2016 AJA Exhibitor Prospectus

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2 0 1 6 A J A E X H I B I T O R P R O S P E C T U S TOGETHER TOWARDS TOMORROW 35 YEARS CONFERENCE & JAIL EXPO AMERICAN JAIL ASSOCIATION May 22–25, 2016 Austin, Texas 35th Annual

Transcript of 2016 AJA Exhibitor Prospectus

Page 1: 2016 AJA Exhibitor Prospectus

2 0 1 6 A J A E X H I B I T O R P R O S P E C T U S

TOGETHER

TOWARDS

TOMORROW

35 YEARS

CONFERENCE & JAIL EXPO

AMERICAN JAIL ASSOCIATION

May 22–25, 2016 Austin, Texas

35th Annual

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Hilton Austin (Host Hotel)[adjacent to the Austin Convention Center]

Welcome to the Hilton Austin, our host hotel, situated in downtown Austin and adjacent to the Austin Convention Center. This hotel is surrounded by the city’s most vibrant shopping, dining and entertainment scene. The famous 6th Street Entertainment District, Warehouse District, and 2nd Street District are all within walking distance of this downtown Austin hotel.

500 E. 4th Street | Austin, Texas

512–482–8000 | www.austin.hilton.com

Double: $169; Triple: $189; Quad: $209

Radisson Hotel & Suites Austin Downtown[three blocks from the Austin Convention Center]

Radisson Suites Downtown Austin is an unbeatable accommo-dation featuring generously appointed hotel rooms, free Wi-Fi, on-site parking, a heated infinity-edge pool, a fitness center and a full-service Starbucks®.

111 E. César Chavez at Congress | Austin, Texas

512–478–9611 | www.radisson.com/Austin

$158

Jail Expo HoursTotally Exclusive!

(Subject to change.)Sunday, May 22, 2016

6 p.m. until 7:30 p.m.

Monday, May 23, 201610 a.m. until 2 p.m.

Tuesday, May 24, 201610 a.m. until 2 p.m.

Exhibitor Schedule(Subject to change.)

Saturday, May 21, 2016Exhibitor Registration and Setup

1 p.m. until 5 p.m.

Sunday, May 22, 2016Exhibitor Registration 7:30 a.m. until 7 p.m.

Exhibitor Setup 8 a.m. until 3 p.m.

(Note: No exhibitors in the Jail Expo from 3 p.m. until 5:30 p.m.)

Jail Expo 2016 Grand OpeningRibbon-Cutting Ceremony

5:45 p.m.

Jail Expo Open 6 p.m. until 7:30 p.m.

Monday, May 23, 2016Exhibitor Registration

8 a.m. until 2 p.m.

Exclusive Jail Expo Hours 10 a.m. until 2 p.m.

Tuesday, May 24, 2016Exhibitor Registration

8 a.m. until 2 p.m.

Exclusive Jail Expo Hours 10 a.m. until 2 p.m.

Jail Expo Teardown 2 p.m. until 6 p.m.

(Please refrain from dismantling before 2 p.m.)

Hotel Accommodations

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Why AJA?

■ An audience of the key decision-makers within the jail industry.

■ Dedicated Jail Expo hours offering the best access to attendees.

■ Leading suppliers to the corrections industry of whom some may be your competitors.

■ 20% discount on booth space in the New Exhibitor Showcase.

■ Advance and post show attendee listings.

Why you need to exhibit:

■ Two exhibitor badges for each 10x10 booth space. Badges also provide access to all workshops.

■ Descriptive listing by company and by product/service in the onsite Conference Program Book and the AJA Mobile App.

■ Corporate listing on the conference webpages of the AJA website.

■ Pipe railing, 8-foot-high curtain back wall, and 3-foot-high curtain side dividers.

■ Identification sign listing company name and booth number.

■ General security guard service.

■ Daily aisle maintenance.

■ Social networking opportunities with attendees.

Booth rental does not include storage, placement, shipment, or re-shipment of exhibit

materials, booth furnishings, carpet, tables/chairs, electrical supplies, booth cleaning,

or any other special service ordered by the exhibitor.

❝The AJA show is our most rewarding tradeshow of the year.

More of our customers attend this conference on a regular basis than any

other tradeshow in our industry. We always get a great return on our

investment. The expo is a great environment to connect with customers.❞— Bob Barker, CEO & Founder

Bob Barker Company, Inc.

As an AJA Exhibitor, you receive:

Stay in Touch with AJA

#Americanjail

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Floor Plan & Booth PricesBooth Pricing10x10 Standard Inline $1,495

10x10 Corner $2,295

20x20 $10,000

New Exhibitors Showcase $1,295

Austin Convention Center

Hall 4

500 E. César Chavez St.

Austin, TX 78701

512–404–4000

www.austinconventioncenter.com

American Jail AssociationApril 2016

Austin Convention Center, Hall 4Austin, Texas

Entrance

New Exhibitors ShowcasePartner Zone

Tech Area

Eco Expo

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Booth Space Selection

❍ 10x10 Standard Inline . . . . . . . . . . . . . . . . . . . . . . . . . . $1,495 ❍ 10x10 Corner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,295 ❍ 20x20 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $10,000 ❍ New Exhibitors Pavilion . . . . . . . . . . . . . . . . . . . . . . . . $1,295

Nonprofit companies, please contact us . AJA Affiliate Members receive a 50% discount .

