TUPOKSI DAN KUALIFIKASI.pdf

8/16/2019 TUPOKSI DAN KUALIFIKASI.pdf

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DUTIES & QUALIFICATIONS FOR REGIONAL MANAGEMENT CONSULTANT (RMC)NATIONAL PROGRAM FOR COMMUNITY EMPOWERMENT – RURAL

REGIONAL CONSULTANTS

No Position Classification Duties Major Degree

RelevantExperience

Minimal(Year)

1 Regional Coordinator SS

a. Coordinate the performance of consultants and facilitators at the provincial, district, and subdistrict level inpreparing work plans and implementing them;

b. Control implementation of the early warning system;

c. Control evaluation of the performance of consultants and facilitators in the region.

d. Control the disbursement of funds;

e. Control the handling of problems with implementing PNPM in the field;

f. Control the internal audit function on the kecamatan grants and operational funds;

g. Control the capacity building of facilitators, government apparatus, and communities with the provincial trainingspecialists.

h. Manage the HRD function within the region through the facilities of the Human Resource Development Specialist.

i. Control the construction of rural infrastructure through the Infrastructure specialist.

j. Manage communication and coordination with between the RMC and other element of the PNPM management,reporting directly to the NMC.

k. Manage the MIS specialists in their collection, validation, and reporting of information and maintenance of PNPMdatabases.

l. Coordinate PNPM activities with the local government.

All Fields S1 15


2/22


RelevantExperience

Minimal

(Year)

2Complaints andProblem Handling

Specialist

SS

a. Monitor and collect information about problems and complaints from all locations in the region, including information

sent directly to the NMC complaint handling unit;

b. Oversee the provincial complaint handling specialists..

c. Give managerial support to facilitators in the field in the area of complaints and problem solving;

d. Develop a working network and inter-institutional communication for handling problems that involve the legal system,

including Prosecutors, Police, Government Inspectors, Legislature, Legal Advocacy Agencies, and NGOs;

e. Facilitate regular meeting for handling problems so as to put follow-up on the agenda and expedite problem solving;

f. Undertake follow-up, crosschecks, sampling, or investigations for outstanding serious problems, while giving

recommendations about complaint handling and case handling;

g. Deliver regular and incidental reports about tasks and areas of responsibility to the provincial coordinator and to the

NMC complaint handlers;

h. Maintain databases of complaints and problems.

i. Coordinate input to and from the legal aid specialist at the NMC.

Law S1 7


3/22


RelevantExperience Minimal

(Year)

3

Financial ManagementSupport

(FMS)

SS

a. Strengthen consultants in management of funds from multiple sources of funds and loans funded by PNPM;

b. Undertake facilitation including the design of training to manage finances and loans;

c. Strengthen field consultants in the institutionalization and maintenance of revolving funds;

d. Supervise systems for disbursement and the financial management of block grants, including rules, delivery, andreporting.

e. Supervise provincial financial management consultants;

f. Inspect the finances of district consultants, Activity Management Units (UPK), Village Management Teams (TPK),and groups of borrowers to make sure they follow PNPM rules;

g. Strengthen the capacity building of field consultants in methods of financial inspection;

h. Designs of financial and loan reporting in formats designed in accordance with the needs of all stakeholders ofPNPM;

i. Conduct other tasks assigned by the NMC Team Leader and Financial Management Support unit..

j. Report on findings and problems.

Management or

Accountancy

S-1 7


4/22



(Year)

4

Microcredit FinanceSupport

(MCFS)

SS

Manage the control of UPK support in regional and provincial level, including:

a. Control all aspects of the PNPM microcredit system in the region;

b. Control the performance of counterparts to Activities Management Units (UPK);

c. Control the development of microfinance and microcredit institutions in PNPM locations;

d. Institute measures to Increase the capability of borrowers’ groups;

e. Control the increase in capability of consultant staffs and facilitators towards microfinance and microcredit,

especially district financial facilitators, district empowerment facilitators, and subdistrict empowerment facilitators;

f. Supervise the compliance of borrowers groups and Activity Management Units with PNPM rules.

g. Control the implementation of microcredit and microfinance activities, the development of borrowers’ group

capacities, and the capacity of consultant staffs and facilitators;

h. Prepare reports on the guidance of credit and microfinance activities;

k. Prepare periodic and monthly reports.

