Academic Regulations - CPUH

Academic Regulations

Career Point University Tikker (Kharwarian), Bhoranj, Hamirpur (HP)-176041

Academic Regulations Career Point University Hamirpur (HP)

FOREWORD

The Career Point University has been established by the Himachal Pradesh government vide its Career Point University (Establishment & Regulation) Act, 2012 (Act No. 12 of 2012) under section 2(f) of the UGC Act, 1956. The Career Point University (Establishment & Regulation) Bill, 2012 was introduced in the Himachal State Assembly by the Education Minister of the state on April 04, 2012 and it was passed by the assembly on April 05, 2012. The Governor accented the Act on May 03, 2012 and the same was notified in the official Gazette of the State on May 08, 2012.

The vision of the University is to promote it as a leading educational institution for imparting higher education and to help students and scholars to discover the joy and meaning of learning in an empowered and dignified world driven by competence, skill, knowledge and wisdom.

Its mission is to promote global competitiveness by providing multiple opportunities for excellent education, applied research, academic innovation and service to humanity

In order to regulate the teaching programmes of the University, the Academic Council has approved the Academic Regulations in its meetings held on 23 Feb 2013. These Academic Regulations had come into force from August 2012. The amendments in Regulations will be incorporate in Academic Regulations on the approval of the Academic Council from time to time. However, in order to keep pace with the changing scenario in diversified fields of education and to fulfill the requirements of the regulatory bodies, the provisions of Academic Regulations will be updated, revised and restructured in consonance with the ‘Act’ and ‘Statutes’ of the University.

Since the Academic Regulations serve as guidelines to the faculty and officers of the University, hence, a copy of the regulations will be uploaded in the website of University for guidance and adherence.

The compilation and editing of the Academic Regulations was an enormous task, I appreciate the efforts of Dr Sanjeev Sharma, Registrar (Convener), Prof. M.R.Sharma, Dean (E&T), Er. Anurag Sharma (HoD CSE) & Mr. B. S. Rana for completing the job with utmost precision and sincerity.

(P. L. Gautam)

Vice-Chancellor


Index

CHAPTER I Short Title, Commencement and Definitions (1)

CHAPTER II Admission, Registration & Attendance (4) 1 Academic Programme (4) 2 Student Roll Number (4) 3 Minimum Eligibility for Admission (5) 4 Number of Seats (5) 5 Eligibility for Admission (5) 6 Time of Admission (6) 7 Mode of Admission (6) 8 Application Procedure (6) 9 Academic Session (7) 10 Reservation of Seats (7) 11 Selection Procedure (7) 12 Medical Fitness (7) 13 Verification of Antecedents (7) 14 Migration Certificate (7) 15 Refusal of Admission (7) 16 Normal Duration & Syllabus (7) 17 Syllabus (8) 18 Transfer of Students/ Exemption from Course(s) (8) 19 Registration (9) 20 Registration and student status (9) 21 Advice on courses (10) 22 Lower and upper limits for credits registered (10) 23 Registration validation (10) 24 Addition, Deletion, Audit and Withdrawal from Courses (10) 25 Minimum student registration in a course (11) 26 Late Registration (11) 27 Registration and fees payment (12) 28 Registration record (12) 29 Continuous absence and registration status (12) 30 Summarily Cancellation of Registration/ Admission (12) 31 Cancellation of Studentship of University Employees (12) 32 Withdrawal from the University (12) 33 Re-admission of student (13) 34 Procedure for Leaving the University (13) 35 Refund of Security (13) 36 Attendance rule (13)

CHAPTER III Course Structure and Credit System (16) 1 Course numbering scheme (16) 2 Credit System (17) 3 Course credits assignment (17)


4 Earning credits (17) 5 Course coordinator (17) 6 Registrations for Award of Grades (18) 7 Semester Withdrawal (18) 8 Audit courses (19) 9 Summer Semester (19) 10 Dropping from the University (19) 11 Maximum duration for completing degree requirements (19) 12 Conditions for termination of registration, probation and warning (20) 13 Courses of special nature (21)

CHAPTER IV Bachelor of Technology (B.Tech.) Programme (22) 1 Overall requirements for B. Tech course (22) 2 Degree requirements breakup (22) 3 Break-up of credits (22) 4 Audit Courses (23) 5 Compulsory Courses (23) 6 Normal Duration (23) 7 Registration for practical training (23) 8 Pre-requisite requirements for registration (23) 9 Overlapping/Equivalent Courses (23) 10 Course of Special Nature for B. Tech. (24) 11 Open category credits (25) 12 Self-study course (26) 13 Change of programme (B. Tech.) (27) 14 Major Advisor (27) 15 Guidelines/Conditions for allotment of students for guiding project at Undergraduate level (27) 16 Advisory Committee (28) 17 Programme of Study (28) 18 Subject of Project (29) 19 Change of Major Subject (29) 20 Project (29) 21 Submission of Project (29) 22 Evaluation of Project (30) 23 Project Viva-voce Examination (30) 24 Collaboration with Other Institutions (31) 25 Accreditation of Staff Members for Postgraduate Teaching/ Research (31) 26 Procedure for Accreditation (31) 27 Withdrawal of accreditation (31)

CHAPTER V Masters of Technology (M.Tech.) Programmes (32) 1 Degree requirements for Postgraduate programmes (32) 2 Continuation requirements (32) 3 Minimum student registration for a programme (32) 4 Lower and upper limits for credits registered (32) 5 Audit requirement (32)


6 Summer registration (33) 7 Major Advisor (33) 8 Normal Duration & Syllabus (33) 9 Audit Courses (33) 10 M.Tech. Dissertation (34) 11 Guidelines/Conditions for allotment of students for guiding Research at Postgraduate level (34) 12 Advisory Committee (34) 13 Requirements for M.Tech. Degree(s) (35) 14 Programme of Study (35) 15 Subject of Dissertation (36) 16 Change of Major Subject (36) 17 Research and Dissertation (37) 18 Comprehensive Examination (37) 19 Written Comprehensive Examination (37) 20 Submission of Dissertation (37) 21 Appointment of External Examiner (38) 22 Evaluation of Dissertation (38) 23 Dissertation Viva-voce Examination (38) 24 Rejection of Dissertation/ Failure in Viva Voce (Postgraduate Programmes) (39) 25 Remuneration of External Examiners (39) 26 Collaboration with Other Institutions (39) 27 Accreditation of Staff Members for Postgraduate Teaching/ Research (39) 28 Procedure for Accreditation (40) 29 Withdrawal of accreditation (40)

CHAPTER VI Masters of Sciences (M.Sc.) Programmes (41) 1 Degree requirements for Postgraduate programmes (41) 2 Continuation requirements (41) 3 Minimum student registration for a programme (41) 4 Lower and upper limits for credits registered (41) 5 Audit requirement (41) 6 Summer registration (42) 7 Major Advisor (42) 8 Normal Duration & Syllabus (42) 9 Audit Courses (42) 10 M.Sc. Project (43) 11 Guidelines/Conditions for allotment of students for guiding Research at Postgraduate level (42) 12 Advisory Committee (42) 13 Requirements for M.Sc. Degree(s) (44) 14 Programme of Study (45) 15 Subject of Project (45) 16 Change of Major Subject (45) 17 Research and Project (46) 18 Submission of Project (46) 19 Evaluation of Project (46) 20 Project Viva-voce Examination (47)


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21 Collaboration with Other Institutions (47) 22 Accreditation of Staff Members for Postgraduate Teaching/ Research (47) 23 Procedure for Accreditation (48) 24 Withdrawal of accreditation (48)

CHAPTER VII Masters of Phillosphy (M. Phil.) &Doctor of phillosphy (Ph.D.) Programmes (49) 1 Degree requirements for Postgraduate programmes (49) 2 Continuation requirements (49) 3 Minimum student registration for a programme (49) 4 Lower and upper limits for credits registered (49) 5 Summer registration (49) 6 Major Advisor (49) 7 Normal Duration & Syllabus (50) 8 Guidelines/Conditions for allotment of students for guiding Research at Postgraduate level (50) 9 Advisory Committee (50) 10 Requirements for M.Phil./ Ph.D. Degree(s) (51) 11 Programme of Study (51) 12 Subject of Thesis (51) 13 Subject of Dissertation (52) 14 Research and Thesis/ Dissertation(52) 15 Comprehensive Examination (53) 16 Written Comprehensive Examination (53) 17 Oral Comprehensive Examination for Ph D Programme (53) 18 Submissions of Dissertation/ Thesis (54) 19 Appointment of External Examiner (54) 20 Evaluation of Dissertation/ Thesis (55) 21 Dissertation/ Thesis Viva-voce Examination (55) 22 Rejection of Dissertation/ Thesis & Failure in Viva Voce (Postgraduate Programmes) (56) 23 Remuneration of External Examiners (56) 24 Collaboration with Other Institutions (56) 25 Accreditation of Staff Members for Postgraduate Teaching/ Research (57) 26 Procedure for Accreditation (57) 27 Withdrawal of accreditation (57)

CHAPTER VIII Bachelor of Business Administration (BBA) and Master of Business Administration (MBA) (58) 1 Normal Duration (58) 2 Registration for practical training (58) 3 Audit Courses (58) 4 Courses of Special Nature (58) 5 Overall requirements for BBA DEGREE (59) 6 Degree requirements for Postgraduate programmes (61) 7 Continuation requirements (61) 8 Minimum student registration for a programme (61) 9 Lower and upper limits for credits registered (61) 10 Audit requirement (61)


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11 Summer registration (62) 12 Major Advisor (62) 13 Guidelines/Conditions for allotment of students for guiding Research at Postgraduate level (62) 14 Advisory Committee (63) 15 Requirements for MBA Degree(s) (63) 16 Programme of Study (64) 17 Subject of Project (64) 18 Change of Major Subject (65) 19 Research and Project (65) 20 Submission of Project (65) 21 Evaluation of Project (65) 22 Project Viva-voce Examination (66) 23 Collaboration with Other Institutions (66) 24 Accreditation of Staff Members for Postgraduate Teaching/ Research (67) 25 Procedure for Accreditation (67) 26 Withdrawal of accreditation (67)

CHAPTER IX Conduct, Discipline and Punishment (68)

CHAPTER X Examination & Evaluation (70) 1 Course (70) 2 Evaluation of Course Work (70) 3 Examinations: (70) 4 Internal Assessment and Major Examination (70) 5 Examination Schedule (71) 6 Examination Material (71) 7 Make-up Examinations (71) 8 Procedure for Conduct of major Examination (71) 9 Teacher’s Grade Report (72) 10 Preparation of Semester reports (73) 11 Re-evaluation of Answer Books (73) 12 System of retaining Examination Script (73) 13 System of Re-appearance for Examinations (73) 14 Grading System (74) 15 Description of grades (74) 16 Evaluation o Performance (76) 17 Unfair Means (78)

CHAPTER XI Award of Diplomas/ Degrees (80) 1 Institution of Degree and Diploma (80) 2 Syllabi of Study (80) 3 Medium of Instruction and Examination (80) 4 Proficiency Test of English (80) 5 Requirements for Bachelor’s Degree Programmes (80) 6 Requirements for Postgraduate Programmes (80) 7 Approval of Degree (81)


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8 Gracing of Degree (81) 9 Admission to Degree (81) 10 Procedure to be observed at the University Convocation (83) 11 Equivalence of Degree of other Universities/ Institutions/ Deemed Universities (85)

CHAPTER XII Award of Gold Medals and Certificate of Merit (87) 1 Gold Medal (87) 2 Criteria for deciding Gold Medal in Academics (87) 3 Process for Selection of Students (87) 4 Academic Year for Gold Medal (87) 5 Bracketed Cases (88) 6 Conduct for Gold Medal (88) 7 Description of the Gold Medal (88) 8 Criteria for deciding Gold Medals for All-round Best Student (88) 9 Award of Gold Medals by an agency outside the University (90)

CHAPTER XIII Fellowship/ Scholarship/ Stipend (91) 1 Merit Scholarship (91) 2 Number and Value of Merit Scholarship (91) 3 Re-award of merit scholarship (91) 4 Preparation of Merit List (91) 5 Maintenance of Records (92) 6 Stipend(92) 7 Guidelines for the extension of Merit Scholarship (93) 8 Award of Fellowships/ Scholarships/ Stipends by Outside Agency(ies) (93) 9 Procedure for Selection (94) 10 Submission of Progress record (94) 11 Maintenance of Record (94) 12 Institution of Fellowships/ Scholarships (94)

CHAPTER XIV Hostel Rules (95) 1 Hostel Administration (95) 2 Warden’s Powers of Disciplinary Action (95) 3 Dean Student Welfare’s Powers of Disciplinary Action (96) 4 Dean Student Welfares’s Powers (96) 5 Students Residences (96) 6 Allotment of rooms (96) 7 Hostel Committee (97) 8 Conduct and Discipline (98) 9 Electricity charges/ Gadgets (98) 10 Furniture and Equipment (98) 11 Night Roll-Call (99) 12 Leave rules (99) 13 Guests (99) 14 Maintenance of lawns and cleanliness (100) 15 Withdrawal/removal from hostel & vacation of Hostel room before break (100)


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16 Mess Rules (101)

CHAPTER XV Grievance Redressal Cell & Ragging (102) 1 Grievance Redressal Cell (102) 2 Ragging (102)

CHAPTER XVI Maintenance of Academic Records (105) 1 Procedure for Maintenance of Academic Records (105) 2 Governing Body/Board of Management Academic Council/ Board of Studies (105) 3 Examination Records (105) 4 Retention of Attendance Registers (105) 5 Weeding Off of Academic Records (105)


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CHAPTER I

Short Title, Commencement and Definitions

Short Title 1 These Academic Regulations have been framed in pursuance of the Section 30 the Career Point University (Establishment & Regulation) Act, 2102 and shall be called as the Academic Regulations of the Career Point University Hamirpur.

Commencement 2 These regulations shall be deemed to have come into force with effect from 1st August, 2012.

Interpretation 3 Subject to such advice as may be given by the Chancellor, the decision of the Vice-Chancellor shall be final in respect of these regulations.

Definitions 4 In these Academic Regulations, unless, the context otherwise states: i “Academic Calendar” means the proposed uniform schedule for all the

academic activities in an Academic Year; ii “Academic Council” means the Academic Council of the University; iii “Academic Probation” means if a student is not proceeding academically

as required by the institution. iv “Academic Year” means a period consisting of two semesters; v “Act” means the Career Point University, Act 12/2012; vi “Advisor” means a teacher of the University who has been nominated by

the dean to advise undergraduate student(s) in academic matters; vii “Advisory Committee” means the committee constituted to supervise the

postgraduate programme of the student; viii “Authority” means any authority as specified in section 17 of the Act; ix “Board of Studies” means the Board constituted under section 27 of the

first statues of the University; x “Board” means the Board of Management of the University as constituted

under section 19 of the Act; xi “Chancellor” means the Chancellor of the University; xii “Colloquium” An informal meeting for the exchange of views, xiii “Course Catalogue” means a list of approved courses for degree

programme wherein a course is identified with specific code and number giving contents and credit hours;

xiv “Course Coordinator” means teacher coordinator of the course who will ensure smooth running of the course.

xv “Course” is a unit of instructions or segment of a subject matter (as prescribed in the course catalogue) to be covered in a given semester. It has a specific number, title and credit hours;

xvi “Credit Hours” Each credit hour represents a theory class of one hour or a practical class of two hours or a period of 3 hours for field work in Experiential Learning Programme during a week and extended to the period of the semester;

xvii “Credit Points” means product of credit hours and grade point obtained by


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a student in a course; xviii “Cumulative Grade Point Average (CGPA)” is the quotient of cumulative

credit points obtained by a student in all the courses taken by him/ her from the beginning of the first semester divided by the total credit hours of all the courses which have been completed upto the end of the specified semester. The CGPA is to be expressed up to second decimal place without rounding off;

xix “Dean” means the Dean of a School; xx “Department” means a unit established by the regulations as such, to

impart instructions, conduct & supervise research in specified disciplines; xxi “Dissertation” is synthesis of information collected, adding original

thoughts to it. It should support the knowledge one has acquired through research on any given subject. It is an analysis of any existing literature.

xxii “Government Body” means governing body of the university; xxiii “Government” or “State Government” means Government of the State of

Himachal Pradesh; xxiv “Grade Point Average (GPA)” is the value of the total credit points

obtained by the student in various courses at the end of each semester divided by the total credit hours taken by him/ her in that semester/year and is expressed on a 10.00 point scale upto two decimal places;

xxv “Grade Point” is a value in 0 to 10 point scale. It is arrived at by total marks obtained by the student out of 100 divided by ten and expressed up to one decimal place;

xxvi “Hostel” means a place of residence for students of the University maintained by the University;

xxvii “Major Advisor” means the advisor of the postgraduate student in his major field of study who shall also be the Chairperson of the Advisory Committee;

xxviii “Officer” means an officer of the University as specified in Section 11 of the Act;

xxix “Prescribed” means prescribed by the Statutes and Regulations made under the Act of the University;

xxx “Project” is typically defined as a collaborative enterprise, frequently involving research or design that is carefully planned to achieve a particular aim.

xxxi “Registrar” means the Registrar of the University; xxxii “Registration” means registration of the student for each semester/ year of

the Academic Year on the date notified by the University for the purpose; xxxiii “Regulatory Body” like a professional body but it is not a membership

organization and its primary activity is to protect the public. Unlike professional bodies, it is established on the basis of legal mandate. Regulatory bodies exercise a regulatory function, that is: imposing requirements, restrictions and conditions, setting standards in relation to any activity, and securing compliance, or enforcement.

xxxiv “Regulatory Commission” means government body established under


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section 3 of the Himachal Pradesh private educational institutions (Regulatory Commission) Act2010;

xxxv “Repeat Course” is a course repeated by the student in lieu of “F” grade after 2 Re-major attempts, having attendance less than 75% or for securing a grade point less than minimum required in various programmes;

xxxvi “Scheduled Castes” means the scheduled castes specified in Part-VI of the Schedule to the Constitution (Scheduled Castes) Order, 1950 and/ or notified by the Government;

xxxvii “Scheduled Tribes” means the scheduled tribes specified in Part-V of the Schedule to the Constitution (Scheduled Tribes) Order, 1950 and/ or notified by the Government;

xxxviii “School” means a constituent school/Faculty of the University; xxxix “Section” means a Section of the Act. xl “Semester Report” is the consolidated report of marks obtained by the

student and issued by the University at the end of each semester; xli “Semester” A semester shall ordinarily consist of atleast 90 instructional

days excluding examination days, sports and athletic week/ cultural week, etc.;

xlii “Student” means a person enrolled in the University for undergoing a course of studies for obtaining a degree, diploma or other academic distinction duly instituted;

xliii “Teacher” means a Professor, Associate Professor, Assistant Professor or any other person required to impart education or to guide research or an extension programme or render guidance in any form to the students for pursuing a course of study of the University;

xliv “Thesis” has to be an original subject based on a hypothesis that is submitted as ‘synopsis’ allotted by the University and written under the overall supervision of a university designated guide. The hypothesis or synopsis should contain the gist of new findings one has made on a subject of research. The written thesis should contain all details of original research work that one has made on the subject. A thesis may be subjected to scrutiny for any plagiarism to determine the originality of the effort. It is an addition to any existing literature.

xlv “University” means the Career Point University, Hamirpur established under Act 2012 to impart instructions, teaching & training in higher education;

xlvi “Vice-Chancellor” means the Vice-Chancellor of the University appointed under section 13 of the Act;

xlvii Words imparting singular number also include the plural number and vice-versa, and words imparting masculine gender also include the feminine gender.


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CHAPTER II Admission, Registration & Attendance

1 Academic Programme The University offers a variety of academic programmes for students with a wide range of backgrounds. The programmes offered by the University are presently classified as undergraduate, postgraduate and research programmes. This classification is based primarily on entry/admission qualification of students rather than the level of degree offered. For all undergraduate programmes, students are admitted after 10+2 whereas for a postgraduate and research programmes, students are admitted after they have obtained at least a Bachelor degree and Master degree. The curriculum provides broad based knowledge and simultaneously builds a temper for life long process of learning. At undergraduate level in engineering, a student needs to qualify compulsory foundation courses in basic sciences, humanities, social sciences and engineering sciences besides departmental requirements. Departmental courses (core and electives) constitute 50% of the total curriculum. Further, students do open category electives to develop broad inter-disciplinary knowledge base or to specialize significantly outside his parent discipline. At the postgraduate level, students are encouraged to look beyond their area of specialization to broaden their horizons through open electives. The University shall award degree in the following programmes and other programmes to be approved by the authority/state government / regulatory commission /any other regulatory body: i) UNDERGRADUATE PROGRAMMES B.Tech. in Computer Science and Engineering B.Tech. in Electronics and Communication Engineering B.Tech. in Mechanical Engineering B.Tech. in Civil Engineering BBA (Bachelor of Business Administration) ii) Postgraduate Programmes M.Sc. in Chemistry M.Sc. in Physics MBA (Master of Business Administration) M.Tech. in Computer Science and Engineering (Mobile Computing) M.Tech. in Electronics and Communication Engineering (Communication Systems) M.Tech. in Mechanical Engineering (CAD/CAM M.Tech. in Civil Engineering (Environmental Engineering) 2 Student Roll Number: Students will be given 12 character alphanumeric Roll Number is as the registration number. Tables below give the format for the Roll No. i) Table 1 - Student Roll No. 12 Digit Student Code

H 12 R ET BME 001 H- Hamirpur 2 Digit

Year R – Regular P-Part Time D- Distance

2 Digit school Code

3 Digit Course Code

3 Digit Serial Number starting

from 001


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ii) Table 2 - School Code School Code School of Engineering & Technology ET School of Management Studies MG School of Basic & Applied Science BS

iii) Table 3 - Course Code

Course Code Academic Unit Code B.Tech Mechanical Engineering BME ME B.Tech Computer Science Engineering BCS CS B.Tech Electronics & Communication Engineering BEC EC B.Tech Civil Engineering BCV CE MBA MBA MB BBA BBA BB M.Tech - Mobile Computing MMC CS M.Tech – CAD/CAM MCC ME M.Tech – Communications Systems MCM EC M.Tech – Environment Engineering MEV CE M.Sc – Physics MPH PH M.SC – Chemistry MCH CY

For Example: Code H12RETBME001 denotes Hamirpur, Year 2012, Regular student, Engineering & Technology, Bachelor of Mechanical Engineering, serial No. 001 respectively 3 Minimum Eligibility for Admission The minimum qualification for admission to various programmes shall be as laid down by the academic council from time to time which shall be reflected in the prospectus. However, admission to various programmes shall be guided by the following provisions: i) Prescribed minimum marks in all programmes shall be relaxed by 5% in case of SC/ ST/ PH/OBC

candidates. ii) The candidate would be deemed to have passed the qualifying examination on or before the date of

admission and duly supported by provisional degree certificate (PDC) issued by the competent authority.

iii) A candidate having passed his qualifying examination from a foreign university with ‘B’ grade or its equivalent shall be eligible for admission subject to recognition of his degree by the academic council.

iv) The CGPA will be converted into percentage of marks by multiplying it with ten. v) The CGPA of other universities following scale other than 10-point will be converted on per cent

basis by using appropriate conversion formula.

4 Number of Seats: The number of students to be admitted in various programmes shall be fixed by the academic council subject to the approval of the regulatory commission, wherever necessary and will be declared from time to time in the prospectus. 5 Eligibility for Admission: Eligibility criteria shall be notified in the prospectus of each current year.


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6 Time of Admission Admission to all the programmes will normally be made at the commencement of academic year except research programmes which will be made during the second semester. However, a student selected for admission may be admitted to the programme from the beginning of the subsequent semester with the approval of the academic council. 7 Mode of Admission i) The mode of admission for various programmes will be laid down by the academic council. ii) In technical and professional courses (B. Tech., MBA, M. Tech.) admission shall be on the basis of

merit determined on the basis of entrance test conducted at state level / national level whereas merit for admission in other courses (BBA, M. Sc.) shall be determined on the basis of marks obtained in the qualifying examination and achievements in co-curricular and extra-curricular activities.

iii) While determining merit of eligible candidates marks to the following extent shall be added to the result of the candidates who have distinguished themselves in sports and games recognized by the Indian Olympic Association/ NCC and other co-curricular activities like declamation, debate, quiz, essay competition, science seminars, model parliaments and youth festival.

Table – 4 Percentage of additional marks for curricular activities

i) Those who have represented India 7% ii) Those who have represented the state or combined universities 5% iii) Those who have represented the university or the district 2% iv) Those who have obtained NCC ‘C’ certificate 2% v) Those who are gallantry award winner: a) Awarded by President of India 5% b) Awarded by the Governor 2%

Provided that:

a) The above weightage can be availed only once and within four years of winning the distinction. b) Only one of the above weightage, which is the most beneficial to a candidate, shall be allowed

while determining relative merit. c) The above weightage shall be admissible to candidate(s), who otherwise possess minimum

educational qualification prescribed for admission to the programme. iv) In case two or more candidates obtain the same percentage of marks/ CGPA, the merit shall be decided as under:

a) Merit of previous degree/ examination. b) If the merit cannot be decided on the basis of (i) above, the candidate, who is younger in age,

shall be considered. 8 Application Procedure The application for admission shall be made to the registrar on a prescribed form to be obtained on payment of stipulated fee (Application fees will be adjusted in the tuition fee if student get selected in the University for any programme). Application form complete in all respects and filled in by the applicant in his/ her own hand should reach the registrar on or before the last date for submission of application.


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9 Academic Session i) The academic session (July to June) shall comprise of two registered semesters & one summer

semester. First registered semester of the year is from July (last week) to December and second from January to June (first week). Summer semester is an unregistered semester & is of at least 35 days normally in June & July.

ii) Summer semester shall be for industrial trainings/research work/summer classes, earning extra credits and submission of synopsis/thesis.

iii) The dates for advisement, registration, commencement of classes and other details for the academic session shall be notified by the registrar.

10 Reservation of Seats Admission to various programmes shall be open to all eligible persons subject to the reservation of seats as per state government policy and the agreement made with the land transferors. 11 Selection Procedure To conduct the counseling and draw the merit for selection of the candidates for admission in various programmes of the University, the committee(s) shall be constituted by the registrar with the prior approval of the vice-chancellor. 12 Medical Fitness Admission shall be subject to the candidate being declared medically fit by the Medical Officer of the University or outside the University, authorized for the purpose. 13 Verification of Antecedents Each applicant shall be required to submit a character certificate from the head of the institution last attended. 14 Migration Certificate The student passing his qualifying examination from other than this University shall have to submit the migration certificate in original within one year of his admission, failing which his admission shall be cancelled. 15 Refusal of Admission The past record of a candidate as to his/ her conduct shall also be considered for deciding admission. If it is found that the candidate has been indulging in acts of indiscipline or is guilty of having organized unlawful demonstration etc., he may be refused admission by the admission committee. The candidates who have been expelled/ rusticated/ debarred shall not be admitted during the period of disqualification. The vice-chancellor reserves the right to refuse admission to a candidate whose admission, in his opinion, is not in the interest of the University. However, the vice-chancellor shall record reasons for such refusal.

