structures, systems, and facilities necessary for the delivery of high quality education and meaningful cultural events.


4. RECOMMENDATION That the Board of Trustees approves a contract for SRC Elevators #3 and #4 Controller Replacement from Colley Elevator Company, 226 Williams Street, Bensenville, IL 60106 for the total amount of $95,431.00.

Staff Contact: Bruce Schmiedl, Director of Facilities Ellen Roberts, Interim Vice President, Administrative Affairs


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SIGNATURE PAGE

SRC Elevators #3 and #4 Controller Replacement

ITEM(S) ON REQUEST That the Board of Trustees approves a contract for SRC Elevators #3 and #4 Controller Replacement from Colley Elevator Company, 226 Williams Street, Bensenville, IL 60106 for the total amount of $95,431.00. BOARD CHAIR DATE BOARD SECRETARY DATE

Item 4m April 25, 2019


BOARD APPROVAL

1

1. SUBJECT

Printing of Class Schedules for Continuing Education FY20: Fall 2019, Spring 2020 and Summer 2020.



3. BACKGROUND INFORMATION Continuing Education (CE) is on target to enroll over 30,000 students in FY19. The class schedule is the primary source of marketing for Continuing Education classes and has a distribution of 320,000 units planned in FY20. This is the most comprehensive vehicle to reach District #502 residents who take part in Continuing Education classes and events. The schedule also promotes college-wide events and programs. Data collected since 2011 indicates a clear correlation between enrollments and the volume of targeted Continuing Education class schedules distributed within the district. National research by the Learning Resources Network (LERN) also supports the fact that the distribution of printed materials is the most effective way to reach non-traditional, non-degree seeking students who enroll in these classes. In FY20, Continuing Education class schedules will reach 85% of District 502 households. A legal notice for an Invitation for Bids was published on February 11, 2019 in the Daily Herald; the invitation for Bid Number 2019-B0025 was also posted on the College of DuPage Purchasing website and distributed to the College of DuPage Center for Entrepreneurship and in-district Chambers of Commerce. Thirty-one (31) vendors were directly solicited. Twenty-eight (28) vendors downloaded the bid documents. A pre-bid meeting was held on February 19, 2019 at 1:00 p.m. in


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the College of DuPage Purchasing Department Conference Room (BIC 1B03A). A public opening was held on March 5, 2019 at 3:00 p.m. in the College of DuPage Purchasing Department Conference Room (BIC 1B03A). The following individuals were in attendance: Anne Marie Dando (COD Purchasing Assistant/Recorder), Susan Castellanos (COD Buyer/Facilitator), Eugene Refakes (COD Manager, Account Operations & Financial System /Agent of the Board) and Kim Magett (COD Externship/Enrollment Coordinator/Continuing Education). Six (6) bids were received. One (1) woman/minority owned business submitted a bid. Two (2) bids were rejected as non-responsive to the bid submission requirement; both E.P Graphics, Inc. and FCL Graphics failed to include the required addenda. One (1) bidder was rejected as not meeting the standards of responsibility. This bidder was deemed non-responsible due to the company’s past performance record with the College. The following is a tabulation of the results:


KK Stevens Publishing Company $176,814.04

*Hilton Publishing $247,868.00

Precise Printing Network, Inc. NO BID

*Woman/Minority Owned Business Recommended award in bold

Budget Status

This contract supports Strategic Long Range Plan Goal 5—Relationships: Cooperating and collaborating with all stakeholders in order to advance mutual interests; and Goal 2—Value-Added Education: Going beyond standard expectations and providing something more to students and communities we serve.




05-50-14625-5402001 181,494$ 210,000$ -$ 210,000$

Continuing Education: Printing Exp.

FY2020 Request 176,814$



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4. RECOMMENDATION That the Board awards a contract for the printing of Continuing Education class schedules for the 2020 fiscal year (Fall 2019, Spring 2020 and Summer 2020) to the lowest responsible bidder, KK Stevens Publishing Company, 100 N. Pearl St., Astoria, IL, 61501, for the amount of $176,814.04.

Staff Contact: Joe Cassidy, Assistant Vice President, Economic Development Kim Magett, Externship/Enrollment Coordinator/Continuing Education


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BOARD APPROVAL

SIGNATURE PAGE FOR

CLASS SCHEDULES FOR CONTINUING EDUCATION FY20

ITEM(S) ON REQUEST That the Board awards a contract for the printing of Continuing Education class schedules for the 2020 fiscal year (Fall 2019, Spring 2020 and Summer 2020) to the lowest responsible bidder, KK Stevens Publishing Company, 100 N. Pearl St., Astoria, IL, 61501, for the amount of $176,814.04. BOARD CHAIR DATE BOARD SECRETARY DATE

Item 4n April 25, 2019


BOARD APPROVAL

1

1. SUBJECT

Furniture for the Administrative Building Renovation



3. BACKGROUND INFORMATION The new Administrative Building on west campus has changed use and occupancy, which requires new furniture for the building. The College is re-purposing approximately 40% of existing office furniture from the departments that are relocating to the new building. The College requires new furniture for the building that is compatible with the existing furniture systems being re-used to furnish the building. A legal notice for an Invitation for Bids was published on February 19, 2019 in the Daily Herald; the invitation for Bid Number 2019-B0027 was also posted to the College of DuPage Purchasing website and distributed to the College of DuPage Center for Entrepreneurship and in-district Chambers of Commerce. Twenty-nine (29) vendors were directly solicited. Thirty-seven (37) vendors downloaded the bid documents. A public pre-proposal meeting was held on February 26, 2019 at 10:00 a.m. in the College of DuPage Purchasing Department Conference Room (BIC 1B03A). A public opening was held on March 12, 2019 at 2:00 p.m. in the College of DuPage Purchasing Department Conference Room (BIC 1B03A). The following individuals were in attendance: Jacoby Radford (COD Purchasing Manager), Susan Castellanos (COD Buyer/Facilitator), Anne Marie Dando (COD Purchasing Assistant/Recorder), Eugene Refakes (COD Manager, Accounting Operations & Financial Systems/Agent of the Board), Chris Wosachlo (Energy and Project Manager/Facilities), and representatives from one (1) company. One (1) bid was received. No woman/minority owned business submitted a bid. A follow up survey was sent to prospective bidders who downloaded the document and did not submit bids. Five (5) companies responded; stating that they were not a Steelcase dealer and there is no option for alternatives.


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There are (2) Steelcase furniture dealers in the region. In past bids, the second dealer has refused to agree to the College’s required net 60-day payment terms. Also, in pre-bid questions from bidders, the same vendor indicated that they were unable to provide prevailing wage documentation as required by the College. As a result, the second Steelcase dealer in the region did not submit a bid for this request. The following is a tabulation of the results:


Interiors for Business, Inc. $448,688.66

Budget Status

This purchase supports Goal #8 Infrastructure of the Strategic Long Range Plan: Maintaining, improving and developing structures, systems, and facilities necessary for the delivery of high quality education and meaningful cultural events. This purchase complies with State Statute, Board Policy and Administrative Procedures.