Economic Management S-1 7


5/22



(Year)

5Management

Information Systems

SS

a. Supervises all aspects of MIS and databases in the region;

b. Supervises provincial MIS specialists;

c. Maintains databases, including the validation of data and the privilege levels, including databases on personnel,

progress, locations, problems, early warning signs, good practices, audits, capacity building, and financial

management,.

d. Monitors the provincial data processes;

e. Advises on computer hardware and software;

f. Sends regular and incidental reports about tasks and responsibilities to the provincial coordinator and to the NMC

Team Leader and MIS specialists.

Computer or Informationscience

S-1 7

JSComputer or Information

scienceS-1 5


6/22


RelevantExperience

Minimal

(Year)

6 Infrastructure Specialist SS

a. Monitor and supervise provincial infrastructure specialists and their work in the planning, implementation, and

maintenance of infrastructure;

b. Conduct in-service training and on-the-job training about the management of maintenance of infrastructure and

techniques of maintenance for provinical infrastructure specialists;

c. Collect examples of good designs and good practices in the field of infrastructure planning, implementation and

management, and share with the NMC.

d. Monitor all the processes related to following safeguards.

e. Plan the technical training of infrastructure specialists;

f. Utilize the technical specialties of all field personnel.

g. Conduct IST for provincial infrastructure specialists and district technical facilitators, including on new materials from

the infrastructure specialists at the NMC.

h. Oversee the conduct of surveys, questionnaires, and activities requested by the NMC of field technical personnel.

i. Supervise the transfer of technical knowledge to the villages, especially to technical cadre.

j. Give input the training specialist about technical training materials and needs.

k. Give input to the provincial coordinator about the performance evaluation of district technical facilitators.

l. Prepare reports about all activities undertaken.

Civil Engineering S-1 7


7/22


RelevanExperienc

Minima

(Year)

7 Audit Specialist SS

a. On a sampling basis in the region, audit the planning process as conducted by district technical and empowermentfacilitators;

b. On a sampling basis in the region, audit the implementation process as supervised by the district technicalfacilitators for infrastructure and the empowerment facilitator for education, health, and microcredit (SPP);

c. As part of an implementation audit, conduct an audit of safeguards.

d. On a sampling basis in the region, audit financial transactions for the operational planning fund (DOK-Planning), thecommunity training fund (DOK-Training), and village grants (BLM).

e. As part of the financial audit, audit the disbursement processes for these funds with the district financial facilitator,including the Subdistrict Financial Management Units (UPK).

f. On a sampling basis in the region, audit the revolving funds as a measure of financial sustainability, together withthe district financial facilitators;

g. On a sampling basis in the region, audit the community procurement processes, involving the distirct technical andempowerment facilitators;

h. On a sampling basis in the region, audit the maintenance and operations of completed works.

i. Perform capacity building for the district financial facilitators and for provincial financial management specialists,overseeing also the quality of capacity building efforts for all district and subdistrict facilitators.

j. Supervises the auditing by FMS.

k. Reports on all audit findings and results.

Accounting S-1 7


8/22


RelevanExperienc

Minimal

(Year)

8Human ResourceDevelopment Specialist

SS

a. Oversee all personnel processes of PNPM Mandiri Perdesaan in the region

b. Supervise the recruitment of new specialists and facilitators, including the processes of advertisement, application

of competency criteria, passive selection, testing, active selection, and placement of specialists, facilitators and

reserves.

c. Oversee the processes of internal promotion to fill vacancies in the region

d. Oversee the processes of individual performance evaluation, including the training of personnel in the evaluation

system, collecting and disseminating results.

e. Supervise the construction and maintenance of computer databases for personnel

f. Maintain lists of provincial specialists and all regional facilitators and their relevant attributes

g. Oversee the process of internal disciplining of personnel who violated contract provisions or the code of ethics.

h. Maintain a list of personnel who are ineligible to join PNPM Mandiri Perdesaan because of prior actions and

violations.

i. Oversee the collection and submission of exit interview information.

j. Communicate legal issues to and from the NMC HRD Legal specialist.

k. Write accurate reports related to active personnel and existing vacancies.