16 Normal Duration & Syllabus The normal duration of different programmes shall be as under: i) Undergraduate

a) B Tech Programme 8 Semesters b) BBA 6 Semesters


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ii) Postgraduate a) M Sc Programme - 4 Semesters b) M. Tech Programme - 4 Semesters c) MBA Programme - 4 Semesters iii) Research Programmes a) M Phil - 2 Semesters b) Ph D Programme - 6 Semesters 17 Syllabus The subjects of study and the syllabi for different programmes will be as prescribed from time to time by the academic council. 18 Transfer of Students/ Exemption from Course(s) i) A student may be granted permission for transfer from a university (or an institution deemed to be a

University), following a comparable system of education, to the University with the consent of the host institution and the registrar of this University on the recommendation of the concerned dean. Provided that the seat is available and the student is academically on ‘Good Standing’. Further, the student is not seeking transfer in the final year of a programme and fulfils the minimum educational requirements for enrolment in the programme at the University. The student shall be required to produce the transcript of courses from his previous institution.

ii) A committee constituted by the dean shall examine the courses/ subjects already studied by the student, the syllabi thereof, the examination passed, and may also, if considered necessary, conduct a proficiency test to determine the transfer of credits and course(s) from which the student may be exempted. In such a case, only the credits shall be transferred not the grades. The cumulative grade point average (CGPA) of the student shall be determined entirely on the basis of the courses studied by him in the University.

iii) An undergraduate student of this University may be shifted or transferred from one constituent school to another with the consent of dean and the registrar. Provided that the student transferred shall be given credit for the courses previously studied in the following manner: In case where a student admitted to particular programme of the University is transferred to another constituent school/ University before completing the former degree programme to which he was initially admitted, the grades earned shall also be transferred if the courses are identical. Where the courses are not identical but comparable, the credits earned thereof shall be accounted towards the degree requirement but the grades of such courses shall not be transferred.

iv) In case a student joins another degree programme after completing the requirements for a degree, he may be exempted from the common courses and the degree requirement deemed to have been reduced to that extent.

v) On the request of the student and recommendation of the course coordinator/ head of the department, such a student will be exempted from studying course(s) by the dean provided he has already cleared such course(s) in the qualifying examination.

vi) An undergraduate student of the University may be granted transfer/migration to another university admitted under the unified national undergraduate curriculum and common academic regulations, only in case of unavoidable circumstances.


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vii) A postgraduate student of the University may be granted transfer/migration to another university admitted under the unified national postgraduate curriculum and common academic regulations, only in case of unavoidable circumstances.

viii) Scholarships (Merit/UGC/other financial assistance) in such cases shall automatically stand terminated with effect from the date of transfer.

ix) Migration of students admitted against self-financing seats in the University will be allowed with the following conditions: a) The status of the student will remain unchanged and this will be clearly mentioned in the

consent letter. b) Such student will be allowed to migrate to other institution/ university after paying full tuition

fee for remaining period of the programme in one installment. 19 Registration Registration is a very important procedural part of the academic system. The registration procedure ensures that the student’s name is on the roll list of each course that he wants to study. No credit is given if the student attends a course for which he has not registered. Registration for courses to be taken in a particular semester will be done according to a specified schedule before the end of the previous semester. Each student is required to complete the registration form. Various activities related to registration, the relevant dates are included in the semester schedule that is available before the start of the semester. Registration shall consist of the following steps: i) Meeting with the course coordinator. ii) Enrolment of students in different courses with the concerned teacher. iii) Payment of University fee and other dues in office of the dean. iv) Depositing the prescribed registration cards/forms duly filled in and signed by the course

coordinator and other teachers concerned. 20 Registration and student status Registration for the first semester of a programme is part of admission procedure and shall be governed by the admission rules. Formal registration of the students in the prescribed manner is compulsory and failure to do so by the prescribed dates shall lead to cancellation of selection. The seats so fallen vacant shall be offered to the candidates next in the merit. Every enrolled student shall be required to register in the last days of previous semester for each coming semester (exact dates will be notified time to time) till the completion of degree requirements, unless otherwise permitted by the dean failing which his enrollment shall be cancelled. Readmission in such cases shall be by petition and not as a matter of right. Registration by a student confirms his status as student at the University. Failure to register before the last date for late registration will imply that the student has discontinued studies and his name will be struck-off the rolls. Every registered student is considered as a full-time student at the University. They are expected to be present at the University and devote full time to academic pursuits. Students registered only for a self-study course (only for undergraduates) or only for project or thesis are also considered as full-time students. No fees will be charged for the registration, but for re-registration, late registration, adding/dropping of courses, fees will be charged which will be notified from time to time.


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21 Advice on courses At the time of registration, each student must consult his course coordinator to finalize the academic programme, keeping in view factors, such as, minimum/maximum numbers of total and lecture credits, past performance, backlog of courses, SGPA/CGPA, pre-requisite, work load and student’s interests, amongst others. Special provisions exist for academically weak students. 22 Lower and upper limits for credits registered A student must register for a minimum no. of credits and a maximum no. of credits in a semester. The minimum and maximum lecture credits that a student can register in a semester is given below Table 5 - Lower and upper limits for credits registered per semester

Program Lower Limit Credits per Semester Upper Limit Credits per Semester B. Tech 15 27 MBA 20 32 M. Tech 8 22 M.Sc. 12 26 BBA 18 30

Under exceptional circumstances a student can register for 4 extra credits including not more than 6 (six) ‘L’ (Lecture) courses. However, this will be permitted at the most twice during the programme in semesters other than 1st and 2nd, and those in which the student is registered for Major Project Part 1 or 2. These conditions will not be applicable for those students who are on probation according to the rules. Exceptions: The dean may permit a lower credit load, on the following grounds to be specifically recorded in each case:

a) Marginal adjustments; b) Unavoidable class in time-table; c) Non-availability of sufficient number of courses left to be covered; and d) Non-availability of suitable course because of failure to clear pre-requisite courses or for other

reasons. Postgraduate students shall be allowed 4 extra research credit hours over and above the normal credit load during 3rd and subsequent semester subject to submission of thesis synopsis.

e) In genuine cases, the dean may permit a marginal adjustment of one credit hour over the load prescribed. The vice-chancellor on the recommendation of the dean may further permit a marginal adjustment of one credit hour in case of postgraduate students only except for the students on ‘Scholastic Probation’.

23 Registration validation Before the first day of classes, every student is required to be present on campus and validate his registration by logging in at the website or by consulting HOD office. The updated registration record will be available on the website and the hard copy will be available with the HOD/ Dean. Students who do not do register validation will not be permitted to add/drop courses.

24 Addition, Deletion, Audit and Withdrawal from Courses i) Add/Drop: A student has the option to add a course(s) that he has not registered for, or drop a

course(s) for which he has already registered. This facility is restricted in the first week of the


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semester. Fees will be charged for every addition and every dropping. Fees will be notified from time to time

ii) Withdrawal: A student who wants to withdraw from a course should apply within one week of the end of first minor test. A withdrawal grade (W) will be awarded in such case(s).

iii) Audit: A student may apply for changing a credit course to an audit one within one week of the end of the first minor test.

iv) Subsequent to the registration, a student may add or withdraw course(s) in the manner prescribed below: a) Application for addition or withdrawal shall be made in the prescribed ‘Change of Course Form’

obtainable from the office of the dean. b) The course coordinator of the student and the teacher of the course shall give their

recommendations. c) After completing (ii) above, the student shall obtain the approval of the dean for the change. d) In the event of permission for the change being granted by the dean, the student shall deposit

prescribed fee. e) After the fee has been deposited, the student shall deposit the ‘Change of Course Form’ in the

office of the dean. The dean shall inform within three days, the teacher about the addition or withdrawal of the courses by the student and also forward copy of the ‘Change of Course Form’ to the registrar.

f) The change shall become effective only when all the requirements mentioned above have been completed.

v) The student, normally, shall not be permitted to withdraw from course beyond a period specified in clause 5.8 above. However, under special circumstances or to address genuine difficulties given hereunder, the dean may, on the recommendation of the course coordinator, permit withdrawal of course(s) beyond the date prescribed in clause 5.8 above up to the end of the week following the completion of major examination on payment of prescribed fee. a) Where a student has not been able to adjust classes in the time table. b) Change of major subject in case of postgraduate student(s). c) When the Advisor recommends, on the basis of performance, that the advisee cannot pull on

with the course.

25 Minimum student registration in a course An undergraduate course (100, 200, 300, 400 level course) will run if minimum of 20 students register for the course. Under special circumstances, a departmental elective course may be allowed to run with minimum registration of 15 students, with the prior permission of the vice-chancellor. A 700 or 800 level course can run with minimum of 6 students; and in the case of a Ph.D. course, a minimum of three students excluding those auditing the course are required. This checking will be done on the last date for add/drop. Courses without the minimum enrolment will be dropped by the UG/PG section. The students who had registered for these courses will be de-registered, and given one more day for adding a course in lieu of the dropped course.

26 Late Registration Late registration is permitted under the following conditions: i) A student, who was not in the campus during the period of registration in the previous semester,

needs to complete the registration process on or before the first day of the semester before commencement of classes; or


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ii) For reasons beyond his control, if a student is not able to register or send an authorized representative with a medical certificate,

He may apply to the concerned dean for late registration. Concerned dean will consider and may approve late registration in genuine cases on payment of an extra fee called late registration fee. Late registration is permitted until one week after the start of the semester. 27 Registration and fees payment Every registered student must pay the stipulated fees in full before the specified deadlines. In the event that a student does not make these payments, he will be de-registered from all courses and his name will be struck-off the rolls. 28 Registration record The student should ensure that the entries related to registration are entered on the registration record. Queries related to registration will be considered only when accompanied by the original registration record. This record must be preserved until the semester grade card is received by the student. 29 Continuous absence and registration status If a student is absent from the University for more than four weeks without permission of the head of department/dean, his registration will be cancelled. 30 Summarily Cancellation of Registration/ Admission The vice-chancellor, on the recommendation of the dean, may summarily cancel the registration/ admission of any student who indulges in gross act of indiscipline, absents himself from classes without permission or without any valid reason or submits forged/ false documents/ indulges in politics or in whose case the vice-chancellor has reasons to believe that his continuance would not be in the interest of the University. 31 Cancellation of Studentship of University Employees The studentship of an employee of the University shall cease ipso facto if he ceases to be in the employment of the University. Such an employee shall have the privilege of petitioning to the vice-chancellor for re-admission as full-time regular student and will be treated at par other regular students of the University. No such employee shall be given re-admission if: i) he had been dismissed from the University service; ii) he had been convicted by a court of law for criminal offence involving moral turpitude; iii) whose re-admission, in the opinion of the vice-chancellor will not be in the interest of the

University. 32 Withdrawal from the University Any student who wants to withdraw from the University should obtain ‘No Dues Certificate’ on prescribed performa from all sections and concerned heads of departments and deposit it in the office of the dean. A student not following this procedure shall be liable to pay the University fee and other charges until ‘No Dues Certificate’ has been duly submitted by him. Permission to withdraw from the school for a semester shall be granted by the dean on the recommendation of the course coordinator / HOD on the following grounds:


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i) Student’s confinement or his getting employment. ii) Provided further that no application for withdrawal shall be entertained from the day of

commencement of major examination. 33 Re-admission of student Student, who withdraws from the University under regulation of registration or who has been dropped from the University, may apply to the dean for re-admission. However, on re-admission such a student shall be treated as continuing student for meeting the academic requirements and shall not be required to pay fee for the discontinued period. 34 Procedure for Leaving the University i) A student shall leave the University on completion of his studies. ii) ‘No Dues Certificate’ shall be obtained by a student after completion of the degree or at the time of

being permitted to leave the University. It shall be the responsibility of the student to obtain ‘No Dues Certificate’ from all concerned and submit the same to the dean for obtaining the ‘clearance certificate’.

iii) Unless a student has obtained ‘clearance certificate’ from the dean, neither refund of security and any money due shall be allowed, nor ‘transcript of academic record’ and other documents shall be issued.

iv) After successful completion of all the requirements for the award of degree, the respective dean shall send the report to the registrar for notification of result. The registrar shall subsequently issue the PDC and transcript record to the student.

Provided the issue of documents shall not be held up beyond three weeks from the date of submission of ‘clearance certificate’ in the office of the registrar. 35 Refund of Security The refund of security shall be made only after the student has obtained a ‘clearance certificate’ from the dean. The refund of security shall be permissible up to a period of one year from the date the student leaves the University, where after it shall stand credited to the amalgamated fund of the school. 36 Attendance rule i) It is mandatory for the students to attend all classes. Attendance records of all students for each

course will be maintained. ii) For all courses, the attendance will be taken and maintained by concerned department. iii) If any student’s attendance falls below 75% attendance in any of the courses, he has to repeat the

course in next academic year and have to fulfill all the requirements. 10% of relaxation can be granted to the students by the vice chancellor or registrar in his absence under special circumstances and on participating in national/ international co-curricular & extra-curricular activities.

iv) The attendance of the student in a particular course shall be counted from the date of registration. Each teacher shall, however, periodically keep the students informed about the shortage of attendance, if any. A student failing to fulfill the above requirements shall not be allowed to appear in the major examination in theory or practical of the course.

v) The teacher shall notify the names of the students falling short of attendance at least three days before the end-term examination and a copy of the same will be sent to the dean through the head of the department.


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vi) For the purpose of attendance calculation, every scheduled practical class will count as one unit irrespective of the number of contact hours.

vii) Attendance record will be maintained based upon roll calls (or any equivalent operation) in every scheduled lecture, tutorial and practical class. The course coordinator will maintain and consolidate attendance record for the course (lectures, tutorials and practical together, as applicable).

viii) Absence during the semester a) A student must inform the dean immediately of any instance of continuous absence from the

classes. b) A student who is absent due to illness or any other emergency, up to a maximum of two weeks,

should approach the course coordinator for make-up quizzes, assignments and laboratory work. c) A student who has been absent from a minor test due to illness should approach the course

coordinator for a make-up test immediately on return to class. The request should be supported with a medical certificate from registered medical practitioner. A certificate from a registered medical practitioner will also be acceptable for a student normally residing off-campus, provided registration number of the medical practitioner appears explicitly on the certificate.

d) In case a student cannot appear in a minor test on the same day, a medical certificate from the registered medical practitioner prescribed by University will be acceptable.

e) In case of absence on medical grounds or other special circumstances, before or during the major examination period, the student can apply for I-Grade. 75 % attendance in a course is necessary for being eligible for request of I-Grade in that course. An application requesting I-Grade should be made at the earliest but not later than the last day of major tests. The application should be made to the head of the department of the student’s programme, which will grant approval depending on the merit of the case and inform course coordinators. The student should complete all course requirements within ten days of the last date of major tests. The I-Grade will then be converted to a proper grade (A to F, NP or NF).

f) In special situations arising due to the student’s inability to be present at the University during the stipulated period, in (e) above, the period for conversion of I grade can be extended to the first week of the next semester. Approval for this extension can be granted by concerned dean on recommendations of the concerned head of the department, course coordinators and concerned warden. A request to this effect must be included in the application for I-grade.

g) In case the period of absence on medical grounds is more than 20 working days during the semester, a student may apply for withdrawal from the semester, i.e. withdrawal from all courses registered that semester. Such application must be made as early as possible and latest before the start of the major tests. No applications for semester withdrawal will be considered after the major tests have commenced. The dean, depending on the merit of the case, will approve such applications. Partial withdrawal from courses registered in a semester is not allowed.

h) If a student is continuously absent from the University for more than 20 days without proper permission of the dean, his name will be removed from University rolls.

i) Mass absence, above 50% of class strength, shall be deemed as an act of indiscipline and will entail a fine of Rs. 20/- per period per student subject to a maximum of Rs. 500/- per day per student. There shall be no appeal against this fine. Further when the students are on token strike/ bandh/ strike etc. they will be marked absent in the class and the lectures scheduled for the day would be deemed to have been covered. The scholarship/ stipend for the strike period shall be deducted but the mass absence fine stated above may not be applied in such cases if proper


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notice for the strike, has been given to the dean, at least 24 hours before the date or call of strike. Further if the total strike period during a semester exceeds a week, the semester shall be extended proportionately. In this eventuality the above absence shall not be counted for attendance requirement according to regulation 4.1.17 and the lectures missed shall be rescheduled. However, the stipend/ scholarship shall be deducted for the strike period. Further if the total strike period during a semester exceeds a fortnight, the semester shall be scrapped and no stipend/scholarship shall be payable for the period of strike and the remaining period of the scrapped semester.


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CHAPTER III Course Structure and Credit System

1 Course numbering scheme Normally every course in the University runs for the full length of the semester. At the beginning of the semester, a student registers for courses that he wants to study and at the end of the semester a grade is awarded. On obtaining a pass grade, the student earns all the credits associated with the course while a fail grade does not get any credit; partial credits are not awarded. Each course number is denoted by six alpha-numerals, three alphabets followed by three numerals:

i) Each course is offered by an academic unit which could be a Department, Centre or school and has

certain two letter code. ii) Codes for the nature of the course The nature of the course corresponding to the third alphabet in the course code is given in table: Table 6 - Codes for the nature of courses Code Description L Lecture courses

(other than lecture hours, these courses can have Tutorial and Practical hours, e.g. L-T-P structures 3-0-0, 3-1-2-, 3-0-2, 2-0-0, etc.)

P Laboratory based courses (where performance is evaluated primarily on the basis of practical or laboratory work with LTP structures like 0-0-3, 0-0-4, 1-0-3, 0-1-3, etc.)

D Project based courses leading to dissertation (e.g. Major, Minor, Mini Projects) T Training C Colloquium

R Professional Practice N Introduction to Humanities and Social Sciences, etc.

S

Independent Study iii) Level of the course The first digit of the numeric part of the course code indicates level of the course as determined by pre-requisite course and/or by the maturity required for registering for the course. The latter requirement is enforced through a requirement of minimum number of earned credits.


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Table 7 - Level of the course Course Level of Credits Remarks B. Tech. 100 – 400 These courses are not open to any PG student. M.Sc. 500 These courses are not open to other PG students. M. Tech. (Introductory) 600 These courses are normally not open to UG

students. M.Tech., M. Phil., M.B.A., M.S.(Research) and Ph.D.

700 - 800 Usually 800 level courses are advanced courses for PG students.

iv) Unique Identification code for the Course This is two digits unique identification numbering scheme for courses of special nature. 2 Credit System Education in the University is organized during the semester-based on credit system of study. The prominent features of the credit system are a process of continuous evaluation of a student’s performance/progress and flexibility to allow a student to progress at an optimum pace suited to his ability or convenience, subject to fulfilling minimum requirements for continuation. A student is allowed to attend classes in a course and earn credit for it, only if he has registered for that course. A student’s performance/progress is measured by the number of credits that he has earned, i.e. completed satisfactorily. Based on the course credits and grade obtained by the student, grade point average is calculated. A minimum grade point average is required to be maintained for satisfactory progress and continuation in the programme. Also a minimum number of earned credits and a minimum grade point average should be acquired in order to qualify for the degree. All programmes are defined by the total credit requirement and a pattern of credit distribution over courses of different categories. 3 Course credits assignment Each course, except a few special courses, has a certain number of credits assigned to it depending upon its lecture, tutorial and laboratory contact hours in a week. This weightage is also indicative of the academic expectation that includes in-class contact and self-study outside of class hours. A few courses are without credit and are referred to as non-credit (NC) courses. Lectures and Tutorials: One lecture or tutorial hour per week per semester is assigned one credit. Practical/Laboratory: One laboratory hour per week per semester is assigned half credit. For each lecture or tutorial credit, the self study component is 1 hour/week (for 100-600 level courses) and 2 hours/week (for 700-800 level courses). 4 Earning credits At the end of every course for which a student has registered, a letter grade is awarded in each course for which a student had registered. On obtaining a pass grade, the student accumulates the course credits as earned credits. A student’s performance is measured by the number of credits that he has earned and by the weighted grade point average. 5 Course coordinator Every course is usually coordinated by a member of the teaching staff of the department/school which is offering the course in a given semester. For some courses, faculty from other departments or even guest


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faculty participates in the teaching and/or coordination of a course. Such faculty member is designated as the course coordinator. He has the full responsibility for conducting the course, coordinating the work of the other members of the faculty as well as teaching assistants involved in that course, holding the tests and assignments, and awarding the grades. For any difficulty related to a course, the student is expected to approach the respective course coordinator for advice and clarification. The distribution of the weightage for tests, quizzes, assignments, laboratory work, workshop and drawing assignment, term paper, etc. that will be the basis for award of grade in a course will be decided by the course coordinator of that course and generally announced at the start of the semester. Course coordinator will have additional evaluation components over and above two minors and majors. 6 Registrations for Award of Grades In case a student studies a course without registration in the prescribed manner, he will not be awarded grade in that course. 7 Semester Withdrawal i) Semester withdrawal and absence for a semester under different conditions viz.;

a) medical and personal grounds b) industrial internship c) exchange / deputation to another academic institution in India or abroad, & d) disciplinary action for students should be clearly identified.

ii) Semester Withdrawal (SW) is proposed to reflect the condition in which a student is forced to withdraw from all courses in the semester on medical grounds. A student can apply for semester withdrawal if he has missed at least 20 teaching days on this ground. Under no circumstances an application for semester withdrawal is acceptable after the commencement of major. A student is not permitted to request for withdrawal with retrospective effect.

iii) Semester Leave (SL) is proposed to indicate the situation in which a student is permitted to take one or more semester off for industrial internship or any other assignment with prior approval and planning. The application is to be routed through his course coordinator and HOD and the final authority will be dean. All such applications must be processed before the beginning of the semester in which the leave will be taken.

iv) When a student (UG or PG) registers at another academic institution in India or abroad with the expectation of credit transfer or research work through a pre-approved arrangement including MoU, the student should be considered as being on a semester exchange (SE). The SE period will be counted towards the total period permitted for the degree.

v) When a student is suspended for one or more semesters on disciplinary grounds, the student status should be called disciplinary withdrawal period (DW). Time spent in DW status will be counted towards the total period permitted for completion of the degree. a) Involvement in an accident whereby a student has been disabled temporarily and is not in a

position to attend his classes. b) The death of a close relative (Blood relation/spouse).

vi) Normally, permission shall not be granted to a student to withdraw from the University for more than one semester.

vii) In special circumstances, on the recommendation of the course coordinator and the dean for reasons to be recorded, the vice-chancellor may permit temporary discontinuance of studies for a longer


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period within the provisions of academic regulations. However the withdrawn semester shall be counted towards meeting the academic requirements as laid in the academic regulation

viii) No student shall be permitted to withdraw from the school for more than two semesters during the degree programme. If a student remains unregistered for a total period of more than two semesters, he shall stand automatically dropped from the University.

8 Audit courses i) Audit facility is open to all students who have completed half of the total earned credits. ii) A student will be permitted to do any number of audit courses over and above the graduation

requirements. A student earn either a NP (audit pass) or a NF (audit fail) grade for an audit course. The audit pass (NP) grade may be awarded if the student satisfies the attendance criteria specified for the course and he has obtained at least a ‘D’ grade. The course coordinator can specify a higher criterion for audit pass at the beginning of the semester. If either of these requirements is not fulfilled, the audit fail (NF) grade is awarded.

iii) Grades obtained in an audit course are not considered in the calculation of SGPA or CGPA. 9 Summer Semester It is the third semester of an academic year, which starts from 2nd week of June and end in last week of July. Total days will be at least 35. In the summer semester, registration for ‘L’ (lecture) and ‘P’ (practical) category courses will be strictly limited to the students who have obtained an E grade in the subject earlier or whose load has been restricted by dean. In a summer semester, a student cannot earn more than 12 credits (in all the categories) except when he is registered for M.Tech. Project Part 2 with maximum of 16 credits. 10 Dropping from the University A student shall be required to earn his degree within specified limit of admission irrespective of registered or unregistered semester. A student, who fails to obtain his degree within the above stipulated period, be dropped from the University and have no right to petition. 11 Maximum duration for completing degree requirements i) The maximum permitted duration of each programme will be determined in terms of number of registered regular semesters, hereinafter called registered semesters. Any semester in which a student has registered for a course will be called a registered semester subject to the following:

a) Only the 1st and 2nd semesters of an academic year can be registered semesters. The summer semester will not be considered as a registered semester.

b) A semester when a student has been granted semester withdrawal (SW) or granted leave (SL) will not be considered as a registered semester.

c) The semester when a student is suspended from the University on disciplinary grounds will not be counted towards the number of registered semesters.

d) The summer semesters falling in between the permitted registered semesters shall be available for earning credits. After the student has registered for the maximum permissible number of registered semesters, the subsequent summer semesters will not be available for earning credits.

ii)The maximum permissible number of registered semesters for completing all degree requirements is given in Table.


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Table 8 - Maximum permissible duration for completing degree requirements Programme Name

Maximum number of registered semesters permitted for completing degree requirements B.Tech. 12

BBA 10 MBA 6 MSc 6 M. Tech. 6 M.Phil. 4 Ph.D. 10

12 Conditions for termination of registration, probation and warning i) If the performance at the end of first two registered semesters (not including summer semester) is

poor, then the student can opt to start a fresh, or else his registration will be cancelled. The criteria “poor” performance is defined as below

Table 9 -Rules for termination of registration at the end of the 2nd registered semester.

Course Earned credits (total of 1st & 2nd Sem )

Decision

B.Tech < 24 Re-start (once only) or Termination of registration. In case of Re-Start, student has to pay full semester fee prescribed by the University for that year.

MBA < 22 BBA < 18 M.Tech < 22

M. Sc. < 14

M. Phil. & Ph. D. No Restart

Table 10 – Minimum Credits required in each semester. Course Minimum Credits

in 1st Semester Minimum Credits in subsequent Semester

Minimum SGPA Required

B.Tech 12 12 4.0 MBA 11 11 4.0 M.Tech 11 11 4.0 BBA 9 9 4.0 M. Sc 7 7 4.0 M. Phil & Ph. D. No Condition 4.0

a) If a student chooses to restart after the first two registered semesters, then his credits earned and semesters registered will not be carried over. The re-start will be indicated on the transcript. The re-start will be permitted only once.

b) Each student is expected to earn at least minimum credits in the registered semesters with a SGPA greater than or equal to 4.0. If the performance of a student at the end of any registered semester is below this minimum acceptable level, then he will be placed on probation and a warning shall be given to him and intimation sent to the parents.


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c) The student placed on probation shall be monitored, including mandatory attendance in classes, special tutorials and mentoring. Mentoring will comprise structured guidance under a teacher/ senior/postgraduate student.

d) If the performance of a student on probation does not meet the above criterion (b) in the following registered semester, then the student will be permitted to register by the dean, only if the department makes a favorable recommendation. The head of the department’s recommendation shall be prepared after consultation with the student, and should include (i) feasibility of completing the programme requirements, and (ii) identification of remedial measures for the problems leading to poor performance.

e) The registration of any student will be limited to 1.25 times the average earned credits of the previous two registered semesters, subject to a minimum of 15 credits and a maximum of 26 credits.

13 Courses of special nature Courses of special nature are: National Cadet Corps (N.C.C) & National Service Scheme (N.S.S); Introduction to Humanities and Social Sciences. Salient features of these courses are given below. (See section 2.1 for numbering scheme). i) N.C.C. and N.S.S.

All students are required to enroll for either one of NCC, NSS or NSO in their first year. This requirement should be completed in one year. If, however, a student is not able to complete this requirement in the first year, he must complete it by the end of the 2nd year (4th semester). All students need to attend 10 hours of counseling sessions as a part of these activities on compulsory basis. All the Under Graduate students have to complete 100 hours in any one of the activities, namely NCC, NSS to complete non-credit requirement.

ii) Introduction to Humanities and Social Sciences A student is exposed to various facets of humanities and social sciences along with instructions for improving english language proficiency through this course. This is a compulsory 2 credit course that is normally done in first year. In case, a student is unable to complete it in the first year, he must pass by the end of the second year, otherwise he will not be allowed to register in the 3rd year, as is the case for NCC/NSS/NSO courses.