4. RECOMMENDATION That the Board of Trustees approves the purchase of furniture for the Administrative Building Renovation from Interiors for Business, 409 North River Street, Batavia, IL 60510 for the total amount of $448,688.66.

Staff Contact: Bruce Schmiedl, Director of Facilities Ellen Roberts, Interim VP of Administrative Affairs

FY2018 FY2019



03-90-39033-5805001 -$ 512,000$ -$ 512,000$

Beem Building: Equipment-Office

FY2019 Request 448,689$



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SIGNATURE PAGE

Furniture for the Administrative Building Renovation

ITEM(S) ON REQUEST That the Board of Trustees approves the purchase of furniture for the Administrative Building Renovation from Interiors for Business, 409 North River Street, Batavia, IL 60510 for the total amount of $448,688.66. BOARD CHAIR DATE BOARD SECRETARY DATE

Item 4o April 25, 2019


BOARD APPROVAL

1

1. SUBJECT

EMSI Career Coach Contract



3. BACKGROUND INFORMATION When students can envision their career, they’re more likely to complete their program of study on time and succeed in their careers. The Career Coach online platform connects the COD program the student is studying to their future career. It offers users the opportunity to explore career options and prepare for the workforce by browsing career summaries which include information such as local wages, employment projections, available jobs, and associated education and training.

This online service uses EMSI’s comprehensive labor market data to help students find careers that match their strengths and discover programs at COD that will prepare them for success. The data is localized to Illinois and where possible DuPage County so that the information about job growth, salaries, and positions available gives a more accurate picture of the job environment our students and graduates will encounter. We have been unable to identify another solution that tailors the job information to a local level or provides the career planning tools available through the Career Coach platform. The résumé builder component allows students and community members to create a résumé that summarizes their skills, experience and education. Additionally, for students who are undecided about their career choice, Career Coach provides a strengths assessment that will match their strengths to career options and then to programs at COD. The College has been utilizing this service with great success for three (3) years with a centralized web location within the Career Services section of the site. With the upcoming launch of the College’s new website, we would like to expand our


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capabilities with Career Coach and purchase the API and Auto coder. This additional functionality will allow us to bring program/career specific information directly to the program pages of the College’s website. By doing this, students and prospective students will have easier access to the information about programs. It will allow the College to better present all the information about a program to students and their parents.

The annual cost breakdown is as follows: Career Coach with Plugin $22,500 Career Coach API $7,500 Credit for Page Plugin -$2,500 EMSI Autocoder–API Builder Beta Tool N/C Three Year Discount -$500 Total Annual Cost $27,000

This request is for funding of a three-year agreement with Economic Modeling LLC (EMSI). The cost will be split between the Marketing and Career Services Departments.

Year 1: $27,000 License Fee Year 2: $27,000 License Fee Year 3: $27,000 License Fee Total contract commitment: $81,000

Budget Status

FY2018 FY2019

YTD Annual YTD Available Current

GL Account Spend Budget Spend Balance Request

01-30-00473-5309001 47,568$ 25,525$ 5,225$ 20,300$ 20,000$

Career Services Center: Other Contractural Services Exp.

01-90-00825-5309001 309,544$ 469,750$ 389,533$ 80,217$ 7,000$

Marketing & Creative Services: Other Contractural Services Exp.


Future Commitments (FY2020-21) 54,000$

Total Request 81,000$



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This purchase supports the Strategic Long Range Plan Objective #2.9 Grow Credit Enrollment by enhancing and being known for providing exceptional educational and cultural experiences to students, #2.6 Support student completion within 150 percent of normal time (e.g., three years for an associate degree) by implementing a guided pathways approach to programs and degrees and #3.1 Enhance and expand opportunities to support student learning needs, including helping students identify a course of study, recognize their specific goals, and assist them to overcome their weaknesses.

This purchase complies with State Statute, Board Policy and Administrative Procedures. Purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software, and services are exempt from bidding under Illinois Public Community College Act, 110 ILCS 805/3-27.1 (f).

4. RECOMMENDATION That the Board of Trustees approves a three-year contract for the Career Coach Service with Economic Modeling, LLC (EMSI) of 409 South Jackson St., Moscow, ID 83843 for the total amount of $81,000.

Staff Contact: Laurie Jorgensen, Director, Marketing and Creative Services Steve Gustis, Manager, Career Services


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BOARD APPROVAL

SIGNATURE PAGE FOR

EMSI Career Coach Contract

ITEM(S) ON REQUEST That the Board of Trustees approves a three-year contract for the Career Coach Service with Economic Modeling, LLC (EMSI) of 409 South Jackson St., Moscow, ID 83843 for the total amount of $81,000.

BOARD CHAIR DATE


Charter and Bylaws

Article I. Name

The name of this committee shall be the College of DuPage Board of Trustees Auxiliary Services and Outreach Committee (ASO).

Article II. Purpose and Responsibilities

The College serves the college community and the community at large in many ways; much of that external outreach occurs through its auxiliary services. The College further seeks to promote the value of its services and to engage with community leaders and stakeholders.

The ASO is the college-level advisory committee charged to review the identity and status of all auxiliary services, e.g., the McAninch Arts Center, Continuing Education, Innovation DuPage, and Project Hire-Ed; their any contracts related to those auxiliary services; to identify potential budget/revenue concerns; and to ensure compliance with 110 ILCS 805/3-31.1, wherein under which auxiliary services are to be “related to the adequate operation of the college.” (See also HLC Core Component 2.A. comments regarding auxiliary services).

The ASO is also the college-level advisory committee that shall meet as needed to identify opportunities for outreach; institutional advancement; enrollment; and the like, including through auxiliary services that have high contacts with members of the public; with other governmental stakeholders; schools; the business community; workforce development; and volunteers.

The ASO shall also ensure the College’s mission is articulated publicly by the Board (HLC Core Component 1B); identify ways in which the Board can support efforts to create an enriched educational environment for our students (HLC Core Component 3E); and shall review Board policies and other activities needed to support HLC Core Component 5C (“The institution engages in systematic and integrated planning”), particularly as to item 5.C.3 (“The planning process encompasses the institution as a whole and considers the perspectives of internal and external constituent groups”); 5.C.4 (“The institution plans on the basis of a sound understanding of its current capacity. Institutional plans anticipate the possible impact of fluctuations in the institution’s sources of revenue, such as enrollment, the economy, and state support”); and 5.C.5 (“Institutional planning anticipates emerging factors, such as technology, demographic shifts, and globalization.”).

The ASO shall also be the committee that reviews in depth issues relating to external research that feed into the development of the Strategic Long Range Plan.

