ASNT Computer Based Testing Transition Reference Guide for International Examination Partners This is prepared exclusively for the use of international ASNT examination partners and affected international ASNT local sections that will deliver ASNT computer based testing (CBT). Please contact Mary Potter, ASNT Chief Financial Officer, for any questions or concerns regarding information in this document.

Mary Potter 800-222-2768 X203 mpotter@asnt.org

This information is confidential and not intended for any other entity unless specifically noted or otherwise presented by ASNT.

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Table of Contents

Section Page

Important Dates and Timeline 3

Facilities, Equipment and Computer Based Testing (CBT) Operations 4

Application for Certification 5

Scheduling of Exams 6

Exam Administration 8

Marketing of Exam Partners 10

Assignment of Exclusive Territories 10

Financial Model 10 The additional documents below are required for exam partners transitioning to CBT. They are available for download at ASNT CBT Transition for AEC’s webpage at https://asnt.org/MajorSiteSections/Certification/CBT_Transition.

Nondisclosure Agreement

Pearson VUE Authorized Test Centers Policies and Procedures Guide

PVTC Technical Requirements

ASNT AEC Facility Requirements for Electronic Exam Delivery

Contact Information Form

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Dear Valued Partners, This reference details process changes after the conversion to Pearson VUE as the administrator of ASNT computer based testing and the elimination of paper and pencil exams. Important Dates and Timeline May 2016

ASNT transition to Pearson VUE CBT system goes live in the United States. June 2016

Communications to our International Partners on Pearson VUE as the administrator of ASNT Computer Based Exams

Nondisclosure Agreements signed in order to exchange information concerning Pearson VUE procedures and policies for administering exams.

June – July 2016

International Partner’s must decide whether they will continue to deliver exams through CBT. International Partners should return “contact information” to ASNT to be established as an AEC in the Pearson VUE system.

August- September 2016

Roll out of Pearson VUE CBT system to International Partners

Approval of International Partner’s CBT facilities and procedures

Delivery of exams through Pearson VUE centers will begin December 2016

Paper and Pencil exams will no longer be available.

IMPORTANT: ASNT will eliminate the classifications of NSO and SES. All exam providers will need to meet the qualifications of an Authorized Exam Center. All references to “exam partners” and “AEC’s” in this document are solely intended for organizations that choose to convert to the Pearson VUE Testing System and will continue to provide ASNT exams after September 2016.

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Currently: Exam partners administer paper and pencil exams in various settings such as hotel rooms, auditoriums, and office facilities. Going Forward Computer Based Testing Exams will require:

Computer Workstations and network (Size and type of network and equipment)

CBT can be set up as workgroup or server environment: Workgroup for delivery up to 15 exam workstations; Server need for more than 15 exam delivery workstations Refer to PVTC -Technical Requirements document.

Facilities Fixed Facilities are required. All the facilities will need to be reviewed and approved by ASNT for administering CBT exams. Refer to ASNTAEC Facility requirements document.

Computer based testing (CBT) Software Installation and Setup

Pearson VUE Regional VSS group will help install and set up system. Before the process can begin, you will have to provide the appropriate contact information to ASNT. Please complete form Contact Information AEC.doc and return to ASNT. After that information is received, Pearson VUE channel sales will be in contact to start the process. Pearson VUE will generate a Site ID for each location and then send email with directions to download and install CBT software. Sites will need to complete the following steps to be activated.

1. Install Software on all delivery stations. 2. Install software on Proctor or Administrator stations. 3. Install site certification to allow access to Pearson VUE

network. 4. Complete Proctor/Administration Training.

Exam monitors Monitors will go through extensive Pearson VUE online training and documentation and will test to be certified by Pearson VUE.

CBT testing operating procedures Sites will be required to adopt specific operating procedures for delivering CBT exams. They will be required to adopt Pearson vie for customer check in and exam monitoring.

FACILITIES, EQUIPMENT, AND COMPUTER BASED TESTING (CBT) OPERATIONS

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Currently: AEC’s play a major role in collecting applications and fees. Candidates are able to apply for certification through a paper application that submitted either to ASNT directly or to the NSO/AEC/SES and may or may not provide an email which may be used by one or more other people in the ASNT database. Going forward Computer Based Testing Exams will require:

Application submission Candidate applies directly to ASNT using On-Line certification application. The new online system allows candidates to submit application, documentation and payment by credit card securely. This process also allows individuals that cannot pay by credit card to submit the application and then send payment by wire or check.

Unique email address Candidates will be required to have a unique email address in order to apply for ASNT certification.

Application payment Candidates will pay ASNT directly.