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CHAPTER IV Bachelor of Technology (B.Tech.) Programmes

1 Overall requirements for B. Tech course i) The total credit requirement for the B.Tech. (4-year programme) is 180 credits. Total credits are

distributed over two categories, Undergraduate core (UC) and Undergraduate elective (UE). ii) The Undergraduate core (UC) has following categories:

a) Basic Sciences (BS) which include Mathematics, Physics and Chemistry courses. b) Engineering Arts and Sciences (EAS) which include fundamental engineering courses. c) Departmental Core (DC) which include courses of relevant discipline.

iii) Undergraduate electives (UE) courses belong to basically three categories: a) Departmental Electives (DE): Electives related to the parent discipline. b) Humanities and Social Sciences, and Management (HM): Electives to provide a wide exposure

to different areas of Humanities, Social Sciences and Management. c) Open Category (OC): Electives to provide an opportunity to the student to develop broad inter-

disciplinary knowledge base or to specialize significantly in an area outside the parent discipline.

2 Degree requirements breakup The degree requirements for the various programmes listed earlier are detailed below. i) Credits

a) Completion of 180 earned credits for 4-year B. Tech. Programmes. These credits are needed to be earned under different categories as specified in Section 4 for individual programmes. ii) Degree Grade Point Average (DGPA) requirement A student must obtain a minimum DGPA of 5.0 to be eligible for award of the B.Tech. degree. All exceptions to the above conditions will be dealt with as per following regulations: If a student completes required credits for B.Tech. with DGPA less than 5, then the student will be permitted additional elective courses under appropriate category to improve the DGPA within the maximum time limit for completion of B.Tech. In case a DGPA of 5 or more is achieved within the stipulated period, a B.Tech. Degree will be awarded and in case the same is not achieved no degree will be awarded.

3 Break-up of credits The minimum earned credit requirements for the B.Tech, Dual Degree programmes along with detailed break-up of the credits in various categories are given below: Table 11 - Break-up of credits

Category Symbol B.Tech.(4 year) 1. UG Core UC 108

1.1 Departmental Core DC 56 (min.) 1.2 Basic Sciences BS 20 (min.) 1.3 Engineering Arts and Sciences EAS 20 (min.) 1.4 Humanities and Social Sciences HU 2

2. UG Elective UE 74 2.1 Departmental elective DE 26 (min.) 2.2 Humanities and Social Sciences HM 14 2.3 Open Category OC 25 (min.) 3. Departmental Requirement DR (= DC+DE) 91 4 TOTAL REQUIREMENT UR (= UC+UE) 180


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Maximum of 8 credits under open category can be taken from the departmental U.G. courses, and other programme-relevant courses as identified by the department. For completing graduation requirements, a student must complete a minimum of 8 credits of Mathematics category courses, and 6 credits each of Physics and Chemistry category courses with a valid pass grade. A student must also earn valid credits (audit not permitted) for a course of Environment Studies category under OC for graduation. 4 Audit Courses Audit facility is open to all students who have completed half of the total earned credits. A student will be permitted to do any number of audit courses over and above the graduation requirements. The audit rules are: B.Tech. (4-year) programme: A maximum of 8 credits from the elective courses in any category out of 180 credits required for B.Tech. degree may be completed on audit basis. 5 Compulsory Courses For completion of graduation requirements, a student must complete a minimum of 8 credits of Mathematics category courses and 6 credits each of physics and chemistry category courses with valid pass grade. A student must also earn valid credits (audit not permitted) for a course of “Environmental Studies” Category. 6 Normal Duration The normal duration of B. Tech. programme shall be as under: i) B Tech Programme 8 Semesters However, in case of a particular student, the normal duration for the programme may be increased by four semesters by the concerned dean on the recommendation of the course coordinator. The vice chancellor, on the recommendation of the concerned dean, may further permit a student for two more semesters in the programme. The student has to apply for the same on the prescribed form. 7 Registration for practical training Before proceeding for practical training or training as part of the curricular requirement, the students should register for the respective course after obtaining approval from the training coordinator and head of the department. On returning after training, a continuation grade will be awarded and the students must register for the course in the regular semester immediately following the training period. During this semester, evaluation of the training will be carried out and a regular grade awarded. 8 Pre-requisite requirements for registration A student should register for a course only if he fulfills the pre-requisite requirement(s). If the pre-requisite course is being done at the time of registration, the pre-requisite check will be performed after grading is done for the semester and those not fulfilling the pre-requisite will be deregistered from the course. 9 Overlapping/Equivalent Courses A student is not allowed to earn credits from two overlapping /equivalent courses. Overlapping/equivalent courses are specified along with each course.


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10 Course of Special Nature for B. Tech. In addition to National Cadet Corps (N.C.C), National Service Scheme (N.S.S) & Introduction to Humanities and Social Sciences, some other special courses are there for B. Tech. students. Salient features of these courses are given below. (See section 2.1 for numbering scheme). i) Independent Study

‘Independent Study’ is an elective course that some departments may offer from fourth semester onwards. It is a 3-credit course covering one or more of the following: a) In-depth study and critical review of a specified topic; b) Specialized laboratory work/experimental project/feasibility study; c) Work on a research project; d) Software development on a specified topic. An individual student and teacher should decide upon the topic and submit an initial write-up to get the approval of the course coordinator before the end of the semester when the course is registered for (i.e. in the semester prior to studying the course). The duration of the course will be the entire semester. A written report should be submitted by the student on completion of the course. The student’s performance will be evaluated by a departmental committee through minors and final evaluation. A student has to earn 80 credits and obtain at least 7.5 CGPA to become eligible to do Independent Study.

ii) Mini Project An elective course under this title may be floated by departments from fifth semester onwards. Mini project will be a regular course to conduct a design and fabrication type project. The student and teacher would decide upon the topic, prepare a plan of work and get the approval of the Course Coordinator before the end of the semester when the course is registered. The duration of the course will be the entire semester. A project report would be submitted by the student on completion of the course. The student’s performance will be evaluated by a departmental committee by having a minor evaluation and a major evaluation. Mini-project can be overtaken jointly by 2 students, each having earned 80 credits with a CGPA of at least 6.5. A dual degree student can do either Mini Project or Minor Project.

iii) Practical Training A student of the B.Tech programme must complete the prescribed number of days of practical training to the satisfaction of the concerned department. This training will be normally arranged in the summer vacation following the 4th & 6th semester. Practical training duration is minimum of 35 working days. Practical training should be carried out preferably in industry or R&D institutions in India. Practical training in academic institutions is not allowed. Practical Training is a non-credit departmental core course (NC) to be done typically in the summer semester following fourth & sixth semester. A student who has earned at least 54 credits at the end of 3 semesters & who has earned at least 90 credits at the end of 5 semesters is eligible to undergo practical training in the summer following fourth & sixth semester respectively. The duration for practical training is 50 working days (minimum), preferably in an Industry or R&D Institution in India. Practical training in academic institutions is not permitted. It is the joint responsibility of the departments and the Training and Placement (T&P) unit to arrange training for all students. In the beginning of each academic session, T&P unit will prepare programme-wise list(s) of potential training organizations in consultation with the respective departments. These organizations will be approached by the T&P unit with a request to provide training seats. Consolidated lists of training offers will be made available to the students through departments in the beginning of the second


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semester of the session. If a student is interested in making his own arrangement for the training seat, he will need to have the training organization approved and route the application through the departmental training incharge and T&P unit. All such applications must be completed before the end of first semester. No self-arranged practical training, not approved through the above process, will be allowed and faculty members will not sign any form for the purpose. The department will appoint a training supervisor for each student. The supervisor is expected to keep contact with the assigned students through e-mail and /or telephone. The students will be required to get their training plan reviewed by their supervisor within first week and report progress on weekly basis. The supervisor, if desires, may visit the organization. Visits within the country will be supported by the University. A student will be registered for practical training course in the summer semester in which the training is being done. At the end of the summer semester, a ‘US’ grade will be awarded and he should register for practical training course in the following semester. The Department will scrutinize the training report and the training certificate and will award ‘S’ grade within the next semester, if the training is satisfactory. In case the training is considered to be unsatisfactory, a ‘US’ grade will be awarded and the student may have to undergo fresh practical training for a part or full duration. Practical Training and submission of summer training report is a mandatory requirement for graduation.

iv) Colloquium Colloquium is an informal meeting for the exchange of views. Colloquium is a 3-credit course and includes assessment of practical training. A student will be eligible to colloquium if he had registered for Practical Training earlier. Typically, a student will register for colloquium in the regular semester following the summer semester in which he has done practical training.

v) B. Tech Project The B.Tech major project is structured into two parts - Core and Elective. The core B.Tech project will have 4 credits. It will be scheduled in the seventh semester. The elective B.Tech project will be of 8 credits. Elective B.Tech project will be scheduled in the eighth semester.

All awards based on B.Tech project will be considered performance individually in core & elective B.Tech projects. Those students who do not opt for elective B.Tech project will do departmental elective category courses in its place to make up total credits. B.Tech. project will be a regular course to conduct a design and fabrication type project. The student and teacher would decide upon the topic, prepare a plan of work and get the approval of the Course Coordinator before the end of the semester when the course is registered. A project report would be submitted by the student on completion of the course. The student’s performance will be evaluated by a departmental committee by having a minor evaluation and a major evaluation. Project can be overtaken jointly by 2 students, each having earned 100 credits with a CGPA of at least 4.0.

11 Open category credits Open category credits should provide an opportunity to a student to exercise his/her options in an unrestricted fashion. A student can complete open category credits by choosing courses from different departments. The student will be permitted to register for maximum of 8 credits of departmental courses under open category. A student, if so desires, can complete 20 credits out of the ‘Open Category’ basket by exercising one of the following options. i) The 20 credits belong to one of the Minor Area programmes. ii) The 20 credits could be utilized for a specialization within the Department only by those students

who opt for joining an M.Tech programme in the third year as continuation of his current B.Tech


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programme as per existing provision. This will enable the student to earn credits towards his M.Tech degree.

iii) The 20 credits could be utilized for inter-disciplinary specialisations in which a student can earn credits by doing courses from multiple departments (including the parent department). Such specializations can be defined jointly by more than one participating department.

iv) Implementation rules a) it will be possible for a student to register for a minor area / inter-disciplinary specialization.

Registration for a minor Area / specialization will be based on the performance of the student in a qualifier course which will be one of the core courses for the minor area / specialisation. Departments/Centres need to identify qualifier courses for the offered minor area programmes/specialisations. In order to discourage non-serious students, if someone registers for a minor area / specialization but does not complete it, that information will be recorded on the academic transcripts.

b) Interdisciplinary specialization: This requires two or more Departments/Centers to identify courses totalling 20 credits which will lead to an inter-disciplinary specialization. This will have courses from all the participating Departments/Centers and will also have a core component totaling 6-8 credits. The specialization will be mentioned on the degree.

c) A student opting for Departmental Specialization/Inter-disciplinary specialization will not have the option for registering for departmental courses for remaining open category credits.

12 Self-study course A self-study course will be from the regular UG courses listed in the Courses of Study bulletin. The main features of a self-study course are as follows:

i) A student may be given a self-study course of weightage not exceeding 5 credits in the final semester if he/ she is short by a maximum of 5 earned credits required for graduation provided that the course is not running in that semester as a regular course. However, they would be permitted to take only a UG course as a possible self-study course. A student can make use of this provision only once during the programme.

ii) A student may also be permitted to do a U.G. (UC/IC) core course not exceeding 5 credits in self-study mode at most once during the program, provided he/she has failed in it earlier and the course is not being offered as a regular course during that semester.

iii) Students should apply for a self-study course with appropriate recommendation of the Course Coordinator and the Head of the Department of the student’s programme. The final sanction of a self-study course to a student is made by the Dean (Academics).

iv) Grant of a course to be taken as a self-study course cannot be claimed by the student as a matter of right.

v) Normally, no formal lectures will be held for a self-study course but laboratory, design and computation exercises will be conducted if they form an integral part of the course.

vi) The Course Coordinator will hold minor and major tests besides other tests/quizzes for giving his/her assessment at the end of the semester. In summer semester, there will be at least one minor test and a major test.

vii) The self-study course will run during the total duration of the semester (including summer semester).

viii) The grades after due moderation by the Moderation Committee will be sent by the Department to Officer Incharge (UGS) at the end of the semester along with grades of all other courses.

ix) Colloquium will not be offered as a self-study course.


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13 Change of programme (B. Tech.) i) Programme change at the end of first year the following regulations apply for change of programme

at the end of first year, i.e. end of the 2nd semester. A student is eligible to apply for change of discipline at the end of first year only, provided he/she satisfies the following criteria:- a) CGPA : 7.00 b) Earned credits at the end of first academic session: 40

ii) Change of the discipline will be permitted strictly in the order of merit as determined by their CGPA at the end of first year subject to the limitation that the actual number of students in the third semester in the discipline to which the transfer is to be made, should not exceed the sanctioned strength and the strength of the discipline from which transfer is being sought does not fall below 90% of existing strength.

iii) For a student with CGPA 9.0 or more, even if a vacancy does not exist, he will be permitted to change provided the strength in the discipline to which the change is being sought does not exceed by 5 % of the approved strength. A student with CGPA 9.0 or more will be permitted to change discipline even if strength of discipline from which change is being sought falls below 90 % of the existing strength.

iv) Stipulation of minimum credits and CGPA requirements will not be insisted upon for change of discipline to a branch in which a vacancy exists and the concerned student was eligible for admission to that discipline at the time of entry to the University. However, requirements of credits and CGPA will continue to apply in case of both general and SC/ST category students seeking change to a discipline to which the concerned student was not eligible for admission at the time of entry to the University.

14 Major Advisor A Major Advisor shall be assigned to each undergraduate student by the Student Allotment Committee of the concerned Department in which the student is majoring, under intimation to the dean. Major Advisor shall be a teacher specialized in the field of studies of the student and duly accredited by the Academic Council. In case, the major advisor of a undergraduate student is posted at the outstation, a co-advisor in the field of study of the student shall be appointed from the main campus. 15 Guidelines/Conditions for allotment of students for guiding project at Undergraduate level i) Each department shall constitute a student allotment committee for undergraduate programme(s)

consisting of the following teachers: a) Head of the department - Chairman b) Academic Incharge of the department - Member c) Nominee of the dean - Member

ii) This Committee will meet within a fortnight from the last date of registration in each semester and finalize the allotment of the student.

iii) No teacher will be on the Advisory Committee of more than 10 students at a time besides his own students.

iv) In B.Tech. programme, the student(s) have choice to work in a particular area of specialization within the departments. The first criterion, therefore, should be the choice of the student(s) for the specialization and the guide from that field provided that the guide is duly accredited and do not exceed his/ her allotted limit of students.


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v) The committee should give due consideration to the externally funded projects with the prospective Guides so that sufficient funds are available under contingency head for smooth execution of the project work by the students.

vi) The Committee should also give weightage to seniority of the teachers while allotting the students. vii) If an accredited teacher fulfils the above criteria and is posted outside the campus, he should accept

the student(s) for guidance after the following conditions are fulfilled. a) that there are proper facilities for the student to carry out his project work with the Guide. b) that there is a proper arrangement for the student to stay during his project work.

16 Advisory Committee i) For every undergraduate student, there shall be an Advisory Committee consisting of not less than

three members with the Major Advisor as Chairman. The Advisory Committee shall be constituted within three months of the 5th semester. The Chairman of the Advisory Committee can also include one scientist/ teacher from Government of India Institutes/ neighboring Universities with the condition that the Scientist of the collaborating institution(s) shall be accredited by the Academic Council, if not earlier accredited by any other University to guide project of undergraduate level in a particular discipline. The project of the student shall be conducted as per conditions laid down in the Memorandum of Understanding (MOU) with the respective University/ Institute.

ii) The head of the department concerned, on the advice of the Major Advisor, shall constitute an Advisory Committee and formal constitution will be endorsed to the dean and the registrar.

iii) The dean may add/ delete/ replace one or two members of the Advisory Committee. iv) Where a member of the Advisory Committee (including Major Advisor) is likely to be away on long

leave and the student is due to complete the comprehensive examination or submit project or appear for viva-voce examination, the head of the department concerned shall move a proposal for suitable replacement(s) for approval of the dean. However, under extra ordinary circumstances, head of the department will act as Major Advisor.

v) A teacher of the University may be permitted by the dean to serve as Major Advisor even after leaving the University service, subject to the following conditions: a) No other staff member is available in the Department to guide the project work in that field. b) The student has completed the comprehensive examination, the project work is well in progress,

and is expected to submit project within a month. c) The teacher who left the University must be resident of India and available for frequent

consultations and such teacher will give an undertaking to the dean of the school to this effect. The application is made by the student duly recommended by the Advisory Committee.

17 Programme of Study i) By the end of first semester a detailed programme of study giving the course requirements of the

undergraduate students shall be prepared by the Advisory Committee and submitted through the head of the department to the dean for approval. The dean will approve the programme of study after making such changes as he may deem necessary and communicate the same to the registrar, head of the department and Major Advisor by the middle of second semester. The programme of study may or may not specify the project title but the broad area sub-discipline shall be mentioned in the programme of study.

ii) No change in the programme of studies shall normally be permitted. However, under special circumstances, the dean may, on the recommendation of the advisory committee and head of the department for reasons to be specified, permit a change in the programme of studies.


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18 Subject of Project i) The synopsis of project, on the prescribed format, must reach the dean through head of the

department before the commencement of the first minor examination of the 6th registered Semester. The dean will forward the synopsis to Dean (R&D) within a week of the above date. The Dean (R&D) will communicate his approval latest by the end of 6th registered semester. The synopsis seminar will be required to be delivered by the students latest by the date of the submission of the synopsis. Before fixing up the date of the seminar, the head of the department will convene a meeting of the Advisory Committee and the student, for project planning. The date of seminar and meeting of the Advisory Committee for project planning shall be fixed under intimation to the dean, and the registrar.

The subject of project must be approved by; a) Advisory Committee of the student, b) Head of the department, c) Dean.

ii) The approved problem for research shall be communicated by the HOD to the registrar within a week after its approval.

iii) If the synopsis is not submitted in time, the student shall not be allowed to register for research credits.

19 Change of Major Subject i) An undergraduate student may be permitted to change the Major subject within the school provided

the change is sought before he is dropped from the University rolls for poor academic performance. Such a change is permissible only once. On grounds of academic difficulties provided that: a) Seat is available in the major subject to which he is seeking transfer and he fulfills the basic

requirement for admission in the said Major subject; b) The student has taken some relevant courses of the Major subject to which he is seeking

transfer; c) The student is on ‘good’ academic standing.

ii) The University merit scholarship, in such cases, shall stand automatically terminated with effect from the date of change.

iii) Permission in such cases shall be accorded by the vice-chancellor on the recommendation of the head of the department concerned and the dean.

iv) In case of such a transfer, the courses studied by a student in the Major subject shall be shown separately. After drawing a line there under, courses offered in the changed Major shall be shown on the ‘Transcript’ and the ‘Permanent Record Card’ of the student.

v) The courses studied by the student in the former Major subject, not relevant to the new Major subject, shall not be counted towards degree requirement/ CGPA.

20 Project

Requirement for the B.Tech. shall include successful completion of scientific investigation and creditable research to be submitted in the form of a project.

21 Submission of Project i) A student must submit four copies of the project approved by the Advisory Committee through the

head of the department latest by the end of registered semester. In case of fellowship holders, the


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number of copies to be submitted shall be as prescribed by the dean. The head of the department will forward two copies to the dean and other copies will be retained by the head of the department for use at the time of conduct of viva-voce examination.

ii) If a student fails to submit the project before the commencement of subsequent semester, he shall be required to register for the semester.

iii) The student shall not be required to pay fee for the period between submission of project and conduct of viva-voce examination. For all purposes, he shall be considered an enrolled student.

iv) Time between Synopsis and project submission: B.Tech. Programme – Two Semester

NOTE: The word submission of project means the date on which the project submitted in the office of dean and not the date given by the student on the project. While sending the project to the registrar, the dean should also intimate the date of accepting the project by him. 22 Evaluation of Project i) The Advisory Committee for B.Tech. student, after being satisfied with the quality of the student’s

project and its conformity to the norms for its assessment and after satisfactory presentation of project colloquium (atleast seven days before the submission of project) shall forward it to the head of the department concerned, who after being satisfied, shall send the project to the dean for onward transmission to the registrar for its evaluation.

ii) The project submitted in partial fulfillment of the undergraduate degree shall be evaluated by an Examining Committee comprising of the student’s Advisory Committee, and one internal Examiner with Major Advisor as the Chairman.

iii) After favorable evaluation of the project by the Examining Committee, the registrar shall supply the copies of the evaluation report(s) to the head of the department and request him, under advice to the concerned Major Advisor, to arrange the project viva-voce examination.

iv) In case the Examining Committee does not recommend the project for the award of degree, the degree shall not be awarded. In such cases, the student on proper registration in the following semester, shall have the option to continue the work, re-write the project and re-submit the same after the lapse of atleast four months from the date of the registration, but not for a third time.

v) In case, the Examining Committee recommends the revision of project, the same be revised and re-submitted for re-evaluation to the same Examining Committee.

23 Project Viva-voce Examination i) After one week from the receipt of the report of the Examining Committee recommending the

acceptance of the project the Head of the department in consultation with the Major Advisor, shall fix the date and place for holding the project viva-voce examination in the concerned department by the Examining Committee comprising Internal Examiner (appointed by the dean), the Advisory Committee and the dean or his nominee. The report of the dissenting Examining Committee, if any, shall also be considered by the Examining Committee at the time of the viva-voce examination.

ii) If the student’s performance in project viva-voce examination is ‘Satisfactory’, the recommendation of the Examination Committee shall be forwarded by the head of the department to the registrar through the dean, for declaration of result.

iii) An undergraduate student whose performance in the project viva-voce examination is declared to be ‘Unsatisfactory’ may apply with the recommendation of the Major Advisor to the dean for


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permission to re-appear in the examination. The permission may be given, but re-examination shall take place only after the expiry of atleast one months from the date of the first project viva-voce examination. The examination for the third time is not permissible and a student who fails for the second time shall stand automatically dropped from the University.

iv) As far as possible the same Examining Committee shall be appointed to re-evaluate the project. v) As far as possible, project viva-voce examination of a postgraduate student for the second time shall

be conducted by the same Examining Committee. vi) An undergraduate student shall submit 4 hard copies and 2 soft copies of project after successful

completion of project viva-voce examination. The format for the soft copy of project shall be as under: a) Soft copy should be in pdf format without password and in a single file. b) The file should complete replication of printed project, i.e. the sequence of pages in the file

should be same as that of the printed project. c) The project involving Intellectual Property Rights (IPR) issues shall be affixed with a specific

certificate for with-holding the project to be placed on public domain. 24 Collaboration with Other Institutions A student may be permitted to complete the course requirement or research work for the degree in full or in part at another Institution as per procedure laid down by the Academic Council. 25 Accreditation of Staff Members for Postgraduate Teaching/ Research i) Ordinarily, a teacher shall not be allowed to teach or guide project at a level beyond which he has no

experience as a student. This may, however, be relaxed in case of a teacher having long and successful teaching experience with research of high quality as evident from his/ her published work.

ii) A teacher shall be considered for accreditation to guide at B.Tech. level, if he is M.Tech. and has atleast three years experience of teaching/ research/ extension and has published atleast two research papers in the area of his/ her discipline in a Journal of repute, other than the work published out of his/ her M.Tech.

26 Procedure for Accreditation After ascertaining eligibility, a teacher/ scientist may apply for accreditation on the prescribed format through the head of the department to the dean of the school. The Accreditation Committee consisting of dean of the school and head of the department will examine the case and forward its recommendation to the Academic Council for approval.

27 Withdrawal of accreditation In the manner given below, accreditation once granted can be withdrawn by the Academic Council, at any stage, if it is found that the teacher is not worthy of the task entrusted to him. i) If head of the department finds or has reasons to believe that a staff member accredited for

postgraduate teaching/ research is not performing the duties of the Major Advisor or member of the Advisory Committee satisfactorily, he may make a report to the dean for withdrawal of accreditation of the concerned faculty member through the registrar.

The dean shall refer the matter alongwith his recommendation to the Academic Council for consideration. Before referring the matter to the Academic Council, the dean shall provide an opportunity to the staff member to contest the charge(s) against him/ her.


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CHAPTER V Masters of Technology (M.Tech.) Programmes

1 Degree requirements for Postgraduate programmes The detailed degree requirements for M.Tech degrees are listed in Table 12. 2 Continuation requirements The detailed requirements for continuation as a student in the respective programme for M.Sc. M.Tech. & M.B.A.,degrees are listed in Table 12. Failure to maintain the specified academic standing will result in termination of registration and the student’s name will be struck-off the rolls. The maximum permitted duration of each programme will be determined in terms of number of registered regular semesters, hereinafter called registered semesters. Any semester in which a student has registered for a course will be called a registered semester subject to the following: i) Only the 1st and 2nd semesters of an academic year can be registered semesters. The summer

semester will not be considered as a registered semester. ii) A semester when a student has been granted semester withdrawal or granted leave will not be

considered as a registered semester. iii) The semester when a student is suspended from the Institute on disciplinary grounds will not be

counted towards the number of registered semesters. iv) The summer semesters falling in between the permitted registered semesters shall be available for

earning credits. After the student has registered for the maximum permissible number of registered semesters, the subsequent summer semesters will not be available for earning credits.

3 Minimum student registration for a programme M.Tech. programme will not be run unless the number of students registered for that programme is 20% or more of the approved seats. If the number of students left in a programme at the end of the 2nd semester is less than four, the same programme may be looked into for temporary suspension by the Academic Council.

4 Lower and upper limits for credits registered For full-time students, pursuing M.Tech. the minimum registration requirement in a semester is mentioned in the Table 12.

5 Audit requirement i) A student can request for an audit grade in any course provided he is eligible to earn audit credits,

only if he is already registered for that course and it is not a core requirement of the student’s programme. The request for auditing a course should be made on or before the last date for audit requests as defined in the semester schedule.

ii) M.Tech. students are eligible for auditing a course at any time before completion of the programme. A maximum of 4 credits from the elective courses in any category may be completed on audit basis if a student attains at least 50% of the programme credits.

iii) A student earn either a NP (audit pass) or a NF (audit fail) grade for an audit course. The audit pass (NP) grade may be awarded if the student satisfies the attendance criteria specified for the course and he has obtained at least a ‘D’ grade. The course coordinator can specify a higher criterion for audit pass at the beginning of the semester. If either of these requirements is not fulfilled, the audit fail (NF) grade is awarded.


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iv) Grades obtained in an audit course are not considered in the calculation of SGPA or CGPA. v) A student is permitted to audit courses over and above their graduation requirement. vi) Non-credit core courses or core courses not considered for calculation of SGPA or CGPA for

programmes like M.Tech. should not be referred to as audit courses. vii) These courses should be treated like similar core requirements for UG programmes such as

Introduction to Programme/ Introduction to Humanities & Social Sciences. These courses should be numbered with N as the third letter, indicating the fact that these courses will not be considered for CGPA or SGPA calculation but are core requirements for the programmes. For example, HUL810, which is a core requirement for all Ph.D. students, should be numbered HUN810/. A student can earn either a S or US grade in such courses. The grade S indicates successful completion. A student has to earn a ‘S’ grade to meet the core requirements of a programme.