COLLEGE OF DUPAGE The College of DuPage Board of Trustees Auxiliary Services and Outreach Committee

Item 4p April 25, 2019

Article III. Committee Composition and Governance

1. Membership

a. The GPC ASO shall be comprised of at least four members. The number of membersmay be increased at the discretion of the Chairman of the Board of Trustees, dependingupon the need and anticipated workload of the committee.

b. The Chairman of the Board of Trustees shall appoint at least two Trustees to serve onthe GPC ASO, and appoint the Chairman of the GPC ASO. The term of Trusteeparticipation shall be limited to one year, though a Trustee may be appointed forsuccessive years.

c. The Chairman of the Board of Trustees shall also appoint at least one member of thegeneral public; and one member possessing experience with marketing, publicity,outreach, or auxiliary services. A faculty volunteer may serve in this latter position.

d. If the Trustee member does not include the Student Trustee, the Student LeadershipCouncil, with the consent of the Student Trustee, may appoint a student member toserve on the Committee.

e. All members of the Committee are voting members; however, such votes are advisoryonly as to any recommendations to the Board.

f. The membership may be expanded to include advisory, non-voting ad hoc membersspecific to a particular issue before the Committee, at the discretion of the CommitteeChairman. This may include the President; Dean of Continuing Education; Director ofthe MAC; Director of the WDCB radio station; a designee from the Early ChildhoodCenter; a designee from the College Bookstore; a representative from the College ofDuPage Foundation; the Vice President for Institutional Advancement; the VicePresident for Institutional Development and Planning; the Director of LegislativeRelations; and others as-needed.

g. In the event of a vacancy, the Chairman of the Board of Trustees shall appoint areplacement member to the ASO no later than 65 days of being notified of the vacancy,provided that, if the vacancy is a student member, the Chairman should seek the input ofthe Student Leadership Council and the Student Trustee.

h. The members of the ASO may also seek outside expertise to advise the Committee.

2. Leadership

A voting trustee Member must be the ASO Chairman, who shall be, or who shall be selected by and serves at the will of, the Board of Trustees Chairman.

The Chairman of the ASO (or another designee, with the approval of the Chairman of the Board of Trustees) shall also serve as the liaison to the College’s internal Strategic Long Range Planning committee.

3. Meetings

a. The Committee Chairman shall determine the time and place of its meetings, provided that itshall meet at least two times per calendar year. Consistent with Board Policy No. 5-130, theCommittee Chairman shall set the agenda for the meeting.

b. The Committee Chairman shall determine the procedures for its meetings. The CommitteeChairman shall appoint an individual (who need not be a Committee member) to serve as theRecording Secretary. Minutes shall be posted in the Board of Trustees committee section ofthe College of DuPage website.

c. A quorum for meetings shall be one-half plus one (1) of the voting Committee membership.

d. Action taken or recommendations made by the Committee shall require a majority vote ofthose members present. Any member of the Committee may also request the preparation ofa minority report; and/or that a staff report be prepared and forwarded to the Board forconsideration (provided that the staff time to prepare the report shall not exceed 4 hours,absent approval from the Board of Trustees Chairman, and/or the Treasurer, and/or theCollege President).

e. Meetings of the Committee shall be in person. Provided that an in-person quorum will bereached, one or members may participate by telephone for good cause shown.

f. The ASO Recording Secretary shall provide at least e-mail notice of the time and place of allmeetings of the Committee to each member of the Committee 48 hours prior to the meeting,together with an agenda of the items for which action may be taken, and shall further publishthe time and place of all Regular Meetings, and any other meetings where a quorum ofmembers may discuss business, in a manner that fully complies with the Illinois OpenMeetings Act.

Article IV. Reporting

The Committee shall report regularly to the Board of Trustees on its activities and any recommendations. The Committee shall further make recommendations to the Board regarding the Strategic Long Range Plan, and report goals and priorities of the members of the Board of Trustees to the College’s internal SLRP committee.

Article V. Parliamentary Authority

The rules contained in the current edition of Robert's Rules of Order shall govern the committee in all cases to which they are applicable and in which they are not inconsistent with the bylaws or other policies and procedures adopted by the Committee.

In at least each year divisible by five (e.g., 2020; 2025) the GPC shall review this Charter and

make recommendations to the Board regarding any proposed changes to such Charter.

Chartering of the Auxiliary Services and Outreach Committee pursuant to the foregoing Charter

approved by the Board of Trustees: _______________________, 2017.

___________________________________ Chairman, Board of Trustees

___________________________________ Secretary, Board of Trustees

Item 4q April 25, 2019


BOARD APPROVAL

1

1. SUBJECT

Notice of Public Hearing for FY2020 Budget.


Board approval is required to set the date of June 20, 2019, for the public hearing of the FY2020 Budget.


The College is required to advertise the 30-day availability of the tentative budget for public display and the date of the public hearing 30 days prior to the public hearing. This is in accordance with Chapter 110, Section 805/3-20.1, of the Illinois Public Community College Act which states, "Notice of availability for public inspection and of such public hearing shall be given by publication in a newspaper published in such district, at least 30 days prior to the time of such hearing." The attached Notice of Public Hearing will be advertised in the following newspapers:

Central Cook Suburban Thursday May 9, 2019 Will South Reporter Thursday May 9, 2019 Central DuPage Thursday May 9, 2019 East DuPage Friday May 10, 2019 Daily Herald Monday May 13, 2019

In addition to posting the proposed budget on the College’s website, as we have done in the past, we will place physical copies of the tentative FY2020 budget in the libraries in Wheaton, Naperville, Glen Ellyn, LaGrange, and College of DuPage. These are in addition to the public copy available in the office of the Vice President.


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4. RECOMMENDATION That the Board of Trustees approves setting June 20, 2019, as the public

hearing date for the FY2020 Budget. Staff Contact: Ellen Roberts, Interim Vice President, Administrative Affairs

Robert Hayley, Budget Manager


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LEGAL NOTICE

NOTICE OF PUBLIC HEARING

Notice is hereby given by the Board of Trustees of College of DuPage, Community College District No. 502, Counties of DuPage, Cook and Will, State of Illinois, that a tentative budget for said District for the fiscal year beginning July 1, 2019 and ending June 30, 2020 will be on file and conveniently available for public inspection for at least thirty (30) days prior to the time of the public hearing in the office of the Vice President, Administration of said District, 425 Fawell Boulevard, SRC Room 2130, Glen Ellyn, Illinois, 60137 in this Community College District, other sites as determined by the Administration, as well as posted to the College’s web site at www.cod.edu/budget.

Notice is hereby given that a public hearing on said budget will be held on June 20, 2019, at 6:45 p.m. in the Board Room, SSC2200, of said Community College District No. 502, 425 Fawell Boulevard, Glen Ellyn, Illinois, 60137.


4

SIGNATURE PAGE FOR

Notice of Public Hearing for FY2020 Budget

ITEM(S) ON REQUEST That the Board of Trustees approves setting June 20, 2019, as the public hearing date for the FY2020 Budget.

