Open Bravo Setup

Terminologi OpenBravo

Client : Bee Solution Partners

Organization : PT Bee Solution Partners

Warehouse :

Terminologi OpenBravo

Overview

Konfigurasi Open Bravo ERP memiliki beberapa tahap

diantaranya

1. Membuat client dan organisasi

2. Mengaktifkan kalender fiskal

3. Membuat laporan keuangan

4. Mendefinisikan pajak

5. Membuat user dan role organisasi

6. Memasukan data business partner

7. Memasukan data product perusahaan

8. Memasukan data warehouse

Initial Client Setup

Login dengan role System Administrator

Username Openbravo

password openbravo

Application → General Setup → Client → Initial Client Setup

Client

Client Sistematika Fashion2, Ltd Password

Client Username Sistematika Fashion2, Ltd Root Confirm Password

Currency USD

Accounting

Include Accounting Unchecked

Accounting file Choose File No file chosen

Reference data

select All None

Unchecked Pre-configured collection of standard ERP roles – Standard Roles – English (USA)

Unchecked Document types and default algorithm for bank statement auto matching – Advanced Payables

Checked Standard document types for order, invoices, etc. and settings - Core – English (USA)

Description

Report Summary

Create client process completed successfully

Create reference data process completed successfully

*****************************************************

Starting create client

Client=Sistematika Fashion2, Ltd

Client=Sistematika Fashion2, Ltd Accounting report

Client=Sistematika Fashion2, Ltd Activity

Client=Sistematika Fashion2, Ltd Asset

Client=Sistematika Fashion2, Ltd BoM

Client=Sistematika Fashion2, Ltd Business Partner

Client=Sistematika Fashion2, Ltd Campaign

Client=Sistematika Fashion2, Ltd Cost Center

Client=Sistematika Fashion2, Ltd Element Value


Client=Sistematika Fashion2, Ltd Organization

Client=Sistematika Fashion2, Ltd Product

Client=Sistematika Fashion2, Ltd Product Category

Client=Sistematika Fashion2, Ltd Product Characteristic

Client=Sistematika Fashion2, Ltd Project

Client=Sistematika Fashion2, Ltd Sales Region

Client=Sistematika Fashion2, Ltd Tax report

Client=Sistematika Fashion2, Ltd User Dimension 1

Client=Sistematika Fashion2, Ltd User Dimension 2

Role=Sistematika Fashion2, Ltd Admin

Role=Sistematika Fashion2, Ltd Admin

User/Contact=Sistematika Fashion2, Ltd Root/Sistematika Fashion2, Ltd Root

Create client process completed successfully

*****************************************************

Accounting file not inserted: Skipping accounting configuration

*****************************************************

Starting create reference data

Processing module Core

ProcessingDataset Core Warehouse Rules

3 row/s inserted

0 row/s updated

ProcessingDataset Cost Engine Alerts

6 row/s inserted

0 row/s updated

ProcessingDataset Initial Setup

141 row/s inserted

0 row/s updated



fashion123

fashion123

Pre-configured collection of standard ERP roles – Standard Roles – English (USA)

Document types and default algorithm for bank statement auto matching – Advanced Payables

Standard document types for order, invoices, etc. and settings - Core – English (USA)

Organization Type Setup

Login dengan menggunakan role Client Admin Role

yang dibuat di step initial client setup menggunakan

Username : Sistematika Fashion2, Ltd Root

Password : fashion123

Membuat Organization Type

Application → General Setup → Enterprise Model → Organization Type

Insert Row

Organization Type

Active Default Name Description

Checked Unchecked Division

Click Save

Insert Row

Organization Type

Active Default Name Description

Checked Unchecked Sub Unit

Click Save

Organization Type Setup

Legal Entity Business Unit Legal Entity with accounting Transactions Allowed

Unchecked Unchecked Unchecked Unchecked

Legal Entity Business Unit Legal Entity with accounting Transactions Allowed

Unchecked Checked Checked Checked

Initial Organization Setup





Membuat organization : Sistematika Fashion

Application → General Setup → Enterprise Model → Initial organization setup

Organization

Organization Dress Organization Username

Password dress123!! Confirm Password

Organization type Sub Unit Parent Organization

Location/Address

1st

line Jalan Setrasari

2nd

line Blok B4, 100

Postal code 40291

City Bandung

Country Indonesia

Region

Accounting

Include Accounting Checked

File or Accounting

Reference Data

Accounting File AccountsSimplifiedUS06v5.csv

Reference data

Select All None

Checked Document types and default algorithm for bank statement auto matching – Advanced Payables