6 Summer registration Summer semester registration for PG students is admissible. M.Sc., M.Tech. & M.B.A. students can opt upto 2 courses in the summer semester, if and only if that course is the only requirement for completion of the degree and is recommended by academic council. For dissertations, in case X or I grade is awarded in the second semester, the student would be expected to register during summer for completion of the dissertation. Normally regular courses would not be offered during summer semester. Courses can be offered by departments for taking care of special subject to the availability of faculty. 7 Major Advisor A Major Advisor shall be assigned to each postgraduate student by the Student Allotment Committee of the concerned Department in which the student is majoring, under intimation to the dean. Major Advisor shall be a teacher specialized in the field of studies of the student and duly accredited by the Academic Council. In case, the major advisor of a M.Tech. student is posted at the outstation, a co-advisor in the field of study of the student shall be appointed from the main campus. 8 Normal Duration & Syllabus The normal duration of different programmes shall be as under:

M.Tech. Programme - 4 Semesters However, in case of a particular student, the normal duration for the programme may be increased by (i) two semesters by the dean on the recommendation of the course coordinator and head of the department. The vice chancellor, on the recommendation of the dean, may further permit a student maximum of two more semesters in either programme(s). The student has to apply for the same on the prescribed Form. 9 Audit Courses Audit facility is open to all students who have completed half of the total earned credits. A student will be permitted to do any number of audit courses over and above the graduation requirements. The audit rules are: M.Tech. (2-year) programme: A maximum of 4 credits from the elective courses in any category out of 60 credits required for M.Tech. degree may be completed on audit basis.


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10 M.Tech. Dissertation The M.Tech. dissertation is structured into two parts - Core and Elective. The core M.Tech.. dissertation will have 4 credits. It will be scheduled in the 3rd semester. The elective M.Tech.. dissertation will be of 8 credits. Elective M.Tech. dissertation will be scheduled in the 4th semester. All awards based on M.Tech. Dissertation will be considered performance individually in core & elective M.Tech. disseratation. Those students who do not opt for elective M.Tech dissertation will do departmental elective category courses in its place to make up total credits. 11 Guidelines/Conditions for allotment of students for guiding Research at Postgraduate level i) Each department shall constitute a student allotment committee for postgraduate programme(s)




iv) In M.Tech. programme, the student(s) have choice to work in a particular area of specialization within the departments. The first criterion, therefore, should be the choice of the student(s) for the specialization and the guide from that field provided that the guide is duly accredited and do not exceed his/ her allotted limit of students.

v) The committee should give due consideration to the externally funded projects with the prospective Guides so that sufficient funds are available under contingency head for smooth execution of the research work by the students.


the student(s) for guidance after the following conditions are fulfilled. a) that there are proper facilities for the student to carry out his research work with the Guide. b) that there is a proper arrangement for the student to stay during his research work.

12 Advisory Committee i) For every Postgraduate student, there shall be an Advisory Committee consisting of not less than

three members with the Major Advisor as Chairman. The Advisory Committee shall be constituted within three months of the 1st semester. The Chairman of the Advisory Committee can also include one scientist/ teacher from Government of India Institutes/ neighboring Universities with the condition that the Scientist of the collaborating institution(s) shall be accredited by the Academic Council, if not earlier accredited by any other University to guide research of postgraduate level in a particular discipline. The research of the student shall be conducted as per conditions laid down in the Memorandum of Understanding (MOU) with the respective University/ Institute.



leave and the student is due to complete the comprehensive examination or submit dissertation or


44

appear for viva-voce examination, the head of the department concerned shall move a proposal for suitable replacement(s) for approval of the dean. However, under extra ordinary circumstances, head of the department will act as Major Advisor.

v) A teacher of the University may be permitted by the dean to serve as Major Advisor even after leaving the University service, subject to the following conditions: a) No other staff member is available in the Department to guide the research work in that field. b) The student has completed the comprehensive examination, the research work is well in

progress, and is expected to submit dissertation within a year. c) The teacher who left the University must be resident of India and available for frequent


13 Requirements for M.Tech. Degree(s) Table – 12 Requirements for M.Tech. Degree(s) Degree Registr

ation Limit

Criteria for continuation of registration Graduation Requirement Valid Credits

Minimum DGPA

Max. period of stay

M.Tech. Min. 8 credits Max. 22 credits with the condition that no. of lecture course not to be more than 6

(i) At the end of the 1st registered semester, a student with SGPA of 4.0 or more will be permitted to continue. If the SGPA is less than 4.0 then registration will be terminated. (ii) After the first registered semester, the minimum acceptable performance level in any registered semester is SGPA of 4.0 or more. (iii) If at the end of any registered semester the SGPA is less than 4.0, then the student will be issued a warning letter and placed on probation; a copy of same will be sent to parents. The dean shall assess the feasibility of completing degree requirements and identify remedial measures for problems leading to poor performance. (iv) The registration of any student shall be limited to 1.25 times the average earned credits of the previous two registered semesters, subject to a minimum of 12 credits and a maximum of 22 credits for full time students. (v) If a student is on probation and his academic performance is below the minimum acceptable level in the following registered semester then his registration will be terminated

60 5.0 6 Sem


postgraduate students shall be prepared by the Advisory Committee and submitted through the head of the department to the dean for approval. However, the students coming from basic science stream, & not having B.Tech. degree required to undergo remedial courses before registering the normal courses, shall submit their programme of work by the end of 2nd registered semester. The dean will approve the programme of study after making such changes as he may deem necessary and communicate the same to the registrar, head of the department and Major Advisor by the middle


45

of second semester. The programme of study may or may not specify the dissertation title but the broad area sub-discipline shall be mentioned in the programme of study.


15 Subject of Dissertation i) The synopsis of dissertation, on the prescribed format, must reach the dean through head of the

department before the commencement of the first minor examination of the 2nd registered Semester in case of M.Tech. programme. However, the students coming from basic science stream, required to undergo remedial courses before registering the normal courses, shall submit synopsis of dissertation by the mid of 3rd registered semester. The dean will forward the synopsis to Dean (R&D) within a week of the above date. The Dean (R&D) will communicate his approval latest by the end of second registered semester. The synopsis seminar will be required to be delivered by the students latest by the date of the submission of synopsis. Before fixing up the date of the seminar, the head of the department will convene a meeting of the Advisory Committee and the student, for project planning. The date of seminar and meeting of the Advisory Committee for project planning shall be fixed under intimation to the dean, and the registrar.

The subject of dissertation must be approved by; a) Advisory Committee of the student, b) Head of the department, c) Dean.



16 Change of Major Subject i) A postgraduate student may be permitted to change the Major subject within the school provided the

change is sought before he is dropped from the University rolls for poor academic performance. Such a change is permissible only once. On grounds of academic difficulties provided that: a) Seat is available in the major subject to which he is seeking transfer and he fulfills the basic








46

17 Research and Dissertation Requirement for the M.Tech. shall include successful completion of scientific investigation and creditable research to be submitted in the form of a dissertation evincing the candidate’s capacity for critical examination and sound judgment.

18 Comprehensive Examination i) After having successfully completed 75% of the total credit hours of the prescribed in major (core)

and minor (specialization) courses with minimum CGPA of 5.0/ 10.00, M.Tech. students shall have to pass comprehensive examination.

ii) The comprehensive examination, shall consist of written only in case of M.Tech. programme. iii) A candidate shall be given only two chances to appear in the comprehensive examination. 19 Written Comprehensive Examination i) The date of written comprehensive examination shall be notified by the dean of the school in both

the semesters of an academic year. The comprehensive examination shall commence only after one month from the last date of registration.

ii) After examining the student’s record and after being satisfied that the student fulfills the conditions laid down in the regulation, the dean’s permission shall be conveyed to the head of the department under intimation to the Major Advisor on a written request of the student to proceed with the comprehensive examination.

iii) There shall be two written papers, one each in major (core) and minor (specialization) in case of M.Tech. student. Each paper shall be of three hours duration and conducted after a minimum gap of one week.

iv) The syllabus for M.Tech. comprehensive examination paper shall be as per the approved programme of work. However, the answer books shall be got evaluated from the external examiner by the dean out of the panel supplied by the Major Advisor through the head of the department. The head of the department and the dean may add one or two names in the panel of external examiners.

v) The candidate shall be graded as ‘Satisfactory’ or ‘Unsatisfactory’. To obtain ‘Satisfactory’ grade, a student must secure not less than 50% marks in each paper. A student securing ‘Unsatisfactory’ grade in paper(s) shall be re-examined only in that paper(s).

vi) Such a student shall be allowed to reappear in the written comprehensive examination in the next semester but not before it is notified by the dean.

vii) The report of written comprehensive examination shall be forwarded by the dean of the school to the registrar for notification.

20 Submission of Dissertation i) A student must submit four copies of the dissertation approved by the Advisory Committee through

the head of the department latest by the end of registered semester. In case of fellowship holders, the number of copies to be submitted shall be as prescribed by the dean. The head of the department will forward two copies to the dean and other copies will be retained by the head of the department for use at the time of conduct of viva-voce examination.

ii) If a student fails to submit the dissertation before the commencement of subsequent semester, he shall be required to register for the semester.

iii) The student shall not be required to pay fee for the period between submission of dissertation and conduct of viva-voce examination. For all purposes, he shall be considered an enrolled student.


47

iv) Time between Synopsis and dissertation submission: M.Tech Programme – Two Semester

NOTE: The word submission of dissertation means the date on which the dissertation submitted in the office of dean and not the date given by the student on the dissertation. While sending the dissertation to the registrar, the dean should also intimate the date of accepting the dissertation by him. 21 Appointment of External Examiner i) Three months before the submission of dissertation, the registrar, in consultation with the dean shall

appoint in the following manner, one examiner who shall be person not on the staff of the University.

ii) The head of the department, in consultation with the Major Advisor, shall submit a panel of atleast four names for M Tech in the area of specialization to the dean who shall communicate the same to the registrar for appointment as External Examiner(s).

iii) Normally, no person shall be appointed as an External Examiner for more than two years and/or more than twice in each academic session consecutively. However, the vice-chancellor may appoint the same person as external examiner for more than twice in an Academic Session.

22 Evaluation of Dissertation i) The Advisory Committee for M.Tech. student, after being satisfied with the quality of the student’s

dissertation and its conformity to the norms for its assessment and after satisfactory presentation of dissertation colloquium (atleast seven days before the submission of dissertation) shall forward it to the head of the department concerned, who after being satisfied, shall send the dissertation to the dean for onward transmission to the registrar for its evaluation.

ii) The dissertation submitted in partial fulfillment of the postgraduate degree shall be evaluated by an Examining Committee comprising of the student’s Advisory Committee, and one External Examiner with Major Advisor as the Chairman.

iii) After favorable evaluation of the dissertation by the External Examiner(s), the registrar shall supply the copies of the evaluation report(s) to the head of the department and request him, under advice to the concerned Major Advisor, to arrange the dissertation viva-voce examination.

iv) In case the External Examiner does not recommend the dissertation for the award of degree, the dean, on the specific recommendation of the Advisory Committee shall appoint another External Examiner for scrutiny and independent judgment either from the original panel or from outside the panel after consulting the head of the department and the Major Advisor. If the second examiner recommends the dissertation for acceptance, the recommendation may be accepted. However, if the dissertation is rejected by the second examiner, the degree shall not be awarded. In such cases, the student on proper registration in the following semester, shall have the option to continue the work, re-write the dissertation and re-submit the same after the lapse of atleast four months from the date of the registration, but not for a third time.

v) In case, the External Examiner recommends the revision of dissertation, the same be revised and re-submitted for re-evaluation to the same examiner.

23 Dissertation Viva-voce Examination i) After one week from the receipt of the report of the External Examiner recommending the

acceptance of the dissertation the Head of the department in consultation with the Major Advisor, shall fix the date and place for holding the dissertation viva-voce examination in the concerned


48

department by the Examining Committee comprising Internal Examiner (appointed by the dean), the Advisory Committee and the dean or his nominee. The report of the dissenting External Examiner, if any, shall also be considered by the Examining Committee at the time of the viva-voce examination.

ii) If the student’s performance in dissertation viva-voce examination is ‘Satisfactory’, the recommendation of the Examination Committee shall be forwarded by the head of the department to the registrar through the dean, for declaration of result.

iii) A Postgraduate student whose performance in the dissertation viva-voce examination is declared to be ‘Unsatisfactory’ may apply with the recommendation of the Major Advisor to the dean for permission to re-appear in the examination. The permission may be given, but re-examination shall take place only after the expiry of atleast one months from the date of the first dissertation viva-voce examination. The examination for the third time is not permissible and a student who fails for the second time shall stand automatically dropped from the University.

iv) As far as possible the same External Examiner(s) shall be appointed to re-evaluate the dissertation. v) As far as possible, dissertation viva-voce examination of a postgraduate student for the second time

shall be conducted by the same Examining Committee. vi) A postgraduate student shall submit 4 hard copies and 2 soft copies of dissertation after successful

completion of dissertation viva-voce examination. The format for the soft copy of dissertation shall be as under: a) Soft copy should be in pdf format without password and in a single file. b) The file should complete replication of printed dissertation, i.e. the sequence of pages in the file

should be same as that of the printed dissertation. c) The dissertation involving Intellectual Property Rights (IPR) issues shall be affixed with a

specific certificate for with-holding the dissertation to be placed on public domain. 24 Rejection of Dissertation/ Failure in Viva Voce (Postgraduate Programmes) If the dissertation of the student is rejected twice by the external examiner, he shall be dropped from the University. A student failing second time in the viva-voce examination shall be dropped from the University. 25 Remuneration of External Examiners An External Examiner, who is appointed to examine the dissertation and conduct oral comprehensive viva-voce examination shall be paid remuneration on the rates notified from time to time. 26 Collaboration with Other Institutions A student may be permitted to complete the course requirement or research work for the degree in full or in part at another Institution as per procedure laid down by the Academic Council. 27 Accreditation of Staff Members for Postgraduate Teaching/ Research i) Ordinarily, a teacher shall not be allowed to teach or guide research at a level beyond which he has

no experience as a student. This may, however, be relaxed in case of a teacher having long and successful teaching experience with research of high quality as evident from his/ her published work.

ii) A teacher shall be considered for accreditation to guide at M.Tech. level, if he is Ph D and has atleast three years experience of teaching/ research/ extension and has published atleast two research


49

papers in the area of his/ her discipline in a Journal of repute, other than the work published out of his/ her M.Tech. and Ph D thesis.

iii) Faculty member of the rank of Associate Professor or above shall be deemed to have been accreditated as Major Advisor to guide research at M.Tech. level without the above restrictions. After successfully guiding one M.Tech. student, he will be deemed to have accredited for guiding postgraduate research at Ph D level.

28 Procedure for Accreditation After ascertaining eligibility, a teacher/ scientist may apply for accreditation on the prescribed format through the head of the department to the dean of the school. The Accreditation Committee consisting of dean of the school and head of the department will examine the case and forward its recommendation to the Academic Council for approval. 29 Withdrawal of accreditation In the manner given below, accreditation once granted can be withdrawn by the Academic Council, at any stage, if it is found that the teacher is not worthy of the task entrusted to him. i) If head of the department finds or has reasons to believe that a staff member accredited for


ii) The dean shall refer the matter alongwith his recommendation to the Academic Council for consideration. Before referring the matter to the Academic Council, the dean shall provide an opportunity to the staff member to contest the charge(s) against him/ her.


50

CHAPTER VI Masters of Sciences (M.Sc.) Programmes

1 Degree requirements for Postgraduate programmes The detailed degree requirements for M.Sc. degrees are listed in Table 13. 2 Continuation requirements The detailed requirements for continuation as a student in the respective programme for M.Sc. degree are listed in Table 13. Failure to maintain the specified academic standing will result in termination of registration and the student’s name will be struck-off the rolls. The maximum permitted duration of each programme will be determined in terms of number of registered regular semesters, hereinafter called registered semesters. Any semester in which a student has registered for a course will be called a registered semester subject to the following: i) Only the 1st and 2nd semesters of an academic year can be registered semesters. The summer





3 Minimum student registration for a programme M.Sc. programme will not be run unless the number of students registered for that programme is 20% or more of the approved seats. If the number of students left in a programme at the end of the 2nd semester is less than four, the same programme may be looked into for temporary suspension by the Academic Council. 4 Lower and upper limits for credits registered For full-time students, pursuing M.Sc. the minimum registration requirement in a semester is mentioned in the Table 13. 5 Audit requirement i) A student can request for an audit grade in any course provided he is eligible to earn audit credits,


ii) M.Sc. students are eligible for auditing a course at any time before completion of the programme. A maximum of 4 credits from the elective courses in any category may be completed on audit basis if a student attains at least 50% of the programme credits.

iii) A student earn either a NP (audit pass) or a NF (audit fail) grade for an audit course. The audit pass (NP) grade may be awarded if the student satisfies the attendance criteria specified for the course and he has obtained at least a ‘D’ grade. The course coordinator can specify a higher criterion for


51

audit pass at the beginning of the semester. If either of these requirements is not fulfilled, the audit fail (NF) grade is awarded.


programmes like M.Sc. should not be referred to as audit courses. vii) These courses should be treated like similar core requirements for UG programmes such as


6 Summer registration Summer semester registration for PG students is admissible. M.Sc. students can opt upto 2 courses in the summer semester, if and only if that course is the only requirement for completion of the degree and is recommended by academic council. For projects, in case X or I grade is awarded in the second semester, the student would be expected to register during summer for completion of the project. Normally regular courses would not be offered during summer semester. Courses can be offered by departments for taking care of special subject to the availability of faculty. 7 Major Advisor A Major Advisor shall be assigned to each postgraduate student by the Student Allotment Committee of the concerned Department in which the student is majoring, under intimation to the dean. Major Advisor shall be a teacher specialized in the field of studies of the student and duly accredited by the Academic Council. In case, the major advisor of a M.Sc. student is posted at the outstation, a co-advisor in the field of study of the student shall be appointed from the main campus. 8 Normal Duration & Syllabus The normal duration of different programmes shall be as under:

M.Sc. Programme - 4 Semesters However, in case of a particular student, the normal duration for the programme may be increased by (i) two semesters by the dean on the recommendation of the course coordinator and head of the department. The vice chancellor, on the recommendation of the dean, may further permit a student maximum of two more semesters in either programme(s). The student has to apply for the same on the prescribed Form. 9 Audit Courses Audit facility is open to all students who have completed half of the total earned credits. A student will be permitted to do any number of audit courses over and above the graduation requirements. The audit rules are: M.Sc. (2-year) programme: A maximum of 4 credits from the elective courses in any category out of 90 credits required for M.Sc. degree may be completed on audit basis.


52

10 M.Sc. Project The M.Sc. project will have 10 credits. It will be scheduled in fourth semester. M.Sc. project will be a regular course to conduct a design and fabrication type project. The student and teacher would decide upon the topic, prepare a plan of work and get the approval of the Course Coordinator before the end of the semester when the course is registered. The duration of the course will be the entire semester. A project report would be submitted by the student on completion of the course. The student’s performance will be evaluated by a departmental committee by having a minor evaluation and a major evaluation. Project can be overtaken jointly by 2 students, each having earned 50 credits with a CGPA of at least 4.0. 11 Guidelines/Conditions for allotment of students for guiding Research at Postgraduate level i) Each department shall constitute a student allotment committee for postgraduate programme(s)




iv) In M.Sc. programme, the student(s) have choice to work in a particular area of specialization within the departments. The first criterion, therefore, should be the choice of the student(s) for the specialization and the guide from that field provided that the guide is duly accredited and do not exceed his/ her allotted limit of students.







iii) The dean may add/ delete/ replace one or two members of the Advisory Committee.


53

iv) Where a member of the Advisory Committee (including Major Advisor) is likely to be away on long leave and the student is due to complete the comprehensive examination or submit project or appear for viva-voce examination, the head of the department concerned shall move a proposal for suitable replacement(s) for approval of the dean. However, under extra ordinary circumstances, head of the department will act as Major Advisor.


progress, and is expected to submit project within a month. c) The teacher who left the University must be resident of India and available for frequent


13 Requirements for M.Sc. Degree(s) Table – 13 Requirements for M.Sc. Degree(s) Degree Registr

ation Limit


Minimum DGPA

Max. period of stay

M.Sc Chemistry

Min. 12 Credits Max. 26 Credits

(i) At the end of the 1st registered semester, a student having SGPA of 4.0 or more will be permitted to continue. If the SGPA is less than 4.0 then registration will be terminated. (ii) After the first registered semester, the minimum acceptable performance level in any registered semester is SGPA of 4.0 or more. (iii) If at the end of any registered semester, the SGPA is less than 4.0 then the student will be issued a warning letter and placed on probation; a copy of same will be sent to the parents. The dean shall assess the feasibility of completing degree requirements and identify remedial measures for problems leading to poor performance. (iv) The registration of any student will be limited to 1.25 times the average earned credits of the previous two registered semesters, subject to a minimum of 15 credits and a maximum of 26 credits. (v) If a student is on probation and his academic performance is below the minimum acceptable level in the following registered semester then his registration will be terminated.

90

5.0

6 Sem

M.Sc Physics

M.Sc. Credits

Sem1 Lecture Courses 4 16 Sem2 Lecture Courses 4 16

Lab Courses 1 8 Sem3 Lecture Courses 4 16 Lab Courses 1 8 Sem4 Lecture Courses 4 16

Project 10 Total 90


54


postgraduate students shall be prepared by the Advisory Committee and submitted through the head of the department to the dean for approval. The dean will approve the programme of study after making such changes as he may deem necessary and communicate the same to the registrar, head of the department and Major Advisor by the middle of second semester. The programme of study may or may not specify the project title but the broad area sub-discipline shall be mentioned in the programme of study.



department before the commencement of the first minor examination of the 2nd registered Semester. The dean will forward the synopsis to Dean (R&D) within a week of the above date. The Dean (R&D) will communicate his approval latest by the end of second registered semester. The synopsis seminar will be required to be delivered by the students latest by the date of the submission of the synopsis. Before fixing up the date of the seminar, the head of the department will convene a meeting of the Advisory Committee and the student, for project planning. The date of seminar and meeting of the Advisory Committee for project planning shall be fixed under intimation to the dean, and the registrar.











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17 Research and Project

Requirement for the M.Sc. shall include successful completion of scientific investigation and creditable research to be submitted in the form of a project.


head of the department latest by the end of registered semester. In case of fellowship holders, the number of copies to be submitted shall be as prescribed by the dean. The head of the department will forward two copies to the dean and other copies will be retained by the head of the department for use at the time of conduct of viva-voce examination.



iv) Time between Synopsis and project submission: M.Sc. Programme – Two Semester

NOTE: The word submission of project means the date on which the project submitted in the office of dean and not the date given by the student on the project. While sending the project to the registrar, the dean should also intimate the date of accepting the project by him. 19 Evaluation of Project i) The Advisory Committee for M.Sc. student, after being satisfied with the quality of the student’s

project and its conformity to the norms for its assessment and after satisfactory presentation of project colloquium (atleast seven days before the submission of project) shall forward it to the head of the department concerned, who after being satisfied, shall send the project to the dean for onward transmission to the registrar for its evaluation.

ii) The project submitted in partial fulfillment of the postgraduate degree shall be evaluated by an Examining Committee comprising of the student’s Advisory Committee, and one internal Examiner with Major Advisor as the Chairman.





56




iii) A Postgraduate student whose performance in the project viva-voce examination is declared to be ‘Unsatisfactory’ may apply with the recommendation of the Major Advisor to the dean for permission to re-appear in the examination. The permission may be given, but re-examination shall take place only after the expiry of atleast one months from the date of the first project viva-voce examination. The examination for the third time is not permissible and a student who fails for the second time shall stand automatically dropped from the University.


be conducted by the same Examining Committee. vi) A postgraduate student shall submit 4 hard copies and 2 soft copies of project after successful



certificate for with-holding the project to be placed on public domain. 21 Collaboration with Other Institutions A student may be permitted to complete the course requirement or research work for the degree in full or in part at another Institution as per procedure laid down by the Academic Council. 22 Accreditation of Staff Members for Postgraduate Teaching/ Research i) Ordinarily, a teacher shall not be allowed to teach or guide research at a level beyond which he has


ii) A teacher shall be considered for accreditation to guide at M.Sc. level, if he is Ph D and has atleast three years experience of teaching/ research/ extension and has published atleast two research papers in the area of his/ her discipline in a Journal of repute, other than the work published out of his/ her M.Sc. and Ph D thesis.

iii) Faculty member of the rank of Associate Professor or above shall be deemed to have been accreditated as Major Advisor to guide research at M.Sc. level without the above restrictions. After successfully guiding one M.Sc. student, he will be deemed to have accredited for guiding postgraduate research at Ph D level.


57





58

CHAPTER VII Masters of Phillosphy (M. Phil.) &Doctor of phillosphy (Ph.D.) Programmes

1 Degree requirements for Postgraduate programmes The detailed degree requirements for M.Phil. & Ph.D. degrees are listed in Table 14. 2 Continuation requirements The detailed requirements for continuation as a student in the respective programme for M.Phil. & Ph.D. degrees are listed in Table 14. Failure to maintain the specified academic standing will result in termination of registration and the student’s name will be struck-off the rolls. The maximum permitted duration of each programme will be determined in terms of number of registered regular semesters, hereinafter called registered semesters. Any semester in which a student has registered for a course will be called a registered semester subject to the following: i) Only the 1st and 2nd semesters of an academic year can be registered semesters. The summer





3 Minimum student registration for a programme There is no minimum limit of registered students for M.Phil./ Ph.D. programmes. 4 Lower and upper limits for credits registered For full-time students, pursuing M.Phil./ Ph.D. the minimum registration requirement in a semester is mentioned in the Table 14. 5 Summer registration Summer semester registration for PG students is admissible. M.Phil./ Ph.D. students can opt upto 1 courses in the summer semester, if and only if that course is the only requirement for completion of the degree and is recommended by academic council. Normally regular courses would not be offered during summer semester. Courses can be offered by departments for taking care of special subject to the availability of faculty. 6 Major Advisor A Major Advisor shall be assigned to each postgraduate student by the Student Allotment Committee of the concerned Department in which the student is majoring, under intimation to the dean. Major Advisor shall be a teacher specialized in the field of studies of the student and duly accredited by the Academic Council. In case, the major advisor of a M.Phil./ Ph.D. student is posted at the outstation, a co-advisor in the field of study of the student shall be appointed from the main campus.


59

7 Normal Duration & Syllabus The normal duration of different programmes shall be as under:

M.Phil. Programme - 2 Semesters Ph.D. Programme - 6 Semesters

However, in case of a particular student, the normal duration for the programme may be increased by (i) two semesters in case of M.Phil. programme and (ii) four semesters in case of Ph D Programme by the dean on the recommendation of the course coordinator and head of the department. The vice chancellor, on the recommendation of the dean, may further permit a student maximum of two more semesters in either programme(s). The student has to apply for the same on the prescribed Form. 8 Guidelines/Conditions for allotment of students for guiding Research at Postgraduate level i) Each department shall constitute a student allotment committee for postgraduate programme(s)




iv) In M.Phil./ Ph.D. programme, the student(s) have choice to work in a particular area of specialization within the departments. The first criterion, therefore, should be the choice of the student(s) for the specialization and the guide from that field provided that the guide is duly accredited and do not exceed his/ her allotted limit of students.





four members with the Major Advisor as Chairman. The Advisory Committee shall be constituted within three months of the 1st semester. The Chairman of the Advisory Committee can also include one scientist/ teacher from Government of India Institutes/ neighboring Universities with the condition that the Scientist of the collaborating institution(s) shall be accredited by the Academic Council, if not earlier accredited by any other University to guide research of postgraduate level in a particular discipline. The research of the student shall be conducted as per conditions laid down in the Memorandum of Understanding (MOU) with the respective University/ Institute.


iii) The dean may add/ delete/ replace one or two members of the Advisory Committee.