Board Chairman Date Board Secretary Date

Item 4r April 25, 2019


BOARD APPROVAL

1. SUBJECT

Approval of final settlement agreement in Victoria McClellan v. College of DuPage,

2013 L 00839.


Section 3-30 of the Illinois Public Community College Act permits the Board of

Trustees to exercise powers “that may be requisite or proper for the maintenance,

operation and development of any college or colleges under the jurisdiction of the

board.” 110 ILCS 805/3-30.


In 2013, Victoria McClellan, as guardian of former student Hollie Reed McClellan,

sued the College in the Circuit Court of DuPage County. The lawsuit alleges that

Hollie Reed McClellan suffered injuries as the result of tripping over a cord in a

College of DuPage classroom. To resolve this lawsuit, the parties (through

counsel) have engaged in settlement discussions and have reached agreement

on the terms and conditions set forth in the attached document. This settlement

agreement is subject to approval by the Board of Trustees.

4. RECOMMENDATION

That the Board of Trustees approve the attached settlement agreement in Victoria

McClellan v. College of DuPage, 2013 L 00839, authorize the Chairman and/or the

President to execute the agreement on behalf of the College, and authorize

College personnel to take actions necessary to discharge the College’s obligations

under the attached agreement.

Staff Contacts: John Kness, General Counsel

Item 4r April 25, 2019

BOARD APPROVAL

SIGNATURE PAGE

Settlement Agreement in Victoria McClellan v. College of DuPage, 2013 L 00839.

ITEM(S) ON REQUEST:

That the Board of Trustees approve the attached settlement agreement, authorize the Chairman and/or the President to execute the agreement on behalf of the College, and authorize College personnel to take actions necessary to discharge the College’s obligations under the attached agreement.

Board Chairman Date


MUTUAL SETTLEMENT AGREEMENT AND RELEASE

THIS MUTUAL SETTLEMENT AGREEMENT AND RELEASE (“Agreement”),

entered into effective as of April __, 2019 (the “Effective Date”), is made by and between Victoria

McClellan, in her capacity as Plenary Guardian of the Estate of Hollie Reed McClellan, a disabled

person (“McClellan”), on the one hand, and Board of Trustees for Community College District

No. 502 (the “College”) on the other hand. McClellan and the College are sometimes individually

referred to herein as a “Party” and collectively as the “Parties.”

WHEREAS, in September 2013, McClellan filed a lawsuit against the College, styled as

Victoria McClellan, as Plenary Guardian of the Estate of Hollie Reed McClellan, a disabled

person v. College of DuPage, DuPage County Circuit Court Case No. 2013 L 839 (the “Lawsuit”),

in which she alleges that Hollie Reed McClellan (“Hollie”) was injured as a result of the College’s

negligence;

WHEREAS, the College denies the substance of those claims, and it has asserted certain

defenses thereto;

WHEREAS, the Parties desire to compromise and settle all the disputes, claims and

potential claims that they may have against one another – including those at issue in the Lawsuit

– and release all claims known and unknown they have or may have against each other;

NOW THEREFORE, in exchange for the mutual covenants and conditions contained

herein and other good and valuable consideration, the sufficiency and receipt of which are hereby

acknowledged, the Parties do hereby agree as follows:

PAYMENT, DISMISSAL OF LAWSUIT AND RELEASE

1. Within five (5) business days of the approval of this Agreement by the Board of

Trustees for the College, the Parties shall execute this Agreement.

2. Within ten (10) business days of execution of this Agreement by all Parties, the

College agrees to pay to McClellan a total of FIFTEEN THOUSAND DOLLARS ($15,000.00)

(the “Settlement Payment.”) Such Settlement Payment shall be made by check or wire transfer in

accordance with instructions to be provided by McClellan’s counsel.

3. Within ten (10) business days of the successful negotiation of the Settlement

Payment, McClellan shall file an agreed order dismissing the Lawsuit with prejudice. Such order

shall state that all parties shall bear their respective attorneys’ fees, costs, and expenses.

4. Victoria McClellan, in her individual capacity, and in her capacity as plenary

guardian of Hollie, on behalf of herself and Hollie and their respective family members, heirs,

executors, administrators, agents, insurers, attorneys, assigns, and representatives, and their

predecessors and successors and all persons acting or purporting to act on behalf of any of the

foregoing (the “Releasing Parties”), hereby releases and discharges the College and its board

members, employees, agents, assigns, insurers, attorneys, and representatives (the “Released

Parties”) from all claims, actions, remedies, causes of action of any nature, or demands for

damages, attorneys’ fees, costs, expenses or any compensation whatsoever, whether known or

unknown, whether arising at law, in equity, under statute, or otherwise, which the Releasing Parties

now have against the Released Parties or which the Releasing Parties ever had against the Released

Parties. This includes, without limitation, all claims arising from or relating to the allegations

raised in the Lawsuit, the defense and prosecution of the Lawsuit, and the settlement of the

Lawsuit. The Releasing Parties contemplate that the foregoing language constitutes a general

release discharging any and all claims that they may have against the Released Parties even

if they are currently unaware of those claims or their basis. The Releasing Parties further

acknowledge that in the event of any ambiguity herein, this Paragraph shall be interpreted

in favor of a release.

5. None of the releases set forth in this Agreement are intended to release any Party

from any obligation created by this Agreement, or to preclude any of the Parties from bringing an

action to enforce this Agreement.

REPRESENTATIONS AND WARRANTIES

6. The Parties hereby warrant and represent that they have relied upon their own

judgment and that of their legal counsel regarding the terms and provisions of this Agreement and

that no statements or representations made by the other Parties or their agents, employees or legal

counsel, other than those contained herein, have influenced or induced them to execute this

Agreement.

7. The Parties warrant and represent that they are the sole possessors of any and all

rights to bring claims, make demands and resolve such claims and demands as released under this

Agreement.

8. The Parties warrant and represent that they have not assigned or otherwise

transferred all or any part of any claims, demands, costs, expenses, liabilities, damages, actions or

causes of action released herein.

9. Each individual signing this Agreement on behalf of any Party warrants and

represents that he/she has full authority to do so.

OTHER PROVISIONS

10. The Parties acknowledge that this Agreement constitutes the entire agreement

between the Parties with respect to the subject matter hereof, and all prior agreements, negotiations

and understandings with respect to the subject matter hereof are canceled and superseded by this

Agreement.

11. The Parties agree that this Agreement may not be modified, altered or varied by its

terms by an oral agreement or representation or otherwise, except by an instrument in writing of

subsequent date hereof approved by the Board and executed by all Parties.

12. The Parties agree that this Agreement may be executed in one or more counterparts,

any one of which need not contain the signatures of more than one party, but all such counterparts

taken together shall constitute one and the same Agreement. Electronic signatures and signatures

delivered via electronic means shall be valid and deemed the same as an original signature.