All majors S-1 7


9/22


RelevanExperienc

Minimal

(Year)

9National Agriculture

SpecialistsSS

- Review and develop Operational and Technical Guidance (PTO) PNPM MPd Agriculture (Pertanian),- Organize monitoring and evaluation system which describe detail information on programs’ target and

accomplishment- Supervise and monitoring as programs’ management effort - Design a common guidance and also strategy for Pre-Service Facilitator training including capacity development for

all program executor- Identify obstacles nor problems as well as their solutions in program implementation- Compose work plan and programs for the following Fiscal Year- Provide reports

Agriculture S-1 7

10Public Policy Analysis

Specialists ss

- Perform Analysis on Agriculture Development Policy (IFAD), common welfare developing activities and distributethem to the related stakeholders

- Identify weakness and achievements on program implementation, as well as analyze information for organizingpolicy on community empowerment in agriculture

- Proactive in providing input/analysis related to programs’ policy, in relation to improving and expanding similar(community empowerment) programs

- Provide reports

Economics/Agriculture/RuralCommunity Development

S-1 7


10/22

PROVINCIAL CONSULTANTS PNPM MPd


ReleExpe

Min

(Ye

1 Provincial Coordinator SS

a. Control the performance of facilitators at the provincial, district, and subdisrict level in preparing work plans

and implementing them;

b. Manage the early warning system;

c. Evaluation the performance of consultants and facilitators;, and oversee the 360 evaluation of subdistrict

facilitators

d. Supervise PNPM activities in the province;

e. Control the disbursement of funds;

f. Oversees the conduct of NMC-related data collection .

g. Control the handling of problems in implementing PNPM in the field;

h. Control the internal audit function on the subdistrict grants and operational funds;

i. Control community-based monitoring activities.

j. Oversees the preparation of provincial level reports.

All Fields S1

1

1


11/22


ReleExpe

Min

(Y

2Deputy ProvincialCoordinator

SS

a. Assists in the coordination of the performance of specialists and facilitators at the provincial, district, andsubdistrict level in preparing and implementing work plans;

b. Assists in manages the early warning system;

c. Assists in managing evaluations of the performance of facilitators;

d. Assists in monitoring the disbursement of funds;

e. Assists in supervising the handling of problems in implementing PNPM in the field;

f. Assists in supervising the internal audit function on the subdistrict grants and operational funds;

g. Assists in managing the community-based monitoring system.

h. Assists in maintaining relations with provincial and district agencies;

i. Assists in preparing provincial reports and documentation.

All Fields S1


12/22


RelExpe

Min

(Y

3Complaints and ProblemHandling Specialist

SS

a. Monitor and collect information about problems and complaints from all locations in the province;

b. Give managerial support to facilitators in the field in the area of complaints and problem solving;

c. Develop a working network and inter-institutional communication for handling problems that involve the legal

system, including Prosecutors, Police, Government Inspectors, Legislature, Legal Advocacy Agencies, and

NGOs;

d. Facilitate regular meeting for handling problems so as to put follow-up on the agenda and expedite problem

solving;

e. Undertake crosschecks, sampling, or investigations for serious problems that stand out, while giving

recommendations about handling;

f. Maintain the database of complaints and problems.

g. Report on best practices in the handling of complaints and problems.

h. Deliver regular and incidental reports about tasks and areas of responsibility to the provincial coordinator.

Law S1

JS Law S1


13/22


RelevantExperienc

Minimal

(Year)

4Training FacilitatorSpecialist

SS

a. Make a monthly and three-monthly plan for capacity building of provincial specialists, facilitators, local officials, and

communities;

b. Perform training need assessments based on needs and challenges.

c. Socialize the results of training need studies for communities, government officials, and specialists and facilitators in

PNPM in the province to government agencies, coordination team, NGOs, donor agencies, etc.;

d. Assist specialists and senior facilitators in preparing training materials and modules as needed for capacity building

activities for communities, officials, and facilitators;

e. Supervise and coach facilitators of training for training to improve the capacity of the communities, government and

facilitators.

f. Make training guidelines and terms of reference necessary for the training of communities, local government, and

facilitators;g. Coach specialists and facilitators in training skills, including designing modules, delivering training, and making

presentations.

h. Review training plans and modules to ensure improvements in methodology and materials.

i. Facilitate training by outside agencies;

j. Evaluate each training program that is given and give recommendation for improvement;

k. Facilitate the training of communities in community-based monitoring, in conjunction with other specialists.

l. Write reports about all capacity building activities undertaken.

All fields S-1 7

JS All fields S-1 5


14/22


RelevanExperien

Minima

(Year)

5

Financial ManagementSupport

(FMS)

SS

a. Strengthen facilitators in management of funds from multiple sources of funds and loans funded by PNPM;

b. Undertake facilitation including the design of training to manage finances and loans;

c. Strengthen field consultants in the institutionalization and maintenance of revolving funds;

d. Ensure the compliance of disbursement with PNPM regulations.

e. Facilitate the development of networks of Activity Management Units (UPK) and borrowers’ groups;

f. Inspect the finances of Activity Management Units (UPK), Village Management Teams (TPK), and groups of

borrowers to make sure they follow PNPM rules;

g. Undertake capacity building of financial management consultants

h. Supervise the capacity building aspects of MCFS.

i. Perform audits in a sample of PNPM villages.

j. Strengthen facilitators in methods of financial inspection;

k. Develop the designs of financial and loan reporting in formats designed in accordance with the needs of all

stakeholders of PNPM;

l. Conduct other tasks related to PNPM.