60

iv) Where a member of the Advisory Committee (including Major Advisor) is likely to be away on long leave and the student is due to complete the comprehensive examination or submit dissertation/ thesis or appear for viva-voce examination, the head of the department concerned shall move a proposal for suitable replacement(s) for approval of the dean. However, under extra ordinary circumstances, head of the department will act as Major Advisor.

v) A teacher of the University may be permitted by the dean to serve as Major Advisor even after leaving the University service, subject to the following conditions: a) No other staff member is available in the department to guide the research work in that field. b) The student has completed the comprehensive examination, the research work is well in

progress, and is expected to submit dissertation/ thesis within a year. c) The teacher who left the University must be resident of India and available for frequent


10 Requirements for M.Phil./ Ph.D. Degree(s) Table – 14 Requirements for M.Phil./ Ph.D. Degree(s)

M.Phil. Credits Sem1 Lecture Courses 2 8

Dissertation 2 Sem2 Dissertation 20

Viva S/US Total 30

Ph.D. Credits Sem1 Lecture Courses 2 8

Thesis 2 Sem2 Thesis 10 Sem3 Thesis 10 Sem4 Thesis 10 Sem5 Thesis 10 Sem6 Thesis 10

Viva S/US Research Papers 10* Total 60 *2 Papers compulsory in national and/or

International Journals


postgraduate students shall be prepared by the Advisory Committee and submitted through the head of the department to the dean for approval. The dean will approve the programme of study after making such changes as he may deem necessary and communicate the same to the registrar, head of the department and Major Advisor by the middle of second semester. The programme of study may or may not specify the dissertation/ thesis title but the broad area sub-discipline shall be mentioned in the programme of study.


12 Subject of Thesis i) The synopsis of thesis, on the prescribed format, must reach the dean through head of the

department before the commencement of the first minor examination of the 2nd registered Semester.


61

The dean will forward the synopsis to Dean (R&D) within a week of the above date. The Dean (R&D) will communicate his approval latest by the end of second registered semester. The synopsis seminar will be required to be delivered by the postgraduate students latest by the date of the submission of synopsis. Before fixing up the date of the seminar, the head of the department will convene a meeting of the Advisory Committee and the student, for project planning. The date of seminar and meeting of the Advisory Committee for project planning shall be fixed under intimation to the dean, and the registrar.

The subject of thesis must be approved by; a) Advisory Committee of the student, b) Head of the department, c) Dean.

ii) The approved problem for research shall be communicated by the HOD to the registrar within a

week after its approval. iii) If the synopsis is not submitted in time, the student shall not be allowed to register for research

credits. 13 Subject of Dissertation i) The synopsis of dissertation, on the prescribed format, must reach the dean through head of the

department before the commencement of the first minor examination of the 2nd registered Semester in case of M.Phil. programme. The dean will forward the synopsis to Dean (R&D) within a week of the above date. The Dean (R&D) will communicate his approval latest by the end of second registered semester. The synopsis seminar will be required to be delivered by the students latest by the date of the submission of synopsis. Before fixing up the date of the seminar, the head of the department will convene a meeting of the Advisory Committee and the student, for project planning. The date of seminar and meeting of the Advisory Committee for project planning shall be fixed under intimation to the dean, and the registrar.

The subject of dissertation/ thesis must be approved by; a) Advisory Committee of the student, b) Head of the department, c) Dean.



14 Research and Thesis/ Dissertation i) Requirement for the M.Phil. shall include successful completion of scientific investigation and

creditable research to be submitted in the form of a dissertation evincing the candidate’s capacity for critical examination and sound judgment.

ii) Requirement for the Ph. D. shall include successful completion of scientific investigation and creditable research to be submitted in the form of a thesis, which must be an original contribution to the knowledge characterized either by the discovery of facts and their significance or by a new interpretation of facts or theories. In either case it should evince the candidate’s capacity for critical examination and sound judgment.


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15 Comprehensive Examination i) After having successfully completed 75% of the total credit hours of the prescribed in major (core)

and minor (specialization) courses with minimum CGPA of 4.0/ 10.00, M.Phil students shall have to pass comprehensive examination.

ii) The comprehensive examination, in case of Ph.D. programme, shall consist of both written and oral tests, the former preceding the latter, however, it shall consist of written only in case of M.Phil. programme.

iii) A candidate shall be given only two chances to appear in the comprehensive examination, written or oral.

16 Written Comprehensive Examination i) The date of written comprehensive examination shall be notified by the dean of the school in both

the semesters of an academic year. The comprehensive examination shall commence only after one month from the last date of registration.

ii) After examining the student’s record and after being satisfied that the student fulfills the conditions laid down in the regulation, the dean’s permission shall be conveyed to the head of the department under intimation to the Major Advisor on a written request of the student to proceed with the comprehensive examination.

iii) There shall be two written papers, one each in major (core) and minor (specialization) in case of M.Phil student and two written papers, i.e., Paper-I in major subject (core) and Paper-II in minor subject (specialization) in case of Ph D student. Each paper shall be of three hours duration and conducted after a minimum gap of one week.

iv) The syllabus for M.Phil major (core)/ minor (specialization) paper shall be as per the approved programme of work. For Ph D students, the syllabus for two papers of major (core) courses (each with 6-9 credit hours) shall be decided by the Major Advisor in consultation with the Academic Incharge(s) and head of the department. However, the answer books shall be got evaluated from the external examiner by the dean out of the panel supplied by the Major Advisor through the head of the department. The head of the department and the dean may add one or two names in the panel of external examiners.

v) The candidate shall be graded as ‘Satisfactory’ or ‘Unsatisfactory’. To obtain ‘Satisfactory’ grade, a student must secure not less than 50% Marks in each paper both at M.Phil. & Ph D level. A student securing ‘Unsatisfactory’ grade in paper(s) shall be re-examined only in that paper(s).

vi) Such a student shall be allowed to reappear in the written comprehensive examination in the next semester but not before it is notified by the dean.

vii) The report of written comprehensive examination shall be forwarded by the dean of the school to the registrar for notification.

17 Oral Comprehensive Examination for Ph D Programme i) The Oral Comprehensive Examination, conducted in case of Ph D students, shall cover both major

(core) and minor fields (specialization) and conducted by the Examining Committee comprising of Advisory Committee and one External Examiner appointed by the dean and shall be a specialist in the student’s major field but from outside the University.

ii) The Major Advisor of the student shall suggest a panel of three names for appointing the external examiner for comprehensive examination to which the head of the department shall add two more names before submitting the panel to the dean for arranging the participation of external examiner in


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the oral comprehensive examination. However, the dean may select the external examiner from within or outside the panel submitted by the head of the department.

iii) After having the consent of the External Examiner, the dean shall inform the head of the department and registrar under intimation to the Major Advisor for arranging the Oral Comprehensive Examination of Ph D student.

iv) For holding the Oral Comprehensive Examination, a notice of 10 days shall be given and no prior approval of the members of the Advisory Committee is required. No last minute substitution in the advisory committee will be made, except for under unavoidable circumstances, with the permission of the dean.

v) The student’s performance in the oral comprehensive examination may be considered ‘Satisfactory’ or ‘Unsatisfactory’ on the unanimous recommendations of the Examining Committee. It shall be within the competence of the committee to indicate deficiencies, if any, in the student’s programme of work and may recommend makeup of the deficiencies in a suitable manner.

vi) A student, who fails in the oral comprehensive examination, shall apply to the dean through the Major Advisor and the head of the department for permission to re-appear in the examination. After the permission, the examination shall take place only after the expiry of atleast 3 months from the date of the last examination. A student failing in the oral comprehensive examination for the second time will automatically be dropped from the University.

vii) A report on the performance of the student in the oral comprehensive examination shall be sent by the head of the department to the registrar through the dean. The result shall be notified by the registrar.

viii) If the performance of the student is ‘Satisfactory’ he shall submit his/ her thesis not earlier than one month from the date of notification of the result of Oral Comprehensive Examination.

18 Submissions of Dissertation/ Thesis i) A student must submit four copies of the dissertation/ thesis approved by the Advisory Committee

through the head of the department latest by the end of registered semester. In case of fellowship holders, the number of copies to be submitted shall be as prescribed by the dean. The head of the department will forward two copies to the dean and other copies will be retained by the head of the department for use at the time of conduct of viva-voce examination.

ii) If a student fails to submit the dissertation/ thesis before the commencement of subsequent semester, he shall be required to register for the semester.

iii) The student shall not be required to pay fee for the period between submission of dissertation/ thesis and conduct of viva-voce examination. For all purposes, he shall be considered an enrolled student.

iv) Time between Synopsis and dissertation/ thesis submission: M.Phil. Programme – One Semester Ph.D. Programme – Four Semester

NOTE: The word submission of dissertation/ thesis means the date on which the dissertation/ thesis submitted in the office of dean and not the date given by the student on the dissertation/ thesis. While sending the dissertation/ thesis to the registrar, the dean should also intimate the date of accepting the dissertation/ thesis by him.

19 Appointment of External Examiner i) Three months before the submission of dissertation/ thesis, the registrar, in consultation with the

dean shall appoint in the following manner, one examiner who shall be person not on the staff of the University.


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ii) The head of the department, in consultation with the Major Advisor, shall submit a panel of atleast four names for M.Phil. & six for Ph.D. in the area of specialization to the dean who shall communicate the same to the registrar for appointment as External Examiner(s).

iii) Normally, no person shall be appointed as an External Examiner for more than two years and/or more than twice in each academic session consecutively. However, the vice-chancellor may appoint the same person as external examiner for more than twice in an Academic Session.

20 Evaluation of Dissertation/ Thesis i) The Advisory Committee for M.Phil./ Ph.D. student, after being satisfied with the quality of the

student’s dissertation/ thesis and its conformity to the norms for its assessment and after satisfactory presentation of dissertation/ thesis colloquium (atleast seven days before the submission of dissertation/ thesis) shall forward it to the head of the department concerned, who after being satisfied, shall send the dissertation/ thesis to the dean for onward transmission to the registrar for its evaluation. The thesis colloquium shall be arranged only after two research papers submitted for publication in the national and international journals of repute.

ii) The dissertation/ thesis submitted in partial fulfillment of the postgraduate degree shall be evaluated by an Examining Committee comprising of the student’s Advisory Committee, and one External Examiner with Major Advisor as the Chairman.

iii) After favorable evaluation of the dissertation/ thesis by the External Examiner(s), the registrar shall supply the copies of the evaluation report(s) to the head of the department and request him, under advice to the concerned Major Advisor, to arrange the dissertation/ thesis viva-voce examination.

iv) In case the External Examiner does not recommend the dissertation/ thesis for the award of degree, the dean, on the specific recommendation of the Advisory Committee shall appoint another External Examiner for scrutiny and independent judgment either from the original panel or from outside the panel after consulting the head of the department and the Major Advisor. If the second examiner recommends the dissertation/ thesis for acceptance, the recommendation may be accepted. However, if the dissertation/ thesis is rejected by the second examiner, the degree shall not be awarded. In such cases, the student on proper registration in the following semester, shall have the option to continue the work, re-write the dissertation/ thesis and re-submit the same after the lapse of atleast four months from the date of the registration, but not for a third time.

v) In case of difference of opinion between the two External Examiners for Ph D thesis, the dean, on the recommendation of Advisory Committee, shall appoint a third External Examiner for scrutiny and independent judgment of the thesis, either from the original panel or from outside the panel after consulting the head of the department and the Major Advisor. The judgment of the third Examiner shall be final.

vi) In case, the External Examiner recommends the revision of dissertation/ thesis, the same be revised and re-submitted for re-evaluation to the same examiner.

21 Dissertation/ Thesis Viva-voce Examination i) After one week from the receipt of the report of the External Examiner recommending the

acceptance of the dissertation the Head of the department in consultation with the Major Advisor, shall fix the date and place for holding the dissertation viva-voce examination in the concerned department by the Examining Committee comprising Internal Examiner (appointed by the dean), the Advisory Committee and the dean or his nominee. The report of the dissenting External Examiner,


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if any, shall also be considered by the Examining Committee at the time of the viva-voce examination.

ii) The thesis viva-voce examination of a Ph D student shall be conducted by the Examining Committee consisting of the Advisory Committee, dean or his nominee and one External Examiner recommending the acceptance of the thesis on receipt of report. The report of the dissenting External Examiner, if any, shall also be considered at the time of the thesis viva-voce examination which shall be conducted in the concerned department on a date and place fixed by the head of the department in consultation with the Major Advisor.

iii) If the student’s performance in dissertation/ thesis viva-voce examination is ‘Satisfactory’, the recommendation of the Examination Committee shall be forwarded by the head of the department to the registrar through the dean, for declaration of result.

iv) A Postgraduate student whose performance in the dissertation/ thesis viva-voce examination is declared to be ‘Unsatisfactory’ may apply with the recommendation of the Major Advisor to the dean for permission to re-appear in the examination. The permission may be given, but re-examination shall take place only after the expiry of atleast one months from the date of the first dissertation/ thesis viva-voce examination. The examination for the third time is not permissible and a student who fails for the second time shall stand automatically dropped from the University.

v) As far as possible the same External Examiner(s) shall be appointed to re-evaluate the dissertation/ thesis.

vi) As far as possible, dissertation/ thesis viva-voce examination of a postgraduate student for the second time shall be conducted by the same Examining Committee.

vii) A postgraduate student shall submit 4 hard copies and 2 soft copies of dissertation/ thesis after successful completion of dissertation/ thesis viva-voce examination. The format for the soft copy of dissertation/ thesis shall be as under:

a) Soft copy should be in pdf format without password and in a single file. b) The file should complete replication of printed dissertation/ thesis, i.e. the sequence of pages

in the file should be same as that of the printed dissertation/ thesis. c) The dissertation/ thesis involving Intellectual Property Rights (IPR) issues shall be affixed

with a specific certificate for with-holding the dissertation/ thesis to be placed on public domain.

22 Rejection of Dissertation/ Thesis & Failure in Viva Voce (Postgraduate Programmes) i) If the dissertation/ thesis of the student is rejected twice by the external examiner, he shall be

dropped from the University. A student failing second time in the viva-voce examination shall be dropped from the University.

23 Remuneration of External Examiners An External Examiner, who is appointed to examine the dissertation/ thesis and conduct oral comprehensive viva-voce examination shall be paid remuneration on the rates notified from time to time. 24 Collaboration with Other Institutions A student may be permitted to complete the course requirement or research work for the degree in full or in part at another Institution as per procedure laid down by the Academic Council.


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25 Accreditation of Staff Members for Postgraduate Teaching/ Research i) Ordinarily, a teacher shall not be allowed to teach or guide research at a level beyond which he has


ii) A teacher shall be considered for accreditation to guide at M.Phil./ Ph.D. level, if he is Ph D and has atleast three years experience of teaching/ research/ extension and has published atleast two research papers in the area of his/ her discipline in a Journal of repute, other than the work published out of his/ her M.Sc./ M/Tech./M.Phil. and Ph D thesis.

iii) Faculty member of the rank of Associate Professor or above shall be deemed to have been accreditated as Major Advisor to guide research at M.Phil./ Ph.D. level without the above restrictions. After successfully guiding one M.Phil./ Ph.D. student, he will be deemed to have accredited for guiding postgraduate research at Ph D level.





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CHAPTER VIII Bachelor of Business Administration (BBA)

& Master of Business Administration (MBA)

1 Normal Duration The normal duration of different programmes shall be as under:

BBA Programme 6 Semesters However, in case of a particular student, the normal duration for the programme may be increased by four semesters by the concerned dean on the recommendation of the course coordinator. The vice chancellor, on the recommendation of the concerned dean, may further permit a student for two more semesters in the programme. The student has to apply for the same on the prescribed form.

MBA Programme 4 Semesters However, in case of a particular student, the normal duration for the programme may be increased by two semesters by the concerned dean on the recommendation of the course coordinator. The vice chancellor, on the recommendation of the concerned dean, may further permit a student for two more semesters in the programme. The student has to apply for the same on the prescribed form. 2 Registration for practical training Before proceeding for practical training or training as part of the curricular requirement, the students should register for the respective course after obtaining approval from the training coordinator and head of the department. On returning after training, a continuation grade will be awarded and the students must register for the course in the regular semester immediately following the training period. During this semester, evaluation of the training will be carried out and a regular grade awarded.

3 Audit Courses Audit facility is open to all students who have completed half of the total earned credits. A student will be permitted to do any number of audit courses over and above the graduation requirements. The audit rules are: BBA (3-year) programme: A maximum of 6 credits from the elective courses in any category out of 140 credits required for BBA degree may be completed on audit basis. MBA (2-year) programme: A maximum of 4 credits from the elective courses in any category out of 115 credits required for BBA degree may be completed on audit basis.

4 Courses of Special Nature

i) Practical Training A student of the BBA/ MBA programme must complete the prescribed number of days of practical training to the satisfaction of the concerned department. This training will be normally arranged in the summer semester following the 4th & 6th semester.(See course Schemes). Practical training duration is minimum of 35 working days. Practical training should be carried out preferably in industry or R&D institutions in India. Practical training in academic institutions is not allowed. It is the joint responsibility of the departments and the Training and Placement (T&P) unit to arrange training for all students. In the beginning of each academic session, T&P unit will prepare


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programme-wise list(s) of potential training organizations in consultation with the respective departments. These organizations will be approached by the T&P unit with a request to provide training seats. Consolidated lists of training offers will be made available to the students through departments in the beginning of the second semester of the session. If a student is interested in making his own arrangement for the training seat, he will need to have the training organization approved and route the application through the departmental training incharge and T&P unit. All such applications must be completed before the end of first semester. No self-arranged practical training, not approved through the above process, will be allowed and faculty members will not sign any form for the purpose. The department will appoint a training supervisor for each student. The supervisor is expected to keep contact with the assigned students through e-mail and /or telephone. The students will be required to get their training plan reviewed by their supervisor within first week and report progress on weekly basis. The supervisor, if desires, may visit the organization. Visits within the country will be supported by the University. A student will be registered for practical training course in the summer semester in which the training is being done. At the end of the summer semester, a ‘US’ grade will be awarded and he should register for practical training course in the following semester. The Department will scrutinize the training report and the training certificate and will award ‘S’ grade within the next semester, if the training is satisfactory. In case the training is considered to be unsatisfactory, a ‘US’ grade will be awarded and the student may have to undergo fresh practical training for a part or full duration. Practical Training and submission of summer training report is a mandatory requirement for graduation.

ii) Colloquium Colloquium is an informal meeting for the exchange of views. Colloquium is a 3-credit course and includes assessment of practical training. A student will be eligible to colloquium if he had registered for Practical Training earlier. Typically, a student will register for colloquium in the regular semester following the summer semester in which he has done practical training.

iii) MBA Project The MBA project will have 4 credits. It will be scheduled in fourth semester. MBA project will be a regular course to conduct a design and fabrication type project. The student and teacher would decide upon the topic, prepare a plan of work and get the approval of the Course Coordinator before the end of the semester when the course is registered. The duration of the course will be the entire semester. A project report would be submitted by the student on completion of the course. The student’s performance will be evaluated by a departmental committee by having a minor evaluation and a major evaluation. Project can be overtaken jointly by 2 students, each having earned 80 credits with a CGPA of at least 4.0.

5 Overall requirements for BBA DEGREE i) Degree requirements

The detailed degree requirements for B.B.A. degrees are listed in Table 15. ii) Continuation requirements

The detailed requirements for continuation as a student in the respective programme for B.B.A. degrees are listed in Table 15. Failure to maintain the specified academic standing will result in termination of registration and the student’s name will be struck-off the rolls.

iii) Minimum student registration for a programme B.B.A programme will not be run unless the number of students registered for that programme is 12 or more. If the number of students left in a programme at the end of the 2nd semester is less than four, the same programme may be looked into for temporary suspension by the Academic Council.


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iv) Lower and upper limits for credits registered For full-time students pursuing B.B.A. the minimum registration requirement in a semester is 18 credits,

v) Audit requirement a) A student can request for an audit grade in any course provided he is eligible to earn audit

credits, he is already registered for that course and it is not a core requirement of the student’s programme. The request for auditing a course should be made on or before the last date as defined in the semester schedule.

b) A maximum of 6 credits from the elective courses in any category may be completed on audit basis; needed student attains at least half of the total credits.

c) A student earn either a NP (audit pass) or a NF (audit fail) grade for an audit course. The audit pass (NP) grade may be awarded if the student satisfies the attendance criteria specified for the course and he has obtained at least a ‘D’ grade. The course coordinator can specify a higher criterion for audit pass at the beginning of the semester. If either of these requirements is not fulfilled, the audit fail (NF) grade is awarded.

d) Grades obtained in an audit course are not considered in the calculation of SGPA or CGPA. e) A student (UG/PG) is permitted to audit courses over and above their graduation requirement.

Table 15 Degree Registration

Limit Criteria for continuation of registration Graduation Requirement

Valid Credits

Minimum DGPA

Max. period of stay

BBA Min. 18 credits Max. 30 credits with the condition that No. of lecture course to be not more than 6

(i) At the end of the 1st registered semester, a student with SGPA of 4.0 or more will be permitted to continue. If the SGPA is less than 4.0 then registration will be terminated. (ii) After the first registered semester, the minimum acceptable performance level in any registered semester is SGPA of 4.0 or more. (iii) If at the end of any registered semester the SGPA is less than 4.0, then the student will be issued a warning letter and placed on probation; a copy of the same will be sent to parents and identify remedial measures for problems leading to poor performance. (iv) The registration of any student shall be limited to 1.25 times the average earned credits of the previous two registered semesters, subject to a minimum of 12 credits and a maximum of 22 credits for full time students. (v) If a student is on probation and his academic performance is below the minimum acceptable level in the following registered semester then his registration will be terminated

140 5.0 10 Sem

f) Non-credit core courses or core courses not considered for calculation of SGPA or CGPA. g) These courses should be treated like similar core requirements for UG programmes such as

Introduction to Programme/ Introduction to Humanities & Social Sciences. These courses should be numbered with N as the third letter, indicating the fact that these courses will not be


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considered for CGPA or SGPA calculation but are core requirements for the programmes. For example, HUL810, which is a core requirement for all Ph.D. students, should be numbered HUN810/. A student can earn either a S or US grade in such courses. The grade S indicates successful completion, to meet the core requirements of a programme. The ‘US’ grade is awarded for non-completion of the course requirements, and if it is a core course, the student will have to re-register for the course until he/she obtains the ‘S’ grade.

6 Degree requirements for Postgraduate MBA programmes The detailed degree requirements for MBA degrees are listed in Table 16. 7 Continuation requirements The detailed requirements for continuation as a student in the respective programme for MBA degree are listed in Table 16. Failure to maintain the specified academic standing will result in termination of registration and the student’s name will be struck-off the rolls. The maximum permitted duration of each programme will be determined in terms of number of registered regular semesters, hereinafter called registered semesters. Any semester in which a student has registered for a course will be called a registered semester subject to the following: i) Only the 1st and 2nd semesters of an academic year can be registered semesters. The summer





8 Minimum student registration for a programme MBA programme will not be run unless the number of students registered for that programme is 20% or more of the approved seats. If the number of students left in a programme at the end of the 2nd semester is less than four, the same programme may be looked into for temporary suspension by the Academic Council. 9 Lower and upper limits for credits registered For full-time students, pursuing MBA the minimum registration requirement in a semester is mentioned in the Table 16. 10 Audit requirement i) A student can request for an audit grade in any course provided he is eligible to earn audit credits,


ii) MBA students are eligible for auditing a course at any time before completion of the programme. A maximum of 4 credits from the elective courses in any category may be completed on audit basis if a student attains at least 50% of the programme credits.


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iii) A student earn either a NP (audit pass) or a NF (audit fail) grade for an audit course. The audit pass (NP) grade may be awarded if the student satisfies the attendance criteria specified for the course and he has obtained at least a ‘D’ grade. The course coordinator can specify a higher criterion for audit pass at the beginning of the semester. If either of these requirements is not fulfilled, the audit fail (NF) grade is awarded.


programmes like MBA should not be referred to as audit courses. vii) These courses should be treated like similar core requirements for UG programmes such as


11 Summer registration Summer semester registration for PG students is admissible. MBA students can opt upto 2 courses in the summer semester, if and only if that course is the only requirement for completion of the degree and is recommended by academic council. For projects, in case X or I grade is awarded in the second semester, the student would be expected to register during summer for completion of the project. Normally regular courses would not be offered during summer semester. Courses can be offered by departments for taking care of special subject to the availability of faculty. 12 Major Advisor A Major Advisor shall be assigned to each postgraduate student by the Student Allotment Committee of the concerned Department in which the student is majoring, under intimation to the dean. Major Advisor shall be a teacher specialized in the field of studies of the student and duly accredited by the Academic Council. In case, the major advisor of a MBA student is posted at the outstation, a co-advisor in the field of study of the student shall be appointed from the main campus. 13 Guidelines/Conditions for allotment of students for guiding Research at Postgraduate level i) Each department shall constitute a student allotment committee for postgraduate programme(s)




iv) In MBA programme, the student(s) have choice to work in a particular area of specialization within the departments. The first criterion, therefore, should be the choice of the student(s) for the


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specialization and the guide from that field provided that the guide is duly accredited and do not exceed his/ her allotted limit of students.








leave and the student is due to complete the comprehensive examination or submit project or appear for viva-voce examination, the head of the department concerned shall move a proposal for suitable replacement(s) for approval of the dean. However, under extra ordinary circumstances, head of the department will act as Major Advisor.


progress, and is expected to submit project within a month. c) The teacher who left the University must be resident of India and available for frequent



postgraduate students shall be prepared by the Advisory Committee and submitted through the head of the department to the dean for approval. The dean will approve the programme of study after making such changes as he may deem necessary and communicate the same to the registrar, head of the department and Major Advisor by the middle of second semester. The programme of study may or may not specify the project title but the broad area sub-discipline shall be mentioned in the programme of study.


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16 Requirements for MBA Degree(s) Table - 16 Degree Registr

ation Limit


Minimum DGPA

Max. period of stay

MBA Min. 20 credits Max. 32 credits with the condition that No. of lecture course not to be more than 8

(i) At the end of the 1st registered semester, a student with SGPA of 4.0 or more will be permitted to continue. If the SGPA is less than 4.0 then registration will be terminated. (ii) After the first registered semester, the minimum acceptable performance level in any registered semester is SGPA of 4.0 or more. (iii) If at the end of any registered semester the SGPA is less than 4.0, then the student will be issued a warning letter and placed on probation; a copy of same will be sent to parents. The dean shall assess the feasibility of completing degree requirements and identify remedial measures for problems leading to poor performance. (iv) The registration of any student shall be limited to 1.25 times the average earned credits of the previous two registered semesters, subject to a minimum of 12 credits and a maximum of 22 credits for full time students. (v) If a student is on probation and his academic performance is below the minimum acceptable level in the following registered semester then his registration will be terminated

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5.0

6 sem


department before the commencement of the first minor examination of the 2nd registered Semester. The dean will forward the synopsis to Dean (R&D) within a week of the above date. The Dean (R&D) will communicate his approval latest by the end of second registered semester. The synopsis seminar will be required to be delivered by the students latest by the date of the submission of the synopsis. Before fixing up the date of the seminar, the head of the department will convene a meeting of the Advisory Committee and the student, for project planning. The date of seminar and meeting of the Advisory Committee for project planning shall be fixed under intimation to the dean, and the registrar.




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19 Research and Project Requirement for the MBA shall include successful completion of scientific investigation and creditable research to be submitted in the form of a project.


head of the department latest by the end of registered semester. In case of fellowship holders, the number of copies to be submitted shall be as prescribed by the dean. The head of the department will forward two copies to the dean and other copies will be retained by the head of the department for use at the time of conduct of viva-voce examination.



iv) Time between Synopsis and project submission: MBA Programme – Two Semester

NOTE: The word submission of project means the date on which the project submitted in the office of dean and not the date given by the student on the project. While sending the project to the registrar, the dean should also intimate the date of accepting the project by him.