Description

Accounting Dimensions

Business Partner Checked Product

Campaign Checked Sales Region


Log Report summary setelah melakukan initial organization setup

Report Summary

Create organization process completed successfully

Create accounting process completed successfully


*****************************************************

Starting create organization

Organization=PT Bee Solution Partners

User/Contact = PT Bee Solution Partners Admin / PT Bee Solution Partners Admin


*****************************************************

Starting create accounting

Account Tree=PT Bee Solution Partners Account Tree

Dimensions=Organization

Dimensions=Account

Dimensions=Product

Dimensions=Bus.Partner

Dimensions=Sales Region

Dimensions=Project

Dimensions=Campaign

Account Element #


*****************************************************


Processing module Advanced Payables and Receivables Mngmt

ProcessingDataset Document types

8 row/s inserted

0 row/s updated

ProcessingDataset Execution Process

4 row/s inserted

0 row/s updated

ProcessingDataset Standard Algorithm

1 row/s inserted

0 row/s updated



dressadmin

dress123!!

*

Currency USD


Checked Project Checked

Checked

Initial Dress Org Setup





Membuat organization : Dress

Application → General Setup → Enterprise Model → Initial organization setup

Organization

Organization Dress Organization Username

Password dress123!! Confirm Password

Organization type Sub Unit Parent Organization

Location/Address

1st


2nd

line Blok B4, 100

Postal code 40291

City Bandung

Country Indonesia

Region

Accounting

Include Accounting Checked

File or Accounting

Reference Data

Accounting File AccountsSimplifiedUS06v5.csv

Reference data

Select All None

Checked Document types and default algorithm for bank statement auto matching – Advanced Payables

Description

Accounting Dimensions

Business Partner Checked Product

Campaign Checked Sales Region




0 row/s inserted

0 row/s updated


0 row/s inserted

0 row/s updated



0 row/s inserted

0 row/s updated


Account Element #


*****************************************************


Dimensions=Account

Dimensions=Product



Dimensions=Project

Dimensions=Campaign

*****************************************************


Account Tree=Dress Account Tree


Organization=Dress

User/Contact = fashiondressadmin / fashiondressadmin



*****************************************************


Report Summary




fashiondressadmin

dress123!!

Sistematika Fashion

Currency USD


Checked Project Checked

Checked



0 row/s inserted

0 row/s updated


0 row/s inserted

0 row/s updated



0 row/s inserted

0 row/s updated


Account Element #


*****************************************************


Dimensions=Account

Dimensions=Product



Dimensions=Project

Dimensions=Campaign

*****************************************************


Account Tree=Dress Account Tree


Organization=Dress

User/Contact = fashiondressadmin / fashiondressadmin



*****************************************************


Report Summary



Warehouse & Storage Bins Setup





Membuat Warehouse dan locator untuk Dress Organization

Application → Warehouse Management → Setup → Warehouse and Storage Bins

Insert Row

Warehouse and Storage Bins

Organization Search Key Name

Dress 1st Dress Warehouse 1st Dress Warehouse

Click Save

Insert Row (pada tab Storage Bin)

Storage Bin

Search Key Row (x) Stack (y)

Loc D1A 0 0

Click Save


Storage Bin


Loc D1B 1 0

Click Save

Insert Row

Warehouse and Storage Bins

Organization Search Key Name

Dress 2nd Dress Warehouse 2nd Dress Warehouse


Click Save


Storage Bin


Loc D2A 0 0

Click Save


Storage Bin


Loc D2B 1 0

Click Save


Description Location/Address Return Bin

|

V

1st

line Jl Setrasari

2nd

line

Postal code 40291

City Bandung

Country Indonesia

Region

Level (z) Relative Priority Default Active

0 50 Checked Checked


0 50 Unchecked Checked

Description Location/Address Return Bin

|

V


1st


2nd

line

Postal code 40291

City Bandung

Country Indonesia

Region


0 50 Checked Checked


0 50 Unchecked Checked

Membuat kalender Fiskal (2)

Application → Financial Management → Accounting → Setup → Fiscal Calendar

Mengaktifkan Kelender Fiskal

'1. Insert Row

Organization Name Description Active

Dress Dress Calendar Dress Calendar Checked

Year

Fiscal Year Desription Active

2014 2014 Yes

'2. Click Create Periods

Language English (USA)