1st Choice _________ 2nd Choice _________ 3rd Choice _________ Total number of booths: ___________

Total cost of booth(s): ___________

Booth deposit enclosed: ___________ ($500 for each10x10)

Additional exhibitor badges: ___________ ($50 each)

Balance due: ___________

Note: Each 10x10 booth includes 2 exhibitor badges and provides access to all workshops . Additional exhibitor badges can be purchased for $50 each .

Company Information

This information will be published on our conference website and in the onsite Conference Program Book (if submitted by March 1, 2016) and distributed to all attendees with their registration materials .

Company

Mailing Address

City/State/ZIP/Country

Phone

Website

Booth Coordinator Name

Booth Coordinator E-mail

New Exhibitor?

How did you hear about AJA?

Competitors you would prefer not to be near

Company Description, Products & Services

Please include a 50-word company description to be noted in the AJA database . This description can be included in the onsite Conference Program Book and AJA Mobile App . _________________________________________________________

_________________________________________________________

_________________________________________________________

AJA Jail Expo Booth Reservation Contract M AY 2 2 – 2 5 , 2 0 1 6 / A U S T I N , T E X A S

Please choose up to three (3) product/service categories for your company . These can be included in the onsite Conference Program Book and AJA Mobile App .

Payment Method

❍ Check enclosed (U.S. currency) payable to the American Jail Association (Check No. ______________ )

❍ Charge Credit Card: Circle Card Type: AMEX Discover MC VISA

Card Number

Card Verification Value (3– or 4–digit number) Exp. Date

Billing ZIP (provide address if different from mailing address)

Cardholder

Cardholder Signature

Booth reservations: Require both a completed contract and a $500 nonrefundable deposit per 10x10 booth space . No booth can be reserved without a completed contract and deposit . Balances are invoiced in November 2015 and due December 31, 2015, to avoid release of booth space . After April 15, 2016, full payment is required . Booth cost and any past-due debts owed to AJA must be paid prior to booth setup .

Agreement: We agree to rent the exhibit space indicated subject to the American Jail Association’s Terms & Conditions, which is part of this contract . Exhibit booths are not transfer-able and cannot be sold to or shared with another company by the original contracting company . A single exhibit booth may be occupied by only one company .

Cancellations: All cancellations must be submitted in writing to the American Jail Association . Refunds due on cancellations do not include nonrefundable deposits .On or before December 31, 2015: 100% refund, minus nonrefundable deposit of $500/10x10 .January 1–March 1, 2016: 75% refund, minus nonrefundable deposit of $500/10x10 .After April 1, 2016: No refund .

Signature of authorized agent for exhibiting company

Print or type name of authorized agent

Sign and return form to: American Jail Association, Marketing & Sales Dept ., 1135 Professional Court, Hagerstown, MD 21740, Phone: 301–790–3930, ext . 202, Fax: 301–790–2941, E-mail: [email protected]

Complete and sign original copy and remit with $500 deposit per 10x10 space to: Lauren Pirri, American Jail Association, Marketing & Sales Department, 1135 Professional Court, Hagerstown, MD 21740 .

Confirmation of your booth assignment is sent to you via e-mail .

For questions, please call Lauren Pirri at 301–790–3930, or e-mail her at [email protected].

❍ Building/Facilities ❍ Business/Financial Services ❍ Chemicals/Cleaning Supplies/Laundry ❍ Clothing/Textiles ❍ Communications ❍ Computers/Software/Technology ❍ Education/Training

❍ Food Service Mgmt ./Equipment ❍ Furnishings/Equipment ❍ Health Care/Medical ❍ Identification/Detection ❍ Restraints ❍ Security/Surveillance ❍ Transportation

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Terms and Conditions1. Purpose of ExhibitAJA’s 35th Annual Conference & Jail Expo is an educa-tional event, and the expo staged in conjunction with the professional conference is a vital element of this educational process. No selling, price posting, or order taking will be permitted on the exhibit floor or other areas controlled by Exhibit Management during the event.

2. Assignment of Exhibit SpaceExhibit space is assigned in the order reservations are received. Exhibit Management shall use its best efforts to locate the booth in one of the locations designated by Exhibitor elsewhere in this agreement. Notwithstanding the above, Exhibit Management reserves the right to change location assignments when such action is deemed to be in the best interest of the Exhibition. Instances involv-ing relocation of a booth due to unforeseen circumstances, force majeur, or acts of God or war, shall be governed by the provision “Cancellation, Postponement, or Relocation of Exhibition” below. Exhibitor agrees that its exhibit shall be admitted into the Exhibition and shall remain from day to day solely on strict compliance with all the rules herein described. Exhibit Management reserves the right to reject, eject, or prohibit any exhibit in whole or in part, or any Exhibitor with cause if exhibit is unsuitable to or not consistent with the character of the Exhibition. Exhibit Management’s liability for rejection with cause shall be limited to a refund to the Exhibitor of the amount of rental unearned at the time of ejection. However, if an exhibit or Exhibitor is ejected for violation of these rules or for any other stated reason, no return of rental shall be made.