21 Evaluation of Project i) The Advisory Committee for MBA student, after being satisfied with the quality of the student’s

project and its conformity to the norms for its assessment and after satisfactory presentation of project colloquium (atleast seven days before the submission of project) shall forward it to the head


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of the department concerned, who after being satisfied, shall send the project to the dean for onward transmission to the registrar for its evaluation.

ii) The project submitted in partial fulfillment of the postgraduate degree shall be evaluated by an Examining Committee comprising of the student’s Advisory Committee, and one internal Examiner with Major Advisor as the Chairman.







iii) A Postgraduate student whose performance in the project viva-voce examination is declared to be ‘Unsatisfactory’ may apply with the recommendation of the Major Advisor to the dean for permission to re-appear in the examination. The permission may be given, but re-examination shall take place only after the expiry of atleast one months from the date of the first project viva-voce examination. The examination for the third time is not permissible and a student who fails for the second time shall stand automatically dropped from the University.


be conducted by the same Examining Committee. vi) A postgraduate student shall submit 4 hard copies and 2 soft copies of project after successful



certificate for with-holding the project to be placed on public domain.

23 Collaboration with Other Institutions A student may be permitted to complete the course requirement or research work for the degree in full or in part at another Institution as per procedure laid down by the Academic Council.


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24 Accreditation of Staff Members for Postgraduate Teaching/ Research i) Ordinarily, a teacher shall not be allowed to teach or guide research at a level beyond which he has


ii) A teacher shall be considered for accreditation to guide at MBA level, if he is Ph D and has atleast three years experience of teaching/ research/ extension and has published atleast two research papers in the area of his/ her discipline in a Journal of repute, other than the work published out of his/ her MBA and Ph D thesis.

iii) Faculty member of the rank of Associate Professor or above shall be deemed to have been accreditated as Major Advisor to guide research at MBA level without the above restrictions. After successfully guiding one MBA student, he will be deemed to have accredited for guiding postgraduate research at Ph D level.





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CHAPTER IX Conduct, Discipline and Punishment

1 All students shall abide by the special or general rules made by the University and the school authorities with regard to their conduct within and outside the University including hostel(s). The student shall not indulge in any undesirable activity and act of indiscipline during his/ her entire stay in the University.

2 Without prejudice to the generality of powers to enforce discipline under the academic regulations,

the following will amount to act of gross indiscipline: i) Possessing, keeping, use or threat of use/abuse of any weapon. ii) Keeping or using intoxicants in any form. iii) Gambling in any form. iv) Strike or hunger strike v) Boycotting of University function, programmes or activity. vi) Using intemperate language. vii) Recourse to violence, assault, intimidation, rioting. viii) Showing or causing to show any disrespect to a teacher or staff member of the University inside or

outside the Campus including hostels. ix) Incitement to commit any act of indiscipline. x) Any breach of law of the Country/State or the Statutes/ regulations/rules of the University or orders

of a competent authority. xi) Disturbing other students in their studies in the class room/ hostel. xii) Damaging any University/ public/private property. xiii) Disorderly behavior in any form. xiv) Attending, organizing meetings other than those authorized by the competent authority and

participation in such meetings. xv) Any other act intended or calculated to cause inconvenience, annoyance, injury or damage to any

other inmate of the hostel, employee of the University or a resident of the Campus, or guest and visitors to the University or member of the faculty of the University.

xvi) Adoption of unfair means in an examination. xvii) Molestation/ eve-teasing/ abusing. xviii) Hostility towards a member of the faculty or University employees. xix) Misconduct or misbehavior in the class-room or anywhere in the campus/ University xx) Instigation/ organization/ participation in strikes, demonstration or disturbance of any kind including

gheraos, lock-outs which may disrupt the convocation, examination, workshops, conferences and other functions of the University.

xxi) Any violation of the provisions of the Civil Rights Protection Act 1976.

3 For a breach of discipline, a student may be awarded one or more of the following punishments, depending on the nature and gravity of crime, by the competent authority.

i) The dean shall have the power to withdraw free ship or any other concession and/or impose a fine up to Rs. 10,000/- on a student.

ii) A group fine, up to ten times of the prevalent market rate of the value of the damage caused or Rs.10,000/- whichever is higher, to the University property by a group of students’ may be imposed, when the dean is of the opinion that it is not possible to fix the responsibility on an individual


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student. Provided that this fine may be imposed by the vice-chancellor on the recommendation of the dean, when members of the group are from different schools of the University.

iii) An official warning to the student not to repeat any act of indiscipline and shall be imposed by the dean. This will be kept in the student’s personal file but not on out-going ‘Transcript’. Third official warning to a student not to repeat act of indiscipline shall automatically place the student on ‘Conduct Probation’.

iv) A student involved in the violation of the rules and regulations of the University or in an act of indiscipline may be placed on ‘Conduct Probation’ by the dean for a specified period. During the period of ‘Conduct Probation’ the student shall stand debarred from representing the school or University in academic, sports and cultural competition etc. He shall also remain suspended from any office that he may be holding and shall not be entitled to receive any financial assistance. Another act of indiscipline during the pendency of ‘Conduct Probation’ may lead to ‘Rustication’ to be effect by the dean. If a student, who has been on ‘Conduct Probation’ on two previous occasions, commits an act of indiscipline, he may be subjected to ‘Expulsion’ to be effected by the vice-chancellor. The act of placing a student on ‘Conduct Probation’ shall be recorded in the personal file and incorporated in the semester report so long as he is on ‘Conduct Probation”.

v) A student involved in an act of gross indiscipline or any other act likely to bring disrepute to the University may be ‘rusticated’ from the school for one or more semesters, by the dean and will be required to leave the school and hostel immediately. This shall be recorded in his personal file and shall also be reflected in the ‘Transcript’.

vi) A student involved in any act of gross indiscipline or any other act likely to bring disrepute to the University may be expelled from the University by the vice-chancellor on the recommendation of the dean and shall be debarred from re-admission to the University. This punishment shall be entered in the ‘Record File’ and ‘Transcript of Academic Record’ of the student and shall be notified by the registrar to all the schools and Institutions of the University and also to other Universities in India.

vii) Before awarding the punishment laid down in (v) and (vi) above, the student shall be given an opportunity to be heard in person and to explain his conduct in writing. During the pendency of enquiry, the student may be suspended from attending the classes and appearing in the examination by the dean. In case the student does not co-operate in the conduct of the inquiry, a notice of ten days effective from the date of its issue shall be treated as sufficient opportunity given to him/ her. If the student fails to respond to this notice, ex-parte decision shall be taken.

viii) A copy of the order imposing any of the above punishment shall be sent to the parent/ guardian of the student.

ix) The students awarded the punishment of ‘Rustication’ may, at the discretion of the dean be re-admitted after the expiry of the period of punishment on such conditions as may be prescribed by the dean.


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CHAPTER X Examination & Evaluation

1 Course A course is a unit of instruction or segment of subject-matter to be covered in a semester. Each course has definite credit hours, one credit hour represents one hour lecture in theory or two hours practical in laboratory during a week and extended to the period of the semester.

2 Evaluation of Course Work The evaluation of a student’s achievement in a course shall be based on performance in internal (Minors, assignments, attendance, seminars, quizes, presentations, class performance) and external (majors) examinations. All examinations shall be monitored by the dean of the school concerned.

3 Examinations: Various examinations conducted for a course are as under: i) Minor Examination: There shall be an examination in each course lasting for one and half hour as

per academic calendar twice in a semester. This examination shall be conducted by the examination department. The subject matter to be covered therein shall be announced by the teacher.

ii) Practical and Oral Examination: All final practical and oral examinations shall be completed before the commencement of the major examination. Practical examination shall be conducted by course teachers and one teacher nominated by the Head of the Department.

iii) Major Examination: Towards the end of the semester, there shall be one examination in each course which shall last for three hours and shall cover the entire subject matter of the course. This examination shall be conducted by the COE/dean as per academic calendar. The theoretical portion will be exclusively conducted by the external examiner.

4 Internal Assessment and Major Examination Student in the University will be evaluated in continuously through minor exams, major exams, Practical Exams, Viva Voce, Quiz, Seminars, Presentations and GDs. Student is to get at least D Grade individually in minors & majorss as well as Practical. Table 17 - Breakup of Examination

Total Marks per Lecture Course (100) Major 60 Minors 20 Attendance 5 Faculty Assessment 5 Activities 5 Assignments 5

Table 18 - Attendance Marks Criteria Attendance Marks Criteria >=95% 5 >=90 & <95 4 >=85 & <90 3 >=80 & <85 2 >=75 & <80 1


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Table 19 - Breakup of Practical Examination Total Marks per Practical Course (50) Internal (20) Final (30) LabWork 10 Practical performance 10 Attendance 5 Viva 10 Viva 5 Practical File 5 Written 5

5 Examination Schedule i) The schedule for major examination shall be prepared by the dean and notified to the students and

teachers one month before the commencement of major examination. However, if the conditions so warrant, the dean may change the date of examination on short notice.

ii) Candidates coming late by more than 10 minutes in minor examination and more than 15 minutes in major examination shall not be allowed to appear in the examination. No examinee shall be allowed to go out of the examination hall during first 90 minutes.

6 Examination Material All examination material such as answer-books, twine, drawing papers, log tables, graph paper etc. will be supplied by the dean. 7 Make-up Examinations i) If a student misses minor examination on account of illness or some other valid reason he may

petition through the teacher and the head of the department to the dean within three actual working days of the date of missed examination for permission to appear in the make-up examination. If illness is cited as the reason, the petition shall be accompanied by a medical certificate from the University authorized Medical Officer. If the dean is satisfied with the veracity of the reasons, he may direct the teacher to hold the make-up examination and endorse a copy of the same to the registrar for inclusion in the student’s personal file. It will be the responsibility of the student to get in touch with the teacher and have a date fixed for the make-up examination within a fortnight from the date of missed examination. In case more than one student has been allowed make-up examination of the same course, the teacher shall fix a common date of missed examination. However, if a student misses the make-up examination, he/ she shall be awarded zero mark in the said examination.

ii) Normally, make-up examination shall be allowed in lieu of the missed minor examination in the following circumstances: a) Demise of blood relation or spouse; b) Student’s own hospitalization or illness on production of Medical Certificate from the Medical

Officer authorized; c) Natural calamity in the home town/ village and; d) Participation in the State, Inter-University/ National/ International meets and National/ State

Competitive Examination; 8 Procedure for Conduct of major Examination i) There shall be a question paper bank for major examination for each course to be maintained by the

dean concerned.


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ii) The teacher through the head of the department will submit a panel of two paper setters/ examiners for each course within 4 weeks of the commencement of the semester in the prescribed format. No person below the rank of Assistant Professor or equivalent shall be included in the panel. The dean may add/ replace another name to the panel. Each examiner will be asked to submit two sets of papers.

iii) Examiner shall be supplied with detailed instructions including copy of course content, course outline and model question paper.

iv) The answer books of major examination shall be evaluated by the internal/ external examiner. v) The dean shall prepare and circulate an invigilation schedule seven days before the commencement

of the examination. vi) In case teacher goes on leave during the major examination, the head of the department concerned

shall make alternate arrangement and intimate the same to the dean/ COE. vii) The dean shall nominate a teacher to act as Superintendent of Examination, who shall be responsible

for the proper conduct and supervision of the examination. viii) In each school, a ‘Confidential Room’ shall be earmarked where the examination material shall be

supplied to the Incharge ‘Confidential Room’ to be appointed by the Dean. ix) One day before the scheduled date of examination, the Dean of the College shall pick up at random,

one paper out of the two papers and hand over the same to the Incharge ‘Confidential Room’ for having it cyclostyled/ Photostat.

x) The Invigilator(s) shall reach the place of examination at least 15 minutes before the commencement of examination and shall pick up the answer books and question papers from the Incharge ‘Confidential Room’ immediately.

xi) The Invigilator shall mark attendance of the students after the commencement of examination on the prescribed sheet.

xii) At the end of the examination, answer-books shall be collected from the students by the Invigilators and deposited along with blank and unused answer-books etc. to the ‘Superintendent Examination’ in the ‘Confidential Room’ immediately after the examination.

xiii) Invigilator(s) finding any student resorting to unfair means or creating disturbance or acting in any manner so as to cause any inconvenience to other students shall report the matter to the Dean through ‘Superintendent Examination’ for suitable action.

xiv) Secrecy in setting of Papers: University will call atleast 2 sets of papers for each course in a sealed envelope. A secret code will be assigned to the answer sheet, so that Roll no of student and Sr. no of answer sheet is not visible to examiner. Process of table marking will be followed for evaluation of answer sheets. All the DMCs and final degree will comprise Hall Mark and a Serial no. All the DMCs and degrees will be under the supervision of registrar.

9 Teacher’s Grade Report i) Each teacher/ external examiner shall prepare three copies of grade report on the prescribed

proforma. a) Each copy of ‘grade report’ in case of minor examination and practical examination shall be

signed by the teacher and head of the department and the same shall be presented to the dean in person by the teacher within 4 days from the last date of examination.

b) Each copy of ‘grade report’ in case of major examination shall be signed by the evaluator and the dean.


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ii) The dean after retaining a copy of ‘grade report’ for office record shall forward one copy of the same to the registrar or COE/ HOD and one copy to the concerned teacher for his record.

iii) When a course is taught by more than one teacher, evaluation, grading and final marking would be the responsibility of the teacher designated as course teacher by the HOD.

iv) Tabulation of Result a) Tabulation of results shall be done from the examiner’s reports (Internal and External

Examination) in the office of the dean and the registrar separately, simultaneously and independently of each other within four days from the last date of the receipt of the report.

b) Each tabulation sheet shall be signed by the dealing assistant and the concerned officer. v) The ‘grade report’ shall be prepared school-wise and class-wise. vi) After the tabulation sheets in the office of the dean and COE are ready, the same shall be collated by

the officials of the offices concerned after putting their signatures on reciprocal basis.

10 Preparation of Semester reports i) After collation of the results, the office of the registrar shall transcribe the grades on the individual

student’s transcript on the prescribed format for each semester to be called semester report. ii) The persons deputed for this purpose shall further check the transcribed grades on the semester

report and sign individually. iii) Grade Point (GP) in course will be the total marks obtained by a student, out of 100 divided by 10. iv) Credit Point (CP) in a course will be GP multiplied by the credit hours.

Total credit points = Sum of the credit points secured v) Grade Point Average (GPA) = Sum of the total credit points secured divided by sum of credit hours

taken. vi) Cumulative Grade point Average (CGPA): It is the quotient of cumulative credit points obtained by

a student in all the courses taken by him/ her from the beginning of the first semester divided by the total credit hours of all the courses which have been completed upto the end of the specified semester from the first semester. The CGPA is expressed upto second decimal place without rounding off.

vii) The grade for NCC/ NSS/ Educational tour(s)/ sports, games, etc. shall be ‘S’ or ‘US’. 11 Re-evaluation of Answer Books The answer books of major examination of theory portion will be re-evaluated for which the student shall apply within 21 days of the declaration of result by the University along with the prescribed fee. The result of re-evaluation shall be final. If the student secures less marks on re-evaluation then the previous marks shall hold good. Re-evaluation will be allowed only once for one course. 12 System of retaining Examination Script University will retain the answer books for one academic year. Entire student record will be kept on paper as well as at other sources.

13 System of Re-appearance for Examinations If any student fails in the major examination, student will be provided two extra chances to pass the course. University will conduct two re-major exams, one at the start of next semester and second in the last of next semester. If student passes re-major exam then he will be awarded lowest pass grade. If not then either he should drop the course and earn credits at a later stage or he has to repeat the particular course.


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14 Grading System The grading reflects a student’s own proficiency in the course. While relative standing of the student is clearly indicated by his grades, the process of awarding grades is not necessarily based upon fitting performance of the class to some statistical distribution. The course coordinator and associated faculty for a course formulate appropriate procedure to award grades that are reflective of the student’s performance vis-à-vis teacher’s expectation. The credit system enables continuous evaluation of a student’s performance, and allows the students to progress at an optimum pace suited to individual ability and convenience, subject to fulfilling minimum requirement for continuation. The grades and their description, along with equivalent numerical points where applicable are listed in Table 20 – Grading System

Grade Grade Points Description A 10 Outstanding A (-) 9 Excellent B 8 Very good B (-) 7 Good C 6 Average C (-) 5 Below Average D 4 Marginal E 2 Poor F 0 Very poor I - Incomplete NP - Audit pass NF - Audit fail W - Withdrawal X - Continued S - Satisfactory completion US - Course continuation

15 Description of grades i) A grade: An ‘A’ grade stands for outstanding achievement. The minimum marks for award of an

‘A’ grade are 80 %. However, individual course coordinators may set a higher performance requirement.

ii) A(-) grade: An ‘A(-)’ grade stands for excellent achievement. iii) B grade: A ‘B’ grade stands for very good achievement. iv) B(-) grade: A ‘B(-)’ grade stands for good achievement. v) C grade: The ‘C’ grade stands for average performance. This average performance refers to

“average” as per instructor’s expectations in a holistic sense. vi) C(-) grade: The ‘C(-)’ grade stands for average performance. vii) D grade: The ‘D’ grade stands for marginal performance; i.e. it is the minimum passing grade in

any course. The minimum marks for award of ‘D’ grade is 40 %, however, individual course coordinators may set a higher marks requirement.

viii) E and F grades A student who has scored at least 20% aggregate marks in a subject can be awarded an ‘E’ Grade. The Course Coordinators are, however, free to enhance this limit but should keep the percentage about 10% less than the cut-off marks for ‘D’ Grade. The Course Coordinators


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can also specify any additional requirements (to be specified at the beginning of the Semester) for awarding ‘E’ Grade. Students who obtain an ‘E’ Grade will be eligible to take a re-major test (an examination with weightage same as that of Major) for only ‘L’ Category Courses. If the student performs satisfactorily, he become eligible for getting the grade converted to a ‘D’ Grade; otherwise he will continue to have ‘E’ Grade. However, the student will have only one chance to appear for re-major for an ‘E’ Grade. The re-major test will be conducted within the first week of the next semester. The date of re-major test of first year courses will be centrally notified by the office of Controller of Examination. A student can take a maximum of three such re-major tests in a given semester. With the special permission of Vice-Chancellor fourth Re-Major exam can be taken, and if pass, grade will be converted to ‘D’ grade. Fees for Re-major will be charged as per the University norms. If a student can not appear for the re-major test due to any reasons, he/she have to appear in next semester major examination for the particular subject, and have to pass it.

A student has to repeat all core courses in which he/she obtains ‘F’ Grades until a passing grade is obtained. With the special permission of Vice-Chancellor ‘F’ grade students can take the Re-Major exam and if pass, grade will be converted to ‘D’ grade. For ‘E’ Grade in a core course, a student has to repeat the same core courses or take a re-major test to obtain a passing grade. For the other (elective) courses in which ‘E’ or ‘F’ grade have been obtained, the student may take the same Grade points Description course or any other course from the same category or take re-major in case of ‘E’ Grade. ‘E’ & ‘F’ Grades are not counted in the calculation of the CGPA; however, these are counted in the calculation of the SGPA. ix) I grade An ‘I’ grade denotes incomplete performance in any L (lecture), P (practical), V (special

module) category courses. It may be awarded in case of absence on medical grounds or other special circumstances, before or during the major examination period. The student should complete all requirements within a) 10 days of the last date of Major Tests; the request is to be made to the head of the department

of the student’s programme who will notify the same to concerned course coordinators, or b) with permission of the dean concerned, the period can be extended to the first week of the next

semester. A student will be eligible for an ‘I’ grade provided he has met the attendance criterion. Upon completion of all course requirements, the ‘I’ grade is converted to a regular grade (A to F, NP or NF). ‘I’ grade does not appear permanently in the grade card. Requests for I-grade should be made at the earliest but not later than the last day of major tests. Attendance in the course for which I-grade is being sought will be certified by the course coordinator of the course. The course coordinators can instruct all students awarded I or extended I grade to appear for the re-major of the `E’ grade. On the basis of their performance a student having I grade or extended I grade can earn any permissible grade unlike students taking re-major after obtaining ‘E’ grade. Please see other requirements in Regulations and Procedures.

x) NP and NF grades These grades are awarded in a course that the student opts to audit. Only elective courses can be audited. Auditing a course is allowed until one week after the first Minor Tests. The audit pass (NP) grade is awarded if the student’s attendance is above 75% in the class and he/she has obtained at least ‘D’ grade. Course coordinator can specify a higher criterion for audit pass at the beginning of the semester. If either of these requirements is not fulfilled, the audit fail (NF) grade is awarded. The grades obtained in an audit course are not considered in the calculation of SGPA or CGPA. For UG programmes: the credits will be counted in total earned credits in the respective category. For PG programmes: the credits will not be counted towards degree completion credit requirements.

Academic Regulations Career Point University Hamirpur (HP) xi) W grade A ‘W’ grade is awarded in a course where the student has opted to withdraw from the

course. Withdrawal from a course is permitted until one week after the first Minor Tests. Withdrawal from PG major project part 2 is allowed only if he/she is given semester withdrawal. The W grade stays on grade card.

xii) X grade The ‘X’ grade is awarded for incomplete work typically in a project-type course based on a request by the student. The ‘X’ grade is awarded for incomplete work in Independent Study, Mini Project, Minor Project, or Major Project Part 1 and Part 2, based on the request of the student. On completion of the work, X grade can be converted to a regular grade within the first week of the next semester. Otherwise, the student will be awarded ‘X’ grade on a permanent basis and it will appear in his/her grade card. Further, the student will be required to register for the course in the next semester. The credits of the course will be counted towards his total load for the semester. In case of Major Project Part 1, the student will not be permitted to register for Major Project Part 2 simultaneously as Major Part 1 is a pre-requisite for Major Project Part 2. A regular full-time student can be awarded ‘X’ grade only once in a course, other than the summer semester.

xiii) S and US grades The ‘S’ grade denotes satisfactory performance and completion of a course. The ‘US’ grade is awarded for non-completion of the course requirements, and if it is a core course, the student will have to register for the course until he/she obtains the ‘S’ grade.

16 Evaluation o Performance The performance of a student will be evaluated in terms of three indices, viz. the Semester Grade Point Average (SGPA) which is the Grade Point Average for a semester, Cumulative Grade Point Average (CGPA) which is the Grade Point Average for all the completed semesters at any point in time, and Degree Grade Point Average (DGPA). The Earned Credits (EC) is defined as the sum of course credits for courses in which A – D or NP or S grades have been obtained. Points earned in a semester = Σ (Course credits x Grade point) for courses in which A - D grade has been obtained) The SGPA is calculated on the basis of grades obtained in all courses, except audit courses and courses in which S/US grade is awarded, registered for in the particular semester. SGPA = Points secured in the semester Credits registered in the semester, excluding audit and S/US grade courses The CGPA is calculated on the basis of all pass grades, except audit courses and courses in which S/US grade is awarded, obtained in all completed semesters. CGPA = Cumulative points secured in all passed courses (A-D grade) Cumulative earned credits, excluding audit and S/US grade courses

Table 21 - An example of these calculations Typical Academic performance calculation-I Semester Course no. Course credits Grade Awarded Earned credits Grade Points Points secured (column 1) (column 2) (column 3) (column 4) (column 5) (column 6) MALXXX 5 C 5 6 30 CSLXXX 4 C (-) 4 5 20 PHLXXX 4 A 4 10 40 PHPXXX 2 B 2 8 16 MELXXX 4 E 0 2 08 TTNXXX 2 S 2 - -


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Credits registered in the semester (total of column 2) = 21 Credits registered in the semester excluding audit and S/US grade courses = 19 Earned credits in the semester (total of column 4) = 17 Earned credits in the semester excluding audit & S/US grade courses= 15 Points secured in this semester (total of column 6) = 114 Points secured in this semester in all passed courses (total of column 6 with A-D grade in courses) = 106

Semester performance: Earned credits (E.C.) = 17 SGPA = 6.000 Cumulative performance: Earned credits (E.C.) = 17 CGPA = 7.067 Table 22 - Typical academic performance calculations - II semester Course no. Course credits Grade Awarded Earned credits Grade Points Points secured (column 1) (column 2) (column 3) (column 4) (column 5) (column 6) MALXXX 5 B 5 8 40 EELXXX 4 A (-) 4 9 36 CYLXXX 4 W - - - CYPXXX 2 B (-) 2 7 14 MELXXX 4 C 4 6 24 AMLXXX 4 A 4 10 40 HUNXXX 1 S 1 - - Credits registered in the semester (total of column 2) = 24 Credits registered in the semester excluding audit and S/US grade courses = 23 Earned credits in the semester (total of column 4) = 20 Earned credits in the semester excluding audit & S/US grade courses= 19 Points secured in this semester (total of column 6) = 154 Points secured in this semester in all passed courses (total of column 6 with A-D grade in courses) = 154 Cumulative points earned in all passed courses = 106 (past semesters) + 154 (this sem.) = 260 Cumulative earned credits = 17 (past semesters) + 20 (this sem.) = 37

Semester performance: Earned credits (E.C.) = 20 SGPA = 8.105 Cumulative performance: Earned credits (E.C.) = 37 CGPA = 7.647


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On completing all the degree requirements, the degree grade point average, DGPA, will be calculated and this value will be indicated on the degree/diploma. The DGPA will be calculated on the basis of category-wise best valid credits required for graduation. A student, who has earned the requisite credits but does not meet the graduation DGPA requirement, may do additional courses in any elective category to meet the DGPA requirement within the maximum permissible time limit. 17 Unfair Means i) The term ‘use of unfair means in the examination’ or ‘attempt to use unfair means’ shall denote the

items prescribed by the Academic Council from time to time. ii) The following inter-alia shall be deemed to be unfair means:

a) Talking to another student or any person, inside or outside the Examination Hall during the examination hours without the permission of Invigilator or Superintendent Examination.

b) Leaving the examination hall without returning the answer-sheet, if any, to the Invigilator and taking away or tearing off or otherwise disposing of the same or any part thereof.

c) Writing on blotting paper or any other piece of paper a question or anything relating to a question or solving a question on anything other than the answer-sheet.

d) Using abusive or obscene language in the examination hall or writing the same in the answer-book.

e) Making an appeal to the Examiner through the answer-book. f) Possession or having access to the books, notes, papers or any other material, whether written,

inscribed or engraved or any other device, which could be of help or assistance to him in answering the question paper or part thereof.

g) Concealing, destroying, disfiguring, rendering illegible, swallowing, running away with, causing disappearance of or attempting to do one or more of these things in respect of any book, notes papers or other material or device, used or attempted to be used for assistance or help in answering a question or a part thereof.

h) Passing on or attempting to pass on a copy of a question or a part thereof or the question paper itself or a part thereof, or solution to a question or a part thereof, to any other student or to any other person during the examination.

i) Smuggling an answer-sheet into the Examination Hall, or taking out or replacing or attempting to get replaced the answer-sheet during or after the examination with or without the help or connivance of any other person connected with the examination, or through any other agency, whatsoever.

j) Receiving or attempting to receive, with or without the help or connivance of any member of the supervisory or menial staff or outside agency, a solution to a question or a part thereof.

k) Approaching or influencing directly or indirectly the Instructor, Tabulator or any other person, connected with the examination, with the object of inducing him to leak out the question paper or any part thereof, or to enhance marks or to favorably evaluate or to change the award.

l) Undue influence i.e., direct or indirect interference or attempt thereof on the part of the candidate or of any person on his behalf in the discharge of the duties or a member of the supervisory or inspecting staff of an examination centre before, during or after the examination. Provided that without prejudice to the provisions of this clause any such person as is referred to therein who abuses, insults, intimidates, assaults, any member of the supervisory or inspecting


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staff on duty or other student(s) or threatens to do so shall be deemed to have interfered with the duties of the staff on exam duty.

m) Copying, attempting to copy, taking assistance for help from any book, notes, paper or any other material or device such as cellphones, or from any other student, or facilitating or rendering any assistance to any other student to do any of these things.

n) Presenting a thesis/ dissertation or practical/ class work/ note-book not prepared by the student himself.

o) Arranging or permitting any person to impersonate for the student in the examination. p) Forging or using a forged document. q) The Academic Council may declare by resolution any other act or omission or commission to be

‘unfair means’. iii) Every student shall be required to bring his own examination materials, such as set squares, scales

and the like, as he shall not be permitted to borrow any of these materials from fellow students in the examination hall.

iv) If a student is found to have used or attempted to use ‘unfair means’ in the examination his answer-sheet shall be seized by the Invigilator/ teacher forthwith. The student may, however, be permitted to answer the remaining part of the question paper but on a separate answer-sheet.

v) The Examination Superintendent shall forward the report of the Invigilator Incharge to the Dean concerned for forwarding the same to the Students’ Discipline Committee for detailed investigation and this committee shall send its report to the Dean with specific recommendations within 10 days from the receipt of the report. The Students’ Discipline Committee will consist of normally two senior most heads (other than the deans), one each from the two schools, and one nominee of the Vice-Chancellor. Normally the tenure of this committee will be for two years.

vi) A written statement of the student found using ‘unfair means’ shall be recorded by the Instructor and Superintendent examination and forwarded with his report, alongwith other material(s) found in possession of the student duly signed by the student concerned and superintendent invigilator in token of the same having been recovered from student’s possession.

vii) In case a student refuses to give a statement or sign the material(s) confiscated from him/ her, he/ she shall not be forced to do so but the fact of refusal be recorded by the invigilator and Superintendent Examination hall in the report.

viii) The Dean, after getting the detailed enquiry report from the Students’ Discipline Committee and satisfying himself that the student has used ‘unfair means’ shall impose penalty as indicated below:

ix) A student found using ‘unfair means’ or ‘attempt to use unfair means’ during a minor test shall be deemed to have failed in that course.

x) A student found using ‘unfair means’ or ‘attempt to use unfair means’ during major examination shall be deemed to have failed in all the courses in that semester.

xi) A student found using ‘unfair means in the end-term examination’ may be debarred from registration during the subsequent semester depending upon the severity of the case.

xii) A student found using ‘unfair means’ or ‘attempt to use unfair means’ during the comprehensive examination shall be deemed to have automatically dropped from the University.