Create Adjustment Period Checked

Menempatkan Kalender pada Organisasi

Masuk ke menu

Application → General Setup → Enterprise Model → Organization

Lalu edit record Search Key : Dress

Centang Allow Period Control

dan tambahkan kalendar fiscal yang sudah dibuat tadi ke dalam kolom kalendar

Menambahkan tax ID

Information - Dress

Location / Address Tax ID DUNS

| 1234

V

1st


2nd

line Blok B4, 100

Postal code 40291

City Bandung

Country Indonesia

Region

Menambahkan informasi Warehouse

Insert row


Warehouse

Warehouse Priority Active

1st Dress Warehouse 0 Checked

Insert row

Warehouse


2nd Dress Warehouse 0 Checked

Klik save. Jika sudah klik tombol set as ready. Cascade : Unchecked.

Proses ini akan menyatakan organisasi/Bisnis Unit Dress siap bertransaksi.

Jika tidak di-set as ready, maka organisasi ini tidak boleh melaksanakan transaksi.


Active Bussiness Partner Contact Logo

Checked

Membuat kalender Fiskal

Application → Financial Management → Accounting → Setup → Fiscal Calendar

Mengaktifkan Kelender Fiskal

'1. Insert Row

Organization Name Description Active

Dress Sistematika2 Calendar Sistematika2 Calendar Checked

Year

Fiscal Year Desription Active

2014 2014 Yes

'2. Click Create Periods

Language English (USA)

Create Adjustment Period Checked

Menempatkan Kalender pada Organisasi

Masuk ke menu


Lalu edit record Search Key : Dress

Centang Allow Period Control

dan tambahkan kalendar fiscal yang sudah dibuat tadi ke dalam kolom kalendar

Menambahkan tax ID

Information - Dress

Location / Address Tax ID DUNS

|

V

1st


2nd

line Blok B4, 100

Postal code 40291

City Bandung

Country Indonesia

Region

Menambahkan informasi Warehouse

Insert row


Warehouse


1st Dress Warehouse 0 Checked

Insert row

Warehouse


2nd Dress Warehouse 0 Checked

Klik save. Jika sudah klik tombol set as ready.

Proses ini akan menyatakan organisasi PT. Bee Solution Partners siap bertransaksi.

Jika tidak di-set as ready, maka organisasi ini tidak boleh melaksanakan transaksi.


Active Bussiness Partner Contact Logo

Checked

Membuka periode Akuntansi

Membuka Periode Akuntansi

Buka menu

Application → Financial Management → Accounting → Setup → Open/Close Period Control

Klik salah satu record period yang akan dibuka

Lalu klik tombol Open Period

Lalu akan muncul Popup dengan pilihan close dan open period

Pilih Open Period dan klik OK

Untuk melihat hasil dari pembukaan periode tadi. Masuk ke menu


Buka Tab Period di bagian bawah

Disini akan terlihat periode apa saja dan document category apa saja yang dinyatakan dibuka/ditutup.

Membuka periode Akuntansi

Disini akan terlihat periode apa saja dan document category apa saja yang dinyatakan dibuka/ditutup.

Mengaktifkan tabel accounting s

Mengaktifkan Tabel Accounting Schema

Masuk ke menu Application → Financial Management → Accounting → Setup → General Ledger Configuration

Organization Name Description

PT Bee Solution Partners PT Bee Solution Partners US/A/US Dollar

Currency

USD Checked Allow negative

Balance Sheet ad P&L Presentation Options

Unchecked Central Maintenance

Lalu save

Masuk ke tab active tables dan activekan semua table schema

dengan mencentangnya di kolom Active

Mengaktifkan tabel accounting s

Masuk ke menu Application → Financial Management → Accounting → Setup → General Ledger Configuration

Checked Active

Mendefinisikan rekening bank


Masuk ke menu

Application → Financial Management → Reveivables and Payables → Transactions → Financial Account

Organization * Name * Currency * Type *

PT Bee Solution Partners Mandiri USD Bank

Description Location / Address Business Partner

Checked Active

Credit Limit * Initial Balance * Matching algorithm

50000000 100000000 Standard

Bank Account

Generic Account No. IBAN SWIFT Code INE No.