3. Rental of Space and Its UseRental includes the following exhibit equipment: 8-foot-high backwall, 3-foot-high side rails, plus a 7-inch x 44-inch sign featuring the Exhibitor’s company name. Hanging Signs: All hanging signs require written approval from Exhibit Management. Twenty-four-hour general security and general aisle cleaning are provided. Standard Exhibits: Regular and specially built back walls including signs may not exceed an overall height of 8 feet. Low side dividers between exhibits should not exceed 3 feet in height. If a high divider is desired, it cannot exceed 8 feet in height nor extend from the back wall more than one-half of the depth of the space. End-Cap Booths: An end-cap booth is exposed to the aisles on three sides and comprised of two booths. Dimensions are generally 10 feet deep x 20 feet wide. The maximum back wall height of 8 feet is allowed only in the rear half of the booth space and within 5 feet of the two side aisles, with a 4-foot height restriction imposed on all materials in the remaining space forward to the aisle. Island Booths: An island booth is any size booth exposed to aisles on all four sides. Dimensions are typically 20 feet x 20 feet or larger. The entire cubic content of the space may be used up to the maximum allowable height, which is usually a range of 16 feet to 20 feet, including signage.

4. Subletting of SpaceThe Exhibitor shall not assign, sublet, or apportion the whole or any part of the space assigned or have represen-tatives, equipment, or materials from firms other than its own in the Exhibit Space without written consent of Exhibit Management. Only one company shall be considered as the Exhibitor; any other company or unity in the Exhibit Space shall be considered a subsidiary or affiliate.

5. Installation and DismantlingThe Exhibitor explicitly agrees that in the event it fails to install its products in assigned Exhibit Space or fails to remit payment for required space rental or payment for advertising at time specified, Exhibit Management shall have the right to take possession of said space and lease same or any part thereof to such parties and upon such terms and conditions as it may deem proper. In addition, the Exhibitor shall not dismantle or otherwise interfere with the orderly conduct and display of the exhibits until the Exhibit Floor is finally closed to the conference attendees.

6. Fire and Safety RegulationsExhibitor shall not pack merchandise in paper, straw, excel-sior, or any other readily flammable material. All cartons stored in the Exhibit Building shall be emptied of contents. Exhibitor shall use no flammable decoration or covering for display fixtures, and all fabrics or other material used for decoration or covering shall be flameproof. If required by local law or ordinances, Exhibitor shall have on hand in its Exhibit Space a notarized affidavit establishing that its dis-play materials have been treated during the last year by an approved chemical. All wiring devices and sockets shall be in good condition and meet the requirements of local law.

7. Union LaborIf required by local ordinances, Exhibitor must comply with all union regulations applicable to installation, dismantling, and display of the exhibits.

8. Exhibitor ConductExhibitor and its representatives shall not congregate or solicit trade in the aisles. The prior written consent of Exhibit Management is required for the employment or use of any live model, demonstrator, solicitor, or device for the mechanical reproduction of sound. Such employment or use shall be confined to the Exhibit Space. Exhibit Management, in its sole and absolute discretion, may withdraw its consent at any time, in which Exhibitor shall terminate such activity immediately. All promotional plans must be submitted to Exhibit Management for approval. Distribution of pamphlets, brochures, or any advertising matter must be confined to the Exhibit Space. Exhibitor shall refrain from any action that will distract attend-ees from attendance at the Exhibit during open hours. Exhibitors or any of their representatives shall not conduct themselves in a manner offensive to standards of decency or good taste.

9. Film, Sound Devices, and LightingIf images, loudspeakers, or sound devices are used, the Exhibitor agrees to comply with union requirements for the operation of the equipment. Equipment will only be permitted if tuned to conversational level and is not objec-tionable to neighboring Exhibitors. Operating equipment that emits excessive noise must be run intermittently for specific demonstrations only. Exhibit Management reserves the right to restrict the use of glaring lights or objection-able lighting effects.

10. Contractor Services and InformationWhere an Official Contractor has been designated to perform services for an Exhibitor—such as the rental of furniture, setup of exhibits, electrical work, plumbing, labor, or any other service—no Exhibitor or representative shall contract for such services with other than the said Official Contractor unless permission has been secured in writing in advance from the Exhibit Management. Exhibit Management assumes no responsibility or liability for any of the services performed or materials delivered by the contractors.

11. StorageExhibitor will not be permitted to store packing crates and boxes in the booth or Convention Center during the Exhibition, but these, when properly marked, will be stored and returned to the booth by Service Contractors. It is the Exhibitor’s responsibility to mark and identify all crates and boxes. Crates and boxes not properly labeled may be destroyed. No trunks, cases, or packing material shall be brought into or out of the Exhibit Space during Exhibit Hours.

12. PhotographsNo photographs shall be taken without the prior consent of Exhibit Management and/or the Exhibitors involved.