13. If any term of this Agreement is to any extent illegal, otherwise invalid, or incapable

of being enforced, such term shall be excluded to the extent of such invalidity or unenforceability;

all other terms hereof shall remain in full force and effect; and, to the extent permitted and possible,

the invalid or unenforceable term shall be replaced by a term that is valid and enforceable and that

comes closest to expressing the intention of such invalid or unenforceable term.

14. In any action or proceeding to enforce this Agreement or arising out of or in

connection with this Agreement, the prevailing party shall be entitled to recover its reasonable

attorneys’ fees, costs and expenses incurred in connection with such action or proceeding.

15. The Parties agree that this Agreement is a compromise of disputed claims, and that

this Agreement, and the Parties’ decision to enter into this Agreement, does not constitute, and is

not intended to be and shall not be construed, interpreted or treated in any respect, as an admission

of liability or wrongdoing by any of the Parties. In no event shall this Agreement, any of its

provisions, or any negotiations, statements, or proceedings relating to it in any way be construed

as, offered as, received as, used as, or deemed to be evidence of any kind in any action or in any

judicial, administrative, regulatory or other proceeding, except in a proceeding to enforce this

Agreement or the relief provided herein.

16. This Agreement was negotiated and executed by the Parties with their full informed

knowledge and consent, with full advice of independent legal counsel, and reflects the joint

drafting efforts of all Parties and should be liberally construed to effectuate the terms of the

Agreement. Any ambiguities that may be deemed to exist with respect to the terms of this

Agreement shall not be construed any more strictly against one Party than another.

17. The Parties understand and agree that each has had a reasonable time within which

to consider this Agreement before executing it; each has had an adequate opportunity to have this

Agreement reviewed by an attorney or representative of its choice acting on its behalf; each has

been represented by attorney or representative of such Party’s choice in the making of this

settlement and the negotiation and drafting of this Agreement, including the releases given herein;

each has carefully read and fully understands all of the provisions of this Agreement; each

knowingly and voluntarily agrees to all of the terms set forth in this Agreement and freely, without

coercion, based on its own judgment and not in reliance upon any representations or promises

made by any other Party other than promises contained in this Agreement, agrees to execute this

Agreement; and each knowingly and voluntarily intends to be legally bound by the same.

18. McClellan understands and acknowledges that this Agreement is not and cannot be

binding upon the College unless and until it is approved by the Board of Trustees for the College.

[Signature Page to follow.]

AGREED TO BY:

Victoria McClellan

By:______________________________

Dated:___________________________

Board of Trustees of Community College District No. 502

By:______________________________

Its:______________________________

Dated:___________________________

Item 4s April 25, 2019

Regular Board of Trustees Meeting 3/21/19 Page 1

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502

COUNTIES OF DuPAGE, COOK AND WILL STATE OF ILLINOIS

THURSDAY, MARCH 21, 2019

REGULAR BOARD MEETING ~ 6:00 P.M.

MINUTES

HELD ON CAMPUS IN SSC-2200, GLEN ELLYN, IL

1. CALL TO ORDER / PLEDGE OF ALLEGIANCE

At 6:00 p.m., Chairman Napolitano called to order the March 21, 2019 Regular Board Meeting of the College of DuPage Board of Trustees. Chairman Napolitano introduced Cub Scout Pack 457 from Bloomingdale and one Girl Scout from Troop 55189 from Erickson Elementary School to lead the Pledge of Allegiance. Chairman Napolitano noted that Pack 457 has over 30 scouts ages 1st grade through 5th grade. The Pack has been very busy volunteering this year for Kids Against Hunger, Phil’s Friends and made ornaments for West Suburban Nursing and Rehab Center. Pack 457 also marched in Septemberfest parade, visited Sci Tech Museum, visited the Morton Arboretum and they plan to attend STEMCON here at COD on April 27, 2019. Chairman Napolitano thanked Pack 457. Chairman Napolitano also noted that Girl Scout Troop 55819 is a 2nd Grade troop. This year, the focus of the Troop has been on learning to be good friends and community members, as well as, what goes into a successful cookie business. Chairman Napolitano thanked Troop 55819. a. Swearing In of Heidi Holan

The Honorable Ann Celine Walsh, Judge of the 18th Judicial Circuit Court read the Trustee Oath:

I, state your name, having been duly appointed as Member of the Board of Trustees of College of DuPage, Community College District 502, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of State of Illinois, and that I will faithfully discharge the duties of the office, in accordance with the Illinois Public Community College Act, the Mission Statement and the Philosophy Statement of College of DuPage to the



best of my ability. Chairman Napolitano congratulates and welcomes Heidi Holan and asks her to take her seat at the Board table and thanks Judge Walsh.

b. ROLL CALL Chairman Napolitano asked Secretary Fenne to call the roll.

Present: Student Trustee Sonia Paul, Trustees Alan Bennett, Charles Bernstein, Christine Fenne, Heidi Holan, Dan Markwell and Frank Napolitano.

Absent: Trustee Joe Wozniak.

A quorum was present.

Also Present: John Kness, General Counsel, Dr. Brian Caputo, Interim President, staff members, representatives of the press and visitors.

Please Note: Joe Wozniak arrived at 6:35 p.m.

2. CLOSED SESSION

Motion: At 6:07 p.m., Chairman Napolitano entertained a motion that the Board of Trustees enter into closed session. Trustee Bennett moved and Trustee Markwell seconded the motion.

John Kness, General Counsel read the reasons indicated for closed session as follows:

1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 2. Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 21. Discussion of minutes of meetings lawfully closed under this Act, whether for purposes or approval by the body of the minutes or semi-annual review of the



minutes as mandated by Section 2.06. 29. Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America. On roll call voting aye: Student Trustee Paul, Trustees Bennett, Bernstein, Holan and Markwell, Secretary Fenne and Chairman Napolitano.

On roll call voting nay: None. Absent: Trustee Wozniak.

Chairman Napolitano declared the motion passed. Trustee Joe Wozniak arrived at 6:35 p.m. 3. RETURN TO OPEN SESSION At 7:06 p.m. Chairman Napolitano asked Secretary Fenne to call the roll.

Present: Student Trustee Paul, Trustees Alan Bennett, Charles Bernstein, Christine Fenne, Heidi Holan, Dan Markwell, Frank Napolitano and Joe Wozniak. A quorum was present. Also Present: John Kness, General Counsel, Dr. Brian Caputo, Interim President, staff members, representatives of the press and visitors.

4. PUBLIC COMMENT

Shannon Toler, President of CODFA spoke regarding Eric Martinson.

Jackie McGrath mentioned colleagues’ retirements and faculty sabbaticals.