1020003078265

Country Bank Account Format

Indonesia

Lalu klik save


Application → Financial Management → Reveivables and Payables → Transactions → Financial Account

Business Partner

Checked Default

Mendefinisikan Buku Kas

Mendefinisikan buku kas

Mendefinisikan Account Combinat

Mendefinisikan Account Combination and GL Item

Masuk ke menu

Application → Financial Management → Accounting → Setup → Account Combination

Membuat GL Item

Masuk Ke menu

Application → Financial Management → Accounting → Setup → G/L Item

Organization * Name * Description

PT Bee Solution Partners

Unchecked Enable in Financial Invoices

Checked Active

Mendefinisikan Account Combinat

Membuat laporan keuangan

Membuat balance sheet

Organization * General Ledger * Name *

PT Bee Solution Partners PT Bee Solutin Partners US/A/US Dollar Balance Sheet (one page)

Description

Checked Balanced

Buat 3 grouping category untuk

Aktiva

Pasiva

Modal

Grouping category

Line No. Name * Description

10 Aktiva

Checked Active


20 Pasiva

Checked Active



30 Modal

Checked Active


Report Type

Periodic

Checked Active

Mengenerate neraca

Mengenerate neraca perusahaan

Masuk ke menu

Application → Financial Management → Accounting → Analysis Tools → Balance sheet and P&L structure

Report Options

General Ledger PT Bee Solution Partners US/A/US Dollar Show only accounts with value

Accounting Report Balance Sheet (one page) Show Account codes

Organization PT Bee Solution Partners

Account Level Subaccount

Primary Filters

Year 2014 (Kalendar Fiskal Bee Solution Parners) From Date

Reference Year 2014 (Kalendar Fiskal Bee Solution Parners) From Reference Data

Initial page number 1

View Result

PDF Format

Mengenerate neraca

Application → Financial Management → Accounting → Analysis Tools → Balance sheet and P&L structure

Show only accounts with value Unchecked

Show Account codes Unchecked

To Date

From Reference Data To Reference Date

Membuat laporan Laba-Rugi

Membuat laporan laba-rugi

Masuk ke menu

Application → Financial Management → Accounting → Setup → Balance sheet and P&L structure Setup

Organization * General Ledger *

PT Bee Solution Partners PT Bee Solutin Partners US/A/US Dollar

Description

Buat 3 grouping category untuk

Pendapatan

Harga Pokok Penjualan

Biaya

Pendapatan/Biaya Lainnya

Grouping category


10 Pendapatan


Checked Active


20 Harga Pokok Penjualan

Checked Active


30 Biaya

Checked Active


40 Pendapatan/Biaya Lainnya

Checked Active


Application → Financial Management → Accounting → Setup → Balance sheet and P&L structure Setup

Name * Report Type

Laporan Laba-Rugi Periodic

Checked Balanced Checked Active

Mendefinisikan Pajak

PPN

Mendefinisikan Tax Category

Masuk ke menu

Application → Financial Management → Accounting → Setup → Tax Category → Taxcategory

Buat record baru


PT Bee Solution Partners PPN Pajak Pertambahan Nilai

Checked Active

Mendefinisikan Tax Rate

Masuk ke menu

Application → Financial Management → Accounting → Setup → Tax Rate

Buat record baru

Organization * Name * Valid From Date *

PT Bee Solution Partners PPN 10% 01-01-1990

Unchecked Summary Level Rate *

10

Country Desctination Country Base Amount *

Indonesia Indonesia Line Net Amount

Region Destination Region

More Information

Line No. Description Parent Tax Rate

10

Checked : Active Unchecked : Default Unchecked : Cascade

Unchecked : Not Taxable Unchecked : Tax Not Deductible Unchecked : Tax Deductible


Uncheck Default

Tax Category

PPN

Sales/Purchase Type * Document Tax Amount Calulation *

Both Document based amount by rate

Business Partner Tax Category

Unchecked : Withholding tax

Unchecked: Tax Exempt

User dan Role

User dan Role

User adalah orang yang boleh login ke dalam system Openbravo

Role menjadi batasan apa saja yang boleh dilakukan di openbravo oleh seorang user

Satu user biasanya memiliki beberapa role

Membuat Role

Masuk ke menu

Application → General Setup → Security → Role

Buat record baru

Client * Organization * Name *

Bee Solution Partners * Financial Manager

Checked : Manual Description

Checked : Active Unchecked : Restrict backend access Unchecked : For Portal Users