13. Liability and InsuranceAll property of the Exhibitor remains under its care, custody, and control in transit to and from Convention Center, during installation and removal, and while it is within the confines of Convention Center. Neither Exhibit Management, AJA, the owners or management of Convention Center, nor any of the officers, staff members, or directors of any of the same are responsible for the safety of the property of Exhibitors from theft, damage by fire, accident, vandalism, or other causes, and the Exhibitor expressly waives and releases any claim or demand it may have against any of them by reason of any damage to or loss of any property of the Exhibitor, except where the damage or loss is due to the gross negligence or willful misconduct of Exhibit Management, AJA, the owners or management of the Exhibit Hall, or their agents or employees, arising out of Exhibit Management’s, the owners or managers of Convention Center, or AJA’s duties and responsibilities under this agreement. Exhibitor understands that neither Exhibit Management, Convention Center, nor AJA carry business interruption and/or prop-erty damage insurance coverage for loss or damage of Exhibitor’s property. The Exhibitor agrees to obtain the fol-lowing insurance during the dates of the Exhibition, includ-ing move-in and move-out days, and shall be prepared to furnish a certificate of insurance to Exhibit Management if requested: (a) Commercial general liability insurance cover-age including protective and contractual liability for bodily injury and property damage; (b) Employer’s liability insur-ance; (c) Worker’s Compensation/Occupational Disease coverage in full compliance with Federal and State laws; (d) Comprehensive General Liability Automobile insurance.

14. Hold Harmless and IndemnificationThis agreement shall not constitute nor be considered a partnership, joint venture, or agency relationship between AJA, Exhibit Management, and Convention Center. Exhibitor hereby agrees to indemnify, hold harmless, and defend AJA, Exhibit Management and Convention

Center, and their respective officers, directors, and employees (Indemnities) from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever as they arise (including but not limited to court costs, interest, and attorney’s fees) which the Indemnities may incur, suffer, be part to, or be required to pay, incident to or arising directly or indirectly from any intentional or negligent act or omission or breach of these terms, conditions, and rules, or violation of any ordinance or statute by Exhibitor or any of its employees or agents. The Exhibitor assumes full responsibility and liability for the actions of its agents, employees, and independent contractors, whether acting within or without the scope of their authority, and agrees to indemnify, hold harmless, and defend the Indemnities as expenses arise, from responsibil-ity or liability resulting directly or indirectly, or jointly, from other causes that arise because of the acts or omission of its agents, employees, or independent contractors whether acting within or without the scope of their authority. AJA and Exhibit Management hereby each agree to indemnify, hold harmless and defend the Exhibitor and its respective officers, directors, and employees (Indemnities) from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever as they arise (including but not limited to court costs interest and attorney’s fees) which the Indemnities may incur, suffer, be part to, or be required to pay, incident to or arising directly or indirectly from any intentional or negligent act or omission or breach of these terms, conditions, and rules, or violation of any ordinance or statute by AJA and/or Exhibit Management or any of their employees, or agents. AJA and Exhibit Management assume full responsibility and liability for the actions of their agents, employees, and independent contractors, whether acting within or without the scope of their authority, and agree to indemnify, hold harmless, and defend the Indemnities as expenses arise, from responsibility or liability resulting directly or indirectly, or jointly, from other causes that arise because of the acts or omission of their agents, employees, or independent contractors whether acting within or without the scope of their authority.

15. Cancellation, Postponement, or Relocation of Exhibition

In the event that any unforeseen occurrence, force majeur, or acts of God or war, shall render the fulfillment of this agreement impossible by Exhibit Management or AJA, the parties shall mutually amend or terminate the agreement at Exhibit Management’s option. In such circumstances, Exhibit Management’s sole responsibility to Exhibitor shall be a full refund of all rental fees paid by Exhibitor. No monies will be returned should the dates or location of the Exhibition be changed by Exhibit Management, but Exhibitor will be assigned space that the Exhibitor agrees to use under these same rules and regulations. Exhibit Management shall not be financially liable in the event the Exhibition is interrupted, canceled, moved, or dates changed except as provided herein.

16. Exhibitor CancellationCancellation of any portion of this Application/Contract by the Exhibitor will be accepted only at the discretion of Exhibit Management and then only based upon the following refunds: On or before December 31, 2015: 100% refund, minus nonrefundable deposit of $500/10x10 space; January 1–March 1, 2016: 75% refund, minus nonrefund-able deposit of $500/10x10 space; after April 1, 2016: no refund. Except as the Exhibitor’s rental obligation may be reduced as set forth in the preceding sentence, the Exhibitor is responsible for total booth rental irrespective of the reason for the cancellation by the Exhibitor including the failure of an Exhibit to arrive for any reason.

17. Agreement of Terms, Conditions, and Rules

Exhibitor agrees to observe and abide by the foregoing Terms, Conditions, and Rules and by such additional Terms, Conditions, and Rules made by Exhibit Management from time to time for the efficient or safe operation of the Exhibit, including, but not limited to, those contained in this Contract. In addition to Exhibit Management’s right to close an exhibit and withdraw its acceptance of this Application/Contract, Exhibit Management in its sole judgment may refuse to consider for participation in future exhibits an Exhibitor who violates or fails to abide by all such Terms, Conditions, its acceptance of this Application/ Contract, Exhibit Management and Rules. There is no other agreement or warranty between the Exhibitor and Exhibit Management except as set forth in this document. The rights of Exhibit Management and the Exhibitor under this Contract shall not be deemed waived except as specifically stated in writing and signed by an authorized representa-tive of the respective parties.