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CHAPTER XI Award of Diplomas/ Degrees

1 Institution of Degree and Diploma The University shall and award degrees/ diplomas under the seal of the University to the students who have successfully completed their requirements. 2 Syllabi of Study The syllabi of study for different courses of various programmes shall be as prescribed by the academic council from time to time. 3 Medium of Instruction and Examination The medium of instruction and examination shall be in english. 4 Proficiency Test of English An english proficiency test shall be administered to all foreign students in the beginning of each session to judge their proficiency. 5 Requirements for Bachelor’s Degree Programmes i) The minimum credit hours required for the bachelor’s degree shall be 180 excluding non-credit

hours for languages, physical education/ NCC/ NSS/ deficiency courses. ii) The educational tours shall be compulsory for all undergraduate students whenever organized. In

order to qualify for the bachelor’s degree every student shall be required to obtain satisfactory grade therein.

iii) The teacher incharge of the educational tour shall grade the student on the basis of the tour report submitted by him at the end of the tour. The result will be submitted by the teacher incharge within a week after return from the tour to the dean. If the student obtains ‘US’ grade he will be given another chance to appear in the make-up test to earn ‘S’ grade failing which the student shall have to repeat the educational tour during the next academic session at his own expenses.

iv) Not proceeding on an educational tour organized by the school, will be deemed, breach of discipline under the provision of Chapter VI of academic regulations, and such defiance will be dealt with accordingly.

v) The dean may, however, grant exemption to a student on medical ground or on genuine grounds. vi) The undergraduate student shall also be required to successfully complete other requirements as laid

down by the academic council, from time to time. vii) A student shall not be declared successful in Bachelor’s degree programme unless he:

a) Obtains atleast 5.0/10.0 grade point in all the prescribed courses. b) Obtains ‘S’ grade in non-credit courses and other prescribed requirements. c) Achieves a minimum CGPA 5.50/10.0

6 Requirements for Postgraduate Programmes i) A postgraduate student shall be required to successfully complete hours credit requirement, and

successful completion of scientific investigation and creditable research is to be submitted in the form of a thesis.

ii) The MBA student shall be required to successfully complete his/her credit requirement and successful completion of project work to be submitted in the form of a project report.


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iii) A student shall not be declared successful in postgraduate programme unless he : a) obtains atleast 5.50/10.0 grade point in all the prescribed courses. b) obtains ‘S’ grade in non-credit courses and other prescribed requirements. c) achieves a minimum CGPA 6.50/10.0.

iv) On the receipt of approval of thesis and report of final thesis viva-voce examination from the dean of the school, the registrar shall take further action to award the degree to the student and issue necessary notification and certificate/ transcript of academic record.

7 Approval of Degree i) The vice-chancellor shall approve the final results of the students and the registrar shall issue PDC

and Transcript of academic record on the prescribed format. It shall be open to the vice-chancellor to withhold the result of a student on any ground that may appeal to him.

ii) The transcript of academic record shall contain all the courses studied and the grades secured by the student. A recently taken passport size photograph shall be affixed and embossed on the transcript of academic record.

iii) The register for PDC and transcript of academic record shall be maintained by the registrar on the prescribed format before issuing to a student.

8 Gracing of Degree The registrar shall, after the approval of the vice-chancellor, report to the academic council the names of all persons who have passed the various examinations, qualifying for admission to the degrees of the University. When the academic council has sanctioned the admission of any such person to such degree, he shall be entitled to be formally admitted to that degree. The date of formal admission to a degree shall be the date on which the academic council has sanctioned the admission of any such person to such degree. 9 Admission to Degree i) The University convocation for the purpose of conferring diplomas, degrees and distinctions shall

be held by the University ordinarily every year but a special convocation for conferring honorary degree(s) may also be held as deemed necessary by the University.

ii) In case the University is not able to hold the convocation in a particular year or the student is unable to collect the degree at the time of convocation, the degree in absentia will be supplied on application on the prescribed the format along with the prescribed fee.

iii) In exceptional circumstances, the vice-chancellor may allow to issue degree to an individual student on his request provided the convocation is not held by 31st December by charging a fee, specified for the purpose. The names of such candidates will be included in the list of candidates on whom degrees are conferred in absentia in the University convocation.

iv) The University convocation shall consist of the body corporate of the University. Ordinarily, not less than three week’s notice shall be given by the registrar for all meetings of the University convocation. The registrar shall issue a notice to each member of the convocation intimating the programme and procedure to be observed there at. The procedure to be observed at the University convocation shall be prescribed by the board of management, on the recommendation of the academic council.

v) Academic robes The academic dress of the convocation shall be as follows:


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Table – 23 Academic robes A CHANCELLOR Gown Blue heavy silk golden lace (3“) with green silk stripes (1.5“)

- two on front three on sleeves, emblem on both sides Cap Velvet Blue with golden tassel and golden lace

B VICE-CHANCELLOR

Gown Blue heavy silk golden lace (2“) with green silk stripe (1.5“) - two on front and three on sleeves emblem on both sides

Cap Velvet Blue with golden tassel and golden lace C CHIEF GUEST

Gown Blue heavy silk golden lace (3“) Cap Velvet Blue with golden tassel and golden lace

D CHIEF MINISTER/ MINISTERS

Gown Blue heavy silk with 2“ golden lace on the front folds, round the neck and on bottom of sleeves without any University monogram

Cap Velvet Blue mortar band with 1“ golden lace and with golden tassel

E MEMBERS OF GOVERNING BODY

Gown Blue silk with green facing two strips (3”)green silk on sleeve, with one emblem

Hood Blue velvet with green silk band and golden silk tassel

F REGISTRAR, MEMBERS OF ACADEMIC COUNCIL & BOARD OF MANAGEMENT

Gown Blue heavy silk (2“) silver lace with green silk stripes (0.5“) - two on front and two on sleeves, emblem on both sides

Cap Blue velvet with silver tassel and silver lace

G FACULTY MEMBERS

Gown Blue Cap Blue with golden tassel

H HONORARY DEGREE RECIPIENT

Gown Special gown for Honoris Causa of pure silk hand spun/ hand woven with hand-made fluting facing faculty colour round the neck with special padding and material. University insignia on the left hand side of the gown

Cap Special academic cap of Blue valvet marlas band and with golden tassel

Hood Pure silk Blue in colour with golden embroidery work

I DEGREE RECIPIENT

Gown Blue Mortar Cap

Blue with blue tassel

Hood Blue with yellow lining vi) Colour of the University Blue is the colour assigned to the University. vii) Specifications of the Degree


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Table – 24 Degree Specification Degree size 230 mm x 180 mm Quality of paper Hand-made paper with water marking Folder Made of feather touch rexin in Blue colour. Card board inside as support and

to the size of the degree. The name of the University to be printed in gold colour on the face of the folder in English

Language English Size of the emblem 25 mm diameter to be printed on the degree Size of the embossing m diameter seal on the degree

The degree shall be issued under the signatures of the vice-chancellor and registrar only.

10 Procedure to be observed at the University Convocation i) Degree recipient must appear in person and in the prescribed academic dress at the convocation.The

degree recipient must reach at the prescribed place well in time notified by the registrar and must attend the rehearsal, which shall be arranged on or before the day of convocation. The degree recipient shall be seated at the specified places and during the course of ceremony shall maintain the dignity and decorum of the ceremony.

ii) The members who are to form the academic procession will assemble in the robing compartment at the time fixed for the purpose. The members of the academic procession shall wear their academic robes and attend the rehearsal at the specified time and place. The Chancellor along with the chief guest and the honorary degree recipient (if any) will be received by the Vice chancellor and the registrar. In case of the inability of the Chancellor to attend the convocation, the Vice-chancellor and the chief guest shall be received by the senior-most dean present and the registrar.The Chancellor, the chief guest and the honorary degree recipient, if any, will move to the robing compartment and be enrobed.

iii) The vice chancellor will introduce the members forming the academic procession to the Chancellor, the chief guest and the honorary degree recipient, if any.

iv) The academic procession shall walk in rows of two led by the registrar. The procession will be in the following order: a) Registrar b) Professors c) Members of Board of Management, Academic Council d) Governing Body e) Vice Chancellor and honorary degree recipient, if any f) Ministers/Chief Minister, if present g) Chancellor and chief guest

v) On the procession entering the hall, the assembly shall rise and remain standing till the academic procession is seated. The chancellor, the vice-chancellor and the chief guest/ dignitaries shall be seated in the front row on the dais. The Chancellor shall be seated in the centre of the front row and on his left will be seated the Vice-Chancellor and on his right the chief guest. Honorary degree recipient (if any) shall also sit in the front row of the dais on the left side of the Vice Chancellor. Any other dignitary present shall sit on the side of chief guest. Professors will sit in the last row on the dais followed by members of the academic council, board of management and governing body. The registrar shall sit just behind the Chancellor and the Vice-Chancellor respectively.


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vi) The proceedings of the convocation will commence with ‘Saraswati Vandana’. During Saraswati Vandana, the assembly shall rise, remain standing and sit only when vandana is over.

vii) The Chancellor, if present, will declare the convocation open. In the absence of the Chancellor, the Vice Chancellor will declare the convocation open. The Vice-Chancellor/ Registrar will say, “Mr chancellor, I request you to declare the Convocation open”.

The chancellor/ vice-chancellor will say, “I declare the convocation open”. viii) The vice-chancellor will read out his report. ix) The Registrar will then request the degree recipients to rise on their places to receive the

exhortation. The vice-chancellor will then give his exhortation to the degree recipients. After receiving the exhortation from the vice-chancellor, the degree recipients will resume their seats.

x) The chancellor/ vice-chancellor will then say, “Let the candidates be presented”. The chancellor/ vice-chancellor will then confer the degrees upon the candidates in accordance with prescribed procedure in the following order:

a) The Honorary Degrees, if any b) Doctor of Philosophy c) Master of Philosophy d) Postgraduate e) Undergraduate

xi) Honorary degrees shall be awarded according to the procedure mentioned in special convocation. In

case of the absence of the recipient the same shall be awarded in absentia. xii) Each category of degree shall be awarded school-wise in alphabetical order. The dean concerned, or

in his absence, the senior-most member of the faculty will present the candidates. All the presentee(s) will stand when the concerned dean presents him/her/them to the chancellor/ vice-chancellor for the degree and will remain standing at his/ their places till he/they are admitted to the degree.

xiii) The concerned dean will say, “Hon’ble Chancellor/ Vice-chancellor, I present to you (Names in person of degree recipients) who has/ have successfully completed the requirements for the degree of.................to which degree, I pray, he they may be admitted”.

xiv) The chancellor/ vice-chancellor will say, “By virtue of the authority vested in me as chancellor/vice-chancellor of this University, I admit you to the degree of..........….., authorize you to wear the robes ordained as the insignia of this degree, and charge you to prove worthy of the same”.

xv) The concerned dean will say, “Hon’ble chancellor/ vice-chancellor, (Names in absentia of degree recipients) has/ have successfully completed the requirements for the degree of ……….......to which degree I pray, he / they may be admitted in absentia”.

xvi) The Chancellor/ Vice-chancellor will say, “By virtue of the authority vested in me as Chancellor/ vice-chancellor of this University, I admit these candidates to the degree of..........in absentia and authorize him/ her/ them to wear the robes ordained as insignia of this degree, and charge him/ her/ them to prove worthy of the same”.

xvii) After the conferment of the degrees, the recipient(s) of degree(s) will receive his/their degrees in person from the chancellor/ vice-chancellor. He/they will proceed to the dias, will stay one step below the chancellor/ vice-chancellor, receive the degree, bow and resume their seats.


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xviii) The dean of the concerned school shall then call the recipient(s) of certificate of merit. They shall stand before the dias and the dean will say to the chancellor/ vice chancellor. “Sir, I seek permission to present Certificate of Merit recipient(s).” The chancellor/ vice-chancellor will say, “Let him/ her/ them be presented”.

xix) The candidates will then proceed to the dias, will stay one step below the chancellor/ vice-chancellor, receive the certificate of merit, bow and resume his/ their seats.

xx) The registrar shall then call the recipient(s) of University Gold Medal(s). They shall stand before the dias and the registrar will say to the chancellor/vice-chancellor. “Sir, I seek permission to present the medalist(s)”. The chancellor/ vice chancellor will say, “Let him/ her/ them be presented”.

xxi) The name(s) of the medalist(s) and medal(s) will be read out by the registrar. The candidates will proceed to the dias, will stay one step below the chancellor/ vice-chancellor, receive the medals, bow and resume his/her their seats.

xxii) The chancellor/ vice-chancellor will introduce the chief guest and request him/her to deliver the convocation address. Chief guest will address the convocation.

xxiii) The vice-chancellor/ The senior-most Dean will then offer thanks on behalf of the University. The vice-chancellor/ The senior-most dean will then say, “Mr chancellor/ Mr vice-chancellor, I request you to declare the convocation closed”. The chancellor/ vice-chancellor will say, “I declare the convocation closed”.

xxiv) The assembly shall rise and the proceedings of the convocation will end with the singing of “National Anthem”. The assembly shall remain standing till the academic procession led by the Registrar has taken departure in the following order:- Registrar Chancellor Chief guest Minister/ Chief Minister Vice-Chancellor and Honorary degree recipients, if any Members of governing body Members of board of management Members of academic council Teachers

11 Equivalence of Degree of other Universities/ Institutions/ Deemed Universities i) The equivalence of an examination of any board or institution deemed university or university

established by law in India or of a foreign university or of any other examination with corresponding examination of the University, with or without any condition, shall be determined by the academic council on the advice of the board of studies.


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ii) The registrar shall from time to time initiate action to have the degrees of the University recognized from the other universities on reciprocal basis.

iii) All cases for ascertaining equivalence of degree of the University with the corresponding degree of other university deemed university or vice-versa shall be recommended by the following committee before its approval by the competent authority: a) Dean of the concerned school – Chairman b) Dean of studies – Member c) Head of the concerned department – Member


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CHAPTER XII Award of Gold Medals and Certificate of Merit

1 Gold Medal The gold medals shall be decided every year and awarded in the annual convocation of the University in the following categories:- i) Gold medals in Academics ii) Gold medals for All-round Best Student 2 Criteria for deciding Gold Medal in Academics Any student securing the highest CGPA but not less than 7.50/10.00 in case of undergraduate programmes and 8.00/10.00 in case of postgraduate programmes within the prescribed normal duration. 3 Process for Selection of Students The process of selection of students for the award of gold medals shall be initiated by the concerned dean/ registrar of the University. 4 Academic Year for Gold Medal The medal shall be awarded batch-wise on the successful completion of the programme within the prescribed normal duration and student must have completed minimum credits. i) Normal Duration The normal duration for the award of gold medal in a programme shall be as under: Table – 25

B. Tech. 8 Semester M.Tech 4 Semester BBA 6 Semester MBA 4 Semester M.Sc. 4 Semester M.Phil. 2 Semester PhD 6 Semester

ii) Credit Load The student must have completed a minimum credit load as laid down below: Table – 26 B. Tech. 180 credit hours M.Tech 60 credit hours BBA 140 credit hours MBA 115 credit hours M.Sc. 90 credit hours M.Phil. 30 credit hours (8 credits of course work) PhD 60 credit hours (8 credits of course work) Provided that the student must have passed each course of the relevant programme in the first attempt.


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5 Bracketed Cases In case two or more candidates obtain the same highest CGPA, the candidate with the highest number of grades earned amongst them shall be entitled for gold medal. If more than one person has earned the same overall grade point as also the same number of credits, the youngest of them shall be awarded the gold medal. In case of postgraduate candidates, the terms, ‘number and credits earned’ used therein shall mean, ‘number of credits earned’ through ‘course work’ and would not include credits for research work. 6 Conduct for Gold Medal A student who has been on ‘Conduct Probation’, ‘Rusticated’ or ‘Expelled’ shall not be considered for the award of the gold medal. A student who has indulged in an act of indiscipline throughout the stay in the University, as specified in the chapter VI of the academic regulations, shall not be eligible for the award of the gold medal. 7 Description of the Gold Medal The gold medal shall be made of 9 carat gold weighing 15 to 20 grams. On its one side the insignia of the University and on the other the name of the student, programme and year of completion shall be inscribed. 8 Criteria for deciding Gold Medals for All-round Best Student Any student getting highest marks, but not less than 60 and at least 6 marks in categories ii) & iii), on the basis of following criteria, shall be declared as ‘All-Round Best Student’: i) Academics : 70 ii) Sports : 15 iii) Extra-curricular activities : 15 Under ii) & iii) category, the weightage shall be considered for the best score in any event during the entire academic programme. i) Academics (70): The minimum CGPA at the end of last semester prescribed for the given

programme in the Academic Regulations should be 7.0, and the equivalent weightage for the sake of academics shall be calculated by multiplying CGPA by a factor of 7.

ii) Sports Activities (15): Table – 27 Sr No

Item 1st 2nd 3rd (G) (S) (B) (P)

1. Representation in the international tournaments/ events 15 14 13 10 2. Representation of the State in National tournaments/ events 12 11 10 8 3. Representation of the University in Inter-University tournaments/

events 10 9 8 6

4. Representation of the school in Inter-school competitions organized at University/ school level

5 4 3 2

Note: G: Gold Medal; S: Silver Medal, B: Bronze Medal, P: Participation; iii) Extra-curricular activities (15): NCC (Boys) : 4


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Break-down of points Table – 28 Sr No Item Marks 1. Best Shooter 2 2. Best Cadet 2 3. ‘CEE’ Certificate holder and participation in Republic Day parade 4 4. ‘CEE’ Certificate holder only 3 5. ‘BEE’ certificate holder 2 6. Participation in jambhoori organized by Govt. of India at National level, having

certificate of appreciation from President of India 2

7. Participation in Jambhoori at the State/ National level 1 8. Rank Holding Cadets:

Seregeant QMS BDMS Under Officer

1 2 3 4

NSS (Boys) : 4 NSS (Girls) : 8 Table – 29 Sr No

Event Boys Girls

1. Participation in the National/ International Camp or in a Camp organized by the Govt. of India outside the State with minimum attendance of 240 hours

4 8

2. Participation in a National Integration Camp organized by the Govt. of India or any camp organized by the State Govt.

2 6

3. Participation in a State level orientation programme 2 4 4. Number of camps (University level) attended (2 marks for each camp) 4 8 5. Office held, general behaviour and initiative 2 4 Others: 7 (5+2) All Cultural activities (literary activities and fine art) recognized by the Association of Indian Universities (AIU)/ Himachal Pradesh Govt. will be considered for the award of Gold Medals as per the break down points given below: Table – 30 Sr No

Item Marks

1. Participation at International level 5 2. Participation at a National level 4 3. 1st , 2nd or 3rd position at Inter-University level/ State level 3 4. Participation at the Inter-University level/ State level 2 5. 1st , 2nd or 3rd position at University/ District level 1


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Students Representatives : 2 Table – 31 Sr No Item Marks 1. House Captain 2.0 2. Club Incharge 1.5 3. Class Representatives 1.0 NOTE: Only one of the above weightages in each category of sports activities and extra-curricular activites, which is the most beneficial to a candidate, shall be considered while determining the relative merit. 9 Award of Gold Medals by an agency outside the University i) Negotiation for Award of Medals & Prizes

All proposals regarding the institution of medals and prizes by the agencies other than this University shall be directed to the registrar.

ii) Terms & Conditions for the award of Medals & Prizes The terms and conditions governing the award of medals and prizes shall be negotiable between the University through its registrar and the donor.

iii) Deposition of Sufficient Amount by the Donor The donor of medals and prizes shall be required to raise sufficient FDR in favor of the registrar of the University so that the annual interest accruing there from should cover the cost of the medals and prizes.

iv) Institution of Medals Institution of all medals and prizes by outside agencies shall be approved by the board of management on the recommendation of the academic council.


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CHAPTER XIII Fellowship/ Scholarship/ Stipend

1 Merit Scholarship The merit scholarship may be awarded on year to year basis for various programmes 2 Number and Value of Merit Scholarship The board of management shall, on the recommendation of the academic council, determine from time to time the number and the value of merit scholarships to be awarded in each programme. In the year of admission, the merit scholarship shall be awarded on the basis of the merit drawn purely on the result of the qualifying examination provided that the student is a domicile of Himachal Pradesh with atleast 60% marks for Undergraduate, 65% for M Sc/ M B A and 70% for Ph D. In case such a student is not available, the vacant scholarship shall be awarded to any other student on merit, provided he possesses the minimum prescribed marks as above. The nominee of Government of India/ State Government/ Autonomous bodies/ Universities, who are availing study leave, will not be eligible for the award of merit scholarship. 3 Re-award of merit scholarship For re-award of the merit scholarship for 2nd, 3rd and 4th year in a programme, a student shall be eligible for merit scholarship on fulfillment of the following conditions: i) The student must have earned atleast 36 credit hours in undergraduate or 25 credit hours in master’s

programme or 20 credit hours in doctoral programme during the previous academic year including deficiency courses.

ii) The student must not have failed or earned ‘US’ grade in any course. iii) The student must have obtained the minimum CGPA of 7.50/ 10.00 in the previous academic year. 4 Preparation of Merit List i) In the beginning of each academic year, the registrar shall prepare the merit list school-wise for

undergraduate and department-wise for postgraduate students. He shall forward the same to the dean for approval by the scholarship committee.

ii) The following committee shall determine the award of merit Scholarship. Table – 32

a) Dean - Chairman b) Heads of the Departments - Members c) Nominee of Registrar - Secretary

iii) In case of difference of opinion among the members of the committee or on a petition by a student

for the revision of the award of merit scholarship(s), the decision of the vice-chancellor shall be final.

iv) If two or more candidates are bracketed in the same order of merit, entitling them for the award of a merit scholarship, the youngest shall be awarded the merit scholarship.

v) As soon as the approval of the committee is received the dean shall notify the award under intimation to the registrar.

vi) Each merit scholarship shall be payable from the date of registration in the first semester of the academic year in which the award is made.


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vii) The award shall be valid for the period mentioned in the notification unless otherwise discontinued by the University or the student himself.

viii) The recipient of a merit scholarship shall not be entitled to receive any other type of financial assistance from the University/ government or any other agency.

ix) The continuous disbursement of merit scholarship to be awarded during the academic year shall be subject to the regularity in attendance and good conduct.

x) The payment of merit scholarship shall be made to the awardees for 12 months of the year, if otherwise eligible.

xi) If a student completes his study programme earlier than the expiry of a semester, he shall be paid scholarship upto the date of final viva-voce examination only. The duration of the merit scholarship shall ordinarily not exceed the following:

Undergraduate a) B. Tech. - 4 Years b) BBA - 3 Years

Postgraduate c) M Sc/MBA Programme(s) - 2 years d) e)

M.Phil Doctoral Programme

- -

1 years 3 years

Provided that in case of postgraduate students, merit scholarships can be extended by a maximum period of one semester on the recommendations of the advisory committee. For extension in the 7th semester of Ph D programme, the work report rather than 20 credit hours shall be taken into consideration. xii) A merit scholarship award of the University shall be tenable only in the school or department to

which the merit scholarship belongs. 5 Maintenance of Records The routine administration like making demands for funds, disbursement, maintenance of accounts, keeping of records, etc., of the merit scholarships offered by the University or outside agencies shall be handled by the dean. 6 Stipend i) The stipend as approved by the board of management from time to time may be awarded to the

postgraduate students who are domicile of Himachal Pradesh only and are not in receipt of any financial assistance.

ii) Student on ‘Scholastic Probation’ or on ‘Conduct Probation’ shall not be eligible for the award of stipend.

iii) The payment of stipend shall be made to the awardees for 12 months of the year, if otherwise eligible.

iv) The duration of stipend shall ordinarily not exceed the following: a) MBA/M Sc Programme - 2 years b) M.Phil. - 1 year c) Doctoral Programme - 3 years


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However, if a student completes his study programme earlier, he shall be paid stipend upto the date of viva-voce examination. Extension can be granted for one semester only on the recommendation of the Advisory Committee. v) For the continuation of stipend, the student must have earned 20 credit hours during the previous

academic year and must be regular in attendance. vi) When a student receives scholarship/ fellowship from back date, he shall have to refund the stipend

amount from the date of the receipt of the said scholarship/ fellowship. vii) Demand for funds, disbursement, maintenance of accounts and records, etc. shall be handled by the

dean of the school. viii) In all matters not provided for in these regulations, the decision of the vice-chancellor shall be

final. 7 Guidelines for the extension of Merit Scholarship i) The extension of the scholarship will be on request in writing. The application duly recommended

by the advisory committee and head of the department will be submitted to the dean. The following points will be kept in view and incorporated in the recommendations.

a) The period by which the student will complete his programme giving details of quantum of work

left undone. b) The reason for non-completion within the specified tenure.

ii) The dean will allow the extension under intimation to the registrar. iii) In case of dispute at any level, the matter will be referred to the vice-chancellor for decision. iv) No request for extension of the scholarship will be entertained once the student has submitted the

thesis. v) During the tenure of the scholarship, the procedure of attendance of the student shall be strictly

adhered to by the major advisor/ head. vi) Leave: The scholarship holder will be entitled to leave, as follows:

a) 12 days leave per annum b) Special leave for 10 days per annum on medical grounds on full scholarship. c) In exceptional cases leave upto a maximum of 3 months on medical grounds. d) Maternity leave to married women scholars with full scholarship once during the tenure of

scholarship. e) Summer vacation or any other holiday.

vii) The scholar during the tenure of scholarship will not be entitled to serve and draw salary. viii) The assistance in the form of this scholarship will be duly acknowledged in the thesis/

publication(s).