Bob Hazard spoke regarding the treatment of a candidate running for trustee

5. REPORTS a. Chairman’s Report

ACCT Report

Chairman Napolitano noted that they met with J. Noah Brown, President & CEO and Ju Hang Lee, Vice President Public Policy and External Relations to discuss COD hosting an off-site event for the 2020 Leadership Conference in Chicago. They also discussed the call for 2019 leadership presentations on Innovation DuPage. Chairman Napolitano also noted that they met with Congressman Krishnamoorthi, Congressman Foster, Congressman Casten, Congressman Quigley,



Congressman Lipinski, Congressman Underwood as well as Senator Duckworth and discussed Cyber Security, discussed Project Hire-Ed, the Frida Kahlo Exhibit. Several of the Congressman agreed to submit a letter of support for grant requests for the Frida Kahlo Exhibit. Chairman Napolitano said they met with former Student Trustee Luzelena Escamilla.

b. Student Trustee’s Report Student Trustee Paul and Student Leadership President Hajara-Yasmin Isa spoke regarding their attendance at the Illinois Community College Student Activities Association Meeting where the College was presented with the Ed Snyder Merit Book Award. Jacob Kent, President of the Feminist Alliance spoke regarding the growth of the club and the activities they are involved in.

c. President’s Report Dr. Brian Caputo spoke briefly about the following accomplishments:

Medical Assistant Certificate Program has been reaccredited

American Association of Community Colleges finalists for 2 awards o Advancements in Governance o Public Safety

Refunding of Series B Bonds

Marketing & Communications Award: Glenbard Parent Series o Wendy Parks, Senior Director Public Relations, Communications

& Marketing

Robotics Team o Dr. Tom Carter, Professor Physics

d. Budget Committee Report

Chairman Markwell stated that the Committee cancelled the February 26, 2019 and have rescheduled to April 23, 2019.

6. PRESENTATIONS

Enrollment Update o Dr. Mark Curtis-Chávez, Provost

Project Hire-Ed Update o Linda Sands-Vankerk, Vice President Project Hire-Ed

Innovation DuPage Update o Joseph Cassidy, Assistant Vice President Economic

Development / Dean Continuing Education & Extended Learning

7. INFORMATION The following items were provided to the Board for Information:



a. Personnel Items b. Financial Statements c. Gifts & Grants Report d. Construction Change Orders e. Monthly Construction Update f. In-Kind Quarterly Donations Report g. Sabbatical and One Semester Non-Teaching Assignment Leaves for the 2019-2020 Academic Year h. Affirmative Action Plan i. Official Statement Associated with the Sale of the Series 2019 General Obligation Refunding Bonds j. Student Election Results 8. CONSENT AGENDA

Chairman Napolitano asked if there were any Consent Agenda items the Board would like to pull and vote on separately. Trustee Bennett removed Item 8j – Fall 2019 Tuition Increase. Trustee Bennett moved to approve Consent Agenda Items 8a – 8i and 8k – 8t. Trustee Markwell asked to remove items 8h – Three year contract for Blackboard Outcomes Assessment from Blackboard Inc. and 8i – Five year contract with Yuja, Inc., for Enterprise Video/Video Content Management Platform. Chairman Napolitano asked Trustee Bennett if he accepted Trustee Markwell’s amendment and Trustee Bennett agreed. Trustee Markwell seconded the motion. The Board of Trustees approve the Consent Agenda consisting of the following items:

a. Contract negotiations with AMSCO Engineering, 5115A Belmont Avenue, Downers Grove, IL 60515 for engineering services for the design and construction of a whole building Emergency Generator for the Miller Homeland Security Center (HEC). b. Reappointment of the following administrators for the 2019-2020 fiscal year:

Name Current Title Abromitis, Barbara Director, Grants & Strategic Partnerships

Bente, James Vice President, Planning & Institutional Effectiveness

Berliner, Donna Director, Information Technology Services

Boone, Charles Dean, Arts, Communication & Hospitality

Brady, Scott Controller (current appointment: Interim CFO & Treasurer)

Brady, Thomas Associate Dean, Public Services



Caputo, Brian Vice President Administrative Affairs & Treasurer (current appointment: Interim President)

Cassidy, Joseph Asst. Vice President Economic Development / Dean Continuing Education & Public Services

Curtis-Chavez, Mark Provost

Dowling, Earl Vice President, Institutional Advancement

Fay, Kristine Dean, Business & Applied Technology

Gurney, Debra Dean, Nursing & Health Sciences

Hunnicutt, Marianne Dean, Social & Behavioral Sciences & Library

Igyarto, Mia Interim Vice President, Human Resources

Ivory, Joanne Director, Program Development & Outreach

Jorgensen, Laurette Director, Marketing & Creative Services

Kalin, Lilianna Asst. General Counsel, Labor Relations & Employment

Kness, John General Counsel

Kostecki, James Director, Research & Analytics

Martinez, Diana Director, McAninch Arts Center

Martins, Sandra Dean, Liberal Arts

Martner, James Director, Compliance & Internal Audit

McIntosh, Jennifer Associate Dean, Library

McVey, Greg Director, Athletics & Recreational Programs

Montes, Nathania Associate Dean, Counseling & Advising

Mullin, Joseph Chief of Police

Overstreet, Kirk Assistant Provost of Instruction

Parks, Wendy Senior Director, Public Relations, Communications & Marketing

Ramos, Anthony Assistant Dean, Adjunct Faculty Support

Roberts, Ellen Director, Business Affairs (current appointment: Interim VP Administration)

Sands-Vankerk, Linda Vice President, Project Hire-Ed

Schmiedl, Bruce Director, Facilities

Schuller, Lisa Director, Human Resources

Smith, Jane Director, Pathways for Student Success

Stock, Lisa Associate Vice President, Academic Affairs

c. Purchase of Pathways Program Furniture for SRC 1140-1144, from Interiors for Business, 409 North River Street, Batavia, IL, 60510 for the total amount of $69,471.99. d. Contract negotiations with V3 Companies, 7325 Janes Avenue, Woodridge, IL



60517 for the design and construction administrative services for the College of DuPage Roadway and Sidewalk Maintenance and Improvements Project. e. Contract negotiations with CannonDesign, Inc., 225 North Michigan Avenue, Suite 1100, Chicago, IL 60601, for the Comprehensive Campus-Wide Facilities Condition Assessment. f. Cancellation of remaining two years of current software maintenance contract, and initiation of a new five-year software maintenance contract, as proposed by Ellucian, Inc., 4375 Fair Lakes Court, Fairfax, VA 22033 for the not to exceed amount of $5,062,557.00. g. General Contractor for Pathways SRC 1144 to the lowest responsible bidder, Integral Construction, Inc., 320 Rocbaar Drive, Romeoville, IL 60446, for the lump sum bid amount of $65,320.00. h. Item pulled. i. Item pulled. j. Item pulled. k. Purchase of Linen Services for the Culinary and Hospitality Labs – Bid Rejection because of budgetary concerns. l. Increase of $5,000.00 for the current contract for Linen Service for the Culinary & Hospitality Program from Alsco Linen and Uniform Rental Services, 2641 S. Leavitt Street, Chicago, IL 60608, for a total amount not to exceed $29,500.00. m. Resolution authorizing the issuance of the College’s Series 2019 General Obligation Refunding Bonds (Alternate Revenue Source). n. Reimbursement of expenses to Dr. Brian Caputo in the amount of $1,250.21. o. Reimbursement of expenses to Chairman Frank Napolitano in the amount of $1,482.79. p. Minutes of the Special Board Meeting held on February 1, 2019. q. Minutes of the Regular Board Meeting held on February 21, 2019. r. Closed Session Meetings of the College of DuPage a. February 1, 2019; and b. February 21, 2019. s. Personnel Action Items.



t. Financial Reports.