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The American Jail Association conducts the only annual national conference tailored to jail professionals. Give them the opportunity to remember you and to know that your company supports them through one of the following sponsorship levels.

Sponsorship LevelsALL sponsors receive the following standard benefits:

Listing and link on AJA website.

Onsite conference signage.

Two additional exhibitor badges.

“Sponsor” ribbons for badges.

Recognition in the onsite Conference Program Book, AJA Mobile App, and the July/August issue of our award-winning American Jails magazine (2016 Conference wrap-up issue).

(Current sponsors have first right of refusal if contract is received by November 15, 2015.)

AJA Sponsorship

Copper LeveL: $3,500In addition to the standard benefits, receive:

25% off 1 ad in American Jails magazine.

Choice of sponsorship of one of the following items*—

◗ Name badge lanyards.◗ Water bottles.◗ Hotel key cards.

(*Items may be furnished by sponsoring company or ordered in collaboration with AJA. Artwork/design and quantity ordered must be approved by AJA. Company responsible for all aspects of cost and coordination and delivery to conference site.)

Brass LeveL: $5,000In addition to the standard benefits, receive:

25% off 1 ad in American Jails magazine.

Choice of sponsorship of one of the following items—

◗ Conference bags.◗ Aisle signs.◗ AJA Mobile App “splash” page.◗ Jail Expo refreshment vouchers

(2 opportunities: Monday or Tuesday).◗ New! Host Hotel Elevator and Escalator

Clings to be displayed on main level elevator doors and escalators.

◗ New! Plenary Coffee Break—provide the joe at our Monday Plenary session in the morning and AJA will provide coffee sleeves with your logo as part of this sponsorship.

steeL LeveL: $8,000In addition to the standard benefits, receive:

25% off 1 ad in American Jails magazine and 25% off a Web banner ad (for 2 months).

Choice of sponsorship of one of the following events—

◗ Networking Lounge with charging station (located at Convention Center).

◗ Sheriff’s Reception (held Tuesday evening prior to Awards Banquet).

New! pLatiNum LeveL: $20,000 or $10,000 Co-spoNsors*

In addition to the standard benefits, receive:

25% off 1 ad in American Jails magazine and 25% off a Web banner ad (for 2 months).

President’s Reception on Sunday, May 22 at 7:30 p.m. (All attendees are invited to attend and your company has the opportu-nity to address the gathering.)

*Note: Two co-sponsors are required.

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Blue OptiOn: $3,000In addition to the standard benefits, receive:

10% off 1 ad in American Jails magazine & 1 AJAlert standard banner ad for 8 weeks.

White OptiOn: $6,000In addition to the standard benefits, receive:

25% off 1 ad in American Jails magazine & 1 AJAlert standard banner ad for 13 weeks.

Red OptiOn: $10,000In addition to the standard benefits, receive:

1 complimentary full-color, half-page ad in American Jails magazine.

25% off 1 ad in American Jails magazine.

AJAlert standard banner ad for 8 weeks, and 1 Web banner ad for one month.

Special Opportunities

AJA MOBile App BAnneR Ad: $500Only 10 available.

AJA MOBile App push nOtificAtiOns: $375Announce your new product, booth giveaway, or drive traffic to your booth.

BeyOnd the BOOth: $750Only 8 timeslots available on a first-come first-served basis.

AJA’s Exhibitor Briefings offers you a 25-minute time block during Jail Expo hours to present an in-depth demonstration of your product, program, or service. Use this as an education-only opportunity to explain how you can gain life-long customers and help them accomplish their goals. The Briefing area will be located at the back of the Jail Expo. AJA will provide seating for 50, signage, and appropriate AV equipment. Laptops will need to be supplied by the presenter. The following time slots have been set for both Monday and Tuesday: 11 a.m., 11:30 a.m., Noon, and 1 p.m.

pOpcORn fOR BeyOnd the BOOth: $2,000Entice attendees with the smell of popcorn. Signage incuded in the Beyond the Booth area.

Dates & DeadlinesConference Preview Guide Contract October 2, 2015Conference Preview Guide Artwork October 30, 2015Conference Program Book Contract January 29, 2016Hospitality Room Contract February 26, 2016Conference Program Book Artwork February 12, 2016Booth Contract

(Company information to be published in Conference Program Book) March 1, 2016Sponsorship Contract

(Company information to be published in the Conference Program Book) March 1, 2016Conference Bag Form April 1, 2016Distribution of Advance Registrant List April 27, 2016Distribution of Post Registrant List June 8, 2016

AJA Supporters

More than 90% of our attendees have the authority to either purchase or recommend purchasing options to their agencies.

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Sponsorship Levels

Copper LeveL: $3,500(Please choose one.)

❍ Name badge lanyards. ❍ Water bottles. ❍ Hotel key cards

Brass LeveL: $5,000(Please choose one.)

❍ Conference bags. ❍ Aisle signs. ❍ AJA Mobile App “splash” page. ❍ Jail Expo refreshment vouchers.

❍ Monday (or) ❍ Tuesday ❍ Morning Joe. ❍ Hotel clings.

steeL LeveL: $8,000(Please choose one.)

❍ Networking Lounge with charging station (located at Convention Center).