Economic Management or Accountancy

S-1 7

JSEconomic Management or Accountancy

S-1 5


15/22


RelevanExperienc

Minimal

(Year)

6ManagementInformation Systems

SS

a. Manage the information system and up-to-date data including application software;

b. Supervise the collection data and information from all PNPM specialists and facilitators in the field, in accordance

with existing report formats, ensuring that they are accurate and timely;

c. Validate the accuracy of collected data;

d. Assist the HRD specialists in utilizing human resource databases and applications;

e. Execute data and information for particular applications, including early warning systems, good practices,

complaint handling, audits, capacity building;

f. Coordinate coaching and technical training for PNPM consultants about the use of reporting formats;

g. Create a system of delivering information that can be accessed quickly and usefully as a tool for decision making;

h. Monitor and ensure that all implementation reports from PNPM consultants are sent to the national consultant

office;

i. Send regular and incidental reports about MIS tasks and responsibilities to the provincial coordinator with copies

to the NMC;

j. Assist the provincial coordinator in preparing data for reports, including its validation and quality of presentation.

Computer or Informationscience

S-1 7

JSComputer or Information

scienceS-1 5


16/22


RelevanExperienMinima

(Year)

7 Infrastructure Specialist SS

a. Monitor and supervise district technical facilitators and technical facilitators in the planning, implementation, andmaintenance of infrastructure;

b. Conduct in-service training and on-the-job training about the management of maintenance of infrastructure andtechniques of maintenance for district and subdistrict technical facilitators.;

c. Select examples of good designs and good practices in the field of infrastructure planning, implementation andmanagement.

d. Monitor and supervise district technical managers and technical facilitators on all the processes related to followingsafeguards.

e. Supervise and support construction management and quality inspections of infrastructure sharing the results withfield consultants;

f. Assist in the design and implementation of technical training and training in management;

g. Utilize the technical specialties of all field personnel.

h. Ensure that field technical facilitators prepare access maps of subdisticts and villages.

i. Oversee the conduct of surveys, questionnaires, and activities requested by the NMC of field technical personnel.

j. Supervise the transfer of technical knowledge to the villages, especially to technical cadre.

k. Give input to the training specialist about technical training materials and needs.

l. Give input to the provincial coordinator about the performance evaluation of district technical facilitators.

m. Prepare reports about all activities undertaken.

Civil Engineering

EnvironmentS-1 7


17/22


RelevanExperien

Minima

(Year)

8Information, Education,and Communication

Specialist

JS

a. Performs a needs assessment for Information, Education, and Communication aspects of provincial PNPM

b. Prepares plans and strategies for development of Information, Education, and Communication;

c. Prepares guidelines for the implementation and dispersal of Information, Education, and Communication;

d. Makes necessary written and visual products for Information, Education, and Communication (such as posters andleaflets);

e. Conducts technical coaching of other consultant staff, and facilitators in methods of Information, Education, andCommunication especially the IEC specialists at lower levels;

f. Monitors and evaluates the implementation and dispersal of Information, Education, and Communication;

g. Recommends improvements to the system and implementation/dispersal of Information, Education, andCommunication;

h. Prepares reports about the implementation and dispersal of Information, Education, and Communications as well aspublic relations;

i. Prepares periodic and monthly reports.

All majors S-1 7


18/22


RelevaExperien

Minim

(Year

9Human ResourceDevelopmentSpecialist

SS

a. Oversee all personnel processes of PNPM Mandiri Perdesaan in the province

b. Supervise the recruitment of new specialists and facilitators, including the processes of advertisement, application of

competency criteria, passive selection, testing, active selection, and placement of specialists, facilitators and

reserves.

c. Expedite the processes of internal promotion to fill vacancies at all levels

d. Oversee the processes of individual performance evaluation, including the training of personnel in the evaluation

system, collecting and disseminating results.

e. Supervise the utilization and maintenance of computer databases for personnel

f. Maintain lists of specialists and facilitators and their relevant attributes.

g. Oversee the process of internal disciplining of personnel who violated contract provisions or the code of ethics.

h. Maintain a list of personnel who are ineligible to join PNPM Mandiri Perdesaan because of prior actions and

violations and submit to the Provincial HRD specialist

i. Ensure that exit interviews are conducted and reported.

j. Write accurate reports related to active personnel and existing vacancies.