Unchecked : Is Web Service Enabled

Lalu klik tombol Grant Access di sebelah pojok atas kanan

Akan muncul pop up untuk assign role ke bagian module mana

Module : Financial Management

Access To : All

Lalu masuk ke tab Org Access dan buat record baru

Org Access

Organization *

Financial and Accounting Unchecked : Organization Administrator Checked : Active

Membuat User

Client * Organization * Name *

Bee Solution Partners PT Bee Solution Partners Nirwan Nursabda FM

First Name Last Name Password

Nirwan Nursabda nirwan

User dan Role

More Information

Description Checked : Active Business Partner

Email Unchecked : Locked Position

Phone Alternative Phone Fax

Email Server Password Supervisor Default Role

Financial Manager

Default Client Default Organization Default Warehouse

Bee Solution Partners Financial And Accounting

Save dan buka tab User Roles

User Roles

Role *

Financial Manager Checked : Active Unchecked : Role Administrator

User dan Role

User Level *

Organization

Unchecked : Client Administrator

Unchecked : For Portal Users

Username *

Nirwan Nursabda FM

User dan Role

Partner Address

Birthday

Email Server Username

Default Language

English (USA)

Image

Unchecked : Role Administrator

Business Partner

Business partner adalah orang/badan yang berinteraksi dengan sistem, misalny: customer, supplier, employee, dll.

Untuk dapat membuat business partner diperlukan beberapa dependensi,

misalnya: business partner category, invoice schedule, dan payment term.

Membuat Business Partner Category

Masuk ke menu

Application → Master Data Management → Business Partner Setup → Business Partner Category

Buat record baru

Organization * Search Key * Name *

PT Bee Solution Partners CUSTOMER CUSTOMER

Checked : Active Unchecked : Default

Membuat Invoice Schedule

ni digunakan untuk menggabungkan beberapa invoice pada supplier/customer,

misalnya, kita ingin membuat 1 invoice gabungan untuk 1 supplier, dalam periode 1 minggu

Masuk ke menu

Application → Master Data Management → Business Partner Setup → Invoice Schedule

Buat record baru


Day of the Week Cut-Off Checked : Active Unchecked : Default

Monday

Membuat Payment Term

Ini digunakan untuk menentukan tanggal pembayaran

Misalnya, kita ingin membuat payment term benama CASH dengan tenggal waktu 1 hari.

Masuk ke menu

Organization * Search Key * Name *

PT Bee Solution Partners CASH CASH

Offset Month Due * Overdue Payment Days Rule *

0 1

Business Partner

Unchecked : Fixed Due Date

Unchecked : Next Business Day Fixed Week Day

Membuat Business Partner

Masuk ke menu

Application → Master Data Management → Business Partner

Create new record

Organization * Search Key * Commercial Name *

PT Bee Solution Partners FUJITSU PT Fujitsu Indonesia

Business Partner Category * Fiscal Name Description

CUSTOMER

Reference No. Consumption Days Checked : Active

1000

Credit Line Limit *

50000000

Customer

Checked : Customer Price List Payment Method

Financial Account Sales Representative Invoice Terms

Immediate

Unchecked : Tax Exempt Unchecked :On Hold

More Information

SO BP Tax Category Maturity Date 1 Maturity Date 2

Location / Address

Location / Address * Phone

JL. Jendral Sudirman Kav 4 – 12910 – Jakarta Selatan – Indonesia

Name * Fax Checked : Shipping Address

Jakarta Selatan, Jl. Jendral Sudirman Kav 4

Checked : Active

Business Partner

Business partner adalah orang/badan yang berinteraksi dengan sistem, misalny: customer, supplier, employee, dll.

Application → Master Data Management → Business Partner Setup → Business Partner Category

Description

Invoice Frequency *

Day of the Week *

Monday

Description

Checked : Active Unchecked : Default

Business Partner

Tax ID

URL

Currency

Payment Terms

CASH

Maturity Date 3

Alternative Phone

Checked : Shipping Address Checked : Invoicing Address

Reference

1. http://wirabumisoftware.com/in/configopenbravoerp/11-tutorialkonfigurasi-

http://wirabumisoftware.com/in/configopenbravoerp/11-tutorialkonfigurasi-?start=1

http://wirabumisoftware.com/in/configopenbravoerp/11-tutorialkonfigurasi-?start=2

http://wiki.openbravo.com/wiki/Financial_Account

http://wiki.openbravo.com/wiki/ERP_2.50:Configuration_Manual/Setting_up_accounting

http://wiki.openbravo.com/wiki/ERP_2.50:Configure_Accounting

http://wirabumisoftware.com/in/configopenbravoerp/11-tutorialkonfigurasi-

Reference

http://wiki.openbravo.com/wiki/ERP_2.50:Configuration_Manual/Setting_up_accounting

Open Bravo Setup

Documents

Transcript of Open Bravo Setup