❍ Sheriff’s Reception (held Tuesday evening prior to Awards Banquet).

pLatinum LeveL: $20,000/$10,000 ❍ President’s Reception

BLue option: $3,000

White option: $6,000

red option: $10,000

speCiaL opportunities

❍ AJA Mobile App Banner Ad . . . . . . . . . . . . . . . . . . . . . .$500 ❍ AJA Mobile App Push Notifications . . . . . . . . . . . . . . . .$375 ❍ Popcorn for Beyond the Booth . . . . . . . . . . . . . . . . . . $2,000 ❍ Beyond the Booth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$750

(Please select day and time.) Monday ❍ 11 a.m. ❍ 11:30 a.m. ❍ Noon ❍ 1 p.m.

Tuesday ❍ 11 a.m. ❍ 11:30 a.m. ❍ Noon ❍ 1 p.m.

[Sponsorship contract must be received by March 1, 2016, for company information to be published in Conference Program Book.]

AJA 2016 Sponsorship Contract

Payment Method

❍ Check enclosed (U.S. currency) payable to the American Jail Association (Check No. ______________ )

❍ Charge Credit Card: Circle Card Type: AMEX Discover MC VISA

Card Number

Card Verification Value (3– or 4–digit number) Exp. Date

Billing ZIP (provide address if different from address below.)

Cardholder

Cardholder Signature

Company Information

This information will be published on our conference website and in the onsite Conference Program Book (if submitted by March 1, 2016) and distributed to all attendees with their regis-tration materials.

Company

Address

City/State/ZIP/Country

Sponsorship Contact Name

Phone

E-Mail

Website

Complete and sign original copy and send/fax to: Lauren Pirri, American Jail Association, Marketing & Sales Department, 1135 Professional Court, Hagerstown, MD 21740. Fax: 301–790–2941.

Confirmation of your sponsorship is sent to you via e-mail.

For questions, please call Lauren Pirri at 301–790–3930, or e-mail her at [email protected].

❝The AJA Conference & Jail Expo is a great way for NaphCare to connect with leaders in county corrections. Being able to meet them and discuss important issues and upcoming partnership opportunities is a valuable resource for our business development and client relations activities. NaphCare also strongly supports the AJA’s educational training and leadership development programs as well, understanding that these are key to the development of future leaders in corrections.❞

—Chris Bell, Vice President of Business Development

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2016 Conference Advertising Contract

Mechanical Requirements: AJA accepts native files in IBM® or Macintosh® formats or high-resolution, press-ready PDF files with all fonts embedded. Color ads must be converted to CMYK unless using PMS spot colors. Graphics or logos provided with the native files must be high-resolution (photos 300 dpi and line art [bitmap] 600 dpi+ and saved either as a EPS or TIFF file). Include all fonts, graphics, and logos along with the native files. A 100 percent laser or color proof of the final advertisement must be provided.

Advertisers are invoiced immediately upon publication. A 15% commission is extended only to recognized advertising agencies. Insertion order must be forwarded in order to earn this commission.

SAVE 10% when you advertise in both conference publications!

Sign & Return to

Lauren Pirri at American Jail Association E-mail: [email protected] Fax: 301–790–2941

An acceptance copy will be e-mailed or faxed back to you. All information must be filled out completely.

Contact Information

Company Name

Contact Person

E-mail

Address

City/State/ZIP

Phone

Signature of Advertiser/Authorized Agency Date

Name of Person Providing Copy

E-mail of Person Providing Copy

Conference Preview GuideTarget Audience: Mailed up to 10,000 correctional profes-sionals. Limited advertising space available. Reserve today!

Check the size and color desired:

Prime Positions (All prime positions are full color.) ❍ Back Cover ......................................................................$2,500 ❍ Inside Back Cover ............................................................$2,000 ❍ Inside Front Cover ...........................................................$2,000 ❍ Page 1 .............................................................................$1,900 ❍ Page Opposite Conference Overview ............................$1,800 ❍ Page Opposite Workshop Overview ..............................$1,800

Size BW 4-Color ❍ Half Page ................................................... $600 .............$1,200 ❍ Full Page .................................................... $900 .............$1,600

Half Page Ad Size: 7” x 5” Insertion Due: October 2, 2015Full Page Ad Size: 7” x 10” Materials due: October 30, 2015Full Page Bleed: 8-3/4” x 11-1/4”

Conference Program BookTarget Audience: All conference attendees receive this book onsite and use it as a guide for the entire week.

Check the size and color desired:

Prime Positions (All prime positions are full color.) ❍ Back Cover ......................................................................$2,500 ❍ Inside Back Cover ............................................................$2,000 ❍ Inside Front Cover ...........................................................$2,000 ❍ Page 1 .............................................................................$1,900 ❍ Page Opposite Conference Overview ............................$1,850 ❍ Page Opposite Workshop Overview ..............................$1,850 ❍ Page Opposite President’s Welcome ..............................$1,850 ❍ Page Opposite Sheriff’s Welcome...................................$1,850 ❍ Page Opposite Planning Committee Chair ....................$1,850

Size BW 4-Color ❍ Full Page .................................................... $900 .............$1,600 ❍ Two-Page Spread ...................................... $1,700 ..........$2,950

Full Page Ad Size: 5-1/2” x 8-1/2” Insertion Due: January 29, 2016Full Page Bleed: 6-1/4” x 9-1/4” Materials due: February 12, 2016Please fill out appropriate areas.