8 Award of Fellowships/ Scholarships/ Stipends by Outside Agency(ies) i) All proposals regarding the offer of research fellowships, scholarships, etc. by Industrial/ Business

concerns or other individual agency(ies) shall be directed to the dean, who will negotiate the terms and conditions with the concerned parties for the award.

ii) In general, the terms and conditions on which fellowships/ scholarships/ stipends may be accepted by the University should conform to those governing the award of UGC/CSIR fellowships.

iii) The terms and conditions governing the UGC/CSIR/government and semi-government fellowships/ scholarships/ stipends shall be the same as laid down by the funding agencies.


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iv) The quantum of the fellowships/ scholarships should not be less than the amount of University stipend allowed to M Sc and Ph D student as the case may be.

v) The mode of payment of the fellowships/ scholarships/ stipends money may be negotiable. 9 Procedure for Selection i) Once the offer of fellowships/ scholarships/ stipends has been accepted by the University, the dean

would invite applications from the concerned students of the University in a prescribed proforma on the basis of merit list. These applications shall be put up to a committee consisting of the following for the selection of the students for the award of fellowships/ scholarships:

Table – 33 a) Dean - Chairman b) Nominee of Registrar - Member c) Senior-most head of the

department(s) concerned - Member

d) Assistant registrar/ deputy registrar.

- Member Secretary

Based on the merit, a student shall have the choice to exercise option for availing only one type of scholarship. ii) The committee would review the applications, may interview the candidates and shall make

recommendations to the vice-chancellor for the award of the fellowships/ scholarships. The committee may also recommend the research problems to be investigated by the recipient of the fellowships.

10 Submission of Progress record The student would periodically send the progress report to the donor, if so desired by the funding agency through the advisor and the HOD/dean. 11 Maintenance of Record Demand of funds, disbursement of fellowships/ scholarships/ stipends, maintenance of accounts and keeping records etc. shall be the responsibility of the dean of the concerned school/University. 12 Institution of Fellowships/ Scholarships Institution of all fellowships and scholarships by outside agencies shall be with the approval of the board of management on the recommendation of the academic council.


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CHAPTER XIV Hostel Rules

1 Hostel Administration Every hostel shall have a warden, who shall be responsible for the administration of hostel and for enforcement of the hostel rules. The warden will be appointed by the dean student welfare in consultation with the dean from amongst the teachers, normally for a term of 2 years. The warden will be entitled to honorarium as prescribed from time to time. The warden will have the following responsibilities: i) He will be responsible for the allotment of hostel rooms in accordance with the hostel rules and for

the maintenance of discipline in the hostel. ii) He will attend the hostel office daily for one hour at a specified time, which will be notified on the

notice board for the information of the students. iii) He will be responsible for administration of the staff placed under him. He will report to the dean

student welfare for disciplinary action, for dereliction of duty or negligence or misbehavior on the part of his staff.

iv) He shall report to the medical officer all cases of illness or accidents and ensure that the Students’ concerned get proper medical care. He will also inform the dean student welfare of all such cases.

v) He will inspect the kitchen, dining room, common room and other facilities, etc. regularly and when any defect is noticed, he will get it set right by his staff. If the defect is such as cannot be remedied by his staff, he will report to the estate officer under intimation to the dean student welfare;

vi) He will appoint the prefects of the hostel as prescribed in the relevant rules and supervise their work;

vii) He shall ensure that no un-authorized person stay in the hostel and will issue permits for the stay of guests;

viii) He shall, with the help of his staff, check the un-authorized use of electrical appliance; and ix) He will be responsible for the proper organization and conduct of hostel functions, festivals, etc. x) Within the hostel, the warden will be responsible to the dean student welfare for the maintenance of

discipline and good behavior and will keep the dean informed of all acts of indiscipline and misbehavior and the action taken by him. Where the warden is of the view that a punishment should be imposed heavier than that what he is competent to award, he will report the case to the dean student welfare with his recommendations and the dean student welfare may then pass an order as he may deem fit.

2 Warden’s Powers of Disciplinary Action i) The warden will have the authority to enter the room of any student and also make a search of the

room, when necessary. He will also have the authority, when the need arises, to break-open the lock of any room and also to shift the belongings of a student to any other place.

ii) The warden will have the authority to confiscate any un-authorized electric or other appliances or gadgets being used by a student and also to impose or recommend the imposition of a fine for such un-authorized use.

iii) Subject to the instructions that may be issued from time to time by the dean student welfare, the warden will make allotment/ re-allotment of rooms in his hostel and such allotment shall be final.

iv) The powers for taking disciplinary action against the hostel residents by the warden shall be as under, the punishment depending on the nature and severity of the offence: a) Warning


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b) Fine upto Rs. 2500/- c) Expulsion from the hostel on account of non-payment of hostel/ mess dues and indiscipline.

3 Dean Student Welfare’s Powers of Disciplinary Action i) The powers for taking disciplinary action against the hostel students by the DSW shall be as under,

the punishment depending on the nature and severity of the offence: ii) Warning iii) Fine upto Rs.10,000/- iv) Expulsion from the hostel on gross negligence/ indiscipline v) Removal/ debarring from part-time employment vi) To recover the cost of the damaged property of hostels from defaulters. vii) Imposition of a security deposit which might be confiscated at the discretion of dean in the event of

the student being found guilty of indiscipline, which will include misbehavior. viii) Rustication from the school (subject to the procedure laid down in the academic regulation) ix) Expulsion from the school (subject to the procedure laid down in the academic regulation)

4 Dean Student Welfares’s Powers i) The dean student welfare is authorized to make purchase/ incur expenditure out of the hostel funds

for the following purposes: ii) Electricity charges including additional electricity charges and heater charges: payment of electricity

charges; iii) Hostel maintenance fund: Purchase of stationery, repair of hostel furniture etc.; iv) Common room fund: v) Purchase of newspapers, magazines and equipments for indoor games and repairs of such

equipments; vi) Purchase and repair of radio sets and television sets; and vii) Organization of hostel functions and other festivals, including hostel competitions and incidental

expenditure relating thereto, refreshment, award of prizes, renting of audio-visual aids, shamianas, furniture, crockery, etc. and expenditure of co-curricular activities in the hostel.

viii) Utensil fee: Purchase, replacement, maintenance, repair and tinning of utensils, crockery and cutlery;

ix) Other funds, if any: Expenditure relating to the welfare of students residing in the hostels. x) The dean student welfare will have the authority to write-off or declare as unserviceable any article

purchased out of hostel funds and order its disposal in the best interest of the University. Any amount realized through such disposal shall be credited to the appropriate hostel fund.

5 Students Residences The admission and allotment of rooms in the hostel shall be on the basis of merit subject to availability of rooms. At the time of admission/ registration, all students who wish to reside in the University hostel shall apply in the prescribed form, to the dean student welfare, for admission to a hostel. After allotment of the hostel, student shall deposit the requisite fee in the office of concerned dean student welfare immediately; otherwise the allotment shall be cancelled. However, an in-service student after joining the duty will not be entitled to hostel accommodation.

6 Allotment of rooms i) Primarily the merit and seniority will be taken into consideration for the allotment of rooms.


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ii) Allotment of rooms will be made on a date to be announced by the warden. Students must be personally present at the time of allotment;

iii) Dormitories shall, normally be allotted to the students of the same class. The rule, however, does not apply to real brother and first cousin.

iv) No hostel resident shall change his room without the permission of the warden. Normally, no change of room will be permitted after the general allotment. In the event of seat(s) falling vacant during the semester, the desirous students may apply for admission to the hostel according to the procedure laid down above.

v) After the allotment of room at the beginning of each subsequent semester, the warden shall send to the dean student welfare, a list of the students staying in his hostel, mentioning room number against each name, indicating category of the room.

vi) The dean student welfare reserves the right of refusing admission to any student, whose admission in his opinion, is not in the interest of hostel discipline.

7 Hostel Committee i) Every hostel shall have hostel committee consisting of the warden, who will be the chairman,

prefect(s), common room secretary and mess manager(s). ii) The hostel committee shall meet atleast once every month or often if necessary on dates to be

approved by the warden. iii) The warden shall consult this committee on all matters relating to the welfare of the hostel residents,

maintenance and management of the common room, kitchens, canteens (if any), purchase of news-papers and magazines, organization of functions, etc.

iv) The warden will communicate to the dean student welfare, under intimation to the dean. The proceedings of all these meetings, drawing his attention to the grievances or difficulties experienced by the students and to their complaint or suggestions so that these may be attended to promptly.

8 Conduct and Discipline i) Students shall maintain perfect discipline, harmony and a peaceful atmosphere in the hostel. ii) A student may be fined or expelled from the hostel or rusticated or expelled from the school or

subjected to other suitable punishment, depending on the circumstances, by the authority competent to impose such penalty for the following reasons: a) Misbehavior of any kind, including disrespectful conduct towards the officials and fellow

residents; b) Testing, maltreating or indulging in any sort of ragging of newly admitted student; c) Stealing or pilfering hostel/ University property or the property of other students; d) Unruly conduct or rowdism; e) Writing on the walls or other parts of the hostel buildings or sticking of posters or distribution of

un-authorized handbills or notices; f) Making noise and/ or creating other disturbances, including the use of electronic gadgets etc., in

such manner as to disturb others; g) Participating or causing others to participate in strikes, demonstrations or disturbances of any

kind or behaving or causing others to behave in such a way so as to bring the hostel/ school/ University into disrepute;

h) Convene/ organize/ attend unauthorized meeting within the hostel; i) Indulging in political and communal activities;


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j) Non-payment of hostel/ mess dues in time; k) Gambling in the hostel premises; l) Keeping fire-arms, other lethal weapons or poison; m) Keeping or consumption of intoxicating drinks or drugs; n) Entertaining unauthorized guests; o) Breach of any of the hostel rules. p) Provided that where a student has been found guilty of having grossly misbehaved with a

member of the faculty or other employee of the University, the minimum, punishment shall be expulsion from the University.

iii) No student shall keep gold or costly jewelry in his/ her room. iv) No meeting other than those authorized by the warden shall be held in the hostel premises. v) While visiting the common room, dining hall and the canteen, the students shall be in proper dress. vi) Students shall use or handle with care all belongings of the hostel. When a student is found guilty of

damaging the hostel property, the warden may recover the cost of repair or replacement and in addition, also impose a fine or recommend the imposition of a fine depending on the circumstances. The amount, thus, realized shall be credited to the hostel maintenance fund.

vii) All rooms in the hostel shall be open for inspection by the warden/ dean student welfare/ dean at any time during the day or night.

viii) Students shall not abuse, maltreat or assault hostel employees, including mess and canteen employees.

ix) All dealings of students with fellow students and others should be courteous. Quarrels or disputes with fellow-students should be avoided. Students shall not, under any circumstances, take the law in their own hands but report such cases in writing to the warden.

9 Electricity charges/ Gadgets i) Electricity bulbs are not supplied by the University. Students should bring their own bulbs. ii) The use of electric rods, kettles and other appliances without the prior permission of the warden is

strictly prohibited. Unauthorized use is punishable by confiscating the appliances/ gadgets and/ or a fine.

iii) Tempering with the electric installations shall be treated as a serious offence. When there is need for carrying out repair, the Electrician should be called in.

iv) Light and electric heaters shall be switched off when not in use. No student shall lock his room when light/ heater on.

10 Furniture and Equipment i) Students shall keep their rooms neat and tidy and shall be responsible, jointly and individually, for

the furniture issued to them and for the fittings present in their rooms at the time of occupation. If a student observes any damage or defect in the furniture issued to him or in the permanent fittings in his room or finds anything missing at the time he occupies the room, it will be his duty to bring it to the notice of the warden, failing which it will be presumed that everything was in order at the time of his occupation.

ii) Furniture shall not be removed from one room to another. The furniture belonging to the common room, the dining hall, the hostel office or the hostel guest room shall not be taken out or brought into the living rooms.

iii) When the student vacates his room before the summer break or after withdrawal or expulsion, he shall return to the warden all hostel furniture or other property.


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11 Night Roll-Call i) The night roll-call will be taken by the concerned prefect at 7.00 PM. Every student must be present

in his room to avoid inconvenience to the prefect at the time of roll-call. ii) A student found absent at the time of roll-call, without making an entry in the register, shall be

liable to a fine of Rs.20/- per absence. The fine list shall be put up on the notice board at the end of each month.

iii) No hostel resident shall stay outside the hostel for the night without the written permission of the warden. However, the student who wishes to go out of the hostel for a few hours in the evening for a specified purpose and may not return in time for the roll-call may do so after permission from the warden and making the following entries in the register kept for the purpose with the chowkidar. a) Date b) Name c) Room number d) Time of leaving the hostel e) Reason(s) for leaving the hostel and f) Probable time of return

iv) Absence from the hostel during the night without prior permission of the warden will be deemed to be an act of indiscipline and punished accordingly. Where a student is found to be guilty of such an offence too often, the warden may recommend his expulsion from the hostel.

v) Night roll-call shall not apply to postgraduate students when they are engaged in research provided that they produce a certificate, in the prescribed form, from the head of the department to the effect that they are required to stay out of the hostel during the night or for the purpose of research.

12 Leave rules i) Leave for the absence from the school shall not automatically entitle a student to leave the hostel

without the prior permission of the warden. When a student wishes to leave the hostel for one or more days or nights, he may apply to the warden in writing and get his permission.

ii) Leave should be got sanctioned before it is availed of. iii) A student absenting himself from the hostel, without getting his leave sanctioned may be subjected

to a fine of Rs. 50/-minimum or other disciplinary action. 13 Guests i) No student shall keep a guest in his/ her room. ii) Normally, parents or close relatives coming from far off places will be permitted to stay as guests in

the University guest house of the University on payment of charges subject to availability of accommodation which will be provided on the recommendation of the concerned hostel warden/ dean student welfare.

iii) Names of the guests visiting the hostel shall be entered in the guest register maintained in the hostel for this purpose.

iv) No guest shall be allowed to stay in the University guest house for more than two days, without proper permission of the warden/DSW.

v) No lady shall be allowed to stay as a guest in the boys’ hostels and no gentleman shall be allowed to stay as a guest in the girls’ hostels.

vi) A student keeping a guest in the hostel without permission shall be liable to disciplinary action. vii) In every hostel, there shall be a visitor’s room where all the residents can meet their guests/ visitors.


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viii) No visitor will be allowed to see the girl residents before and after the notified visiting hours. However, in case of emergency, the parents /guardians of girl residents can visit wards with the permission of the hostel warden.

ix) The following visiting hours shall be observed in case of girl residents: Wednesday - 3.00 PM to 6.00 PM Holidays including Sundays – 9.00 AM to 6.00 PM However, the above visiting hours may be changed by the hostel warden with the prior approval of the dean student welfare. 14 Maintenance of lawns and cleanliness i) The lawns around the hostel are meant for the benefit of the students and for improving the aesthetic

look of the hostels. Students are expected to help and to take interest in their maintenance. They shall avoid crossing the lawns and shall use only the passages that are provided. Hedges shall not be tampered with nor shall flowers be plucked.

ii) Cycling in the lawns and verandahs is strictly forbidden. iii) Spitting, except at places meant for such purposes, is strictly prohibited. iv) Walls, furniture, doors, etc. shall not be disfigured or damaged with ink, pencil, chalk or knives, etc. v) Wash basins shall not be blocked with sand, mud or other extraneous materials. For washing hands,

only soap should be used. 15 Withdrawal/removal from hostel & vacation of Hostel room before break i) A resident desiring to withdraw from the hostel, shall submit an application on the prescribed form

to the warden after having cleared all hostel dues. ii) Before permitting a student to withdraw from the hostel the warden shall ensure that he has:

a) cleared all his/ her hostel dues; b) returned all hostel property issued to him/ her in good condition; and c) cleared all his/ her dues including fines, to the mess of which he is a member.

iii) Even though a student might have actually vacated his/ her room, he shall be liable to pay all hostel and mess dues and fines standing against his/ her name upto the date he continues to be on the rolls of the hostel and until his/ her name is formally withdrawn with the permission of the hostel warden.

iv) No student shall be allowed to stay in the hostel if his/ her hostel and mess dues are in arrears for more than a month.

v) Where a student has left the hostel, whatsoever reason without clearing his/ her dues to the hostel, the dean student welfare may effect the recovery of the outstanding dues from the security deposits. In case the outstanding amount exceeds the amount of deposit the matter shall be reported by the dean concerned to the registrar, who shall withhold the result or issue of a provisional degree certificate, transcript or degree till the balance is paid by the student. If such a student has not completed the programme, the dean may withhold his character certificate until he gets a clearance chit from the hostel warden.

vi) All students shall ordinarily, vacate their rooms before the commencement of each break and hand over to the hostel warden, furniture and other property issued to them.

vii) Postgraduate students desirous of staying in the hostel during breaks may be permitted by the hostel warden on payment of room rent, electricity and water charges as prescribed.

viii) The competent authority shall have the power to add to these rules or delete or amend any of the existing rules from time to time.


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16 Mess Rules i) Messes are run to cater to the needs of the boarders of the hostels. ii) Timings for meals will be announced by the hostel warden/ mess manager from time to time in

consultation with the students’ mess committee and a notice in this respect will be put on the hostel notice board and dining hall.

iii) No boarder except the member of mess committee will enter the kitchen. iv) In case of a special cooking, permission of the hostel warden is necessary. All the students should

take their meals in the dining hall. v) Room service is prohibited, except in cases of illness, which are reported to the hostel warden. vi) No one is allowed to take the mess crockery and utensils etc., out of the kitchen and dining hall.

Defaulters will be liable to fine. vii) Cooking in the rooms is strictly prohibited. Non-observance of this rule will entail heavy

punishment. viii) Mess members should avoid quarreling with the mess servants. In case there is any complaint, it

should be lodged with the hostel warden. ix) All the complaints and suggestions regarding the messes must be made to the warden direct or

through the mess manager/ prefect. x) Mess bill shall ordinarily be displayed on or before 7th of each month and all dues shall be paid on

or before 12th of that month and upto 15th with a late fee of Rs. 10/- per day xi) If the student fails to deposit the mess dues till 15th of succeeding month to which the due’s related,

he will not be allowed to take food in the mess and will automatically stand expelled. His/ her parents/ guardians will also be informed accordingly.

xii) Rules relating to appointment of cooks, other mess servants and their service conditions shall be decided by the dean student welfare, from time to time.

xiii) The competent authority shall have the power to add or delete or amend any of the existing clause/ rules from time to time.


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CHAPTER XV Grievance Redressal Cell & Ragging

1 Grievance Redressal Cell A following committee shall be constituted for taking stock of any grievance and redressal thereof

Nominee of VC – Chairman Dean (Academics) – Member Dean Student Welfare – Member Other concerned staff – Member Problems of the students may be put forward at House level, Club Level or at Class Level by the respective House Captain (HC), Club Incharges (CI), Class Representative (CR) or individually.

2 Ragging i) Any conduct by any student or students whether by words spoken or written or by an act which has

the effect of teasing, treating or handling with rudeness a fresher or any other fellow student, or indulging in rowdy or indiscipline activities by any student or students which causes or is likely to cause annoyance, hardship or psychological harm or to raise fear of apprehension thereof to any fresher or any other fellow student or asking any student to do an act which the student will not in the ordinary course do and which has the effect of causing or generating a sense of shame, or torment to embarrassment so as to adversely affect the physique or psyche of such fresher or any student, with or without an intent to derive a sadistic pleasure or showing off power, authority or superiority by a student over any junior or any other fellow student, in the University in accordance with the UGC guidelines and the Himachal Pradesh Educational Institutions (Prohibition of Ragging) Act, 2009 brings forth with the academic regulations for curbing the menace of ragging and for the healthy development, physical and psychological, of all students of the University.

ii) Ragging means any act, conduct or practice by which dominant power of senior students, former students or outsiders, is brought to bear on students freshly enrolled or students who are in any way considered junior by other students and includes individual or collective acts or practices which:- a) Involve physical or psychological assault or threat or use of force or wrongful confinement or

restraint; or b) Violate the status, dignity and honor of such students; or c) Expose students to ridicule and contempt and affect their self-respect; or d) Entail verbal abuse and aggression, indecent gestures and obscene behavior.

iii) No person shall practice ragging in any form, within or outside the premises of the University. iv) Any person, who contravenes the above provision, shall, on conviction, be punished as per the law

in force. v) Every offence of ragging shall be cognizable, non-bail able and compoundable with the permission

of the Court. vi) The anti-ragging committee of the school/University shall take an appropriate decision with regard

to punishment or otherwise, depending on the facts of each incident of ragging, and nature and gravity of the incident of ragging established in the recommendations of the anti-ragging squad.

vii) The anti-ragging committee may, depending on the nature and gravity of the guilt established by the anti-ragging squad, award, to those found guilty, one or more of the following punishments: a) Cancellation of admission; b) Suspension from attending classes


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c) Withholding/withdrawing scholarship/ fellowship and other benefits d) Debarring from appearing in any test/examination or other evaluation process e) Withholding results f) Debarring from representing the University in any regional, national or international meet,

tournament and youth festival, etc. g) Suspension/ expulsion from the hostel h) Expulsion from the University and consequent debarring from admission to any other institution. i) Fine up to of Rs. 50,000/- j) Collective punishment: When the persons or a group of students committing or abetting the

crime of ragging are not identified, the school/University shall resort to collective punishment as a deterrent to ensure community pressure on the potential raggers.

viii) On receipt of any information concerning any reported incident of ragging, the vice-chancellor shall immediately determine if a case under the penal laws is made out and if so, either he or through a member of the anti-ragging committee authorized by him on his behalf, proceed to file a first information report (FIR), within twenty four hours of receipt of such information or recommendation, with the police and local authorities, under the appropriate penal provisions relating to one or more of the following:- a) Abetment to ragging b) Criminal conspiracy to rag c) Unlawful assembly and rioting while ragging d) Public nuisance created during ragging e) Violation of decency and morals through ragging f) Injury to body, causing hurt or grievous hurt g) Wrongful restraint h) Wrongful confinement i) Use of criminal force j) Assault as well as sexual offences or unnatural offences k) Extortion l) Criminal trespass m) Offences against property n) Criminal intimidation o) Attempts to commit any or all of the above mentioned offences against the victim(s) p) Threat to commit any or all of the above mentioned offences against the victim(s) q) Physical or psychological humiliation r) All other offences following from the definition of “Ragging”, clause 2(ii)

Provided further that the school/University shall also continue with its own enquiry initiated under this regulation and other measures without waiting for action on the part of the police/ local authorities and such remedial action shall be initiated and completed immediately and in no case later than a period of seven days of the reported occurrence of the incident of ragging. In case FIR is lodged, on conviction, the student/ students can be punished with imprisonment for a term which may extend to three years or with fine which may extend to fifty thousand rupees or both. ix) Mechanism for Prevention and Enforcement


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a) Sensitization Programme: The sensitization programme intends to monitor and facilitate personal growth of students and create awareness on the part of parents and teachers for the overall development of the student.

b) The parents of the senior students should be made aware that the ragging is a cognizable, non-bail able, non-compoundable offence and in case their ward is found indulged in ragging there is a provision of punishment such as fine, rustication from the hostel/ University, lodging FIR and also rigorous imprisonment from one year to three years or a fine which may extend to rupees fifty thousand or both, keeping in view the severity of offence.

c) In the beginning of the academic session, pamphlets/ posters indicating instructions/ punishment of ragging must be displayed in the students’ hostels, schools, library, students’ welfare organization and other vulnerable places.

x) The vice-chancellor shall constitute an anti-ragging committee and anti-ragging squad consisting of faculty members, senior students and non-teaching staff at University level in the beginning of the academic session. The committee and squad will meet in the beginning of the academic session and work out the modus operandi to sensitize the students to prevent ragging. They will be answerable to the vice-chancellor for any ragging in the University.

xi) The orientation of fresher, senior students, teaching and non-teaching staff be arranged in the campus/ University in which the vice-chancellor, deans of the school/dean student welfare will address the students to sensitize them about what constitute ragging, measures to prevent ragging and punishments as per provisions of the academic regulations.

xii) Whenever any student or, as the case may be, the parents or guardian or a teacher of the University or an officer-in-charge makes a complaint, in writing, of ragging to the vice-chancellor, the vice-chancellor shall, without prejudice to the foregoing provisions, within twenty four hours of the receipt of the complaint, enquire into it and, if, prima facie, it is found true, suspend the student found guilty.

xiii) Where, on enquiry by the vice-chancellor, it is proved that prima facie there is no substance in the complaint; he shall intimate the fact, in writing, to the complainant.

xiv) Any student convicted of an offence of ragging shall be expelled from the University.


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CHAPTER XVI Maintenance of Academic Records

1 Procedure for Maintenance of Academic Records The following procedure shall be adopted both by the dean and the registrar for the maintenance of student record i) The ‘Live’ and ‘Closed’ filing system shall be introduced for student record. With the first

registration of a student, a file shall be made and maintained in the name of the student both by the registrar and the dean concerned. As long as a student continues in a programme, the file of the student shall be treated as ‘Live’. After he has completed the programme or dropped or left the University, his file shall be ‘Closed’. If a student leaves the University in the middle of a programme, the file shall be ‘Closed’ temporarily. The files ‘Closed’ and ‘Closed Temporarily’ shall be deposited in the record room and maintained separately.

ii) When a student with ‘Closed Temporarily’ file rejoins the University, the said file shall be treated as ‘Live’ again.

iii) All ‘Live’ student files should be checked regularly and required formalities should be completed without waiting for the student to come and remind.

iv) The student who has completed his programme successfully shall apply to the registrar, through the dean, for PDC. It should be ensured that result-sheets or semester reports are sent to all concerned in time. If there is any delay in sending the result sheets or semester reports, responsibility should be fixed and necessary action taken.

v) Complete information as to how many students have registered and graduated semester-wise should be readily available.

vi) All relevant papers of a student must be in his file. vii) Keeping in view the double-file system, the dean and the registrar should e sure that a copy of any

paper incorporated in the student file is sent to the concerned offices, so that the student files maintained at different offices are completed.

2 Governing Body/Board of Management Academic Council/ Board of Studies All the agenda items, proceedings of BOM/AC/BOS and action taken thereof shall be readily available in the office of Registrar and preserved in the hard bound binding for future reference by the concerned offices. 3 Examination Records The record of examination(s) such as answer books pertaining to minor/ practical/ major/ remajor/ comprehensive examination shall be made available to authorities, as and when required and it shall be retained till one year after the conduct of the semester and thereafter it can be destroyed as per academic regulation. 4 Retention of Attendance Registers The attendance register(s) of the students shall be retained for a period of four years. 5 Weeding Off of Academic Records i) The admission form of the candidates not selected for admission shall be destroyed by burning/

shredding after a period of one year of the finalization of admissions, except for a dispute.


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ii) The record pertaining to the conduct of entrance examination such as question booklets, answer sheets, correspondence regarding paper setting, etc. shall be destroyed by way of burning/ shredding after a period of six months from the conduct of entrance test.

iii) The grade sheets received from the deans in the office of the registrar shall be destroyed after two years of the declaration of result of the concerned course. The registrar’s office, however, shall maintain a register for keeping permanent record of the student’s achievements.

iv) The personal files of the students shall be retained as permanent record. v) Subject to any general or special rule or order in this behalf, no University Records (including

correspondence) connected with the academics shall be destroyed except in accordance with the provisions as given below: a) No academic records (including correspondence) shall be destroyed which are under audit

objection till audit objections are settled. b) No academic records (including correspondence) shall be destroyed for which proceedings are

going on in a Court of Law till the case is finalized; vi) The academic records to be weeded out shall be destroyed by way of shredding under direct

supervision of the head of the department/ officer concerned. A list of records proposed to be destroyed shall be prepared by the head of the department/ officer concerned and orders of the competent authority shall invariably be obtained before it is destroyed.

Academic Regulations - CPUH

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