On roll call voting aye: Student Trustee Paul, Trustees Bennett, Bernstein, Holan, Markwell and Wozniak, Secretary Fenne and Chairman Napolitano.

On roll call voting nay: None. Chairman Napolitano declared the motion passed. Items Removed from Consent Agenda:

Item 8h – Blackboard Outcomes Assessment Chairman Napolitano entertained a motion that the Board of Trustees approve the three year contract for Blackboard Outcomes Assessment from Blackboard Inc., 8335 Keystone Crossing, Ste. 200, Indianapolis, IN 46240 in an amount not to exceed $179,400.00. Secretary Fenne moved and Trustee Markwell seconded the motion. Trustees Holan and Markwell wanted to ensure that student’s personal information would not be compromised by using this system. Lisa Stock, Associate Vice President Academic Partnerships and Donna Berliner, Director Information Technology assured them it would not compromise student information. Hearing no other questions, Chairman Napolitano asked the Secretary to call the vote. On roll call voting aye: Student Trustee Paul, Trustees Bennett, Bernstein, Holan, Markwell and Wozniak, Secretary Fenne and Chairman Napolitano. On roll call voting nay: None. Chairman Napolitano declared the motion passed.

Item 8i – Enterprise Video/Video Content Management Platform Chairman Napolitano entertained a motion that the Board of Trustees approve the five (5) year contract with an annual fee of $30,895 from Yuja, Inc., 84 W. Santa Clara Street, #690, San Jose, CA 95113 for an expenditure of $154,475.00. Trustee Markwell moved and Secretary Fenne seconded the motion. Trustee Markwell was concerned that only one vendor submitted their proposal before the deadline and inquired if that should be a concern. Donna Berliner, Director Information Technology explained that it is not a concern. Hearing no other questions, Chairman Napolitano asked the Secretary to call the vote.



On roll call voting aye to table: Student Trustee Paul, Trustees Bennett, Bernstein, Holan, Markwell and Wozniak, Secretary Fenne and Chairman Napolitano. On roll call voting nay to table: None. Chairman Napolitano declared the motion to table passed.

Item 8j – Tuition and Fees effective Fall 2019 Term Chairman Napolitano entertained a motion that the Board of Trustees approve the establishment of tuition and fees effective Fall 2019 term. Trustee Bennett moved to table the item and Secretary Fenne seconded the motion. Bob Hayley, Budget Manager gave a presentation as to the decision behind the tuition increase. After a brief discussion, Chairman Napolitano asked Secretary Fenne to call the vote to table the item. On roll call voting aye: Trustees Bennett and Holan. On roll call voting nay: Student Trustee Paul, Trustees Bernstein, Markwell and Wozniak, Secretary Fenne and Chairman Napolitano.

Chairman Napolitano declared the motion to table failed. Chairman Napolitano asked Secretary Fenne to call the vote to approve the establishment of tuition and fees effective Fall 2019 term. Trustee Markwell moved and Student Trustee Paul seconded the motion. On roll call voting aye: Student Trustee Paul, Trustees Bernstein, Holan, Markwell and Wozniak and Chairman Napolitano. On roll call voting nay: Trustee Bennett and Secretary Fenne.

Chairman Napolitano declared this motion passed.

9. APPROVAL: AlphaGraphics Wheaton Financial Reports Chairman Napolitano entertained a motion that the Board of Trustees approve the AlphaGraphics Wheaton Financial Reports. Trustee Bennett moved and Trustee Markwell seconded the motion.

On roll call voting aye: Student Trustee Paul, Trustees Bennett, Bernstein, Holan, Markwell and Wozniak and Chairman Napolitano. On roll call voting nay: None. On roll call abstaining: Secretary Fenne.

Chairman Napolitano declared this motion passed.



10. TRUSTEE DISCUSSION Chairman Napolitano recognized the outgoing Trustees and thanked them for their service. 11. CALENDAR DATES / Campus Events (Note: *= Required Board Event)

The next meeting will be the Presidential Search Committee on Thursday, April 4, 2019 at 6 p.m. – SSC2200. The next Budget Committee Meeting will be on Tuesday, April 23, 2019 at 5 p.m. – SSC2200. The next Organizational & Regular Board Meeting will be Thursday, April 25, 2019 at 6 p.m. – SSC2200.

12. CLOSED SESSION None. 13. ADJOURN

Motion: At 9:32 p.m., Chairman Napolitano entertained a motion that the Board of Trustees Regular Board Meeting adjourn. Trustee Markwell moved and Secretary Fenne seconded the motion. Motion passed on a voice vote. Chairman Napolitano declared that the March 21, 2019 Regular Board Meeting is adjourned. ___________________________________ Christine Fenne, Secretary Dated: April 25, 2019 ___________________________________ Frank Napolitano, Chairman

Item 4t April 25, 2019


BOARD APPROVAL

CONFIDENTIAL For Board Only

Closed Session Meetings of the College

of DuPage Board of Trustees

Item 4t (a) April 25, 2019


BOARD APPROVAL




February 1, 2019 Closed Session #2

Item 4t (b) April 25, 2019


BOARD APPROVAL




March 21, 2019

Item 4u April 25, 2019

COLLEGE OF DuPAGE


BOARD APPROVAL

1. USUBJECT

Personnel Actions.

2. UREASON FOR CONSIDERATION

Board Action is required to ratify and approve personnel actions. 3. UBACKGROUND INFORMATION

a) Ratification of Faculty Appointments

b) Ratification of Classified Retirements

c) Ratification of Part Time Retirements

4. URECOMMENDATION

That the Board of Trustees ratifies the Faculty Appointments, Classified Retirements and Part Time Retirements.