All majors S-1 7

JS All majors S-1 5


19/22

PROVINCIAL CONSULTANTS PNPM MPd PERTANIAN


Releva

ExperienMinim

(Year

1Province AgricultureCoordinator PNPMMPd

SS

- Responsible for program management and implementation;- Initiate and ensure the program is well integrated with similar projects within the District and Province;- Coordinate Specialists work implementation in the Province;- Commence and develop program network with other institutions whom have experiences in marketing, gender,

business development services, and result studies;- Ensure the process of planning, implementation, monitoring and evaluation, as well as reporting of the program

runs effectively;- Motivate and confirm about female/women participation in program implementation;- Routine monitoring as realization of supervising and management of the program;- Coordinate program implementation with Province and District Coordination Team (TK) so there will be no

duplication or redundant activities;- Evaluate program specialists’ performance in Provincial level;

Provide reports.

Agriculture S-1 11


20/22


RelevaExperien

Minim

(Year

2 Marketing Specialists SS

- Design a database of: Agriculture potential at Village level on each program location; Ideas on agricultural activities which will be funded on annual basis and also productivity forecast; Access to local and regional markets; Price trends on commodity items on all level (local, regional, and international); Data on traders/suppliers (name, address, and phone number), price and type of commodity which consumed

from the farmers.

- Identify market possibility and create a marketing network in the Province;- Commence access and distribution of information on market price of the agriculture commodities;- Collect and analyze information on volume and quality of goods which are sell-able in the market, as well as any

technology which can support improving products’ quality, and distribute those information to Agriculture Specialistsnor their assistance;

- Develop a relationship with both governmental and non governmental institutions in Province and District level, inrelation to marketing agriculture products and information management;

- Routine monitoring and evaluation on each program location;

- Identify problems and their solutions in marketing of agriculture products;- Provide reports.

Management/ Marketing/ Agriculture/ Economics/

BusinessS-1 7


21/22


RelevaExperien

Minim

(Year

3 Agriculture Specialists SS

- Control the flow and steps of program implementation;- Coordinate the program implementation with other program in the Province in order to avoid any redundancy or

duplication on activities;- Disseminate program continually to multi stakeholders in the Province;- Ensure the local government’s involvement and role in the program ;- Assist non formal training, supervision, and other technical support to local government as much as needed;- Confirm women participation in the program;- Provide technical support, management, and administration assistance to Provincial Task Force (Satker Provinsi);- Continuing supervision and monitoring in relation to overseeing and solving any problems occurred;- Provide and deliver materials in coordination meetings along with Agriculture District Facilitator (Penkab Pertanian);- Check and follow up on both weekly and monthly reports f rom Penkab Pertanian;- Evaluate Penkab’s monthly performance based on established indicators and report to Province Agriculture

Coordinator PNPM MPd;- Filling all documentation relates to team’s work, monitoring and evaluation and other reports ;- Provide reports.

Agriculture/ Farming/ Aquaculture/ Plantation/

Village DevelopmentS-1 7


22/22


RelevaExperien

Minim

(Year

4 Training Specialists SS

- Assess training necessities and organize them into Training Plan;- Design modules, materials, and curriculum Pre-Service Training as well as Capacity building for program

Assistance (Pendamping) based on Training Guidance from NMC;- Design modules, materials, and curriculum training for program executors for development of production capacity,

agriculture quality, plantation, farming and also aquaculture/fisheries;- Perform as trainers on every agreed/established scheduled training programs;

- Continuing supervision as well as guidance (IST and OJT) to agriculture PD;- Filling all training documentation;- Monitor and evaluation on program locations;- Provide reports.

Agriculture/ Farming/ Aquaculture/ Plantation/

Village Development

S-1 7

5 Gender Specialists SS

- Provide inputs to program in regards to planning and strategy of gender equality application;- Along with Training Specialists, design gender training modules for all training program activities;- Perform as main trainer in training for assistance (Pendamping) and benefits bearer;- Prepare training and guidance on gender aspects for assistance;- Ensure that program will involve women and children;- Ensure that monitoring and evaluating system can provide information relate to gender aspects indicators;- Provide support and guidance on gender aspects to all programs’ staffs ;- Routine visit to District to check on development of gender equality aspects, and assist to solve any problems

occurred;- Provide inputs to local government in policy building which promote equality to women and children ;- Routine monitoring and evaluation;- Provide reports.

All Field, priority Social S-1 7

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