Conference Preview Guide New Ad Pick Up Ad

Conference Program Book New Ad Pick Up Ad

Pricing Table

Conference Preview Guide Ad $ ___________________

Non-Exhibitors Add 10% + $ ___________________

Deduct 10% for Dual Publication – $ ___________________

Add 10% for Bleed + $ ___________________

Conference Preview Guide Total $ ___________________

Conference Program Book Ad $ ___________________

Non-Exhibitors Add 10% + $ ___________________

Deduct 10% for Dual Publication – $ ___________________

Add 10% for Bleed + $ ___________________

Conference Program Book Total $ ___________________

GRAND TOTAL FOR 2 PUBLICATIONS $ _____________________

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Page 11: 2016 AJA Exhibitor Prospectus

11

We invite you to reserve a Hospitality Suite at the Hilton Austin, our Host Hotel, to meet and greet your invited guests. Use this opportunity to thank your customers and sell your prospects.

Space is on a first-come, first-served basis. All food and beverage must be provided by the Hilton Austin. Space will vary in size and location within the hotel. Space options will be provided several months before the conference. (Other venue options may be available.)

Complete and sign original copy and remit to: Lauren Pirri, American Jail Association, Marketing & Sales Department, 1135 Professional Court, Hagerstown, MD 21740. Fax: 301–790–2941.

Confirmation of your hospitality location is sent to you via e-mail.

For questions, please call Lauren Pirri at 301–790–3930, ext. 202, or e-mail her at [email protected].

Want Even More Exposure?

Conference Bag ItemsSample and swag items with your logo can be included in our attendee conference bag for free. Literature items, such as brochures and postcards, can be included for $500. Please plan to send 1,200–1,500 of each item by May 2, 2016. AJA will provide a mailing address upon receipt of this form and approval of item.

AJA is not responsible for costs, coordination, loss and/or damage, or shipping of items.

Complete and sign original copy and remit to: Lauren Pirri, American Jail Association, Marketing & Sales Department, 1135 Professional Court, Hagerstown, MD 21740.

Confirmation of your conference bag item(s) is sent to you via e-mail.

For questions, please call Lauren Pirri at 301–790–3930, ext. 202, or e-mail her at [email protected].

Item description _________________________________

________________________________________________

Company Name _________________________________

Payment Method

❍ Check enclosed (U.S. currency) payable to the American Jail Association (Check No. ______________. )

❍ Charge Credit Card: Circle Card Type: AMEX Discover MC VISA

Card Number

Card Verification Value (3– or 4–digit number) Exp. Date

Billing ZIP (provide address if different from above)

Cardholder

Cardholder Signature

Hospitality Nights Sunday*, May 22 & Monday, May 23, 2016 / $500 *Sunday events dependent on New President’s Reception.

Payment Method

❍ Check enclosed (U.S. currency) payable to the American Jail Association (Check No. ______________. )

❍ Charge Credit Card: Circle Card Type: VISA MC AMEX Discover

Card Number

Card Verification Value (3– or 4–digit number) Exp. Date

Billing ZIP (provide address if different from above)

Cardholder

Cardholder Signature

Company Information

Company

Street Address

City/State/ZIP/Country

Event Manager Name

Phone

E-Mail

Website

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Page 12: 2016 AJA Exhibitor Prospectus

12

Past Exhibitors3MAbilis Solutions Corp.ABL Management, Inc.ACC HealthAcornVacActall CorporationAdventfs—PayMyJailerAECOMAedecAlkermesAll Pro Solutions, Inc.Allied Industries International, Inc.Allied Tube & Conduit, A Brand of

Atkore InternationalAmerican Aluminum Accessories,

Inc.American Correctional AssociationAmerican DG EnergyAmerican Jail

Association—CertificationAmerican Military UniversityAmericartUSA, LLCAramarkArgus Corrections SolutionsArgyle SecurityArizona State University OnlineARKRAY USA, Inc.Armor Correctional Health

Services, Inc.ASSA, Inc.ATIMS—Jail Management SoftwareA’viandsAvon Protection SystemsBeacon Software Solutions, Inc.Berkeley Varitronics SystemsBig HannaBill Glass Behind the WallsBiomedical SystemsBlack Creek Integrated Systems

Corp.Bob Barker Company, Inc.BSN SportsCalifornia Coast UniversityCalmoseptine, Inc.Canon U.S.A., Inc.Capita Technologies, Inc.Cardiac ScienceCasemaker LegalCBM Managed ServicesCellsense by Metrasens, Ltd.CGLChemImage Sensor SystemsChestnut Ridge Foam, Inc.Cleano, Inc.Code Red Headsets by Easy To Get

WirelessCoinmach Service Corporation

‘Special Services’Columbia CollegeColumbia Southern UniversityCombined Public CommunicationsContract Pharmacy Services, Inc.Corizon HealthCornerstoneCorrect Care SolutionsCorrect Rx Pharmacy Services, Inc.CorrectCare-Integrated HealthCorrecTek, Inc.Correctional Counseling, Inc.Correctional Medical Care, Inc.Correctional NewsCorrectional Peace Officers