Exam sitting fee payment Candidates will pay ASNT directly.

Payment receipts ASNT will continue to send electronic receipts to candidates through ShopASNT@asnt.org.

APPLICATION FOR CERTIFICATION

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Currently: ASNT approves the dates and times requested when a candidate applies for certification. All communications regarding approval/authorization to test and changes to already scheduled exams are through ASNT directly. Going forward Computer Based Testing Exams will require:

Scheduling of CBT exams Organizations will set the days and times of availability to give exams through the Pearson VUE software. Candidates will apply for certification directly through ASNT. Candidates will not need to provide scheduling preferences at the time of the application. Once the application is approved, Pearson VUE will send an email when the computer-based testing scheduling system is open The Candidate will schedule through Pearson VUE website, Pearson VUE customer service number or directly through your organization

Scheduling Practical Exams Practical exams will continue to be scheduled directly through AEC’s.

Cancelling and rescheduling testing times

Candidates must reschedule or cancel exams through the Pearson VUE scheduling system. Scheduling assistance can be through the Pearson VUE Online system, by phone with Pearson VUE customer service or through the AEC (who will record it in Pearson VUE system for the candidate). Candidates will be able to cancel at least one full business day (24 hours) prior to the scheduled appointment without a penalty. Cancelling less than 24 hours prior to an appointment or missing an appointment will result in forfeiture of certification application and exam sitting fees.

Communications regarding approval and appointment details

Candidates will receive the following communications: Upon application approval ASNT will send the candidate an email notifying him/her of application approval. Pearson VUE will send an email within 2 business days the scheduling system is open to schedule the date and time for the exam. Exam appointment details Pearson VUE will send a confirmation email indicating the exam appointment date and time, directions to your

SCHEDULING OF EXAMS

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examination center, admissions policy, and reschedule/cancellation policy. Reminder email Pearson VUE will send a reminder email to the candidate 7 days prior to the appointment with the appointment details included.

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Currently: Exam partners are responsible for the heavy administrative burden of distributing and collecting important exam related documents by hand such as sign-in sheets, exam instructions, nondisclosure agreement, comments on exams, and scratch paper. Going forward Computer Based Testing Exams will require:

Sign-in process: Photo and signatures

Test centers will now collect a photo of all test takers and use a digital signature. Photo and signature are collected electronically through a camera and signature pad Digital signature device The digital signature device consists of an electronic pad and a stylus (pen) and is also connected to the administration workstation. Candidates provide an electronic signature by signing the pad using the stylus. Camera The test center installs a digital camera used to take Candidate photos. This camera is mounted in a stationary position near the administration workstation and is focused on a chair in which candidates sit while being photographed The digital signature and camera can be purchased from Pearson VUE.

Exam instructions Exam instructions are embedded in the exam. Candidates will read them and agree to the exam instructions electronically.

Nondisclosure agreement Nondisclosure agreement is embedded in the exam. Candidates will read them and agree to terms of the nondisclosure agreement electronically.

Reference booklet Reference booklet is embedded in the exam.

Calculator Calculator is included in the exam software.

Translation dictionary An online dictionary is included in the exam. There are five languages available in the online exam dictionary: Arabic, Korean, Mandarin, Spanish and British English. The translation provided represents the single most common usage of the word and we do not guarantee that each translation given will match the intended usage in context of the ASNT certification exam.

Comments on exam questions Exam software has functionality to collect exam comments.

EXAM ADMINISTRATION

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Scratch paper Dry Erase boards will be used instead. Pearson VUE will provide dry erase boards for individuals to use while testing.

Candidate results reporting Exam results will be available immediately for most CBT exams. Instruction Preparation and Procedure preparation exams results will be delayed.

Incident reporting Report Unusual or suspicious activity via Pearson VUE’s incident Reporting system.

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ASNT will continue to prominently market the AEC as an exam delivery option. AEC’S should continue to prominently market ASNT certification programs on websites, in periodicals, newsletters and communication to customers/members.

At present, ASNT has granted some organizations an exclusive territory to give ASNT certification exams. ASNT will consider granting exclusive territories based on the AEC’s ability to show capacity and exam administration at a sustained high rate and compliance to ASNT requirements

Investment in computer based testing system will vary based on the facilities and number of workstations. This investment is the responsivity of the AEC. Pearson VUE will furnish the camera and signature pad for approximately $400. ASNT will remit the applicable exam sitting fees back to your organization on a determined interval for exams administered at your facilities. The fee will vary based on the duration of the exam.

MARKETING OF EXAM PARTNERS

ASSIGNMENT OF EXCLUSIVE TERRITORIES

FINANCIAL MODEL