Staff Contact: Mia Igyarto, Interim Vice President, Human Resources


APPOINTMENTS


FACULTY

Dawn Eschenauer Chow Assistant Professor, Philosophy 08/14/2019 New Hire $75,093 Philosophy Full Time Maureen Heffern Ponicki Assistant Professor, Political Science 08/14/2019 New Hire $69,133 Political Science Full Time Peter Kanetis* Instructor, Philosophy Philosophy 08/14/2019 New Hire $59,598 Full Time Jacqueline Kraus Instructor, Mathematics Mathematics 08/14/2019 New Hire $59,598 Full Time Michael McCabe Instructor, Mathematics Mathematics 08/14/2019 New Hire $59,598 Full Time Jacinta Yanders Assistant Professor, English 08/14/2019 New Hire $65,733 English Composition Full Time *One (1) year temporary assignment


RETIREMENTS

Years of UNameU UTitleU UDepartmentU UEnd Date TypeU UService

CLASSIFIED

Maria Bobek Custodian II Facilities Operations 06/18/2019 Retirement 24 Yrs. 0 Mos. Anne Kramme Library Assistant II Library 07/08/2019 Retirement 20 Yrs. 3 Mos.

PART TIME RETIREMENTS*

UNameU UTitleU UDepartmentU UEnd Date TypeU

CLASSIFIED

Judy DiCosola Graduation Specialist Student Records 06/27/2019 PT Retirement *minimum 20 years of service working at least 20 hours per week

Item 4v April 25, 2019

COLLEGE OF DUPAGE


BOARD APPROVAL

___________________________________________________________________ 1. SUBJECT

Financial Reports: Treasurer’s Report, Payroll Report, Accounts Payable Report, All Disbursements Excluding Payroll, and Budget Transfer Report. 2. REASON FOR CONSIDERATION

Regarding orders and bills consistent with Section 3-27 of the Illinois Public Community College Act, Policy 10-65 requires that checks for items not previously approved by the Board shall require individual approval by the Board of Trustees for amounts of $15,000 or over. We have listed all items for the month, including those over $15,000, which will include the small subset of items over $15,000 which is consistent with Section 3-27 of the Illinois Public Community College Act and not previously approved by the Board.


(a) Treasurer’s Report – The Treasurer’s Report goes to the Board for approval

every month except July. The Treasurer’s Report includes the receipts and disbursements for each month on strictly a cash basis.

(b) Payroll Report – This report includes disbursements from accounts payable related to Payroll items including taxes, SURS and benefits greater than $15,000. This report is presented to the Board for approval each month.

(c) Accounts Payable Report – This report includes all Accounts Payable

disbursements greater than $15,000 excluding payroll items included in the Payroll Report. This report is presented to the Board for approval each month.

(d) All Disbursements Excluding Payroll – This report includes all disbursements for the month excluding personal payroll disbursements.


(e) Budget Transfer Report – This report is presented to the Board for approval

on a monthly basis. The budget transfer report lists the funds, descriptions, amounts and reasons for the budget transfer.

(f) Legal, Professional, and Search Fees - Request approval for payment of Legal Fees, Professional Fees and Search Fees. This report is presented to the Board for approval each month.

(g) Travel Expense/Requests- Estimated travel expenses that exceed the

maximum allowable rates set forth in Exhibit A of Administrative Procedure 10-190, or total estimated travel expenses that exceed $5,000 or $15,000 for group travel, must be approved by the Board by roll call vote at an open meeting. If estimated travel expenses are below the maximum allowable rates but actually incurred expenses end up exceeding the maximum allowable rates, the expenses must be approved by the Board by roll call vote at an open meeting prior to reimbursement. This report is presented to the Board for approval each month.

4. RECOMMENDATION

That the Board of Trustees approves the Treasurer’s Report, Payroll Report,

Accounts Payable Report, All Disbursements Excluding Payroll and Budget Transfer Report.

Staff Contact: Ellen Roberts, Interim VP Administration, Scott Brady Interim

CFO and Treasurer, David Virgilio, Interim Controller



BOARD APPROVAL

SIGNATURE PAGE FOR FINANCIAL REPORTS

ITEM(S) ON REQUEST THAT THE BOARD OF TRUSTEES APPROVES THE FINANCIAL REPORTS FOR THE PERIOD

ENDED MARCH 31, 2019. BOARD CHAIR DATE SECRETARY DATE


COLLEGE OF DUPAGE


BOARD APPROVAL

___________________________________________________________________ 1. SUBJECT

Financial Reports: AlphaGraphics - Wheaton 2. REASON FOR CONSIDERATION

In previous meetings of the Board of Trustees, Secretary Fenne has publicly disclosed her intent to abstain from voting upon motions to approve the College’s Financial Reports whenever those reports reflect payments to AlphaGraphics of Wheaton, Illinois. In disclosing her intent to abstain, Secretary Fenne has read a statement in substantially the following form:

As it relates to the Policy Manual – Board Policy 15-28 I would like to publicly disclose my employment at AlphaGraphics Wheaton. The current Financial Reports of the College of DuPage reflect a payment to Alpha Graphics Wheaton. My employer has had a relationship with the College of DuPage for several years prior to my election to the Board and regularly directs invoices for completed projects to the College. It is my wish to always be transparent and ethical in my actions, therefore I will abstain from voting on these Financial Reports.

As a result of Secretary Fenne’s abstentions, however, she has been precluded from voting upon any portion of the Financial Reports whenever an AlphaGraphics item has been included. To remedy this problem of overbreadth, it is proposed that, whenever an AlphaGraphics item is to be included in the Financial Reports, a separate board item pertaining only to a separate AlphaGraphics Financial Report be included on the meeting Agenda. This will permit Secretary Fenne to exercise her discretion to abstain from voting as to this item only, not to the entirety of the Financial Reports.


3. BACKGROUND INFORMATION During the month of March 31 2019, disbursements to AlphaGraphics – Wheaton included:

AP TYPE PAYEE CHECK DATE

CHECK NO.

AMOUNT DESCRIPTION

Invoice <$15,000

Alphagraphics Wheaton

3/13/2019 IM*0248094 708.00 Printing Expense

4. RECOMMENDATION

That the Board of Trustees approves the disbursements for AlphaGraphics – Wheaton. Staff Contact: Ellen Roberts, Interim VP Administration, Scott Brady Interim

CFO and Treasurer, David Virgilio, Interim Controller


BOARD APPROVAL

SIGNATURE PAGE FOR FINANCIAL REPORTS – ALPHAGRAPHICS – WHEATON

ITEM(S) ON REQUEST:

THAT THE BOARD OF TRUSTEES APPROVES THE FINANCIAL REPORTS –

ALPHAGRAPHICS - WHEATON FOR THE PERIOD ENDED MARCH 31, 2019

BOARD CHAIRMAN DATE

BOARD VICE-CHAIRMAN* DATE

* Secretary Fenne abstained from voting on this item and provided the following statement: “As it relates to the policy manual of the Board of Trustees, Policy 15-28, I would like to publicly disclose my employment at AlphaGraphics Wheaton. This item pertains to a current financial report of the College of DuPage reflecting a payment to Alphagraphics Wheaton. My employer has had a relationship with the College of DuPage for several years prior to my election to the Board and regularly directs invoices for completed projects to the College. It is my wish to always be transparent and ethical in my actions. Therefore, I will abstain from voting on this Financial Report.”

COLLEGE OF DuPAGE

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