FoundationCortech USA

Costco WholesaleCPI/Guardian Packaging SystemsCraftmaster Hardware Co.Cross BarCrown Correctional Telephone, Inc.C-Tech Associates, Inc.CTS AmericaDEACERODepartment of Veteran AffairsDerby IndustriesDesign Specialties, Inc.Dewberry Architects, Inc.Diamond Pharmacy ServicesDigital Ally, Inc.Direct Security ProductsDynamic Imaging Systems, Inc.Easter-OwenseCig 4 InmateEcoTensil, Inc.Elmridge Protection Products, LLCEmergency Care & Safety InstituteEmLogis, Inc.ENCOMPASS, LLCEndur ID, Inc.Enovative TechnologiesEnvision Justice SolutionsFacilityDudeFerguson Safety Products, Inc.Fidelis Professional ServicesFirst Choice Communications and

Security SolutionsFive Star Correctional ServicesFord Motor CompanyGlobal Prisoner TransportGlobal Security GlazingGlobal SoftwareGreenPrisons.orgGTLGuarded ExchangeGUARDIAN RFIDHAI SolutionsHarding InstrumentsHarvest FarmsHDR Architecture, Inc.HealthSecure EMRHeery International, Inc.Heritage PartsHerzing UniversityHOKHomewav, LLCHumane Restraint Company, Inc.Hunt Insurance Group, LLCI-CON Systems, Inc.ICS Jail Supplies, Inc.Imperial Fastener CompanyInnertainment Delivery SystemsInnovative Detention Systems, LLCInSight Telepsychiatry, LLC/CFG

Health SystemsInterActInternational Association of

Correctional Training Personnel (IACTP)

International Public Management Association for Human Resources

JIFFY Foodservice, LLCJLG Technologies, LLCJobview, LLCJPayJustice Benefits, Inc.JWC EnvironmentalK & K ChemicalK.B. Industries, Inc.Keefe Group

Kimble’s Commissary ServicesL.R. KimballLaBella Associates, PCLandmark Audio TechnologiesLaundry Loops, Inc.Legacy Inmate CommunicationsLexipol, LLCLexisNexisLionakisMarathon Engineering, Inc.Mark’s Plumbing Parts and

Maintenance SupplyMaxor Correctional Pharmacy

ServicesMHS, Inc.MicroflexMicroSearch—ENSCO RailMobilexUSAMontgomery Technology, Inc.Morse Watchmans, Inc.Moseley ArchitectsMTJ AmericanNaphCareNAPUS Federal Credit UnionNational Commission on

Correctional Health CareNational Correctional Industries

AssociationNational Council on Crime and

DelinquencyNational Institute of CorrectionsNational Jail Leadership Command

Academy (NJLCA)National PREA Resource CenterNCIC Inmate Phone ServiceNeUll’s by Newman and UllmanNextGen HealthcareNightStick by BaycoNoble Medical, Inc.NORIX Group, Inc.North American Rescue, LLCNorthpointe, Inc.Northwest Specialty Hardware, Inc.No-Shank, Inc.Numi FinancialOasis Inmate CommissaryOD Security North AmericaOffice of Justice ProgramsOn The Run TV NetworkOraLine, Inc.OrthoScanOscoda PlasticsPacific ConceptsPay Tel CommunicationsPDCPelco by Schneider ElectricPlastocon, Inc.Portland State UniversityPowerDMSPrime Coat Coating SystemsPrimeCare Medical, Inc.Prochaska & AssociatesProp-LockProteus On-Demand, LLCPTS of America, LLCQMX Mobile HealthRadianseRapid Financial SolutionsRelias LearningSafe Medical Technology, Inc.Scandinavian Tobacco GroupSecurity Devices International, Inc.Securus TechnologiesSenstar, Inc.

SHSU/CMITShure Manufacturing CorporationSignatureSmart Kiosk CompanySolar America SolutionsSouthern Folger Detention

Equipment Co.Southern Health PartnersSouthern SoftwareSpacesaver CorporationSpartan Chemical CompanySPS North AmericaState Industrial ProductsStellar Services, LLCSunburst ChemicalsSunGard Public SectorSuperCom, Inc.Sydaptic, Inc.SymbolArtsSyscon Justice SystemsTelmate, LLCTexas A&M Engineering Extension

ServiceTexas Department of State Health

Services—HIV/STD PreventionTexas Jail AssociationThe Change CompaniesThe JonesZylon CompanyThe Peace Education ProgramTimeKeeping Systems, Inc.TKC Management ServicesTriActive AmericaTribridgeTrinity ServicesTurtle TopTyler TechnologiesU.N.X. IncorporatedU.S. Census BureauU.S. CorrectionsU.S. Department of StateUnion Supply GroupUniversity of Cincinnati Online

Master of Science in Criminal Justice

US Corrections Special Operations Group

Utility, Inc.Vanguard Manufacturing, Inc.Vanir Construction Management, Inc.Vaughan Company, Inc.Videx, Inc.VIEVUVirtual Imaging, Inc.Wallace InternationalWest Texas Lighthouse for the BlindWestwood PharmacyWexford HealthWhite Conveyors, Inc.Willoughby Industries, Inc.Zep, Inc.Zuercher TechnologiesZurn Industries

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